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Introduction To Email

Email is a system for exchanging digital messages over the internet. It requires an email account with an email provider like Gmail, Yahoo, or Hotmail. The document reviews how to set up a Gmail email account, including choosing a username and password. It describes the basic parts of an email like the to, cc, bcc, subject, and body. It explains how to send, receive, reply to, forward, and delete emails, as well as how to add attachments, signatures, and emoticons. Basic email etiquette and safety tips are also covered, such as avoiding viruses and protecting privacy.

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Roshan
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936 views

Introduction To Email

Email is a system for exchanging digital messages over the internet. It requires an email account with an email provider like Gmail, Yahoo, or Hotmail. The document reviews how to set up a Gmail email account, including choosing a username and password. It describes the basic parts of an email like the to, cc, bcc, subject, and body. It explains how to send, receive, reply to, forward, and delete emails, as well as how to add attachments, signatures, and emoticons. Basic email etiquette and safety tips are also covered, such as avoiding viruses and protecting privacy.

Uploaded by

Roshan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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INTRODUCTION

TO EMAIL
What is email?
■ short for electronic mail
■ send & receive messages over the internet
What you need
■ a computer with internet access
■ an email account with a service provider such as
Yahoo, Gmail, Hotmail, etc
Choosing an email provider
■ Most common are Hotmail (Microsoft), Gmail
(Google), Yahoo Mail (Yahoo!)
■ For this class, we’ll be using Gmail
Setting up your email account
■ Parts of an email address: [email protected]
– user name : dwalker (you create your own) (each
is unique)
– @ symbol : unique to email addresses
– email provider’s name(yours will be gmail)
– domain
Password
■ Something easy to remember, but difficult to
guess
– Do NOT use sensitive information, such as SSN,
bank PIN, etc.
■ Usually a combination of letters and numbers is
best
■ Verification questions in case you forget your
password
Let’s set up
our accounts!
Let’s compose an email!

■ Click on COMPOSE
The parts of an email
■ To : enter the exact email address of your recipient
(remember: [email protected])
– For multiple recipients, separate each address
with a comma
■ CC : carbon copy
■ BCC : BLIND carbon copy – is anonymous
■ Subject : the topic of your email – very important
■ Body : the message of your email
■ Attachments : the paperclip symbol - files or photos
Sending an email
■ Communication can be tough with written
correspondence. No body language or facial cues to
help.
■ Recheck on
– Punctuation & spelling
– Greeting & closing signature
■ ATTACH a file (if needed)
■ Click on SEND to mail your letter
■ Message will now appear in your SENT folder
Sending an email

■ Once an email is sent, you cannot stop it or


take it back
■ Check your SENT box now.
DRAFT EMAILS & SAVING FOR LATER

■ Drafts: When creating an e-mail the computer will


automatically save your work periodically. If for
any reason you should be interrupted (i.e. lapse in
internet connection) you can retrieve your latest
work what is called the DRAFT BOX.
Receiving email
■ If you have any messages you should see them
listed on the screen or in your Inbox
■ At the top of each message is a header with
information about the sender, date, and routing of
each message.
From: [email protected]
To: [email protected]
CC:
Subject: Email Basics class
Replying to an email

■ Reply vs Reply All


■ When you click on Reply, your message will
automatically be sent to the person who sent
you the email (FROM field in header.)
■ When you click on Reply All, your message
will automatically be sent to the person who
sent you the email AND everyone in the TO
and CC fields in the header.
Forwarding an email
■ When you click on FORWARD, you may share
the email you’ve received by sending it to
others.
■ You may add your own message before sending.
Opening attachments
■ Usually photos or documents
■ If you don’t know the sender, do NOT open
the attachment
■ SAVE vs OPEN file dialog box
Deleting email
■ Once you’ve read an email, you must decide if you
want to save it or delete it.
■ Click on delete to send the email to the TRASH
CAN
■ The message disappears from your list of messages
but is not truly deleted yet, so if you make a
mistake you can get the message back.
■ Just look in the Trash folder. However, once you
exit the program, the messages are usually deleted
for good.
Adding Smilies
■ Common abbreviations
■ Emoticons aka smilies
Adding a Signature
Gmail
■ click Settings and then See all settings.
■ In the "Signature" section, add your signature text
in the box. If you want, you can format your
message by adding an image or changing the text
style.
■ At the bottom of the page, click Save Changes.
Outlook
■ click Settings and then View all Outlook settings.
■ Mail -> Compose and Reply
Privacy, viruses, & spam
■ Privacy: CC vs BCC
■ Viruses: Never open attachments from unknown
senders.
■ Safety: Never send personal financial
information via email, even if it looks like a
legitimate request from your bank or financial
institution.
■ Spam: unsolicited commercial email
Delete
Click on Report Spam
Chatting & Texting
Texting Online
Is similar to texting using a cell phone but texts
received can only be viewed once, then they are
permanently deleted after being read. This is useful if
you do not have a cell phone or will not be near your
cell phone and need to communicate to another cell
phone.
Chatting
This is real-time communication with no delay. Usually
done with those you know online. Be selective who
you chat with. As with spam and phishing, scams can
occur with chatting as well.
Important – Sign Out!
Thank You!

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