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General Evaluator Role and Responsibilities

The General Evaluator is responsible for overseeing the evaluation portion of the Toastmasters meeting. This includes briefing the speech evaluators, introducing them and the speakers they will evaluate. The General Evaluator also gives an overall evaluation of the meeting, calling on the Grammarian, Timer, Ah Counter and Word Master for their reports. They comment on how the meeting flowed and provide positive feedback as well as areas for improvement.

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219 views4 pages

General Evaluator Role and Responsibilities

The General Evaluator is responsible for overseeing the evaluation portion of the Toastmasters meeting. This includes briefing the speech evaluators, introducing them and the speakers they will evaluate. The General Evaluator also gives an overall evaluation of the meeting, calling on the Grammarian, Timer, Ah Counter and Word Master for their reports. They comment on how the meeting flowed and provide positive feedback as well as areas for improvement.

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© © All Rights Reserved
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General Evaluator Role and Responsibilities

I. Meeting Preparation – Before the Meeting

1. Call evaluators to brief them on their roles, and tell them whom they’re evaluating.
2. Prepare a brief explanation on your role as a general evaluator (see below).

II. At the Meeting

A. Before start of meeting


1. Verify the presence of the evaluators and helpers. Arrange with Toastmaster for last
minute substitutes if required.
2. Ensure the individual evaluators have the speaker’s manual.

B. After start of meeting


1. When The Toastmaster calls you to describe your role, you may state the following:

My role is to evaluate the meeting in general. I will call for reports from the Speech
Evaluators, Timer, Grammarian, and Ah-Counter. Next, I will comment on the quality
of the evaluations given by the evaluators of the prepared speeches and Table Topics.

2. Introduce each Evaluator and state which speaker they are evaluating:

Our first evaluator is: ________________________________________


He will be evaluating our first speaker: __________________________

Our second evaluator is: ______________________________________


He will be evaluating our second speaker: _______________________

Our Third evaluator is: ______________________________________


He will be evaluating our Third speaker: ________________________

1|P a g e General Evaluator Worksheet 10/2010 V.1


3. When called by the Toastmaster, give a general overall evaluation report on:
 Meeting’s start time and end time
 Room setup
 Performance of Toastmaster, Table Topics Master, Timer, Grammarian
 Speakers, Table Topics and Evaluators’ Timing
 How did the meeting go in general? What was done well and what areas could be
improved upon to make the meeting more effective and productive.

Return Control to Toastmaster.

Overview

The General Evaluator evaluates everything that takes place during the club meeting. In addition, the
General Evaluator conducts the evaluation portion of the meeting and is responsible for the evaluation
team: the speech evaluators (make sure they know their responsibilities as evaluators), Ah Counter,
Grammarian, and Timer. Normally an evaluator is assigned to each speaker; however sometimes an
evaluation may be done by everyone at the meeting (group evaluation) with the evaluator leading the
discussion. The General Evaluator may set up any evaluation procedure desired, but makes sure each
evaluation is brief yet complete.

Here are some of the things to look for when you are the General Evaluator.

START
Meeting on time? Call to order, invocation, pledge, opening handled smoothly?

BUSINESS
Run smoothly? Did it drag? Was concise agenda followed?

GUESTS
Were guests introduced? Did members welcome guests and new members? Was printed information
available?

INTRODUCTIONS
Toastmaster of the Day, guests, Table Topics Master, Speakers, Evaluators – were more than just
names given?

TABLE TOPICS
Were topics appropriate? Did Table Topics Master take too much time introducing the questions and
topics? Did the Table Topics segment end on time? Did the Table Topics Master call on members who
did not have speaking roles?

SPEAKERS
Manual speeches? Were the speakers prepared?

2|P a g e General Evaluator Worksheet 10/2010 V.1


Did the evaluator Acknowledge the positive, suggest something to do Better or differently and
Congratulate and Conclude (ABC)? Was the tone positive, and appropriate for the experience level of
the speaker?

TIMER, AH COUNTER, GRAMMARIAN, WORDMASTER


Were the timing limits observed? Were the reports helpful, smooth, audible, and positive?

FUN
Did everyone seem to enjoy the meeting? Did you enjoy it? What was the tone?

MISCELLANEOUS OBSERVATIONS AND COMMENTS

GENERAL EVALUATOR SCRIPT

Good afternoon, fellow toastmasters and a warm welcome to our guests.

For the benefit of our guests, I am the general evaluator today and I conduct the evaluation portion of
our meeting. I will be calling on a team to assist me with giving feedback to our speakers and I will
evaluate the meeting as well.

[To conserve time in a club that meets for an hour, you may omit a formal introduction of the
evaluation team members and call upon them by name.]

Help me welcome _[evaluator #1]_______________________ to evaluate the speech given by


_[speaker #1]_______________________
[Lead the applause; shake hands as you turn control of the lectern to the evaluator.]

[When the evaluator completes the evaluation, return to the lectern and shake hands with the
evaluator as he returns to his seat.]

[Say a sentence or two to acknowledge the evaluation. Also, if the evaluator did not have a suggestion
for improvement or something to try differently, give one now. If the evaluation was harsh, restore a
positive tone. Evaluations build up the speaker’s confidence and abilities.]

Help me welcome _[evaluator #2]_______________________ to evaluate the speech given by


_[speaker #2]_______________________

[See directions following evaluator #1]

[Repeat for as many evaluators as speakers]

Next we’ll here from the grammarian _______________________ who’s been listening for good uses
of the language as well as points for improvement. You may give your report from your place.

Our word today was ____________________, and our Wordmaster _______________ has been
tracking our use of the word. You may give the report from your place.
3|P a g e General Evaluator Worksheet 10/2010 V.1
The Ah Counter tracks the use of verbal pauses – those ah’s and um’s that come out of our mouths
while we think of the next thing to say. These verbal pauses detract from our message, and we stop
counting at five. Our Ah Counter is _______________________ . You may give your report from your
place.

It is important to get your message across in the allowed time, and for the meeting to run according to
schedule. Our Timer, _______________________, will now report on how we’ve done with the time.
You may give your report from your place.

Now I have a few comments on the meeting as a whole. [See other side, as time permits]

That concludes the general evaluation segment. Let’s welcome back our Toastmaster of the Day,
_____________. [Lead the applause.]

4|P a g e General Evaluator Worksheet 10/2010 V.1

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