Facility Online Manager (FOM) User Instructions

1.0 Purpose

This document details the procedures for creating a Facility Online Manager (FOM) account, as well as
instructions on managing your account. Instructions for account management detail the procedures for
using the web-based software to perform the following lab functions:

 Access tools (all tools will be interlocked and must be enabled via FOM)
 Charging equipment fees (enabling a tool via FOM will automatically log charges for tool use)
 Training and Tool Qualification (staff training and/or check off runs can be requested in FOM)
 Tool Status Updates (tool availability, maintenance notes, and overall status are displayed online)
 Online scheduling (tool time can be reserved by the user)
 Purchases (consumables and storeroom items will be purchased through FOM)

The document is divided into the following sections:

2.0 Gaining Access to FOM Page 1

3.0 Creating an FOM Account Page 2
4.0 Navigating FOM Page 10
5.0 Requesting Access to Equipment Page 11
6.0 Scheduling: Making and Cancelling Reservations Page 14
7.0 Enabling a Tool for Use (Logging On and Off a Tool) Page 16

2.0 Gaining Access to FOM

2.1 Gain access to FOM by going to http://nanofom.ece.cmu.edu from any device connected to the campus network
(remote access can be gained using the Cisco AnyConnect VPN).

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
2.2 FOM User instructions can be found at the “User Manual” link on the homepage at http://nanofom.ece.cmu.edu.

3.0 Creating an FOM Account

3.1 Click on the “I am a new user” link on the home page.

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
3.2 Fill out the online form and include the following:

Type of User: If you are from CMU, select “Internal User”. If you are from a government lab, another
501(c)(3) organization (e.g. another academic institute, such as University of Pittsburgh), or a for-profit company,
you must select “External User.”
Login Name: The login name should be your CMU Andrew ID.
Password: Choose any password you like. This password is private and secure - Nanofab staff do not have the
ability to view this information.
Email: Important equipment and lab notices will be send via FOM. Please use the email address at which you
are most likely to receive these messages.
Phone Number: Please include a phone number where you are most easily reached during working hours.

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
3.3 Internal Users: Select your Category (M.S. and Ph.D. students should choose Graduate). If you are from a
company or government lab, please choose “Other.”

External Users: Select your Affiliation. Note that academic users should put “Other University”

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
3.4 Internal and External Users: Select a Discipline that best describes your research

3.5 Internal Users: Select your Department. If your Department is not listed here, please see note below.

External Users: Please fill out your company info. If you are with University, please include department on the
Company line (e.g. Company: University of Pittsburgh - Physics)

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
Note: If your Department is not listed, please click on the “My department is not listed here” link to generate a message
for Nanofab staff. Alternatively, you can contact Nanofab staff at [email protected].

3.6 Internal Users: Select your Supervisor. If your Supervisor is not listed here, please see note below. If you
are with an external company, government lab, or university, please ignore this section.

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
Note: If your Supervisor is not listed, please click on the “My supervisor is not listed here” link to generate a message for
Nanofab staff. Alternatively, you can contact Nanofab staff at [email protected].

3.7 Enter the security code by adding all of the digits in the box and replacing them with the sum (e.g. replace 610
with 7 in the example below). Hit Submit when finished.

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
3.8 After submitting the FOM User Registration Form, you will be directed to the following screen where you will hit
the “Click to add Account Number” link:

Under the “Add a new account” section of the form, please add the following information:

Research Description Name: Please enter a short description the title of your research project.

Account Number: Internal users must enter a valid Oracle account string in this section. If you have multiple
Oracle strings, you will need to fill out this form separately for each string. External customers must use the
account number provided to you by Nanofab staff (i.e. Contract ID Number).

Category: Please select a category that best describes your work.

Business Purpose/Description: Internal CMU users only must indicate whether the Account Number provided
on this form is attached to Federal Funding or a Sponsored Research Project. If you are not sure, please consult
your Advisor or your Department’s Business Office. External users, including University of Pittsburgh users, can
simply put “External” in this section.

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions

3.9 Click the “Add this account” button to submit your account information. Verify that your account has been
added successfully (indicated in red at the top of the screen) and set the account as default (optional) if desired.
Note: If you have multiple account numbers, you can enter new accounts at this time.

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
4.0 Navigating FOM

4.1 Once an account has been created, users can proceed to the username - Home screen to view their account
information, Authorized Equipment (i.e. equipment to which you have been granted access), and Available
Equipment (i.e. equipment to which you can request access).

Available Equipment will be listed as one of the following:

Available: This means you can enable the tool for use
Busy: This means another user is logged on and using the tool
Down: This means the tool is down for maintenance or repair

4.2 The options at the left side of screen to will allow you to perform the following functions:

Equipment Schedule (Dropdown): This menu shows a list of equipment to which you have access
Collaborate & Service: This page is not used at this time
Purchase Supplies: Storeroom items and consumables can be purchased at this link
Documents: Click this link to access and download cleanroom documentation (manuals, forms, etc.)
User Report: Use this link to generate a report of your charges, equipment use, and purchases
My Profile: You can update your user profile settings at this link
My Accounts: Add additional account numbers here
Contact Manager: Use this tab to generate a message for Nanofab staff
Logout: Use this button to log out of FOM (ALWAYS MAKE SURE TO LOG OUT OF FOM IF USING A
SHARED COMPUTER, SUCH AS THOSE PROVIDED IN THE FAB)

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
5.0 Requesting Access to Equipment

5.1 Proceed to the home page and select the tool you want to access from the Available Equipment list located at
the right hand side of the screen.

5.2 After selecting the tool you want to access, a New User Application Form window will pop up.

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
5.3 Select the user category that applies to you:

CMU Internal: CMU Users Only

External Academic: All external academic or 501(c)(3) users
External Corporate: External users from a for-profit company
External Government: External users from a U.S. federal, state, or local government facility

5.4 Type any relevant messages to Nanofab staff and hit the “Apply” button to submit your request.

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
5.5 You should receive the following acknowledgement screen indicating that your request has been sent to Nanofab
staff. The requested tool should now show up on your Home screen as well.

5.6 After receiving the above acknowledgement notice, you should see the requested equipment under your
Authorized Equipment list on the home page.

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
6.0 Scheduling: Making and Cancelling Reservations

6.1 To schedule a tool or enable (i.e. log on) to a tool, first proceed to your Home page or use the Equipment
Schedule drop down menu on the left side of the screen to choose a tool.

6.2 Once you click on the tool, you will see the schedule calendar, including any notes on the tool status (Available,
Busy, or Down), maintenance notes, notes about reservation limitations, and scheduled times. You can also
choose whether to view the schedule by day, week, or month (located at the upper right side of the screen).

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
6.3 To schedule a time slot, click on the bold, black time slot at which you would like to start our reservation (note
that unavailable time slots are shown as gray). Enter your Start Time, End Time, and comments (e.g. required
targets if reserving a sputtering system) into the Equipment Reservation Form (after entering the Start Time and
End Time you will be provided with a cost estimate). Hit “Reserve” to save the reservation.

6.4 Once your reservation is saved, you will see your time slot on the schedule as follows:

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
6.5 If you need to cancel a reservation, click on your user name shown in the scheduled time slot. Simply click on
the “Cancel this session” button and the reservation will be removed from the schedule.

7.0 Enabling a Tool For Use (Logging On and Off a Tool)

7.1 When you are ready to use a tool, you must log on to FOM and enable the machine through the scheduling
section of the software. The schedule page can be accessed by clicking on the tool name on the Home page or
by choosing the appropriate tool in the drop down menu at the left side of the screen. Note that you must log
in under your own account with your own account number. If someone is training you and you do
not have access to a tool, request access from staff ahead of time. You cannot use another person’s
account.

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
7.2 Once you reach the Schedule page, select the “Click to log on” link highlighted in yellow at the current time
slot on the schedule.

7.3 In the Express Logon window, start by selecting your Account Number. Choose your Start Time and End Time,
then hit the “Express Logon” button to enable the tool.

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
7.4 After logging-on, your user name will be highlighted on the schedule, and the tool will be listed as Busy on the
Home page.

7.5 To log out of a tool, click your user name in the green highlighted slot on the equipment schedule page. At the
popup window, simply hit the “Logoff” button to return the tool back to an Available state.

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu
 Facility Online Manager (FOM) User Instructions
7.6 Once you log out the schedule page will retain a record of your use.

Document Revision History

Date Rev Change By Approval

6/19/17 0 Spec Origination M. Moneck M. Moneck
8/14/17 1 Updated Internal/External User Designations M. Moneck M. Moneck
5/8/18 2 Updated New User Signup Procedures M. Moneck M. Moneck

Carnegie Mellon University CONTROLLED DOCUMENT

Department of ECE – Nanofab
5000 Forbes Avenue Title: FOM User Instructions
Pittsburgh PA 15213 Rev: 0
Date: 6/19/2017
www.nanofab.ece.cmu.edu