Commercial Taxes Department

Government of Tamil Nadu

Tamil Nadu VAT Implementation,

Guide for e-Registration Process
October, 2015
Version 1.0
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Contents

1. Introduction ......................................................................................................................................... 6

1.1. E-Registration .................................................................................................................................. 6

1.2. e-Amendment .................................................................................................................................. 6

1.3. Dealer Data Correction .................................................................................................................... 6

1.4. e-Cancellation .................................................................................................................................. 6

2. E-Registration ..................................................................................................................................... 7

2.1. E-Registration of Value Added Tax ................................................................................................. 7

3. E-Amendment ................................................................................................................................... 16

3.1. E-Amendment of Value Added Tax ............................................................................................... 16

4. Dealer Data Correction ..................................................................................................................... 21

4.1. Dealer Data Correction Application for Value Added Tax ............................................................. 21

5. E-Cancellation .................................................................................................................................. 24

5.1. E-Cancellation Application ............................................................................................................. 24

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List of Figures
Figure 1: Home Page after Login ............................................................................................................ 7
Figure 2: Tax Type Selection Screen ...................................................................................................... 8
Figure 3: Download Template Screen ..................................................................................................... 8
Figure 4: Saving Template Screen .......................................................................................................... 9
Figure 5: Excel Template Screen ............................................................................................................ 9
Figure 6: Click on Validate Button ......................................................................................................... 10
Figure 7: Click on Generate Button Screen .......................................................................................... 10
Figure 8: Save option for Upload file ..................................................................................................... 11
Figure 9: Upload file saved successfully ............................................................................................... 11
Figure 10: Upload Screen ..................................................................................................................... 12
Figure 11: Submit and generate Acknowledgement Number ............................................................... 12
Figure 12: Payment Screen................................................................................................................... 13
Figure 13: Payment Successful Screen ................................................................................................ 13
Figure 14: Upload Documents Screen .................................................................................................. 14
Figure 15: Attachment Upload Screen (After uploading documents) ................................................... 14
Figure 16: Acknowledgement Receipt Screen ...................................................................................... 15
Figure 17: Authenticate for e-Services .................................................................................................. 16
Figure 18: Tax Type Selection Screen .................................................................................................. 17
Figure 19: Amend My RC link ............................................................................................................... 17
Figure 20: Tax Type Selection Screen .................................................................................................. 18
Figure 21: Template Save/Open Screen ............................................................................................... 18
Figure 22: Excel Macro based Template for VAT Amendment............................................................. 19
Figure 23: Validate and generate XML ................................................................................................. 19
Figure 24: Upload Screen ..................................................................................................................... 20
Figure 25: E-Amendment Acknowledgement Receipt .......................................................................... 20
Figure 26: Dealer Data Correction Link ................................................................................................. 21
Figure 27: Dealer Data Correction Screen ............................................................................................ 21
Figure 28: Saving Dealer Data Correction Template Screen ................................................................ 22
Figure 29: Validate and Generate XML from Macro Based Excel Template for Dealer Data Correction
.............................................................................................................................................................. 22
Figure 30: Upload generated XML for Dealer Data Correction Application .......................................... 23
Figure 31: Acknowledgement Receipt of Dealer Data Correction Application ...................................... 23
Figure 32: E-Cancellation Link .............................................................................................................. 24
Figure 33: Select the Approach ............................................................................................................. 24
Figure 34: E-Cancellation Excel Based Macro Download .................................................................... 25
Figure 35: Saving Cancellation Template Screen ................................................................................. 25
Figure 36: Macro Based Excel Template for Cancellation Application ................................................. 26
Figure 37: Submit Cancellation Application .......................................................................................... 26
Figure 38: Message to Upload Supporting Documents for Cancellation Application ........................... 27
Figure 39: After Uploading Supporting Documents for Cancellation Application.................................. 27
Figure 40: Acknowledgement Receipt of Cancellation Application ....................................................... 28

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List of Tables

Table 1: List of Abbreviations ................................................................................................................v

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List of Abbreviations

Table 1: List of Abbreviations

Abbreviation Description
CTD Commercial Taxes Department
PAN Permanent Account Number
TIN Tax Payer’s Identification Number
TN Tamil Nadu
VAT Value Added Tax

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1. Introduction
This section contains introduction of major functionalities of Registration module.
The Tamil Nadu VAT portal is designed to provide the dealers an online access to the application. They
don’t have to visit to the department office and can simply access various e-Services which include e-
Communication, e-Registration, e-Returns, e-Payment and so on.

Following are the major e-Services of Registration module which the dealers can access through the
portal:

• e-Registration
• e-Amendment
• Dealer Data Correction
• E-Cancellation

1.1. E-Registration

E-Registration is designed to enable self-Registration by the dealers. They can register themselves on the
web portal. An acknowledgement receipt is generated on successful filling of the form and uploading all
the required or mandatory documents.

1.2. e-Amendment

E-Amendment is designed to enable the amendment of any applicable details provided during
registration. Only registered dealers can amend their registration details for particular tax types in which
they are registered. An acknowledgement receipt is generated on successful filling of all the forms and
uploading all the required or mandatory documents.

1.3. Dealer Data Correction

Dealer Data Correction is designed to allow registered dealer to correct registration data after log in into Web
Portal. An acknowledgement receipt is generated on successful uploading of the forms.

1.4. e-Cancellation

E-Cancellation is designed to request self-cancelling the registration of any registered dealer. An

acknowledgement receipt is generated on successful filling of all the forms and uploading all the required
or mandatory documents.

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2. E-Registration
This section describes the e-Registration process of various tax types.

2.1. E-Registration of Value Added Tax

To register with through Web Portal, first you need to sign into the system with the login credentials you
received during the Sign Up process. After sign in to the system, follow the steps listed below to do
registration:

Figure 1: Home Page after Login

1. On the homepage, click e-Registration link and select e-Registration application. The e-
Registration screen opens.

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Select Tax
Type

Click Next

Figure 2: Tax Type Selection Screen

2. Select the tax type you want to register for. After selecting tax type, click Submit to proceed.

Click here to Download Template

Figure 3: Download Template Screen

3. Click on “Click here” link to download VAT registration template. A pop-up window opens to
save or open the template.

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Figure 4: Saving Template Screen

4. Click Save File to save the template or Open With to open a template in the system.

Click here to
reset Data

Click here Click on Validate after

to add rows filling excel sheet
Click here to
delete rows

Figure 5: Excel Template Screen

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Click OK to
continue

Figure 6: Click on Validate Button

5. After filling the data in the template, click Validate Button to validate the data entered by you. If
there is any error in the data, it will be displayed in Error sheet. If there is no error in the filled
data it will say no error found in the work book.

Click here to generate

XML file

Figure 7: Click on Generate Button Screen

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Save it at
desired location

Figure 8: Save option for Upload file

Click OK to continue

Figure 9: Upload file saved successfully

6. Click on Generate XML button to generate upload file. It will ask for the path to save the upload
file. System will show you a message that your file is saved at the location you have provided.

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Browse
Generated XML

Submit Application

Figure 10: Upload Screen

7. Select the generated .XML file to upload.

8. Click Submit to save the data. After the data is saved, acknowledgement number is generated.
You have to attach requisite documents to finish the registration process. The next screen
appears with the Acknowledgement Number.

Click here for

payment

Figure 11: Submit and generate Acknowledgement Number

9. Click “Click here” to move Payment page.

10. Select a Bank and click on confirm button and submit the data.

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Select Bank

Click Submit
Confirm Payment

Figure 12: Payment Screen

Upload Documents

Figure 13: Payment Successful Screen

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11. Click on Upload Documents and select the Acknowledgement Number.

Click on
Submit

Figure 14: Upload Documents Screen

12. Select the category and sub-category (if any) of the document to be uploaded.
13. Select the document and click Upload to upload that document. After the document is uploaded
it will be displayed in the table displayed below on the same page.

Click to generate
Acknowledgement
Receipt

Figure 15: Attachment Upload Screen (After uploading documents)

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14. After submitting all the mandatory and required attachments, click Submit and Complete
Registration Process. The acknowledgement receipt and task is generated in the back office for
approval and success screen appears.
15. Click the Acknowledgement Number generated to view the acknowledgement receipt.

Figure 16: Acknowledgement Receipt Screen

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3. E-Amendment

This section describes the e-Amendment process of various tax types.

3.1. E-Amendment of Value Added Tax

To start with amendment process, first you need to sign into the system with your TIN. After sign in to

Click here to
Authenticate for e-
Services

Figure 17: Authenticate for e-Services

1. On the home page, Click on Authenticate for e-Services link available in the left pane.

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Click here to
Login

Figure 18: Tax Type Selection Screen

2. Select the Tax Type and provide the password.

3. Click on e-Registration link and select Amend My RC sub link.

Click here to
amend RC

Figure 19: Amend My RC link

4. Select the Tax Type and click on Next button.

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Select Tax
Type

Click Next

Figure 20: Tax Type Selection Screen

Click here to download

filled Template

Figure 21: Template Save/Open Screen

5. Click Save File to save the template or Open With to open a template in the system.

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Click Amend Selected

after selecting fields
to be amended

Figure 22: Excel Macro based Template for VAT Amendment

6. First sheet in template will be for selecting sections to be amended. Click Amend Selected after
selecting fields to be amended and entering its respective effective date. After clicking on
Amend Selected, selected sections become editable.

8. After filling the data in the template, click Validate Button to validate the data entered by you. If
there is any error in the data, it will be displayed in Error sheet.

Generate XML
Validate date

Figure 23: Validate and generate XML

9. If there is no error in the filled data it will say no error found in the work book. Generate XML by
clicking on Generate XML.

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Browse XML

Click to Submit

Figure 24: Upload Screen

10. Browse the generated .XML file to upload and submit application.
11. Acknowledgement receipt is generated on submitting application.

Figure 25: E-Amendment Acknowledgement Receipt

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4. Dealer Data Correction

This section describes the process of Dealer Data Correction. This functionality is used to correct
registration data of dealer registered in legacy application only.

4.1. Dealer Data Correction Application for Value Added Tax

Please follow the steps listed below to do dealer data correction application:
1. On the home page, after successful Authentication, click e-Registration link and select Dealer
Data Correction sub link. The Dealer Data Correction screen opens.

Dealer Data Correction Link

Figure 26: Dealer Data Correction Link

2. On Dealer Data Correction screen, you have to select tax type. Here you can view existing
registration details by clicking on View Registration Form. Click Next to proceed with Data
Correction.

Click Next

Click to View
Registration Details

Figure 27: Dealer Data Correction Screen

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3. On clicking Next, you get following screen. You can download form template by clicking Click
Here to Download Excel Template.

Click here to download

Filled Excel Template

Figure 28: Saving Dealer Data Correction Template Screen

4. The dealer will fill excel based macro dealer data correction form and press Validate button to
validate data and generate the upload file by clicking on Generate XML.

Click here to
Click here to Generate XML
Validate date

Figure 29: Validate and Generate XML from Macro Based Excel Template for Dealer Data Correction

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5. Dealer has to upload generated XML file for dealer data correction as below:

Click here to
Browse XML

Click here to Submit

Application

Figure 30: Upload generated XML for Dealer Data Correction Application

6. Once the dealer Submit the application, acknowledgement receipt will be generated as shown in
below figure:

Figure 31: Acknowledgement Receipt of Dealer Data Correction Application

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5. E-Cancellation
This section describes the process of E-Cancellation.

5.1. E-Cancellation Application

After log into the Web Portal with TIN, follow the steps listed below to do cancellation application:
1. On the home page, after successful Authentication, click e-Registration link and select Cancel
My RC sub link. The e-Cancellation screen opens.

Click here

Figure 32: E-Cancellation Link

2. Select the approach for cancellation and click on Next

Figure 33: Select the Approach

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3. On E-cancellation screen, click on link Click Here to download Cancellation form.

4.

Click here to Download

Cancellation Form

Figure 34: E-Cancellation Excel Based Macro Download

3. On clicking, the following screen will pop up to open/save the excel macro based cancellation

Figure 35: Saving Cancellation Template Screen

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4. The dealer will fill excel based macro cancellation form and press Validate button to validate
data and generate the upload file by clicking on Generate XML.

Click here to Generate

XML
Click here to Validate

Figure 36: Macro Based Excel Template for Cancellation Application

5. Browse generated XML and click on Submit to submit cancellation application.

Figure 37: Submit Cancellation Application

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6. If the dealer has selected cancellation reason which requires the supporting document to be
uploaded then, system will redirect to the page asking to upload the document as shown below.

Click here to Upload

Supporting Documents

Figure 38: Message to Upload Supporting Documents for Cancellation Application

Browse File

Click here to
Click here to Submit Upload
Application

Figure 39: After Uploading Supporting Documents for Cancellation Application

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7. Once the dealer upload supporting document and Submit and Complete Process button to
generate acknowledgement receipt shown in below figure:

Figure 40: Acknowledgement Receipt of Cancellation Application

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