VIRTUAL ORIENTATION-WORKSHOP ON

THE PRINCIPLES OF SCHOOL-BASED

MANAGEMENT
PRINCIPLE IV
MANAGEMENT OF
RESOURCES
Wendell C. Cabrera, EdD
 IV. MANAGEMENT OF RESOURCES
Resources are and mobilized
and managed with transparency, effectiveness, and
efficiency.

having, showing, or
done with good
judgment or sense
brought (resources)
into use in order to
achieve a particular
goal
Definition of Terms

Resource management helps schools use

educational funding in an effective way.

Source:
https://study.com/academy/lesson/resource-management-in-education-evaluation-
maximization.html#:~:text=When%20it%20comes%20to%20education,and%20maximization%20of%20such%20resources.
Definition of Terms ( Cont.)
Resource management is acquiring, allocating and managing the
resources, such as individuals and their skills, finances, technology,
materials, machinery and natural resources required for a project.

Resource management ensures that internal and external resources

are used effectively on time and to budget. Resources may be
obtained internally from the host organisation or procured from
external sources.

Source: https://www.apm.org.uk/blog/what-is-resource-management/
D. MANAGEMENT OF RESOURCES

LEVELS
INDICATORS 1 2 3
( DEVELOPING) (MATURING) (ADVANCED)

1. Regular resource inventory is Stakeholders are aware Resource inventory is Resource

collaboratively undertaken by learning that a regular resource characterized by inventories are
managers, learning facilitators, and inventory is available and is regularity, increased systematically
community stakeholders as basis for used as the basis for participation of developed and
resource allocation and mobilization. resource allocation and stakeholders, and stakeholders are
mobilization communicated to the engaged in a
community as the basis collaborative
for resource allocation process to make
and mobilization decisions on
resource allocation
and mobilization.
 Indicator 1 Level 1 Evidence
1. Regular resource inventory is collaboratively undertaken by learning managers, learning
facilitators, and community stakeholders as basis for resource allocation and mobilization.

• MOOE utilization per cash program

• proper liquidation submitted monthly
• minutes of regular meeting with attendance sheets
attended by school board, alumni,PTA,NGO,School
Finance Committee
• Proposals for activities and projects prepared,submitted,
and approved by donors,funding agency needed relevant
school projects/activities
 Indicator 1 Level 2 Evidence
1. Regular resource inventory is collaboratively undertaken by learning managers, learning
facilitators, and community stakeholders as basis for resource allocation and mobilization.

• Timely submission of liquidation reports

• memos/minutes of meeting by finance team(school level)
school head,treasurer, disbursing officer,etc
• invitation to trainings/orientation/planning conference by
NGOs,LGUs and GAs
• copies of plans and programs with DepEd concerns
integrated from NGOs LGUs and GAs
• minutes of meetings conducted regularly with
stakeholders to generate and sustain support for
DepEd programs, projects,activities
 Indicator 1 Level 3 Evidence
1. Regular resource inventory is collaboratively undertaken by learning managers, learning
facilitators, and community stakeholders as basis for resource allocation and mobilization.
• No adverse COA findings on liquidation of MOOE
• evidence of pledges of support from external stakeholders:
PTA,LGU,Barangays,Alumni,NGO,Foundation
• ACR for resources generation activities
• Brigada Eskwela
• Brigada Eskwela Plus
• Other programs, projects,activities
• updated report on disbursement of resources generated according to
intended purpose ( e.g. popularity contests,pledges, etc)
• updated inventory of projects completed
• completed projects utilized by the school for the purpose (intended
beneficiaries and more.)
D. MANAGEMENT OF RESOURCES (Cont.)

LEVELS
INDICATORS 1 2 3
( DEVELOPING) (MATURING) (ADVANCED)

2. A regular dialogue for planning and Stakeholders are invited to Stakeholders are regularly Stakeholders

resource programming that is accessible participate in the development engaged in the planning collaborate to ensure

and inclusive, continuously engage of an educational plan in and resource timely and need

stakeholders and support implementation resource programming, and in programming, and in the based planning and

of community education plans. the implementation of the implementation of the resource

educational plan. education plan. programming and

support continuous
implementation of
the education plan.
 Indicator 2 Level 1 Evidence
2.A regular dialogue for planning and resource programming that is accessible and inclusive, continuously
engage stakeholders and support implementation of community education plans.

• Issuance of Memo about regular meetings ( with

attendance sheet) of the finance committee ( school level)
• Issuance of Memo and invitation to concerned DepEd
personnel and external stakeholders/GAs for regular
conferences
• about regular meetings ( with attendance sheet) of the
finance committee ( school level)
• Regular posting of financial statements/financial report
rendered to stakeholders during the conference
 Indicator 2 Level 2 Evidence
2.A regular dialogue for planning and resource programming that is accessible and inclusive, continuously
engage stakeholders and support implementation of community education plans.

• Proof of support that amount has been generated and

deposited in the bank
 Indicator 2 Level 3 Evidence
2. A regular dialogue for planning and resource programming that is accessible and inclusive, continuously
engage stakeholders and support implementation of community education plans.
• Rendering of monthly/bi-
monthly,quarterly/semestral/annual consultative
conference with finance/mangement
team,stakeholders,funding agencies and donors
• updated status report of resources generated and
disbursement for the intended purpose
• updated financial statement posted on the transparency
board
• sustained resource generation to support the school SIP
implementation
D. MANAGEMENT OF RESOURCES ( Cont.)

LEVELS
INDICATORS 1 2 3
( DEVELOPING) (MATURING) (ADVANCED)

3. In place is a community-developed Stakeholders support Stakeholders are engaged Stakeholders sustain

resource management system that drives judicious, appropriate, and and share expertise in the the implementation
appropriate behaviors of the stakeholders to effective use of resources. collaborative development and improvement of
ensure judicious, appropriate, and effective of resource management a collaboratively
use of resources. system. developed,
periodically adjusted,
and constituent-
focused resource
management
system.
 Indicator 3 Level 1 Evidence
3. In place is a community-developed resource management system that drives appropriate behaviors of
the stakeholders to ensure judicious, appropriate, and effective use of resources.

• copy of the barangay.municial.provincial.annual budget

plan reflecting allocation for the school
Ex.The barangay has Php 50,000 budget allocation for the
school.
• Copy of resolution for IRA, municipal/Provincial SEF
• copy of disbursement voucher of the fund allocated for the
school with photocopied cheque
• creation of school website for transparency
 Indicator 3 Level 2 Evidence
3. In place is a community-developed resource management system that drives appropriate behaviors of
the stakeholders to ensure judicious, appropriate, and effective use of resources.

• financial disbursements of the fund provided by the

barangay/municipal/provincial
• letter of invitation for the school head to attend budgeting
and planning coming from the barangay council/municipal
office/NGOs
• copy of minutes of meeting from the barangay
secretary/municipal office
 Indicator 3 Level 3 Evidence
3. In place is a community-developed resource management system that drives appropriate behaviors of
the stakeholders to ensure judicious, appropriate, and effective use of resources.

• SRC showing the significant decrease in the number of

non-serviceable and repairable school facilities
• write-up on school community developed resource
management system
• ACR on Brigada Eskwela and other activities supported
by the barangay.municipal/provincial/NGOs et
D. MANAGEMENT OF RESOURCES ( Cont.)

LEVELS
INDICATORS 1 2 3
( DEVELOPING) (MATURING) (ADVANCED)
4. Regular monitoring, evaluation, and Stakeholders are invited to Stakeholders Stakeholders are
reporting processes of resource participate in the development collaboratively participate engaged, held
management are collaboratively developed and implementation of in the development and accountable and
and implemented by the learning managers, monitoring, evaluation, and implementation of implement a
facilitators, and community stakeholders. reporting processes on monitoring, evaluation, and collaboratively
resource management. reporting processes on developed system of
resource management. monitoring,
evaluation and
reporting for
resource
management.
 Indicator 4 Level 1 Evidence
4. Regular monitoring, evaluation, and reporting processes of resource management are
collaboratively developed and implemented by the learning managers, facilitators, and community
stakeholders.

• letter of invitation to stakeholders on the development and

implementation of monitoring, evaluation, and reporting
processes on resource management
• with proof of attendance i.e. certificate of
appearance.travel order,attendance sheet
• SME structure with terms of reference
 Indicator 4 Level 2 Evidence
4. Regular monitoring, evaluation, and reporting processes of resource management are
collaboratively developed and implemented by the learning managers, facilitators, and community
stakeholders.

• ACR on the development. and implementation of

monitoring, evaluation, and reporting processes on
resource management
• quarterly/annual SMEA report
 Indicator 4 Level 3 Evidence
4. Regular monitoring, evaluation, and reporting processes of resource management are
collaboratively developed and implemented by the learning managers, facilitators, and community
stakeholders.

• school community stakeholders implementation report on

the M&E and reporting system for resource managemnt
• add on documentation such as pictorials etc
D. MANAGEMENT OF RESOURCES (Cont.)

LEVELS
INDICATORS 1 2 3
( DEVELOPING) (MATURING) (ADVANCED)

5. There is a system that manages the network An engagement procedure to Stakeholders support a An established
and linkages which strengthen and sustain identify and utilize system of partnerships for system of
partnerships for improving resource partnerships with improving resource partnership is
management. stakeholders for improving management. managed and
resource management is sustained by the
evident stakeholders for
continuous
improvement of
resource
management.
 Indicator 5 Level 1 Evidence
5. There is a system that manages the network and linkages which strengthen and sustain
partnerships for improving resource management.
• letter of invitation
• minutes of meetings with attendance sheet
• organized resource generation committee with corresponding TORs
• social mobilization and networking system
• pledge of commitment/agreement of support
• resolution/SEF/letter of requests
• MOU/MOA;Tracking of successful alumni
• awards and recognition;social media Accounts/E-mail/website;other
documents/pictorials
• Records of Donation/DOD;Testimonies of beneficiaries
• attendance
 Indicator 5 Level 2 Evidence
5. There is a system that manages the network and linkages which strengthen and sustain
partnerships for improving resource management.

• MOA/MOU;
• Resolutions;
• Deed of Donation;
• Pledges
• Delivery Receipts;
• Feasibility Study
• Project Proposal
• Minutes of meetings conducted by the Resource
Generation Committee
 Indicator 5 Level 3 Evidence
5. There is a system that manages the network and linkages which strengthen and sustain
partnerships for improving resource management.

• ACR/PCRbased on existing MOA/MOU,Resolution,Deed

of Donations and Pledges
• Status Report
• Monthly/quarterly financial report of any sustained
resource generating activity
• Minutes of regular meetings with attendance sheet
• any document that would prove the presence of a
sustained income generating project/activity led by the
stakeholders
 Indicator 5 Level 3 Evidence(Cont.)

• Inventory of:
-Human Resources (Teachers, Non-Teaching, Learners, Partners
-Regular MOOE Downloading (Quarterly)
-Conducted Budget Planning : Target of School canteen Operations
as mandated by DO 8, 2010/with the SPT
-Posted Updated MOOE UTILIZATION AND LIQUIDATION IN THE
TRANSPARENCY BOARD/webpage/FB page.
-New 80 classrooms worth 120 million and school site worth 65
million
 Indicator 5 Level 3 Evidence

• On going construction of 20 classrooms

• Target completion January 2018
• On going construction exit road to 29th st.
• 65% accomplishment school drainage system
• Recently accomplished 3st-9cl occupied by the STVEP
 Indicator 5 Level 3 Evidence

What do we lack?
Provision for School Perimeter Fence, Gate and Pergula
Provision for Grills for offices and laboratories
Instructional tools and equipment
Improved WATSAN
Human Resource Development Plan (HRDP)
Financial Management Devt. Plan (FMDP)
Technology Resource Improvement Plan (TRIP)
School Physical Devt. Plan (SPDP)
Revisit how your school implements PRINCIPLE 4 and ask
yourselves this:

Is my school in the shallow in its implementation of Principle 4?

Is my school off to the deep end?