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DESIGN AND IMPLEMENTATION OF A COMPUTERIZED

LIBRARY OFFENSE DOCUMENTATION SYSTEM

CHAPTER ONE

1.0 GENERAL OVERVIEW

1.1 INTRODUCTION

A library is a Latin word “liber” means book is an organized &

collection of information resources made accessible to a defined

community for reference or borrowing. It provides physical or

digital access to materials, and may be a physical building or

room, or a virtual space. Globally library is an emerging

knowledge-based society of the twenty first century because

people need information to sustain their growth development,

and intellectual capital investments knowledge and information

have become wealth generators which make library a vital tool

since it is repositories of reference resource, stacked with

books and other information dissembling sources. A library is

an institution of knowledge acquisition and learning; it provides

invaluable serves to students, information server and to a

wider local community (Ugah, 2007).

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1.1 As earlier stated in section 1.0 A library is an organized

collection of sources of information and similar resource, made

accessible to a defined community for reference or borrowing.

It provides physical or digital access to material and, maybe a

physical building or room, or a virtual space, or both.

(Casson&Lionel, 2002). A library’s collection can include books,

periodicals, newspaper, manuscripts, films, maps, prints,

document, microform, CDs, cassettes, videotapes, DVDs,Blu-

ray Discs, e-data based and other formats. (Allan;1984). A

library is organized for use and maintained by public body, an

institution, a corporation or a private individual public and

institutional collection and service may be intended for use by

people who choose not to –or cannot afford to purchase

extensive collections themselves, who need material’s. (Rany,

2013). In addition to proving materials, libraries also provide

the services of librarians who are experts at finding and

organizing information needs for libraries by providing quiets

areas for studying, and they also often offer common areas to

facilitate group study and collaboration. Libraries often provide

public facilities for access to their electronic resources and the

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internet modem libraries are increasingly Bing redefined as

places to get unrestricted access to information electronically.

There are different types of libraries depending on the

information that are retrievable. There, user accessibility of the

information. These factor had led to the classification of the

library into several categories including, national library which

serve as a national repository of information, researcher

library, reference library which does not lend books or any

other information material and academic library. (Nicos&

John,1978). This research Focusing on academic library, since

it often serve number of services to students to provide

student necessary tools needed for their succeed in their

programs.(Casson,2002) These workshops may include help

with citations; effectives search techniques journal database,

and electronics citation software. (casson, 2002) Since library

provides service to different individuals laws/rules of the library

are formulated, designed to preserve the material and the

activities in the library both for the librarians and the user to

have accessed to the information needs. The establishment of

these rules & regulation are variably achieved by conducting

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logical evaluations by seeking the opinions from the librarians

and the user to device an appropriate sanction for offender.

Although it has been looked at or defined variously this aspect

of library management can as well be computerized to meet

the evolving nature of the library service. We live in an

information age, and libraries are expected to use information

and communication technologies (ICT) to provide information

more expeditiously and exhaustively to their user than easer

provided. Computerized of library “housekeeping” operations is

an important activity in this context. “Automation” when used

in a library or similar environment, refers to the

computerization of activities (Sadanandanshamin, 2008).

Library automation or computerization refers to use of computers

associated peripheral media such as magnetic tapes, disks, optical

media and utilization of computer based products and service in the

performance of all typesof library functions and operations. Computer

are capable of introducing a great degree of automation in operations

function since they are electronic, programmable and are capable of

controlling a process (Ryan, 2013). Use of information and

communication technology in the process control of library will move

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the library operation economically feasible (Roberts & John marres,

1997). The capabilities of computer associated peripheral media & its

application in library activities and services can led to a highly

significant quantitative and qualitative improvement of operation.

(Sadnand& Shamin, 2008)

1.2 STATEMENT OF PROBLEM.

Prior to computerize, library tasks were performed manually and

independently from one another by Selectors ordered materials with

ordering slips, indexed them with the card catalog and documentation

of library offences is usually a by task because of lack of

comprehensive report.

1.3. AIM AND OBJECTIVES

The aim of this project is to design and developed a computerized

system for detection of library offence.

The following are the objectives of the project

1. To design a computerized system for detection of library offence.

2. To developed algorithm that will be used in implementing the

design computerized system for detection of library offence that

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will help in registers of offence and sanction against offensive

users.

3. To safely keep the list of offensive users.

4. To computerize the description of offence.

1.4 SCOPE OF LIMITATIONS OF THE STUDY

This project cover the designing of a system that collect

information of a library user borrower at his first entrance

(these information include name, Department, course, home

Address and the borrowing duration of materials ) and it is

limited to library users only.

1.5 SIGNIFICANCE OF THE STUDY

The present educational policy emphasize on self-study,

experiments, field study and research rather than classroom

study. Therefore, library has to play vital role in the higher

education to meet user requirement. Hence the significance of

this project:-

1. Is to play a vital role in the higher education to meet up

with evolving trend of library user’s requirement.

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2. It enhances optimum merit of automation functions &

comparatively low cost in the use of computerized library

facilities.

3. This also eases the automation of the library offences to

ease the work of librarian, facilitate collection or more detailed

data which can assist Liberians in proper management of

library.

1.6 DEFINITION OF TERMS

1.6.1 LIBRARY

This is an institution which hold books and other forms of

stored information for use by the public, it is usual but not a

defining features of a library, for it to be housed in a building,

to lend items of its collections to member either with payment

or without payment and a provide various other services for its

community of user.

1.6.2. COMPUTERIZED

Computerizes of library “housekeeping” operations is an

important activity in this context. “Automation” when used in a

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library or similar environment, refers to the computerized or

mechanization of activities in the library.

1.6.3. OFFENCE

In this context of library, it is the transgression or violation of

the law or moral requirement of the library activities. Since

libraries are institutions that provide services to the people,

laws are established to regulate the established moral rules,

users that violate these rules are said to have commit offence

against the rule of the library.

1.6.4. PENALTY

A punishment for violation of the rule or an infraction of the

daily or procedures.

1.6.5. LIBRARY STAFF

This is the general term used for individual attending to the

daily activities of the library.

1.6.7. LIBRARY DATABASE

This is also the general term used for the database that runs

the library systems.