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Grade 5 Excel Notes

MS Excel is a spreadsheet program that allows users to store, organize, and analyze data in a workbook containing one or more worksheets. Each worksheet contains a grid of rows and columns made up of individual cells that can contain numbers, text, formulas, or other data. Users can enter and format data, adjust column widths and row heights, insert and delete sheets, and save workbooks in the default .xlsx file format. Common Excel functions include formatting text, numbers, tables, and charts to visualize and understand data.

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1K views

Grade 5 Excel Notes

MS Excel is a spreadsheet program that allows users to store, organize, and analyze data in a workbook containing one or more worksheets. Each worksheet contains a grid of rows and columns made up of individual cells that can contain numbers, text, formulas, or other data. Users can enter and format data, adjust column widths and row heights, insert and delete sheets, and save workbooks in the default .xlsx file format. Common Excel functions include formatting text, numbers, tables, and charts to visualize and understand data.

Uploaded by

Hubert Bernard
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Introduction to Excel

Excel is a spreadsheet program that allows us to store, oraganise and


analyse information.
The Excel sheet components

MS Excel- Spreadsheet software


Key terms
• Workbook- a file in Excel saved with extension .xls
• Worksheets- A grid with rows and columns.
• Rows-Row runs horizontally. Each row is identified
by row number, which runs vertically at the left side of the sheet
• Columns-Column runs vertically. Each column is identified
by column header, that is an alphabet.
• Cell-The intersection of a column and row is referred to as a cell
• Range-A cell range in an Excel file is a collection of selected cells.
• Cell address-Each cell address (a location in the spreadsheet)
begins with a letter to indicate the column, followed by a number
to indicate the row. For example, H32 identifies the cell at the
intersection of column H, row 32
• Active Cell- The selected cell is called active cell. In the above, H32
is an active cell.

Entering data in excel


When you type the data for a cell, the data first appears in the Entry
bar (next to built in function) at the top of the screen

Once you have entered data in excel and later you want to delete, in
which case you would click on the Cancel box (X) in the Entry bar and
start over. If, on the other hand, the data is correct, you would click the
Accept button which keeps the cell you are working in as the active cell.
Adjusting the width of columns and height of row
There are two method to adjust the width of the column
1. Using the mouse

2. Using Format

Select the whole column (move the mouse towards the column header,
mouse pointer changes its shape as shown in the figure and click) and
then go to Format-column width
*The same method can be used to change the row height
Creating and deleting sheet
You can insert as many sheets as possible by clicking the insert
worksheet tab.

To delete the sheet, move the mouse toward the sheet 2 and right click
the mouse ,select Delete.
To rename the sheet 2 to class 2, right click and select Rename.
Data type
There are mainly two types of data Numbers and text.

Can you find the difference in the alignment of the text and number
data?
Yes, by default the text is left aligned and number is right aligned.

Format data
Formatting in excel is a neat trick in excel which is used to change the
appearance of the data represented in the worksheet, formatting can
be done in multiple ways such as we can format the font of the cells or
we can format the table by using the styles and format tab available in
the home tab.
Saving workbook in excel
1. Click File > Save As.
2. Under Save As, pick the place where you want
to save your workbook.
3. The excel workbook is saved with a default extension xlsx.

Question and Answers

1. Write the functions of up, down, left, right, Home Keys?


2. What is a cell?
3. What is cell address?. Explain with an example.
4. Define the term workbook and worksheet?
5. How to rotate text and borders in excel?
6. Write the steps to rename a worksheet in Excel.
7. What is the extension of an excel file?

Practice Tasks

Create tables and apply formatting features like Text formatting


rotation, Font colour, Fill colour etc.

1. Class Time Table- Period and subjects


2. Points in IPL- Team name and Points.
3. Temperature of past one Week- Day and temperature.
4. Family members- Name, Age, Blood group
5. Nobel Prize winners from India- Name , Year, Subject.

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