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Roles and Responsibility For Online Examination - Edited

This document outlines the roles and responsibilities for various parties involved in conducting a time-bound hybrid exam at Nepal Engineering College in Spring 2020. It assigns tasks like coordinating with the university, preparing student data and documents, monitoring the exam, and collecting answer sheets to the Exam Section. Section Chiefs are responsible for password management, scheduling, creating exam teams, and monitoring. Invigilators will schedule meetings, add observers, start meetings on time, record exams, and submit reports. Admins will communicate with students, create forms and sheets, send questions, verify files, and upload materials. Subject Teachers will schedule and record vivas and share video links.

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Bhagawati Bhattarai,Bhandari
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88 views5 pages

Roles and Responsibility For Online Examination - Edited

This document outlines the roles and responsibilities for various parties involved in conducting a time-bound hybrid exam at Nepal Engineering College in Spring 2020. It assigns tasks like coordinating with the university, preparing student data and documents, monitoring the exam, and collecting answer sheets to the Exam Section. Section Chiefs are responsible for password management, scheduling, creating exam teams, and monitoring. Invigilators will schedule meetings, add observers, start meetings on time, record exams, and submit reports. Admins will communicate with students, create forms and sheets, send questions, verify files, and upload materials. Subject Teachers will schedule and record vivas and share video links.

Uploaded by

Bhagawati Bhattarai,Bhandari
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Roles and Responsibility for Time Bound Hybrid Exam Spring 2020

Exam Section :(On the behalf of Examination Committee Nepal Engineering


College)

1. Bridging between all Academic departments and Pokhara University Exam


Controller's Office and representatives.
2. Preparation of all the data-base related to students to conduct Time bound
hybrid Examination.
3. Preparation of all the documents required to conduct Time bound hybrid
Examinations.
4. Overall monitoring of Time bound hybrid examinations
5. Coordination with faculty representatives from academic department for
efficient and effective conduction of Examinations.
6. Preparation of Daily Exam Progress report to submit it to PU Exam control
office.
7. Collection and Verifications of Answer sheets and forward it to PU exam and
8. All other Exam related administrative works.

Examination Committee, nec


Section Chief/HOD/Program Coordinator:

1. Add/ Reset password of MS teams Id of Students/observers/external

2. Assign Invigilators for the written exam

3. Viva Scheduling

4. Assign external for VIVA voice

5. Create MS Team and add examinee/examiner to the team (2-3 days ahead of
exam schedule)

6. Monitor exam/viva

7. Collect videos and maintain record.

Examination Committee, nec


Invigilators:

1. Schedule meeting in team (1-2 ahead of exam schedule)


2. Send invites of schedules meeting to PU exam observer for nec, Dr. Hem
Chaulagain [email protected]
3. Add Principal Dr. Hari Krishna Shrestha, Exam Chief Asst. Prof. Ramhari
Shrestha, Exam Deputy Chief Asst. Prof. Samjhana Shrestha and
respective HODs as member in respective scheduled meetings.
4. Start meeting ½ hour ahead of exam schedule.
5. Co-ordinate with the examinee (posture-video-audio, question, code of
conduct etc.)
6. Record the exam as it starts and stop the recording as soon as exam ends.
7. Forward queries about questions to the exam section.
8. Notify the students about the time 1 hr., 1.5 hr. and 2 hrs. of the
examination
9. End the meeting and circulate the necessary advice regarding uploading
the answer sheet.
10.Prepare the attendance Sheet and Daily Reports and send it to
[email protected]
11.Download the attendance in MS Teams and the video and keep the records
as format specified by PU alternative exam directives (2nd Amendment
2021, July 26th)

Examination Committee, nec


Admin (Member associated with exam section from Department)

1. Confirm the email addresses according to the subject and notify the students
via emails about. (Skill set needed –Merge mail)

i. Cover Page.

ii. Code of Conduct.

2. Create the form for the students to upload to the drive. (Skill Set needed)

3. Create Drafts of Attendance Sheet, Daily Report and Viva Voce Evaluation
Sheet and Interview Schedule.

4. Coordinate with the examination section to receive the questions.

5. Send the question to the students 10 minutes prior to the commencement of


examination.

6. Keep checking the emails and the drive folder to see if the students have
uploaded the files correctly. Instruct if required to make necessary changes.

7. Verify if the collected answers are named correctly and match with the cover
page. If not rename them accordingly in the drive e.g.
“265_Program_Semester_Subject_ern”

8. Keep the files in the folder

e.g. “265_DD-MM-YYYY_Program_Subject”

9. Check if the answers have been received at all the email ids and the drive.

10.Upload the final files and folder in the One drive AND share to the official
account of the university.

Examination Committee, nec


Subject Teachers ( VIVAVoice)

1. Schedule Meeting in MS Team – 1 day ahead of VIVA

2. Mail link to external

3. Save video in the format (Separate video record for each students).

4. Save video in online cloud from MS Team after completion of viva and
share link to Exam section/Department Head.

Examination Committee, nec

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