NET = Il: Data Entry and Keyboarding Skills cite Using Data Entry Tools ‘We all need a medium to communicate our thoughts to others. The primitive way of expressing or communicating our ‘thoughts includes writing, drawing, painting, sketching, dancing, conversing, and much more. But with the advent of the Computer system, the medium to communicate has changed tremendously from writing to typing, ‘Acomputer system is a smart machine but lacks its own brain and thus works on the instructions provided to it by the user. These instructions are given through some input device to get the desired result as an output. This process is known as Input-Process-Output (IPO). There are many input devices available in the market such as the mouse, keyboard, touchscreen, light pen, etc., butthe most commonly usedis the keyboard. WII] KevBOARD AND KEYBOARDING SKILLS Keyboard is the basic input device that is used to enter data by pressing keys. It has different sets of keys for letters, ‘numbers, characters, and functions. QWERTY keyboard is the most commonly used keyboard to enter data, Computer keyboards are similar to electronic typewriter keyboards with some additional keys. A standard keyboard generally has 104 keys. In desktop computer, a keyboard comes separately whereas in a laptop and notebook, itis embedded within the mainunit. Touch typing is a method of typing without the use of the sense of sight, or simply by feeling the keyboard. However, the sense of touchisa little involved since this typing method utilises muscle memory through rigorous training. In this way, 2 User can type on the keyboard spontaneously by placing his or her hands on the keyboard without looking at any of the keys. It significantly improves the typing speed and eliminates errors. Touch typing simply makes you more productive anditisa skill worth learning. Learning about the computer keyboard and its layout enables you to use it effectively when you work on any type of Computer application. The combination of keys are used to access, run programs, or used as shortcuts. It depends upon the application being used. Let ushavealookat the keyboard and its keys. Tale Keys naeator Function Keys Toney KEYBOARD ‘Panctuaton Ves Spell Character Kays Fig. 24: Different Type of Keys on a KeyboardBll Keys oF KEYBOARD Any standard computer keyboard is divided into the following categories: + Alphanumeric Keys: There are 26 alphabet keys from A to Z. These are not present in the alphabetical order, instead ‘they are placed in such a manner so that a user can work fast. The number keys are placed on the top most row ‘of the alphanumeric keypad. + Numeric Keypad: The numeric keypad consists of number keys from 0 to 9, the arithmetic operators, directional keys, Num Lock, Insert, Delete, Enter, and the decimal point. It is placed on the right side of a keyboard and is used for entering numbers at a faster pace. This keypad is just like a simple calculator. Numeric keypad works in dual mode. Num Lock is provided to switch between the two modes. When Num Lock is ON/enabled (the corresponding LED. turns on), you can use the numbers on the keypad. When Num Lock is OFF/disabled, the alternate functions of the keys can be used. Usually, some of the keyboards of laptops do not havea numeric keypad. + Punctuation Keys / Special Character Keys: Alll of the keys associated with punctuation, such asthe comma (,), period (.), semicolon (;), brackets ([]), parenthesis ({ }}, and so on are known as punctuation keys or special character keys. These also include the mathematical operators, such as the plus sign (+), minus sign (-), equal sign (=), etc. . ‘These keys are used to perform specific tasks. These keys are placed on the top row of the keyboard and are labeled as F1 to F12. These keys have different functions in different programs. * Special Keys: There are some special keys to provide additional control over a document, Enter/Return, Spacebar, Esc, Print Screen, Pause/Break, Insert, Tab, Delete, Windows, and Menu are some special keys. ~ Navigation Meys:The navigation keys are used to navigate through a document. These include the arrow keys, Home, _ PageUp, PageDown, and End keys. + Combination Keys: These keys are used in combination with other keys to perform an action. Ctrl, Alt, and Shift are known as combination keys. + Toggle Keys: They are used to turn computer features ON or OFF. The Caps Lock, Num Lock, and Scroll Lock keys are ‘the toggle keys. Each toggle key has its own LED indicator on the keyboard. FUNCTIONS OF SOME IMPORTANT KEYS The following table depicts the functions of some important keys on the keyboard. COTE] SCC windows Itlooks ikea four-pane window. Itopens the Start menu. Een It looks like @ cursor pointing to a menu. It performs the functions, such as right-lick to open shortcut menus, etc. Itis found in some Windows-oriented keyboards. Esc Itis used to interruptor cancelthe current process. Tab Itis used to give five blank spaces, by default. Spacebar Itis used to givea space to separate words. Itisthe longest keyon the keyboard. Backspace = It used for removing text on the left side of the cursor. Delete Delete key is used for deleting text on the right side of the cursor or deleting an object. ener q__ tis.usedto send the cursor tothe next Hine orto insert anew line. is also used to complete a process. Print Screen It is used for taking a screenshot of your monitor display. Sed sw Kips <>Pause Ibis used to halt an ongoing process. Break Itenables the user to halt the execution of a running process. Insert, It is used to switch between overtype mode and overwrite mode. Home It returns the cursor to the beginning of a line, document, page or screen. Page Up It helps to move one page up which is currently viewed. Page Down It helps to move one page up or down from the page being currently viewed. End It moves the cursor to the end of the line, document, or screen. Arrow Keys ‘They are used to move the cursor up, down, left, and right. Shift Itis used as a keyboard shortcut key in combination with other keys. Ctrl It is used as a keyboard shortcut key in combination with other keys. Alt Itis used as a keyboard shortcut key in combination with other keys. Num Lock It enables or disables the numeric keypad. Scroll Lock It enables the arrow keys to scroll the contents of a text window instead of moving the cursor. ‘Caps Lock Itis used to type in uppercase. HOME ROW KEYS Thethome row keys also called as Home Keys) aretherow ofkeys (Te Te ETF Ts [eS] con the computer keyboard your fingers rest on when not typing. = To Tw]e[alt[r[vltelPli] | For example, on the standard QWERTY keyboard, the home row [acc clu a | keys for your lefthand are A, S, D, and Fand your right hand areJ, | Tv[eln\ Y rise | K, L, and ; (semicolon). For both hands, the thumbs rest on the [ar B= Sith peau fal nis ctash ti a bAXS keys, you can memorise where all other keys on the keyboard are located. GUIDE KEYS Fig. 22: Using Home Row Keys (On a computer keyboard, keys F and J are called guide keys for left and right hands, respectively. Both contain a smal raised tangible mark, with the help of which the touch typist can place the fingers correctly on the home keys. GUIDEFORTYPING The cursor is used as @ guide for typing. It isa small vertical line that flickers in the document while typing, To move the position of the cursor, you can use the respective arrow keys orclickthe mouse where the cursorneeds tobe positioned| POSITIONING OF FINGERS ON THE KEYBOARD The fingers of each hand should siton four keys each. At rest, the fingers sit on the home row keys, Thumbs hoverover the spacebar which can be hit with either hand, depending on the typist's preference. Each finger is responsible for a certain groupofkeys. Letusleamn about the allocation of keys to fingers. The labelled diagram of the hand shows the names given to each finger ofyour hand. ventrnoe—{( MEMEO TEI) crn HEE vee MOE er IF re eI “— ‘one OOO OOeT Tt bee foram tow SOE ty oe Allocation of keys to fingers on the Home Row Allocation of keys to fingers on the Upper Row EBCPPPPPPEP>D] MREPEPEPPPEPE cafe lw fw lolol «| ie = [= ie ela if unkive mele ae eke Allocation of keys to fingers on the Bottom Row: Allocation of keys to fingers on the Number Row MEE EEP EPEC) EEE EGE pry] ele lefelelelelefetele) etele tele ie Te lolol] aN Oe on ave. Fig. 2.3: Positioning of Fingers on the Keyboard TYPING AND DELETING TEXT For typingtextina document + Place the cursor where youwant totype, + Presstheletters on the keyboard according to the text tobe typed. + Usethe Spacebarkey to separate the words. For deleting textin adocument lFyou make a mistake while typing, thereis a way to rectify it easily. Todeletealetter: + Place the cursor ust after the letter.- ++ Press the Backspace key once. + Alternatively, place the cursor just before the letter and press the Delete key. + Fordeletinga word or sentence, select the text and press the Delete or Backspace key. TYPING CAPITALLETTERS Totype in capital letters or uppercase, switch ON the Caps Lock key before typing the text. Switch it OFF to type in small letters or lowercase. One can also press the Shift key and simultaneously press the alphabet key which you want totype in uppercase. ‘TYPING NUMBERS Numbers are typed using the Number keys present above the Alphabet keys on the keyboard. One can also use the Numeric Keypad to type numbers. Switch ON the Num Lock key and use the Numeric Keypad to type numbers. When the Num Lock key is switched OFF, the Numeric Keypad works forthe alternate actions present on it. ‘TYPING SYMBOLS /PUNCTUATION MARKS /SPECIAL CHARACTERS Press and hold the Shift key and then press the key with the required symbol. For example, press the Shift+ Number 8 key. totypeanasterisk (*), ‘TYPING SENTENCES / PARAGRAPHS + Usethe Spacebar key toinsert space between twowords. + Press Enterkey to begin the next paragraph, create new lines, and add space between paragraphs. RULESTO LEARN TYPING Use All Fingers: While learning touch typing, try to use allthe ten fingers of both hands and be sure to use the thumbs == the spacebar key. Proper Positioning: Placing fingers on the correct keys is the key feature of a good typist. Keep your hands, and fin close to the base position. This improves typing speed and reduces stress on the hands and also helps you to main: correctpostureand avoid health issues. “Typing Exercise or Practice: Typing skills can be improved by regularly typing the exercises provided within the sof suchas RapidTyping software. Practice of typing wll not only increase the speed, but also improve accuracy. Proper Posture: While typing, it is important for the user to maintain the correct posture as the ideal typing p: minimises both static and dynamic muscle loads. Correct position of the body helps to make you avoid he complications. The few points mentioned below can help the user to maintain correct posture while typing: + Alwaysrememberto keep your back straight. + Keep yourelbowsbentat the right angle. + Facethe screen with yourheadslightiytilted forward, + There should be at least 20-30 inches of distance between your eyes and the screen. In other words, ‘outstretched arm should barely touch the screen. + ‘The optimum heightof the tabletop or under-desk keyboard drawers 28 to30 inches from the floor. + The chairand table height should be chosen so.as to expose the shoulder, arm, and wrist muscles to the least po: strain. The wrists can touch the tabletop in front of the keyboard. Never shift even a portion of your body wei the wrists by resting on them.= — —- Fig. 24: Proper Posture Fig, 2.5: Wrong Posture Wall Powntine Devices A pointing device is an input device used to point at an object on the computer screen. You can point, select, open, and even drag an item on the screen. The pointing devices are also used to draw and play games on the computer. The commonly used pointing devices are mouse, trackball, joystick, light pen, touchpad, touchscreen, etc, Among these devices, the mouseis the most popular pointing device. MOUSE Mouseis the most commonly used input and pointing device that lets you select and move items on the screen. Itusually has two buttons and a scroll wheel. A single-click of the left mouse button is used to select an object while double-clicking on an icon opens the application, The right-click often displays a Context menu that contains list of commands, You can also access ‘Property’ setting and various other options with the right- click pe os You can easily move an item from one location to another by using draganddrop action of the mouse. Mouse is also used in drawing programs to draw free-hand =~ Jines, circles, boxes, and other images. Fig. 2.6: Mouse Buttons, ‘The movement of the cursor on the screen is controlled by the movement of the mouse on the mouse pad. These days, ‘the mouse comes with a scroll wheel on the top to easily scroll up and down. By default, the mouse is configured to work using the right hand. A left-handed person can change the settings of the mouse accordingly. ne MOUSE POINTER [mn ‘Wireless mouse The mouse pointer allows pointing on the screen; itappearsas youmoveitaroundthescreen. Its not physically attached toa computer. It uses TYPES OF MOUSE Infrared or radio waves to ‘communicate with the ‘The mouseisofthreetypes: : ‘computer. A wireless mouse is more expensive || mouse has a rolling rubber ballunderthe case ofthe than other types of + Mechanical Mouse: The mechar ‘mouse. The movement of the pointer is controlled by the ball. + Opto-mechanical Mouse: It works similar to a mechanical mouse, but uses optical sensors to detect motion of the ball, + Optical Mouse: The optical mouse uses laser to control the movement of the pointer. It does not have a ball. You can see the light by tilting the mouse. Sara wa Kips >er COMMON MOUSE ACTIONS + Click or left-click: It is used to select an item. Place the mouse pointer on the item to be selected, then press the left ‘mouse button once with your index finger. The desired item gets selected. + Double-click: It is used to start a program, open a file, or trigger an action, You have to click the left mouse button twice quickly t-click: tis used to display the Context menu or properties. Move the mouse pointer to the desired position and press the right button of the mouse. The Context ment will open. + Drag and Drop: It allows you to select and move an item from one location to another, Position the mouse on an ‘object, hold down the left mouse button of the mouse, and drag the object to the position where you want to place it and release the button. You can see the tem ata new location. + Scroll: You can use the scroll wheel on the mouse to move the page up or down instead of using the Page Up and Pag= Down keys or the Arrow keys. + Selecting/Blocking: Blocking is another way of selecting text. It is used to select text that needs to be edited or formatted, Click at the beginning of the word or sentence and hold down the left mouse button and drag along the text. The text will be highlighted, Atthe end ofthe text release the button, “y\C7 ASSESSMENT TIME Answer the Following Questions: 1. Whatare Home Row keys? Why is itimportant to maintain a proper posture while working ona computer? 2. 3. Whatiisa pointing device? Whatis itused for? 4, ‘Whatis the difference between a mechanical mouse and an optical mouse? For Better Concept Clarity ‘Type the following as instructed. ‘Sad deed wed deer red reed read feed café seed see zed wax car race | } Using your left hand: vvase sac dew faq cage rage age face safe sage case was tea tag gate | lenteate 250 cca fee gas rave eave | | the be to of and ain that have Tit for noton | with he as you do at this but his by from they | Using your right hand: we say her she or an will my one all would there their what so up out if about who Using both yourhands: _Mjilopmnk ujo hp lopk juop mjnk uiphn t;po jk; teams KiPS > (itay UNFIT - Il: Data Entry and Keyboarding Skills cuarrerd Using Typing Software With the advent of computer in education, thas become utmost important for students to learn and master the typing Skils. Typing involves the use of correct finger placement to build speed for optimal typing accuracy. So, it is ‘ecommended that al students begin tolearn correct placement of fingers on the keyboard as soon as they begin touse ‘he computer. This helps them to master typing sklls, When students develop typing proficiency, it helps them to improve their writing skill. Bll toucs Tyee ‘Youhave already learnt about touch typingin the previous chapter. Touch typingisamethod of typing without the use of “he sense of sight, or simply by feeling the keyboard. However, the sense of touch isa litle involved since ths typing method utilizes muscle memory through rigorous training. This way, a user can type spontaneously by placing his or her hands on the keyboard and doesnot have to lookat any of the keys, BENEFITS OF TOUCH TYPING Touch typing is a wonderful technique which provides a variety of customized exercises that help you to improve your professional keyboard skills in astep-by-step way. Some of them are listed below: Speed One of the most attractive reasonsto learn the touch typing skills the significant increase nspeedandéeffciency Touch typingis certain to offer the most productive method for working on the wide-ranging data-entry projects, Accuracy: The second mostimportant benefit of learning touch typing comes with typing correctly and accurately. Ifyou are typing with good speed but arent typing accurately, no one would understand what youare tryingto convey. Time: Another benefit of touch typing is accomplishing the work within given time frame. The more the typing speeds, the less will bethe time taken to type and accomplish the task. Focus: When you type with two fingers, the focus gets diverted between finding the keys on the keyboard and the work you are doing on the computer system. Learning touch typing allows you to focus on one thing instead of two and thus increases the productivity. REQUIREMENT OF TOUCH TYPING Toachieve maximum benefit from touch typing, you are required to install the following: Hardwai ‘computer system with physical keyboard, mouse, and speakers. Operating System Softwar indows XP, Windows 7, Windows 8, Windows 10, Linux, MacOS, Ubuntu. Application Software: RapidTyping Software5.2. Contes win KIS- HII RapipryiNG SOFTWARE RapidTyping Tutor is designed to teach adults and kids to use their computer keyboard more efficiently than ever. It basically helps them to learn the typing skills and check their typing speed progress. With its quick training sessions along with tailor-made exercises, RapidTyping helps the user to sharpen up his skills and ‘overcome his problem areas in a short time with the persistent efforts. RapidTyping provides various courses according tothe difficulty level, which are: S.No. Course Description 1. Introduction ‘The Introduction course coversall characters typed on your keyboard, Beginner course helps the user to learn the position of the keys on the keyboard. After completing this course, you will know which finger to use a Besinner tohit each key without looking at the keyboard. The course covers usage of the uppercase letters, special symbolsand Numeric Pad. ‘The Experienced course will help the user to improve the typing speed by e Experienced! memorizing the frequently used syllables and words. The Advanced course helps the usersto Improve their typing kills acquired 4 ‘Advanced bytyping anactualtext. This course helps the user to measure his current typing speed and 5. Testing accuracy with advanced typing tests. One can even take a printout of his typing skills report. WB] startine RaPiDtyPING SOFTWARE Once you have downloaded the software, you can open the RapidTyping software by performing the following steps: Windows 7 ‘Windows 10 + Clickonthe Startbutton, + Clickon the Start button. + Select allPrograms. + Type RapidTyping in the Search bar and press the + Choose RapidTypings. eee: + A submenu will appear. Select the RapidTyping 5 * SelectRapidTypingSandpress Enter tolaunchit. option. The RapidTyping software opens on the desktop screen. BI] Germne FAMILIAR WITH RAPIDTYPING INTERFACE The main window of RapidTyping consists of the following components: Lear omySader Saati) (Lesson Eator samen = =a Fig. 3.4 Interface of RapidTyping Software Letus discuss some ofthe components in detall, Toolbar Commands Description The three buttons — Current Lesson, Student Statistics, and Lesson Present on the top-left corner, help you to switch between three program ‘modes. To check the current lesson, click on the Current Lesson button. To check the statistics of the student's typing skills, click on the Student Program Modes, Statistics and to edit the lesson settings, clickon the Lesson editor. THleBar | Option button, and | The Option button is present on the top-right corner of the Tile bar, three control buttons | which helps the user to change settings such as language, background, and text colour, themes, sound, font, help, update, and logout of the RapidTyping software. The three control buttons, present on the extreme right corner of the RapidTyping window are: Minimize, Maximize, and Close. The Toolbar helps the user to select the current course options like Introduction, Beginner, Experienced, Advance, or Testing Modes, Toolbar | SHtTent Course, Current Tool ssson cont i s | haésson Copicch Lesson control section includes several controls to pause/resume the | Current lesson, go back to the beginning and check the current speed, accuracy, remaining time, elapsed lesson time in real time. ‘The Text Area is a place where the text that is to be typed by the user, is Text Ai Paes displayed.The Status Bar present in the bottom of the Text Area provides tips/instructions for the userto follow while typing. Tips, Progress bar, and | The Progress bar contains the Lesson Length and Metronome to help the Status Bar| Volume control userto know about the lesson details. ‘The Volume control is used to increase or decrease the sound of the keyboard keys pressedby the user. RapidTyping includes a virtual keyboard that helps the user to learn vetual touch typing with all ten fingers and prompts which keys are to be Keyboard pressed while you are making your way through the typinglessons. jie You can also install the Lesson control tool on a local server in a classroom so that it can be easily run on each workstation via network, BBll usine THE RAPIDTYPING APPLICATION Once you have successfully configured the required settings in RapidTyping software, the main window of the program appears. To start practising on the RapidTyping software, follow the stepsas provided below: + To start your first lesson, click ‘on the Current lesson Ej tab. You can select the course and lesson on the Toolbar. There are two drop-down lists on the leftside. + Choose the lesson you would like to workon. Lessons are categorised by the types. For example, Introduction ‘and Beginner courses have: Basics, Shift keys, Digits keys, and Numeric pad sections. To begin with, first select the course, Introduction and then select the lesson+ Place your fingers on the virtual keyboard as shown in the figure and start typing. Now, type the text or alphabet which are displayed on the Text Area of the RapidTyping Computer ergonomics is ‘the science of refining the Software window from the keyboard neg ee optimise the workspace “ft” between each worker and his or her work 2 ‘environment. This hes in increasing performance and reducing the risk oF strain injuries. Decal ee Fig. 3: Placing Fingers on Virtual Keyboard Cc \WeM stands for Words Per ‘Minute, which isthe number of words that you ‘antype in 1 minute. * While you are typing, the Current lesson time button =- on the toolbar displays the current lesson time. If you would like to stop the typing in between you can press the Pause the lesson button present on the toolbar. You can choose to restart the lesson again eitherby pressing the F8 key or the Restartthe lesson button «fromthe toolb: ager Restart buton Poutebution | Currntlessontime Qwerty isthe most ‘commonly used computer : keyboard, t was designed Fig, 3.5: Time and Pause Options onthe Toolbar by Sholes and Gidden and sold to Remington in + The Status bar will show you the instructions along with the two progress bars. The 1273s layout was based green progress bar displays the percentage of the completion for the current lesson and onthe typewriter, yellow progress bar reflects the acceptable time for typinga single character. bvoRAK The Dvorakkeyboard, a named after its inventor, Dr August Dvorak, was ghtybphtyohtvg designed with the goal of ects scape ine fersming ange curses maximizing typing efficiency. t had 3 unigue layout that required less | finger motion. This helped In reducing errors compared to the Qwerty Keyboard. “Fig, 36: Progress Bar Compare win KiPS <>- + Once, youhave completed thelesson, the result window will appear to analyse and display your progress report. Fig, 3.7: Interpreting the Result ‘TYPING MEASUREMENTS OF SPEED RATES PM : Characters Per Minute CPS: Characters PerSecond WPM : Words PerMinute WPS: Words PerSecond KPM : Keystrokes Per Minute KPS : _KeystrokesPerSecond WB weine sPeED The typingspeed of an operator is calculated in the form of Gross Speed and Net Speed. + Gross, or Raw speed is a calculation of exactly how fast you type with no error penalties. The Gross typing speed is calculated by taking all words typed and dividingitby thetime ittookto type the words. + Net speed is'a calculation of exactly how fast you can type error-free. Itis arguably the most useful tool in gauging typing abilities, ince errors play apartinits calculation, itis more a measure of typing productivity than ofjusttyping speed. ‘Typing speed canbe calculatedin three ways, by counting: 1. Words Per Minute (WPM) 2. Characters Per Minute (CPM) 3. Keystrokes Per Minute (KPM) The following table lists the various formulas to calculate the Typing Speed with example: In Terms of Typing speed Example Gross Speed Net Speed ‘Supposition Gross Speed Net Speed Words WPM = (Words without Net WPM=WPM- Apersontyped 50 Gross Speed =50/2 Net Speed = 25 errors+Words with (words with errors words per 2 mins. (6/2) errors) /Time spentin /Timespentin with errorsin6—=>25 wpm minutes minutes) words. => 22.wpm. Characters CPM= (Characters Net CPM=CPM- Apersontyped 250 Gross Speed =250/2 Net Speed = 125- without errors + (characters with characters per 2 (30/2) Characters with errors) {errors /Time spent mins. with errors in =>125 cpm Time spent in minutes in minutes) 30 characters. > 10pm Keystrokes KPM = (Keystrokes Net KPM=KPM— Aperson typed 200 Gross Speed =200/2 Net Speed = 100- without errors + (keystrokes with keystrokes per 2 (40/2) Keystrokes with errors) /_ errors /Time spent mins. with errorsin =>100 kem Time spent in minutes in minutes) 40 keystrokes. => 80 kpm Learn at wn KiPS E>st ‘TYPING ACCURACY Accuracy in typing means that you type the words accurately and correctly. Typing accuracy is defined as the percentage of correct entries out of the total entries typed. So, if you typed 90 out of 100 characters correctly, you typed with 90% accuracy. The following table lists the various formulas to calculate the Typing Accuracy percentage with example: InTerms of ‘Typing Accuracy Example ‘Supposition Net Speed Words Accuracy %= 100% ((words with Aperson typed 50 words per2 Accuracy = 100-((6 * 100)/50) errors x 100%|/Total number of mins. with errors in 6 words. words) = 88% Characters Accuracy %= 100% (characters person typed 250 characters per Accuracy = 100 -((30 * 100)/250) with errors * 10036)/Total number 2 mins. with errors in 30 of characters) characters. => 88% Keystrokes Accuracy %= 100% ({keystrokes A person typed 200 keystrokes per Accuracy = 100- ((40 * 100)/200) with errors * 100%)/Total number 2 mins. with errors in 40, of keystrokes) keystrokes, => 80% TYPINGERROR Error in typing means that you type the words incorrectly. Typing inaccuracy is the percentage of wrongentries out of the total entries typed. So, ifyou typed 10 outof 100 characters incorrectly, you typed with 10% inaccuracy. ‘The following table lists the various formulas to calculate the Typing Error percentage with example: In Terms of ‘Typing Error Example ‘Supposition Net Speed Words Error % = (words with errors * Aperson typed 50 words per2 —_Error= (6 * 100)/50 100%6)/Total number of wards errors in 6 words. 21K Characters Error % = (characters with errors * A person typed 250 characters per 100%)/Total number of characters 2 mins. with errors in 30 characters. 212% Keystrokes Error %= (keystrokes with errors * A person typed 200 keystrokes per Error = (40* 100)/200 100%)/Total number of keystrokes 2 mins. with errors in 40 keystrokes, => 20% Bl rye ruytHm This methodology correlates the manner and rhythm in which an individual presses and releases keys on a keyboard. For a proper typing rhythm, the keystrokes should come at equal intervals, Slowdown indicator is used to control the constant typing rhythm. The following table lists the various formulas to calculate the Slowdown percentage: Comput wn Kips L6d> llExample In Terms of ‘Slowdown Formula Supposition Slowdown Words ‘Slowdown % = (words with delay * ‘A petson typed 60 words per 2 mins, Slowdown = (12 * 100)/60 100%)/Total number of words with delay in 12 words. 520% ‘thscs Slowdown % = (characters with delay" A person typed 250 characters per 2 Slowdown = (20 * 100)/250 ‘SEIS 100%) Total number of characters ‘mins. with delay In 20 characters. Keystrokes Slowdown 5€= (keystrokes with delay* A person typed 200 keystrokes per 2 100%)/Total number of keystrokes mins. with delay in 16 keystrokes. For Better Concept Clarity 1, Keyboard Activity: As you progress through the typing lessons, you will learn the correct finger position forall keys. Lookat the figure and place your fingers in the same manner. aa HE FED EP PPel IT Tfifope[t py red deer; feed freddie; red fre; free feed; fried deer; |e SiH ; -) Ez fap [Pm] eddie died; free ride; eddie fired fred; did eddle die; ar PSU cr ide le Tad nd fr bry Kar wc vr Yd roe a oS | Place your lefthand Place your right hand freed fed red deer died; fred fuji fried freed fed red deer; 2. Abhay was preparing his science lesson on Wordpad. He typed 120 words in 6 minutes and made mistakes in 6 words. Calculate the following for Abhay: a, Gross and Net typing speed . b. Accuracy percentage. c. Error percentage. MBI] wnterPRETING THE RESULT Interpreting the result on the completion of a course is an important task as it helps to know your overall, performance. Each time you complete a lesson, the Results window displays your achievements. ‘The Results window is divided into two parts: Rating Pane and Three tabs: Next step, Detailed statistics, and Errors overview. Ittracks your progress, and allows you to evaluate your own performance atanytime. ‘The statistics shown in figure reflect your typing speed, accuracy, and slowdown keystrokes, complete with a summary at the end ofeach lesson, nis wm Kips <> —somone 9 OR Fig. 3.8: Interpreting the Result NEXTSTEP Sy clicking on the Next step tab, you can go to the next lesson if speed, accuracy, and time-out are performed wellor start the current lesson again to achieve abetter score nexttime. Fig. 8.8: Next Step Tab DETAILED STATISTICS The Detailed statistics screen shows the lesson statistics, which displays the details like typing speed, errors, and slowdown for each character/keystroke. In the text area, you can check the mistakes you made, in different colours. The colour indication is as follows: The green dashed line, shown above depicts the good result, The bad result is depicted in red colour and yellow colour depicts the time frame which was exceeded by the user. The orange colour depicts the incorrect character and time for ‘typinga character which has been exceeded by the user, SWE BO eA Sing incor) Fig. 3.10; Displaying the Detailed Statistics topes wn Kips <6ERRORS OVERVIEW Onclicking the third tab, in the text area, you can check the errors thatoccurred during thelesson. Clicking on the Go on tab at the bottom of the window, transfers the control to the new lesson, Fig. 211: Displaying the Errors Overview ANALYSE STUDENT STATISTICS IN RAPIDTYPING SOFTWARE This feature des bes how toadd students or student groups and preview their statistics. To open the Student statistics section, choose the Student statistics tab [EJ present on the top-left corner of the main window. The Student statistics screen will open. This window is composed of the following controls: + Students Accounts/Groups + Statistics Panel/Session Statistics ‘Student Account Windows: The Student accounts area consist of three part: + Students Toolbar: This area is for adding, removing, inserting (import) and, saving the existing student accounts ang groups and downloading the statistic of the student in a variety of formats, suchas PDF, HTML, and CSV. + Students Accounts: tis the area for selecting the currentstudent account or group. + Property Panel: itis the area where you can edit a group or student properties of the selected itemsin the Navigation Tree. Statistics Panel: This area consists of the following parts: + Statistics Toolbar: Statistics toolbar has buttons for choosing courses, removing the selected statistics, and customizing the statistics display options. Course Diagram/Stati : Itshows the common statistics forall lessons of the current course. + Lesson Diagrams/Statistics: It shows the statistics for each character or keystroke of the selected lesson inthe ‘course diagram. + Lesson Statistics Table: It shows the full statistics of the selected lesson in the course diagram. ere Ses Fig. 3.12: Student Statistics Screen Learning computers wn KISBll BEGINING WITHA LESSON EDITOR Lesson Editor offers flexibility to the users to make alll the lessons fully customized. You can add, insert, change, and delete lessons, group them in courses, and review the corresponding metrics. You can import an existinglesson from the RapidTyping software in Text and RTF (Rich Text Format) file format and export lessons in the Text format. USING THE LESSON EDITOR To open Lesson Editor, click on the Lesson editor tab Eid present in the top-left corner of the Main window. The screen will appear as shownin the picture. =e Use the command buttons to create, Add New — Course, Modify Existing Courses and Deleting a Course/Lesson. INTERFACE OF THE LESSON EDITOR Course and Lesson List Fig. 2.49: Lesson Editor Window + Title bar: It displays the Lesson Editor tab button along with the title and the control buttons. + Toolbar: Itcontains commands for adding, removing, inserting, and saving the existing Lessonsand Courses. + Navigation Tree: It showsa list of the current keyboard layout chosen, current course, section, and lesson, + Properties: Itis the area which lets you modify the course, section, and properties of the current lesson such as the Lesson name along with section. Editing Panel is the area where you can make changes in the existing course options or text of the selected lesson in the Navigation Tree. For example, if you want to create a lesson for the Numeric pad and change the lesson type in the Lesson typemenuon the Toolbar. Ifa long text is inserted into the lesson from a file, you can split such a lesson into many smaller lessons using a Split lesson dialog box. Table Analysis text displays the number and percentage of words, characters, spaces, and specific characters in the lesson. Virtual Keyboard gives constant feedback, showing you which fingers and keys to press, to keep you from looking down at your hands while typingand highlights the characters usedin the selected lesson. Youcan easily hide/show: + TheCourse and lesson lst by pressing the Ctrl+K shortcut keys. + Properties by pressing the CtrltLshortcut keys. + The Virtual keyboard by pressing the F9 shortcutkey. CREATING A NEW LESSON PLAN To create anew lesson of your choice, use the following steps: + Click on the Lesson menu option from RapidTyping Toolbar. Sete wa Kips sslES + Nowselect the course level in which you want todd newlesson. + Inthe nextstep, you can either choose Create new lesson option from the Lesson menu or right-click on any course level and select the Create new lesson option from the pop up menu that appears. + Now, givea suitablename and title inthe given box. DELETING LESSON + ‘Theusercan remove the lesson from the RapidTyping software by selecting itn the Navigation Tree and click on the Delete button % onthe Toolbar or by simply pressing the Delete key on the keyboard. CREATING A NEW COURSE 7 We can add and delete a course in RapidTyping software through the following steps: BD DX common ostanne +. Select the Lesson editor option present on Title bar or Press (Ctrl+3). ] A saacourae +) spat iteshan + Click on the Course menu button located on the Toolbar. A drop- down menuwill appear. 9 snesneceacoone. | __Bennentnoe tan + Now, select the Create new course option. You will notice that a new Fig. 3.14: Creating a Now Course course has been added in the Navigation Tree. + Typeanameandtitle of your course and press Enter. To delete the newly created course, select the course and click on the delete X button. Fig, 315: Remove the Selected Courses ASSESSMENT TIME Answer the Following Questions: 1. Mention any two advantages of touch typing. ‘What is computer ergonomics? Whats the difference between gross typing speed and net typing speed? RwN Define typing accuracy with an example. For Better Concept Clarity icon and choose the Course options from the Toolbar. + Clickonthe Lesson + Under Lesson editor Tab, select the Course Level (such as, Introduction, Beginners, etc.,) and then ‘choose its sub category (Basic, Shift keys, etc.,) that you req + Let us say, we have selected the Shift keys course. Now, double-click on this sub category course and | select the Lesson from its drop-down list. The selected lesson appears on the right pane, Now, make the required changes in itby inserting your choice of patterns/words/sentences. Learning Computers win KiPS| Nowr, right-click on the selected lesson end choose the Save selected lessons option from the pop-up | ‘menu. The Save As dialog box will appear. Specify the name and click on the Save button. CE Click on the Current Lesson tad KE on the Title | bar. You will notice the same set of patterns on the 344$9( sec RapidTyping screen, which you have saved in the selected lesson. ae) At last click on the Student statistics tab Ed] to measure your overall performance, i.e., speed, | accuracy, keystrokes, time spent, words typed, ete. » Keyboard is the basic input device that has different sets of keys for letters, numbers, characters, and functions. QWERTY is the most commonly used keyboard. A,S,D, and foryourleft hand, andJ, K,L, and ;for your right handare Home Row keys. 'F and are called guide keys for left and right hands. ‘Some commonly used pointing devices are mouse, trackball, joystick, light pen, touchpad, touchscreen, ete. Mouseis the most commonly used inputand pointing device that lets you select and move items on the screen. Touch Typingisa method of typing without looking atthe keys. ‘Touch Typing software is used to increase the typing speed and accuracy. Touch typing enables one to focus on workand notontyping. RapidTyping software sa keyboard trainer, used for improving the typing skills ‘The Introduction and the Beginners courses help to learn the proper position of keys on the keyboard. ‘The Experienced course improves typing by makinga user memorise the commonly used words and syllables. The usertypes an actual text in the Advanced course in order to improve typing. Testing courseis used to test the user's typing skills. ‘The Title bar of the RapidTyping software contains Program modes, Option button, and Control buttons. Currentcourse and current lesson controls are found on the toolbar. Text area isa place where the user can type the text. Tips, Progressbar, and Volume controlis presention the Status bar. ‘The virtual keyboard of the RapidTyping software supportsall types of keyboards. Proper posture must be maintained whiletyping. ‘The Detailed statistics screen shows the typing speed and errors. ‘The green dashed line shows the good result and the red line shows the bad result. ao Compas wen MIPS10. re 12. 13. SECTION 1: OBJECTIVE TYPE QUESTIONS (SOLVED) Multiple Choice Questions: Each . key has its own LED indicator on the keyboard. a.Toggle b. Function Combination d. Numeric One can easily move an item from one location to another by using .... .. action, a,Double-click b. Click. ©. Drag and drop d. Right-click There should be at least ~~ Inches of distance between your eyes and the screen. a.5-10 b. 20-30 0-5 4, 50-60 While touch typing, make use of... fingers. 2.10 bs a4 4.2 While typing, keep your elbows at.. a.Leftangle b.Rightangle «. Straight d.Curved isnota partofthe Title bar. a. Program Mode b.OptionButton _c, ControlButtons ——d. Tips ‘The third level ofthe RapidTyping softwareis the... -level. 2. Experienced b. Beginner ©. Advanced 4.Testing Wiile typing, the toolbar displays --buttons. a. Reset b. Pause .Continue 4. Restart is the area where you can make changes in the existing course options or text of the selected lesson in the Navigation Tree. 2. Properties b.Eelting Panel ——_c. Table Analysis Text d. None ofthese ‘The Students statistics cannot be downloaded in the. format. a. POF b.csv XML + a. HTML Statistics toolbar has buttons for 2. Choosing courses b. Removing statistics <. Customizing statistics displays 4.allofthese Commands for adding lessons are presentin the a. Toolbar b. Navigation Pane! ¢, Title Bar 4. Text Panel | Control buttons are present in the ...unsnnonr | a. Navigation Panel . Toolbar Text Panel 4. Title Bar Fillin the Blanks: isthe longest key on the keyboard. keys.3. Mouse, trackball, joystick, light pen, touchpad, touchscreen are various types of devices. 4. Theselected lessons can De edited in the 5. The. nny BUCEONS CaN be Used to create and add new courses. 6. Thebad results depicted by the.. .. colour, 7. The panelsin the Lesson editorare text and... 8. The dashed lines colour'in the Statistics screen 9. The Statistics panel has vn parts. 10. The Status ber in the RapidTyping software has progress bars, 11. _InRapigTyping software, once the lesson is Completed, the wenn Window will appear 12. The .» Course helps users to test the touch typing skills. 13, RapigTyping includes 2 sou keyboard, C. State True or Fals 4. Touch typing is a method of typing without the use ofthe sense of fel. 2. Print Screen is used for taking a screenshot of your monitor display. 3. The scroll wheel present on top of a mouse helps to easily scroll up and down. 4. Typing speed by memorizing is improved in the Experienced course. 5. The window which appears after the lesson completion in RapidTyping is called the Output window. 5. While typing in RapidTyping lesson, the toolbar displays the accuracy also. 7. Thegreen progress bar displays completion ofthe currentlesson in RapidTyping al 8. The Students Toolbaris used to select the current student account or group. 9. You can restart the lesson by using the F8 key. =| 10. Only course diagrams and statistics are available in the Statistics panel. 14, Deletion ofthe selected lessons option is avallable in the Navigation pane. cy] 12, Inthe Detailed statistics screen, the green dashed ine shows a good result. 13, The Title barin the RapidTyping software has three command buttons, ai TT a Multiple Choice Questions 1o) 20) 30) Ai) 5) Git) Bl at sO) 10) aL) 2K) a8) ALF the Blanks LSnmcrbar Guide poiting——etPanel command G.R6d = 7.Nvignon Green Sitwee i0.Two ite desing 3. State True or alse 2 2m am Am sh oom nm RIN km) 8) Lm am sae SECTION 2: THEORY QUESTIONS (SOLVED) 1. Whatisa pointing device? ‘ns: A pointing device isan input device used to point at an object on the computer screen. You can point, select, open, and even drag an item on the screen, The pointing devices are also used to draw and play games on the Computer. The commonly used pointing devices are mouse, trackball, joystick, light pen, touchpad, touchscreen, etc, comets wn Kis <6Ree Ans: Ans: Ans: Ans: Ans: 12. Ans: What is the use of numeric keypad on your keyboard? Numeric Keypad resembles the display of a calculator. Switch ON the Num Lock key and use the Numeric Keypad to type numbers. When the Num Lock key is switched OFF, the Numeric Keypad works for the alternate actions present onit. What do you understand by the term Toggle keys? ‘Toggle keys are used to turn computer features ON or OFF. The Caps Lock, Num Lock, and Scroll Lock keys are the toggle keys. Each toggle key has its own LED indicator on the keyboard. What is the use of the Option button of the Title bar of the RapidTyping software? ‘The Option button is present on the top-right corner of the Title bar which helps the user to change settings such as language, background, and text colour, themes, sound, font, help, update, and logout of the RapidTyping software, What does the yellow colour depict in the Detailed statistics screen? Yellow colour depicts the time frame which was exceeded by the user. What are the current courses that the toolbar helps you to select in RapidTyping software? ‘The Toolbar helps a user to select the current course like Introduction, Beginner, Experienced, Advance, or Testing Modes. What can be done in the text panel of the lesson editor? The Text Panel is an area where you can edit, modify, insert, and delete the selected lesson. Whatare the 3 parts of the Students account window? : The 3 parts are: a, Students Toolbar bb, Students Account c. Property Pane What information is displayed in the Table Analysis? ‘This displays the number and percentage of words, characters, spaces, and specific characters that appear. What does the yellow progress bar in the RapidTyping software display? ‘The yellow progress bar reflects the acceptable time for typing a single character, ‘What information is shown by the lesson diagram/statistics? It shows the statistics for each character or keystroke of the selected lesson in the course diagram. What is the purpose of the volume control in the status bar of RapidTyping software? ‘The volume control isto increase and decrease the sound of the keyboard keys pressed by the user. ‘What is the use of the virtual keyboard in the RapidTyping software? Virtual Keyboard helps.a user to learn touch typing with all the ten fingers by maintaining the current position of the fingers. The virtual keyboard of RapidTyping software supports all types of keyboards. SECTION 3: APPLICATION BASED QUESTIONS (SOLVED) ‘You want to import a lesson from another file. In what formats can you send the imported lessons from the: RapidTyping software? 2. Aperson wants to try the RapidTyping software. Which level will you recommend? 3. _Inwhat forms can you send the student statistics to an examiner or evaluator? 4. Youwant the admin to edt group or student properties, Where wll you suggest him to go? 5. Anewuser wants to delete a lesson using the Lesson Editor. Where should he go? Learn Computers win IPS > Ria| 6. Ashish needs to prepare an article on Indian History. He typed 150 words per 5 minutes with errors in 10 words. Find the Gross speed, Net speed, and Accuracy percentage of his typing. _ EEE | {LAT and POF 2.ietlevel-Introduction _3.PDF HTML,andcsv 4. Property pane! 5. ToolBar ftheLesson Editor 6.65: 20wpm,NS:28Wom,Accuray:93.3% SECTION PPLICATION BASED QUESTIONS (UNSOLVED) | 1. Asupervisor wants to train new data entry operators. Which tool or software will you suggest? 2. Anexaminerwants to know the level of typing of students. Help him to judge and give grades. 3. While analysing your results in Touch Typing, how will you identify the following speed rates — WPM, CPM, KPM, WPS, CPS, KPS? 4, Youwantto start a new course for your RapidTyping Software class. What steps will you take? ‘Students have taken the advanced course in the RapidTyping Software. What should they do to test their skills? | 6. While helping his father in preparing a report, Swaraj typed 80 words per 4 minutes with errors in 12 words. Find the Gross speed, Net speed, and Accuracy percentage of his typing. SECTION 5: SHORT ANSWER TYPE QUESTIONS (UNSOLVED) What are Home Row keys? Which keys are used for deleting the text? How are they used? Write any four common mouse actions. What do you understand by combination keys? Mention any two points that can help the user to maintain correct posture while typing. 1 2, 3, 4 5, 6. What is the formula to calculate typing error percentage? 7. Name an easy to use keyboard trainer. 8, What are the Operating Systems which support RapidTyping software? 9. When does a New Lesson dialog box open? u 0, What information is shown in the Lesson statistics table? SECTION 6: LONG ANSWER TYPE QUESTIONS (UNSOLVED) 1. What do you understand by typing accuracy? Explain with example. 2. What is the difference between gross speed and net speed of typing? Explain with example. | 3. What is the importance of typing rhythm? 4, What does the Detailed Statistics screen display? What is touch typing? Mention Its benefits. List all of the system requirements for installing touch typing software. 7. What are the sequential steps involved in inserting a new lesson plan? | Write a note on how to analyse student statistics in RapidTyping software. 9. Describe all the courses available in RapidTyping software, 10, Describe all the commands in the interface of the Lesson editor. | Leani KIDS- ACTIVITY ZONE 41. Divide the class into two groups. Ask ane group to prepare a presentation on the RapidTyping software. ‘The other should prepare a specific presentation an the Lesson editor, For Better Concept Clarity 2. Ask the students to teach the RapidTyping any person in their house, neighbourhood, or friend circle, and report his progress by sharing statistics. 3. Ask students to discuss the functions of the Lesson editor. GROUP DISCUSSION ‘Type the first page of this chapter in Notepad (or any other text editor). Keep an account of the total number of words typed, total time taken (in minutes) to type and the total number of words that contain errors. Calculate the following on the basis of your data: Gross typing speed Net typing speed ‘Accuracy percentage Error percentage Divide the class into four groups. Compare the accuracy and error percentage among the students of each group. win KIPS