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Procure To Pay Cycle in Oracle Apps R12

The document outlines the 10 stages of the procure to pay (P2P) cycle in Oracle Apps R12, including: 1) Choosing an item to procure, 2) Creating a requisition, 3) Checking the requisition status, 4) Creating a purchase order, 5) Creating goods receipts, 6) Checking the inventory increase, 7) Reviewing material transactions, 8) Creating an invoice, 9) Checking the invoice status, and 10) Creating accounting entries and payments. Screenshots from an Oracle R12.1.1 instance are provided to illustrate each step of the P2P process.

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321 views29 pages

Procure To Pay Cycle in Oracle Apps R12

The document outlines the 10 stages of the procure to pay (P2P) cycle in Oracle Apps R12, including: 1) Choosing an item to procure, 2) Creating a requisition, 3) Checking the requisition status, 4) Creating a purchase order, 5) Creating goods receipts, 6) Checking the inventory increase, 7) Reviewing material transactions, 8) Creating an invoice, 9) Checking the invoice status, and 10) Creating accounting entries and payments. Screenshots from an Oracle R12.1.1 instance are provided to illustrate each step of the P2P process.

Uploaded by

Abdulsayeed
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Procure To Pay Cycle in Oracle Apps R12 (P2P Cycle)

Here in this Document, I tried to explain the steps involved in Procure to Pay Cycle. This is a pure
functional Stuff and helps you to understand the navigation steps. The screenshots given below are
taken from R12.1.1 apps instance.

Stage 1: Choosing an Item

Let us choose an item to be procured in our example. 


Go to Purchasing Responsibility and follow the below navigation to check for the suitable item.

 
The item picked for our example should be purchasable item as above. Click on tools and choose
“Categories” to view the below screen.
Stage 2: Creation of Requisition

Follow the below Navigation to reach Requisition Form. 


Create a new Requisition for the item viewed in Stage 1.
Click on Distributions to View the charge Account.

Save and Submit for Approval


 

Now note down the Requisition number and open the “Requisition Summary Form” to view the status
of it. For our Example, Requisition number is: 14855
Stage 3: Checking the Status of Requisition
Query for the Requisition Number and click Find.

 Here for our example purpose, I kept the submitted and approved person has same and hence it
shows the status as approved.

 To see the approval status, please follow the below navigation. 
  
Stage 4: Creation of Purchase Order

For creating a Purchase order, let us use the “Autocreate Documents” Form. Follow the below
Navigation

 Query for the Requisition


 Click on Automatic as shown in the above figure to create a Purchase Order

  
Click on “Create” button to create a Purchase order
  
 View the shipment screen to change the “Match Approval Level” to “2-Way”.
Click the “Receiving Controls” to make sure that the “Routing” is made as “Direct Routing”

 Click Save and submit for Approval.


                                  

Note down the PO Number.


Stage 5: Creation of Receipts
Query with the Purchase order created in the above stage.

 Check the check box near to the lines that are received and click save.
  
Click the “Header Button” to view the Receipt Number.
Stage 6: Checking the On Hand

 Go to any Inventory Responsibility and follow the below Navigation

 Query for our Receipt and make sure the Organization is the same as we received.
 Below screen will show that our inventory has been increased by 5 quantities.
Stage 7: Check the Material Transactions

Follow the below Navigation to reach “Material Transactions” Form

 Query for the item and date as below


 Below screen shows the source and transaction Type

 Below screen shows you the Serial Numbers of the items received.
  
Stage 8: Creation of Invoice

Navigate to any Purchasing Responsibility and view  Requests 


Submit the below requests by providing the Receipt number as Parameter to create an invoice.

 Check the status of the program.


Stage 9: Checking the Invoice

Change to any Payables Responsibility and open the invoices Form.

Query for the Purchase order as below,


                                

 Click “Actions” Button then tick the “Validate Check Box” and press “Ok” to validate the invoice
  
Below screenshot will give you the status of the invoice
  

Stage 10: Creation of Accounting and Payment

Once invoice got approved, we can “Create Accounting” and “Create Payments” via “Action” Button in
the “Invoice Form” as we validated the invoice.

Thus the brief description of P2P cycle came to end.

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