Layout Guide

Spring 2011

Created by Evie Hayman

DEconstruction Magazine Layout Guide

Table of Contents
Section
1. Getting started 1.1. Understanding our layout process 1.2. Choosing an operating system 1.3. Opening Abode InDesign 1.4. Creating a template 2. Working with text boxes 2.1. Inserting a text box 2.2. Inserting the text 2.3. Linking text boxes 2.4. Conforming to DEcon text requirements 2.4.1. Font type and size 2.4.2. Hyphens and justification 2.5. Creating text boxes for the title and byline 2.6. Creating columns 3. Working with pictures 3.1. Saving pictures from the internet 3.2. Making pictures black and white 3.3. Inserting a picture 3.4. Sizing a picture 3.5. Working with text wrap 3.6. Citing your sources 3.7. Finishing your layout 4. Uploading to 4shared.com 4.1. Uploading in-progress work 4.2. Uploading finished layouts 4.3. Uploading pictures 5. Getting additional help 5.1. Talking to the exec board/old members 5.2. Using the help function
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DEconstruction Magazine Layout Guide

Section 1: Getting Started

Section 1.1: Understanding our layout process
DEconstruction Magazine is a publication made for students by students. We encourage everyone to get involved in our layout process in whatever way they can regardless of their skill level. This document is meant to provide a basic outline of our layout process and answer common questions. We have a few requirements for our layouts, but overall its really up to you. We encourage you to get more creative and explore all that InDesign has to offer. Check out old issues of DEcon for layout ideas. You will be assigned a layout to complete if you would like to participate in this process. This layout can be of your own article if you choose or it can be someone elses. We usually have set times in a week or two planned for doing layout, and during those times you can come to the library basement and work on the Mac computers there. You can complete as many or as few layouts as youd like. Again, dont be afraid to get creative, and have fun!

Section 1.2: Choosing an operating system

When you sit down at the Mac computers in the library basement, you will see a screen that asks you to choose to work on a Mac or PC operating system. You should choose to operate on the Mac system. If you do not see this screen, you need to restart the computer in order to see it. You need to choose the Mac because there are certain fonts available on the PC system that will not display correctly on a Mac. The final version of the magazine is put together on a Mac so if you work on a PC we will have to fix your font.

Section 1.3: Opening Adobe InDesign

On some computers, there is an icon on the bar at the bottom of the screen with the letters ID in a purple box (see figure 1). If this icon is not present, you will need to search for the program. 1. 2. 3. 4. Locate the box in the center of your screen entitled macuser. Find the search box in the top right-hand corner of this area. Type InDesign in the search box. A purple folder that says ID similar to the icon in figure 1 will show up.
Figure 1: Adobe InDesign Icon

5. Click to open this folder. 6. Select Abode InDesign CS5.

Section 1.4: Creating a template

1. Once InDesign loads, you will be presented with a welcome screen that asks you what you would like to create. Under Create New click on Document.

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DEconstruction Magazine Layout Guide 2. After choosing this option, you will be presented with presets for your document (see figure 2). Be sure that all your margins are set to 3p0.

Figure 2: New document presets

3. Choose an appropriate number of pages. The way InDesign displays layouts is a little strange. If, for example, you choose to have two pages, they do not show up next to each other. Thus, for a two page layout you need to make your spread three pages in order to see your layout on facing pages. You can simply ignore the third page when creating your layout. For an example of what your layout will look like with three pages, see figure 3.

Figure 3: A layout with three pages

4. Click OK.

Section 2: Working with text boxes

Section 2.1: Inserting a text box
1. Scroll down the page so that you see the facing pages in your layout. 2. Click on the text icon on the left-hand side of the page (see figure 4). This icon allows you to both create text boxes and to edit the text within them.
Figure 4: Text icon

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DEconstruction Magazine Layout Guide 3. After youve selected the icon, click a location in your layout and drag with your mouse to create a box. The lines of the text box will show up in blue. 4. Now click on the black arrow icon. In order to resize or move the text boxes, you must have the arrow icon selected. To edit the text within the text box, you must select the text icon. 5. Size the text box so that it matches up with the purple lines in the document. 6. Be sure to create another text box on the facing page so that you have enough space to fit all of your text. 7. Leave enough space at the top of one page to insert boxes for the title and byline (see figure 5). See section 2.5 for more information on title and byline text boxes.

Figure 5: Sized text boxes

Section 2.2: Inserting the text

1. First you must open the text youve been assigned to layout. Log on to 4shared.com, the same website you used to upload your article, and go into the Finished Articles folder. 2. Once you find your assigned article in that folder, select it to download the file. 3. After the document opens, you need to highlight the text and open the Edit tab to copy the text. 4. Open your InDesign document and be sure that the text icon is selected. 5. Click inside the text box and then paste the text by using the Edit tab.

Section 2.3: Linking text boxes

If your article is too long to fit into a single text box, you will notice a small red plus sign in the lower right-hand corner of the text box. This symbol simply means that you need to link the text boxes. 1. Make sure you have selected the black arrow icon above the text icon. 2. Click on the plus sign and you will see a small copy of the text appear attached to your mouse. 3. Click your mouse in the text box on the adjacent page. The text will automatically continue in this text box.

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DEconstruction Magazine Layout Guide

Section 2.4: Conforming to DEcon text requirements

Section 2.4.1: Font type and size
To make the magazine look cohesive, we have some requirements for all of our layouts in regards to font. 1. Click on the text icon. 2. Highlight all of the text. 3. The current font and font size are displayed near the top left-hand corner of the screen. On the drop-down menu for font select Bookman Old Style and on the drop-down menu for size choose 11 (see figure 6).

Figure 6: Font and font size selection

Section 2.4.2: Hyphens and justification

We also have requirements regarding hyphenation of words and justification of the text. 1. Click on the text icon and highlight all of the text in all text boxes. 2. Click on Type along the top menu bar and then select Paragraph in the drop-down menu. 3. In the box that appears on your screen, un-click the box next to Hyphenate. This will turn off all the hyphens in your text by simply keeping words together on a single line rather than breaking them up. This makes the text easier to read. 4. Near the top of the paragraph box there are several examples of line justification. Select the first example in the second set, or the fourth from the left, called justify with last line aligned left (see figure 7). This will keep the lines of your text even.

Figure 7: Turning off hyphens and justifying with last line aligned left

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DEconstruction Magazine Layout Guide

Section 2.5: Creating text boxes for the title and byline
We have no set requirements for the text font or size when it comes to titles and bylines. Feel free to be as creative as you like. In general, this text should be larger than the rest of the article so that it stands out. 1. In the space you left open above you text, create two additional text boxes, one placed higher than the other (see figure 8).

Figure 8: Title and byline boxes

2. In the highest text box, insert the title of the article. 3. In the lower text box, insert By (Authors Name). 4. Center the text in these boxes by clicking on the align center button to the right of the font size tool (see figure 9).
Figure 9: Align center button

5. Choose a font for the title that expresses the topic of the article. For example, if the article is about children, you could use a font that looks like a childs handwriting. 6. Choose a font for the byline. This font should be clearly readable. The font size should be smaller than the title but larger than the rest of the text. See figure 10 for an example of completed title and byline text boxes.

Figure 10: Completed title and byline boxes

Section 2.6: Creating columns

If you choose, you can make your text into columns. This really an aesthetic choice and completely up to how you feel your article looks best. 1. 2. 3. 4. Select the black arrow icon. Select your text box. Click on Object in the bar along the top of the screen. In the drop-down menu, select Text Frame Options. A box will appear in the center of the screen.

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DEconstruction Magazine Layout Guide 5. Increase the number of columns to 2. You may also use three columns if you feel that is more appropriate (see figure 11).

Figure 11: Creating columns

6. Be sure that the gutters are set to 1p0. 7. Click OK.

Section 3: Working with pictures

Section 3.1: Saving pictures from the internet
Pictures are what really complete a layout. It is up to you to find appropriate pictures for your article. Number of pictures for an article is also up to you. Some articles will have art made by other members, and if this is the case you will be informed of this when you are assigned the layout. Otherwise, you need to find pictures on the internet. Search engines are great for finding pictures. Once you locate a good picture for your article, you need to save it to the desktop. 1. Right click on the image. 2. In the menu, select Save Image As (see figure 12).

Figure 12: Saving an image

3. In the box that appears, choose to save the image to the desktop. 4. Click save. 5. Be sure to note the web address where you found the picture as you will need it later.

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DEconstruction Magazine Layout Guide

Section 3.2: Making pictures black and white

DEcon is printed in black and white, except the front and back cover. If we send in all of our pictures in color, they will be printed incorrectly. All pictures must be changed from color to black and white. 1. 2. 3. 4. Go to the desktop. Right click on the image you want to change to black and white. In the drop-down menu, choose Open With. Select Adobe Photoshop CS5 (see figure 13).

Figure 13: Opening an image with Photoshop

5. Once Photoshop opens, choose Image in the top menu bar. 6. In the drop-down menu, select Adjustments. 7. Select Black & White (see figure 14).

Figure 14: Making a picture black and white

8. Dont worry about the presets, just click OK. 9. Go to File and then Save As. 10. In the drop-down menu next to Format select TIFF. Save the file. If the program asks if you want to save and replace the original file, say yes. 11. The program will also ask you about several presets when you save. Do not worry about these, just click OK.

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DEconstruction Magazine Layout Guide

Section 3.3: Inserting a picture

1. Re-open your layout by clicking the InDesign icon along the bottom bar. 2. Select the picture frame icon (see figure 15).
Figure 15: Picture frame icon

3. Click and drag where you would like to place your picture to create a picture frame. The frame will show up in blue with an x through it (see figure 16).

Figure 16: Creating a picture frame

4. Click File in the top menu bar. 5. Click Place in the drop-down menu. 6. In the box that appears, find your picture on the desktop and select it. Your picture will show up in the frame.

Section 3.4: Sizing a picture

If your picture frame is too small, you will only see part of your picture. There are several tools that will help you size your picture correctly. 1. Click on your picture with the black arrow. On the far right of the options bar just above your layout you will see several options for sizing pictures (see figure 17).
Figure 17: Options for sizing pictures

2. To fit your picture frame to the size of the picture, select the icon in the bottom left corner (see figure 18).
Figure 18: Fit frame to picture size icon

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DEconstruction Magazine Layout Guide 3. To fit your picture to the size of the frame, select the icon in the top left corner (see figure 19). Keep in mind that this option might disrupt the height/width relationship of your picture.
Figure 19: Fit picture to frame size icon

4. Adjust the size and location of your picture as you see fit. You may need to use the sizing icons multiple times to get an appropriate fit for your frame as you move and resize. If your picture is blurry, it may be too small and unusable.

Section 3.5: Working with text wrap

Now you must format your picture so that the text goes around it. 1. 2. 3. 4. 5. Click on the arrow icon. Click on your picture. Click on Window in the title bar menu. In the drop-down menu, select Text Wrap. Choose a text wrapping option that best fits with your picture from the options along the top of the box that appears. Most people generally pick the second option from the left. 6. Adjust the space between the picture and the text for a better fit. You may add as much space as you feel is necessary (see figure 20).

Figure 20: Text wrapping options

Section 3.6: Citing your sources

In the interest of respecting the creators of the photos we use, we always cite the web address where we located the picture. If the artwork is done by a student, we use the same process just instead of the web address we put their name and the year. 1. Click on the text box icon. 2. Create a small text box. This must be done in the white space outside of the pages of your layout. InDesign will not allow you to create a text box on top of another one. 3. In this text box, write the web address where you found the picture. You do not need to include the www. 4. Change the font to Bookman Old Style italic, size 9. Spring 2011 10

DEconstruction Magazine Layout Guide 5. Move the text box so it is placed just below the picture (see figure 21). You may need to use the text wrap function on your text box so that it fits in properly with the text.

Figure 21: Text box for picture source

Section 3.7: Finishing your layout

Continue to add graphics until you feel your layout is complete. You will also want to adjust the size of your pictures and text boxes in order to make your article take up entire pages. Layouts do not look complete if the text only takes up half of a page. For an example of a finished layout, see figure 22.

Figure 22: A completed layout

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DEconstruction Magazine Layout Guide

Section 4: Uploading to 4shared.com

Section 4.1: Uploading in-progress work
1. 2. 3. 4. Log on to 4shared.com. When the page loads, go into the folder titled Incomplete Layouts. Use the uploading tool at the bottom of the screen to upload your layout to this folder. We recommend that you also save your work to a flash drive. This way, if your layout doesnt upload correctly, your work wont be lost.

Section 4.2: Uploading finished layouts

1. 2. 3. 4. Log on to 4shared.com. When the page loads, go into the folder titled Finished Layouts. Use the uploading tool at the bottom of the screen to upload your layout to this folder. We recommend that you also save your work to a flash drive. This way, if your layout doesnt upload correctly, your work wont be lost.

Section 4.3: Uploading pictures

It is important that you upload all the pictures you use in your layout to 4shared. We need your pictures when we are putting all the layouts together to form the magazine in order to prevent them from being pixilated in the printed version of the magazine. 1. Log on to 4shared.com. 2. When the page loads, go into the folder titled Artwork. 3. Use the uploading tool at the bottom of the page to upload your pictures. Make sure these pictures are black and white. See section 3.2 for more information about making pictures black and white. 4. Once your pictures are uploaded, right click on the file name below the picture and in the drop-down menu select rename. 5. Rename the picture a shortened version of your title and number each one. 6. We recommend that you also save your pictures to a flash drive. This way, if your pictures dont upload correctly, your work wont be lost.

Section 5: Getting additional help

Section 5.1: Talking to existing members
DEcon is a group effort, so dont be afraid to ask an existing member for help! Layout is a learning process for everyone each time we go through it. Even our more experienced members make mistakes, so dont feel embarrassed if you have questions.

Section 5.2: Using the help function

If there arent any other members around, you can use the help function that comes with InDesign. The help button is located along the top menu. There is a search function in the drop-down menu that allows you to search for the answers to your questions.

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