READING & WRITING

SKILLS
(Core-Grade 11)
QUARTER 4: MODULE 8
“Purposeful Writing in the Disciplines: Writing a Project
Proposal”

LEARNING ACTIVITY SHEET

Dominica Recoy Pontica- Diolola

[email protected]

09305228643

Purposeful Writing in the Disciplines:

Lesson Writing a Project Proposal
8
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Learning Competency 8: Identify the unique features and requirements in
composing texts that are useful across disciplines EN11/12RWS-IVdg-12
a) Project Proposal EN11/12RWS-IVdg-12.4

EXPLORE

Knowing how to convince people of your perspective is a valuable skill,

more so, if you are equipped with the strategies suitable for a particular
audience. A project proposal is a tool which you can use to influence people to
achieve what you want.

Project proposals have elements which construct the proposal’s foundation.

Match the descriptions from the left to the elements on the right.

1. institution information, title, author, date A. Introduction

2. background, rationale, objectives B. Schedule
3. date of implementation,
duration, start date C. Title Page
4. gain, increase in revenue,
improved processes D. Project Description
5. methodology, schedule, budget E. Benefit

LEARN

WRITING A PROJECT PROPOSAL

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 A project proposal is a highly persuasive and informative documents that
aims to address a particular problem or issue. It is a bid or offer to initiate a
project for an individual or a group. It usually ranges from 1,000 to 2,500 words
depending on the complexity of the project being proposed.

A good project proposal specifies the

following:
 Goals and objectives that the project
wants to accomplish;
 Project plan that details how the set
goals and objectives will be
accomplished;
 Financial, human (e.g., experts,
consultants), and technical (e.g., https://www.freepik.com/free-vector/
equipment and facilities) resources man-standing-flipchart-with-
list_4950243.htm#page=1&query=man
useful in implementing the project; and %20reporting&position=49
 Budget that specifies how much money
is needed and for what purpose it will be spent.

Types of Project Proposal

There are four types of project proposals which vary depending on the context
of the problem and the receiver and sender of proposals.
1. Solicited internal
 It is used when the target reader is within the organization.
 It responds to a specific request within the organization.
 The problem has been identified within the organization and the decision
to solve it has been made.
2. Unsolicited internal
 It is used when the target reader is within the organization.
 It is a self-initiated proposal that no one asked for.
 The target reader has not yet identified that a problem exists within the
organization; hence, no decision has been made to solve the problem.
3. Solicited external
 It is used when the target reader is not within the organization.
 It responds to a specific request from someone who is not within the
company.

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  The problem has been identified and the decision to solve it has been
made.
4. Unsolicited external
 It is used when the target reader is not within the organization.
 It is self-initiated proposals that no one ask for.
 The target reader has not yet identified that a problem exists; hence, no
decision has been made to solve the problem.

Parts of a Project Proposal

1. Cover letter
 Introduces the proposals to the reader
 States the project proposal title, date the proposal was requested (if
solicited), general purpose and scope of the proposal, and
acknowledgement of people who have contributed to the
completion of the proposals
 Includes the highlights of the proposal and directs the readers to
these highlights
2. Title Page
 Includes the project title that is concise and informative
 Includes the lead organization, place and date of project, client’s or
donor’s name, proponent’s name and the department or organization
he/she represents, and date of submissions
3. Abstract of Executive Summary
 Includes the objectives, implementing organization, major project
activities and total project cost
 Usually composed of 200 to250 words and highlights only the major
points; some abstract may be longer depending on the culture of the
funding agency
 Uses a paragraph format
4. Context of the Proposal
 Describes the socio-economic, cultural, and political background in
which the proposal is situated.
 Presents data collected from other sources that are relevant to the
planning stage

5. Project Justification
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  Provides a rationale for the project
 Includes the problem statement that specifies the problem addressed by
the project
 Points out why the problem is an issue that requires immediate attention
 Specifies the target group’s needs that arise from the adverse effect of the
described problem
 Presents the approach or strategy that will be used to address the problem
 Describes the capability of the implementing organization or group by
stating its track record
Note: When writing this section, justify why your organization or group is the
best group to implement the project.

6. Personnel Involved
 List the people involved in the project, their corresponding roles, and
their summary of qualifications

7. Project implementation
 Is divided into an activity plan which specifies the schedule of activities
and a resource plan which specifies the items needed to implement the
project
 Describes the activities and resource allocation in detail, as well as the
person in charge of executing the activities
 Indicates the time and place of activities
8. Budget
 Presents the expected income and expenses over a specified time period
 Itemizes the budget
9. Monitoring and Evaluation
 Specifies when and how the team will monitor the progress of the project
 Specifies the method for monitoring and evaluation
 Specifies the personnel in charge of monitoring and evaluation
10. Reporting Scheme
 Specifies the schedule for reporting the finances and progress of the
project
11. Conclusion

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  Briefly describes the project, the problem it addresses, and its benefits to
all stakeholders through a summary
 Directs the readers back to the good features of the project
 Urges the readers to contact the proponent to work out the details of the
project proposals
12. References
 Lists all the references used in drafting the project proposal using the
format required the funding agency

Guidelines in Preparing for a Project Proposal

1. Decide what the problem is and prepare a rough idea on how this problem
can be addressed.
2. Develop or select a framework that will help you organize your ideas
systematically.
3. Identify the organization that will probably fund your project. These can
be government agencies, non-governmental organizations, private companies,
and foundations, and international funding agencies.
4. Build your project proposal team and appoint a project leader who is
responsible for coordinating activities and communicating with the funding
agency.
5. Identify the organization that will probably fund your project. These can
be government agencies, non-governmental organizations, private companies
and foundations, and international funding agencies.
6. Hold and initial meeting with your team to discuss the plans in preparing
the project proposal.
7. Allot sufficient time for planning.
8. Involve all the team members by assigning specific responsibilities to
them.
9. Be realistic with your project proposal. Make sure that your objectives
and activities are within the given time and resources.

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10. Contact the funding agency if some items and requirements are not clear
to you.
11. Always put yourself in the shoes of the receiver of the project proposal.

Guidelines in Writing a Project Proposal

1. The title page must be unnumbered but it is considered page I; the back
page of the title page is unnumbered as well; but it is considered page ii. The
abstract, which follows after the title page, is considered page 1 and must
already be numbered.
2. Do not use abbreviations on the title page.
3. Attach the curriculum vitae of the personnel who are part of them.
4. In the project implementation section, use a Gantt chart for presenting the
timeframe.
5. Write the abstract after you have completed the report.
6. Study the successful proposals that are similar to yours.
7. Be factual but use technical terms sparingly.
8. Choose a reader-friendly format
9. Use sections words to make your proposal more dynamic.

Here is a sample project proposal you can refer to:

I. Project Title:
“Bote Queen”

II. Project Proponents:

This project is headed only by the Supreme Student Government.

III. Project rationale:

In line with vision-mission of the school, this project will help Promote
cleanliness and awareness of the students about the 3Rs; Reduce, Recycle.

IV. Project objectives:

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• To expose students in different environmental activities
• To raise fund and support the Supreme Student Government (SSG)
projects
• To promote the awareness of the students

V. Project description:
This project will be accomplished through the help of our officers, faculty and
staff, and the support of the students. Each section will have a representative
queen and they are required to bring bottles for the first and last counting. From
their bottles and other recyclable materials, they will make a presentable
costume to be showcased by their representative and the pageant will begin.

VI. Project Duration:

• Each section will start collecting bottles on march 1,2019 (Friday)
• The first counting will be on March 5,2019 (Tuesday)
• The last counting will be on March 11,2019 (Tuesday)
• The pageant will begin on March 15, 2019 (Friday)

VII. Target Beneficiaries:

The five sections will start collecting bottles will receive an incentive from the
Supreme Student Government (SSG) on their Christmas Party. The collected
money will be used for the LPCA battle that is proposed to be held in October.

VIII. Propose Budget

The only expenses will be prize (trophy, sash, certificates) for the winning
sections and also the reigned Bote Queen. The budget for this is estimated at
Php 500-Php1500.

IX. Monitoring and Evaluation

This project will be overall managed by the Supreme Student Government
(SSG) and each adviser of the sections will assist their students for the
activities.

ENGAGE
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Activity: Write T if the statement is true and F if false.

_______1. A project proposal is mainly informational.

_______2. A Gantt chart is one way to present the schedule of activities.
_______3. A one-word title is more preferred to a descriptive title.
_______4. A project proposal is usually one page only.
_______5. It is ideal to include only the total budget needed.
_______6. Only one team leader should write the project proposal.
_______7. Opinions add credibility to the proposal.
_______8. The project proposal needs to address the specific problem.
_______9. The qualification of personnel is crucial to the approval of project
proposal.
_______10. There is only one format for a project proposal.

APPLY

Activity: Write a project proposal. Interview the people in the community

including the barangay chairman, counselors, the elderly, mothers, fathers,
and the youth regarding the needs and problems of the community. After
the interview, choose one and write a full-blown project proposal.

Complete the given outline to come up a project proposal.

I. Project Title:
_____________________________________________

II. Project Proponents:

__________________________________________________
__________________________________________________

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 III. Project Rationale:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________

IV. Project Objective:

__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________

V. Project Description:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________

VI. Project Dur

VII. ation:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________

VIII. Target Beneficiaries:

__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________

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 IX. Propose Budget:
__________________________________________________
__________________________________________________
__________________________________________________

X. Monitoring and Evaluation:

__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________

Project Proposal Writing Rubric

Excellent Proficient Basic Below Basic

 
4 pts. 3 pts. 2 pts. 1 pt.
Student shows Student shows Student Student
a deep an shows some shows very
understanding understanding understanding little
of the subject of the subject of the subject understanding
Subject matter and its matter and it is matter but of the subject
Matter greater evident in the confusion is matter and
implications. execution of evident in thoroughly
Proposal or the proposal or some aspects misinterprets
plan shows plan. of the the
integration of proposal or requirements
some advanced plan. for the class.
or researched

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 concepts.

The project The project The project The project

proposed is proposed is proposed is proposed is
very original, original, somewhat not creative,
creative and creative and creative, original or
ambitious. The somewhat original or ambitious, the
Creativity/ student is ambitious. The ambitious the student is
Ambition highly student is student is not uninspired,
motivated, and motivated very excited project has a
the project has about the but not bored, low potential
a good project, and project has for success.
potential for the project has some
success. a good potential for
potential for success.
success

Shows Shows good Shows some Shows little

excellent effort, effort, care and effort, care or no effort,
care and creativity. and care or
creativity. creativity. creativity.
Proposal or
Final product is plan is finished Proposal or Project
Final
complete and and turned in plan is proposal is
Product
well-presented. on time. finished and sloppy,
Shows Shows good turned in, but illegible,
excellent research, some is rushed and crumpled,
research, planning, is poorly unfinished or
careful vision, and presented. incomplete.
planning, and good
excellent execution.
execution.

Structure Proposal or Proposal or Proposal or Proposal or

and Flow plan is clear, plan is well plan makes plan is vague,
concise, and organized, and general sense disjointed,
has a logical has a sensible but requires and shows no
structure and flow and some work to sense,

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 flow. structure. organize and structure, or
structure in a flow.
Work shows Minor logical and
deep elements may sensible Confusing to
consideration need manner. read, difficult
of the execution clarification to understand.
of the project but otherwise
after the well-made and
proposal's ready for
approval. execution.
https://www.rcampus.com/rubricshowc.cfm?code=YX62W64&sp=yes&

REFLECT
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 1. How did you find the lesson? Choose an emoticon that shows how you
feel.

2. Why did you choose that emoticon? Write a sentence about your
experience in learning this lesson.
___________________________________________________________
________________

3. Which activity or activities did you like best? Which one/s do you think
did not suit your need/s as a learner?
___________________________________________________________

4. What suggestion can you give to help us improve this Learning Activity
Sheet?
________________________________________________________________

REFERENCES

Dayagbil,F., Abao, E., & Bacus, R., (2016) Critical reading and writing for
senior high school, Metro Manila

Prepared by:

DOMINICA R. PONTICA
Subject Teacher
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Evaluated by: