UNIT - I: Digital Documentation 4 CHAPTER Getting Started with a Word Processor Application (All wrropuction To worD PRocessiNG Knowledge is Power. Allofus gain knowledge by reading newspapers, books, novels, blogs, ‘mails, and imbibing new information every day. Have you ever thought how such 2 huge Content on various topics is created and updated, minute by minute acrossthe world? The answer is writing. Many people across the globe have a passion for writing. Generally, we Use pen and paper to write something. Sut what wil ou olf youneed to writeadocument cofmore thanone page? Carlier people were used typewriters for typing documents. However, now trend has been changed. People use different word processing applications on computers to create, edit, format the documents, and share the created documents using the Internet on different platforms. ‘A document reters toa set of written pages. The process of creating a document is called documentation. A document can be created by using pen or paper, typewriters, or word processors. We create documents to keep them for future use or to use them as evidence. Documentscan be letters, reports, manuscripts, books, et. ‘We face certain issues with a handwritten document. For example, it might be dificult to understand specific handwriting, or sometimes it does not look too appealing, so reading the document becomes boring task. With the ovancement in computer hardware and | Ole 6.Dand sb software technology, the process of handwritten documentation consequently automated icons to computer word processing. Word processing i the use of computer software (a word fromthe wotate, processor) toenter, edt, format, store, retrieve, and print the document: Everysingle piece \_woibicoisc ort cfinformation istouched by a word processor directly orindirectly. IMPORTANT FEATURES OF A WORD PROCESSOR ‘Aword processor has overcome allthe limitations ofa typewriter, thus leading to the ultimate extinction ofthe lattet. Let usknow about the various features of a word processor: ‘A.word processor provides an easier and faster method to type the text. Using a word processor, you can apply the editing features ike copying, moving, and deleting text. You can overwrite or insert a sentence, paragraph or word. Page numbers, headers, ‘and footers can also be inserted. Tabular data can also be presented indocuments. ft provides various formatting feature for text, such as Bold, italics, Underline, Font Name, FontColor, WordArt ete. a aa an |‘You can add pictures, drawings, and charts, etc., to your documents. This enhances the overall presentation of a document. ‘You can easily take printouts of your documents. Most word processors have the feature ‘of WYSIWYG (What You See Is What You Get), .e., a document on your screen will look ‘exactly similar to its printed version. ‘A word processor helps in keeping your document error free asit has a spell check feature, which not only corrects the misspelt words but also suggests the possible synonyms. It is also capable of rectifying grammatical errors. ‘This feature allows you to send a piece of text to multiple addresses. For example, if you want to send your birthday invitation to 100 friends, the Mail Merge feature will keep the ‘same invitation text forall, and will change only the names and addresses of invited guests. Hence, this feature saves a lot of time and effort. ‘The Object Linking and Embedding feature allows a word processor to interact with other programs by embedding objects in a document. For example, if you have linked an equation ‘written in the spreadsheet software to some charts in word processor, andif you change the ‘equation values, the charts will change automatically because an object of the same ‘equation ispresent with the word processor also. Bll wor processine APPLICATIONS Aword processor is application software, which is capable of creating, editing, saving, and printing documents. Notepad and WordPad are basic word processors, and known as text editors. These are used to create and edit plain text. Whereas, while using Word and Writer, you can make changes in text styles, insert decorative text, and insert graphic Objects as well The following are some popular word processing applications: + MS-Word: Desktop utility + Notepad and WordPad: Desktoputilities 4 OpenOffice: Desktop utility + LibreOffice Writer: Desktop utility + GoogleDocs: internet based utility All irropucnion To LBREOFFICE WRITER Lbreorfice writer's the word processor applicationof the LibreOtfice Suite. Writer has the power andflexbilityio: + Produce letters, reports, notices, newsletters, etc. quickiy and in a presentable manner + Modify the text, both while typing and after typing. Beautify the text using colours, styles, fonts, borders, shadings, and various othereffects + Insert graphicsand makeuse of various drawing tools to draw pictures. Copyand move the text from one location to another + Preview thetext before printing it, and take multiple printouts + Integrate with objects from other filesand applications, raring o it Kips <7’‘Youcan open LibreOffice Writer on your computer using any of the following ways: OpentheStart menu on your computer and select the LibreOffce 6.2 > LibreOffice Writer from the Programs lst. Or “Type Writer or Libreoffice Writer in the Searchbar, andpresstheEnterkey. Or Double-clickon the LibreOffice Writer shortcuticon,ifitis available onthedesktop. Or Open the LibreOffice suite using the Start menu or Search bar. The LibreOffice suite window appears. Select Writer Document under Create. + The LibreOffice Writer window appears with a blank document. ea ee ON eh Ast Rowe Ha-0 SUMO 1US Husa se ‘The Writer application opensa blank document with the temporary name Untitled 1. It displays a vertical blinking line, called cursor at the top-left side of the Document Area. The larger window is called the Application window and the ‘smaller window, which is inside the application window, is called the Document window. The Application window helps the user to communicate with the LibreOffice Writer program. The Document window is used for typing, editing, and formatting the tert. The ubreOfice Writer window hasvarous components2sShown: janes ba) aaa — (Reins (cB)The Title bar appears on the top of the screen. It displays the name of the current document and application. On the extreme right, you will find Minirrize, Masimize, and Close buttons. ‘This bar contains all the menu options present in the Writer apolication. The drop-down menus allow the user to interact with the Writer application in various ways. Toopena menu, dickon the menu name or press the altkey andthe menu-specific hotkey which appears asan underiinedletterinthemenu). When youselecta menu, asubmenuappears. Some submenu items show righthand sidearrow D> nexttothe submenu name, whichindicates that thereisanother submenu. Thisbaris present below the Menu bat It displays the icons ofthe commonly used commands. By default, Save, Undo, Redo, New, Open, Cut, Copy, Paste. etc. icons appear oa the Standardtoolbar. Itis present below the Standard toolbar. containsthe commoniy used commands to format and beautify the text. It displays Font Name, Font Size, Font Color, Aignment icons, Bullets and Numbering icons, Indents and Highlightingiconson it. Rulers are present on both top and left side ofthe document. The horizontal ruler meacures the width of the document page. I displays margin settings tab settings and indentation. The vertical ruler allows, ‘you to format the vertical alignment of text. The numbers present on vertical ruler indicate the Position of text on that page. Itisthelargeareawhereyoucantype,edit,andformatithe text. ‘There are vertical and horizontal scrollbars on the right side and bottom of the Writer window, respectively. You can move the screen display towards up and down with the help of vertical scrollbar, and shifttrightorleft using the horizontal scrollbar ‘tasplaysthe page number, number of words and characters, active working mode, current dictionary in| ‘use, abutton to save the current document, view buttons, and z00m slider Iti located atthe bottom of the documentwindow. LibreOffice Writer provides different views. Three views ae available on the Status bar, such as Single- ‘Page view, Mubiple-page view and Book ew, and other three views are availabe in the View menu, ‘such as Normal, Web, and FullScreen. To change the view, selectthemenuand cick onthe required view ‘option, or click on the required view availabe onthe Statusbar. ‘Bymoving siderhandie inor out youcanadiust the zoom percentage of the workspace displayed. It contains six buttons — Sidebar Settings, Properties, Page, Animation, Master Slides, Styles, Gallery, ‘and Navigator. These butions enable you to make changes in settings of Sidebar, and alow you to format thedacument Bll cReaminc A New DocuMENT InWrter,youcan create anew blank document in several ways. i adocumentis already open, thenew document opens ina new window. The various waysto create anew document ae discussed below: CREATING ADOCUMENT USING LIBREOFFICE SUITE WINDOW When you open LibreOffice Suite, it displays documents of different applications. Here, click on the Writer Document ‘option under Create to openthe Writer application witha new blank document. et is[Te The Normal view b the default view of LbreOtice ‘rites The Wab view shows How the document wil ook i viewed ina web browser The FullScreen view is sed tread or review 3 document Fig. 43. Selecting Witer Document option in LibreOiice Suite window - “oolbars are small grphial censereated for easier acess to computer ‘commands. They are ‘yplally lated a the top of n application and ‘canbe customized to show the most used functions of the software CREATING A DOCUMENT USING KEYBOARD, MENU BAR OR TOOLBAR ‘When you are in LibreOffice Writer, youcanalsostart anew Writer document inusing any of these ways: + PressthecerieNkeys. Or + FromtheMenubarchoose File>New>Text Document. Or + Clickon the New icon on the Standard toolbar. (CREATING A DOCUMENT USING A TEMPLATE ‘Atemplateis a set of predefined styles and settings that is used to create anew document. ‘Templates enable the easy creation of multiple documents with the same default settings. For example, you write a few formal letters on the same template. As aresult, all the letiers look alike; they have the same headers and footers, use the same fonts, style, formatting, ‘and soon. Tocreate your document usinga template, do one of thefollowing: + Pressthe CtrlsShiften keys toopenthe Templatedialogbox. Or Te vinworilteatoofia? Under the File menu, choose Templates > Manage or choose New> Templates. Or tli onthe View . Toolbars ond select the required toobar + Click the arrow next to the New icon on the Standard toolbar and select Templates fromthedrop-down list. Or + Choose Template from the LibreOffice main startup window. + The Templates dialog box appears. Here, double-click the desired template to create a new document based onthattemplate. Fig. 44: Creating Document from a Template—.......e Gill saunea vocument You can save a document by using either the Save command or the ‘Save As command. SAVING A NEW FILE OR A PREVIOUSLY SAVED FILE Tosave afile, doone of the following: + Presseirls. OF + Under the Filemenu, choose Save. Or + Click on the Save icon onthe Standard toolbar. + the file is new, the Save As dialog appears. Enter the file name, verify the file type and location, and click on Save. The file will be saved withthe extension .odt. + Ifthe file has already been saved then nothing else needs to be done. The file gets re-saved with the same name and settings. + Ifyou have done some changesin a saved file and want to save it with a new name, then click onthe Save As option under the Filemenu. This will ask you to save the existing file with anew name, and willkeep the originaifileas itis. SAVINGA FILETOA REMOTE SERVER If your document is already stored on a remote server or you want to store it on a remote server, then follow the steps mentioned below: + Choose File> Save toRemote Server. + TheSave As dialog appears, enter or verify the name, type,and location of the file. + ClickonSave. SAVING A COPY OFFILE |f youwant to keep the document open for more editing andalso save a separate copy of the current version, then do the following: + ChooseFile>Savea Copy. ‘+ The Save As dialog appears, enter or verify the name, type, and location of thefile. + ClickonSave. SAVINGALLFILES Iyer ¥ i ‘To save all the files open in the current session, do the following: =. + ChooseFile>Save All Allopen files will be saved without making any changes totheir name, type,orlocation.SAVING A DOCUMENT AUTOMATICALLY \Writer can save your document automaticaly in a temporary file at regular intervals. To set up automatic file saving, followthese steps: + Select Tools> Options > Load/Save> General. + Clickon Save AutoRecovery information everyand set the timeinterval. + Thedefaultvalueis 10 minutes. Enter the value you want. + You mayalso wish to select Always create backup copy. + Glickon OKtosave the changes. lll ctosinca pocument ‘Thereare two ways to close a Writer document: ‘ Clickonthe Filemenu and select Close. Or + Clickon the Clase button present onthe top-right comer of Application window. + If you have saved all the changes made in the document, then the Writer document closes immediately. * But if the document has some unsaved changes, a message box appears that Prompts you tosave the file. + Click on the Save button to save the file. Click on the Don't Save button, if youdo ‘not want to save the changes made by you, or click on the Cancel button tocancel thecurrentaction. ll OPENING AN BUSTING DOCUMENT (Once @ document 's saved on your computer, it can be retrievedany time tisrequired. When no document is open , ‘then follow any one of the below mentioned steps to open anexisting document. + Click on Open File or Remote Files in the main startup windowof LibreOffice. Or + Choose File> Open /Open Remote File from the Menu bar Or + Pressctrl+O onthekeyboard. Or fa document is already open, the second document opens, inanew window. Toopen another document: + Glickthe Open iconon the Standardtoolbar. Or + Use File >Open /Recent Documents to select the file you want and then click on Open. The Open dialog box ‘appears. Here, locate your file and select it. + Clickon the Open button. The selected file wll open immediately in existing window or new window (ifa document is already open). If you want to open a recently opened document, then cick on the small triangle to the right of the Open icon on the ‘Standard toolbar and select from alistof recently opened documents. ieee wn Kips —Navigator in Writer is @ useful tool which is used for working ‘with large and complex documents. A large document has multiple objects like tables, headings, sections, hyperinks and ‘comments associated with it. The Navigator facitates easy ‘access and navigation between these objects In the Navigator, ‘window, all the objects are displayed in the form of a list. To, ‘access an object, simply double-click on the abject name. ‘To.access Navigator, choose View > Navigator or simply press FSkey, or press Navigator button @) - ontherightSidebar. i OLE objects me on(jaMcu~ a & Bookmarks BB Sections © Hyperints £3 References BPSOGPOCRRRY B) inderes Cleermens & Page Drawene objects [Untitie 1 (active) ‘The following are the basic functions of the Navigator window: + Next Page > : In case there are multiple pages in a document, Fig 4: Navigator Options the Next Page buttonis used to moveto the succeeding pages. + Previous age < : This optionis used to move to the preceding pages fromthe current page ina document. + Header, Footer ["| L|:Thisoptionis used to jump between document textand Header/Footer. isoptionis used to togele between all the objectsin the Navigator or any single selected object. ‘TEXT CURSORMOVEMENT ‘The vertical blinking line in the Document window is called Cursor. You can move the cursor ina document by using the Cursor Control Keys (Arrow key]. There are four Arrow keys — Left, Right, Up and Down on the keyboard. Apart from ‘Arrowkeys,there aresome other keys onthe keyboardthat help you tonavigate the document easily. Home key Itmoves the cursor tothe beginningofthe currentline. Ctrl +Homekeys ‘This combination of keys moves the cursor to the beginningofthe document. End tmoves thecursortotheendofthecurrent ine. (Ctrl +End keys tmoves the cursor totheendofthe document. PageUpkey ‘Mtscrollsupone page. Page Down key Itscrolisdown one page. coupes wo KIDSAsmall arrow & on the computer screen is called the Mouse Pointer. It generally changes shape into |-beam | when ‘you bringitover the text. In this situation tis referred toas a Text Select cursor. You can edit the text by movingthe Text Select cursor overthe text and clicking on the desired textto edt It. Thus, the mouse Is used to control the Text Cursor location. + Open LibreOffice Writer. Anew documentwill open, by default. + ‘ype the given text. Save this ilewith the name "God—The Creator”. Our datyivescan casiy be infvercd by Stes. pressure and contusion. Bu. wecanstop ay mament np 28a lone presence o Ga spe aon rape and mecaton ones. ea al el pu ee hw peel Nay vd ‘ampanycan refine your farce bs. eat your home rar andheloyeustart again in snes bt ody Gea ‘anmencyourtrten nea. Deyouhee tows? He some unexzrted ooh come us? hk Godt care ten an Patton the spot ant tectim Hecandette moore Iatetine once in awhdetowatch sure arnt Se ane te power anmacety ofthe Great rete + After saving thefile, click on File>Save Asto assign a new nameto the saved file. + Close tne document and exit Libreomice Writer. 05 assessment TIME Answer the Following Questions: 1. Whatisa word processor? ‘Name the three popular word processors. \Whatarethe four major operations possible with LibroOffice Writer? \Whatarethe options to save a document? What is cursor? Mention different keys that are used tomove cursor ina document. 6. Whats beam? 7. Ust different Libreoftice writermenus. 8. Explain the use of Navigator. comps win KIDSEditing text means making corrections tot, and manipulating textin ‘a manner that would lead to the desired end result. This process may include inserting, deleting, copying, moving, finding, and |” replacing particular textin adocument. ‘The Undo command allows you tocancel the last action performed. Thisisusefulif you have made changes inthe document by mistake, ‘and want to cancel the last change done. To perform undo action, clickon Edit>Undo or press CtreZ. ‘The Redo command is highlighted when you have performed the Undo operation somewhere in the document. This reverses the action which is performed by the Undo command. Thatis, if you want to go back after performing undo, use the Redo command. To perform Redo operation, clickonthe Edit>Redo or press Ctt+Y. =] SB ecrciretnn o maen commands romthe standard ioobar ‘To perform some editing action, you need to select the desired text or a block of text. The selected text appears in a highlighted bar. Letuslearn various methods toselect the text ina document. ‘Tiple-clickanywhere in the left margin of the paragraph. lickatthe beginning ofthe text. Pressthe Shift key and without releasing clickat the endothe text. Use the shortcut key combination CtrteA to select the entire document. ‘Bring the mouse pointer to the desired location and click. Hold down the Shift key and click at the end of therequiredtest. Bringthemouce pointer tthe desired location. Hold downthe Cr key nd drag to select the word. Then ‘select sameother piece oftext using the drag option while holding down the Ctl key “To solect a vertical Block or 2 column of text that is separated by spaces or tabs, click on Edit>Selection. ‘Mode>Block Area or pres: AltShit+F8. Now, drag the mouse to select» text. You wll observe vertical selection. To stop selecting text vertically, click on the Edit>Selection Mode>Standard. Camas win Kips 28>Copying text means to keep the text at the original location as well as copy it to another location. This feature helps to Save your time and effort in typing. Sometimes, you wish to create multiplecopiesof the desired text. In such cases, you cansimplyselect the text, copy itandpaste tin muitiple locations. ‘There are four ways of performing this operation: “+. Right-click on the selected text end select the Copy option from the Shortcut menu. Now, bring the pointer at the ‘new location where youwantto paste the tex, right-click on that location and select the Paste option. xno Aee BUS Be A ae = Gem Ha-2- e008) joa ike- 45. ASO R-GeMHa-o-an8 | bimee See B IU [lm & ax =-€- f= + Selectthe desired textand clickon the Copy button present on the Standard toolbar. Bring the pointer at the desired ocation and click on the Paste button located on the Standard toolbar. The pointer shift after the ast character of the pasted text Bee 4 6- AST H-OAe HA-0-846 (SEED IU 5 ne pees o ase Bes Heo 808 mo Sasa! U5 Bl A ae =-E-E ae etn —SS eS Fig. 5.4: Copying the Text Using Toolbar ‘Figure 5.5 Pasting the Text Uaing Toolbar + Select the desired text. Now, click on the Edit menu and select the Copy option. Now, bring the pointer at the desired location. Click on the Edit menu and select the Paste option. The selected texts pasted and the cursor moves to the end of thepastedtext. =e ree Esmee esas 7 Bikseas: B2Beius4 Select the desired text and press Ctrl+C. Now, bring the pointer at the desired location and press Ctr4V. WB Movne THE Text This feature allows you to change the position of the selected text from one place to another. To movea piece of text, use the Cutoption rather than the Copy option. There are fourwaysof moving the text: + Right-click on the selected text and select the Cut option from the context menu. Now, bring the pointer at the new location where you want to paste the text. Right-click on that location and select the Paste option. + Select the desired text and click on the Cut button present on the Standard toolbar, ‘Being the mouse pointer atthe desired location and lick on the Paste buttontocated on ‘the Standard toolbar. The pointershitsafterthe last character ofthe pasted tex. “+ Select the desired text, Now, clickon the Edit menuand selectthe Cut option. Sringthe pointer the desired location. Again clckon the Edit env and select the Paste option. The selected textis pasted and the cursor appearsat the end ofthe pasted text. + Select the desired text and press the Ctrl+X key combination. Now, bring the pointer at the desired location and press the Ctrl+V key combination. While moving the text from one place to another, the selected text disappears when youuse theCutoption. Where doesthistexte0? ‘Aimost every application has temporary storage place called the Clipboard. Thetext which youhavecut stayson the clipboard until the paste operation is completed. ‘Similarly, if you are doing the Copy-Paste operation, then the selected text remains on the clipboard until you copy or cuta new piece of text from the document. While looking for certain words ina large document, its very inconvenient to go through the entire text. The LibreOffice Writer has a Find and Replace feature that automates the ‘process of search aswell as replacement of the text. FINDING TEXT + Write the given textin yourdocument. Without the ability to concentrate, a full and complete life is not possible. Ifyou lack the mental focus to stay with one activity for amy length of time, you will never be able toachieve your goals, build your dreams oF enjoy life's process. ‘Without a disciplined mind, trivial thoughts and worries will nag at you and you will never have the capacity to immerse yourself in more meaningful pursuits. Without deep concentration, your mind will be your master rather than your servant, Fig. 58 Sample TextPret howto use thisfeature, ee = . mance Ne 3 + Clickonthe Editmenu andselecttheFindoption. TS ed ome ee +. The Find toolbar appears at the bottom of Writer ress: roman ine “Sy OS A window. + Type the keyword ‘goals’ in the Find text field and lick on Find all. ‘+ The keyword, ‘goals’ gets highlighted in the entire text. + Clickon the Match Case check box, if you want to search the text with similar case that you have typedinFindtext box. +. Use Find Previous or Find Next button to find the textaboveorbelow thecursor. + Use Previous Page or Next Page button tofindthe textin previousornext pages. + Click on the Navigate By drop-down arrow to choose between various areas ofthe document to find thetext. +. Clickonthe Close Find Bar button to dose the Find toolbar. REPLACING TEXT Once you have found 2 particular keyword in your document, you can replace itwith a new word. Let us find the word ‘goals’ and replace it with a new word, «FP — cy ‘aim in the whole document. Tostartreplacing text, do Settee the following: aS a + Open the Find & Replace dialog box in any one of | [is4te | [tev] [tate | [es ) [tore] the followingways: pein ei a a ic ieee wn che option. Or a] — + Click onthe Find & Replace tool on the Find toolbar. or + PresscuryH. + The Find & Replace dialog box opens. Type the keyword ‘goals’ in the Find section and ‘aim’ in the ‘Fig. 5.10; Raplacing the Text Replace section. + Choose Match case and/or Whole word only options.as per your requirement. + Click on Replace button to replace the found text one by one, or choose Replace button to replace current occurrence ofthe searched text. + Click onthe Gose button, once completed. 7 Copa wn Kis 8Ifyou dick on Find All, Witer selects allinstances ofthe searchedtextinthe document. Silay, fyou cick on Replace Allbutton, Writer replaces all matches. (Caution: Usethe option of Replace All with caution; otherwise, you mayend.up with some hilarious (and highly embarrassing) mistakes. A mistake with the Replace All ‘option might require a manual, word-by-word search to fir, ifnot discovered intime toUndo. |B) sumPING To THE PAGE NUMBER When you are working in a large document it becomes dificult to scroll down the pages to reach on a particular : page. For example, if you have a document of 200 pages, bef jas and you want to go to page 50 from page 150, it willbe 2 tesk Insuch tution, the GotaPagecommandisused, oy | 2S) sing this command, you can erect jump from one page << ‘to another easly and quickly. 1o jump on a particular page ohare ‘number follow these steps: + Clickon the Eat menuand then clickon Goto Pagecommand. Or nee + Presscanl+s. + The GotoPage dialog box appears. + Enterthe page numberon which you want tomove and clickonOK. reach onthe page number entered by you. BIE NON-PRINTING CHARACTERS: 'Non-printing characters are the characters that do not appear ina printed document. These are basically used for formattingthe document that is why also known.as Formatting marks. The most common non-printable characters in word processors are space), non-breaking space (o}, tab character (->), Line break (+), and paragraph mark (9). By default, these characters also not visible on the computer screen. To show or hide the non-printing characters, click on the Toggle Formatting Marks on theStandardtoolbar or press Ctr+F10. Youcan also the Formatting Marks command from the Viewmenu + You a al ee Hoe eee AcM a Gee + son DAA HSB IVS A ae r “|AND GRAMMAR What does your teacher do when you submit your homework to her? She checks the content of your answer, and spellings and grammatical mistakes. Similarly, the Ubreoffice Writer checks the content you type, and sometimes, displays red, green and blue wavy lines undera few words. The red wavy lines indicate the spelling errors, green wavy linesindicate grammaticalerrors, and blue wavy linesindicatecontextualspelling errs. The ibreOffice Writer has built-in dictionary and setgrammaticalrulesto checkthe spellings and grammatical errorsofany text document. |fyour document reporting errors by indicating red, green and/or blue way lines, follow any of these methods to check andfixtheerrors: ‘METHOD 1 ‘Abe Using Right-click Menu: The wawy red lines below the certain words mark the presence of spelling mistakes. You can either review the spellings and correct them manually or right-click on the word, and choose the correct matching word from the computer dictionary. hag prep men tet epee ec See a eet = SS = aos = a 50 agree te mevH002 [> Using check Spelling Toot: Cick onthe Chek Speliog button|iSion the Standard toolbar,orclickon the Toole menu and select the Spelling option to correct the reat two mistakes, Youwilind the Speling dlalogtox. | Saiziasteteeeminnntionn 3 ‘This dialog box displays the spelling mistakes in red color and suggests the possible corrections in the Suggestions secon. + Choose the desired word and click on the Correct vue. + Ifyou wishto keep the word unchanged, click on ignore Once/ignore All button. in such cases, you can add this new word into computer's dictionary by clicking on the Add to Dictionary button. + Once you have corrected all the spelling mistakes, you will get notification. + Clicken OK to return to your document. Fig. 614: Uaing Check SpelingToo! ‘Caution: Sometimes, you feel that there are no spelling mistakes in your document but there might be acase [4 that the Spelling and Grammar feature is not working. How would you rectify this problem? ‘The Libreoffice Writer has some bult-in dictionaries using which it checks your document. You should be aware of the current dictionary in use. You can checkitby looking atthe Status bar. rips wan KIDS <8?“The English (India) dictionary allows you to write many regional words. Hence, te English{India) 04 and change the dictionary toEnglish (USA). Youwillnow beable to see the mistakes that you have committed while typing. may not underline a misspelled word at all. In this case, click on the The Thesaurus feature isa built-in dictionary that enables you to look up synonyms, antonyms, word substitutes, and alternative spellings. This feature increases your writing abilities and vocabulary, andhelps you to better understandthe text. When youlook up a wordin thesaurus, it will provide youalis of alternative words in which you can choose aword. anduseit in place of an existing word. Let uslearnhow tousethe Thesaurus feature Write afewline: 1m 2011, Gandhian rights activist Anna Hazare started a Satyagraha movement by commencing 2 fast unto death in New Delhi to demand the passing ofthe Jan Lokpal Bil. The movement attracted atiention ofthe media, and thousands of supporters. The Jan Lokpal Bill Hindi: “+ iter PA) also referred to as the citizens ombudsmar bill isa proposed anti-corruption law in indi. Letusfind the synonym of the word, ombudsman. + + + Figure 89%: Sampte Text Select this word. Click on the Tools>Thesaurus or press Ctri#F7. ‘Youwillfind the synonym of the selected word in the opened dialog box. Select the required word, and click on the Replace button to replace the word, Dialog Box 6.05 assessment TIME Answer the Following Questions: 1, Whatdo you mean by editing text? How can you select an entire paragraph? ‘Whatis the difference between copy-paste and cut-paste? Whatis the use of Find & Replace dialog box? How do you jump from one page to another in a document? Whatarenon-printing characters? Whatisa thesaurus? ‘Whatis the shortcut key to activate the Speling and Grammar tool? PNOvewN conan wm Kips 28>Create an invitation letter for the wedding of your brother. Edit the letter by selecting and deleting the text and then save the document. Open the existing document and make some modifications in it. Save the document again. . Open any existing document which has multiple paragraphs. Copy the first sentence of the first paragraph and paste it at the end. Cutthe second sentence and paste it at theend of the paragraph. |. Remove the spelling and grammatical errors from the following text: Dearr Ashwina ] Hopes that letter find youn bests of helths ans spirits. We have not meet for many day. ‘Wether in Delhi is beter now. Come do visits us. My scool are opening after Diwali. Give regards to elder. ‘Your freind Reema Find and replace allthe occurrences of ‘Kings’ with ‘Rings’ in the following passage: ikings have been around since ancient times. We have Kings from Europe, Asia, South America, .- Some kings are good while some are bad. We even have some kings, nowadays. Leaning eswin KIDSPa oe a cuarren Formatting a Document In any profession, itis important to keep documents presentable and beautiful. This can be achieved by adding the effects that beautify the text. Formatting means changing the overall look of a document. In LibreOffice Writer, you can apply different typesof formatting — text formatting, paragraph formatting, and page formatting. Let us firstlearn howto setupa page, and then you willleanhow to apply different types of formatting in a document. Gill pace STYLE DIALOG BOX While creating 2 new document you need to define the S55) Page settings, if you do not want to continue with the default page settings. For this, you use the Page Style dialog box. To open the Page Style dialog box and customize page settings, followthesesteps: ‘+ Clickon the Format menu and choose the Page option. + The Page Styledialogboxappears. + Select the Page tab, ifnot selected by default. You will see different options related to the page. such as Paper Format, Margins, Layout Settings, etc. + Choose the size of page by selecting the desired page size in Format drop-down box. For example, select AA. + Set the orientation of the document by selecting Portrait orLandscape. + Clickon OK. The changes done by youwill be appliedimmediately. Text formatting is applied in a document to enhance the appearance of text and individual characters. It increases the readability of the document. From font sizes to font styles, text positioning to text attributes, text formatting includes all attributes that can be used to define the arrangement and visual display of text. To apply formatting, you fist select the ‘textandthen apply the required text formatting. InLibreOffice Writer, text formatting can be done in several ways: + Using the Format menu + Using the Formatting toolbar - tranarswm KiPS 9DUsing the context menu + + Using the Characterdialog box + Using the Properties pane + Usingthe keyboard shortcuts, REMOVING MANUALFORMATTING In ibreOffice Writer, when you copy a segment of text and paste it at the new location, its formatting also copied there. Insuch situation, you first remove the formatting to apply thenew formatting. To remove formatting, follow thesesteps: + Select the tert rom which formattingistoberemoved. + Clckonthe Format menuandsclect the Clear Direct Formattingoption. Or + PressCalsM, Or + Clickon the lear Direct Formatting [4 ] onthe Formatting toolbar. (COMIMAN TEXT FORMATTING LibreOffice Writer provides the Formatting toolbar that contains common text formatting commands. Let us learn the use of some commonly used text formattingcommands. + Changing Font: To change font, select the textand clickon the Font Name drop-down |tbestonsed [5] arrow onthe Formatting toolbar. Select the required font. + Changing Font Size: To change font size, select the text and click on the Font Size {22 [=] drop-down arrow on the Formatting toolbar. Select the required font size. + Making text Bold, Italic and Underline: You can easily make the text Bold B , italic I and/or Underline U by selectingthe text and clicking on the corresponding buttons ontheFormatting toolbar. + Changing Font Color: To change the font color, select the text and click on the Font Color 44° button on the Formatting toolbar. Mhecolor palette appears. Select the required color. AVI E-GeaH - exe ae ae 5 aoe He: Get B:Tomaketextbold (tet To talc toxt Crt Us To underline text onpues wn KIDS 29>Lotus write the following text and try to change its Font Family, Font Style, and Font Size. Habits are routines of behaviour that are repeated regularly and tend to occur subconsciously. Habitual behaviour often goes unnoticed in persons exhibiting it, because 2 person does not need to engage in Habituation isan extremely simple form of learning, in which an organism, after a period of exposure toa ‘stimulus, stops responding to that stimulus in varied manners. Habitsare sometimes compulsory. Sample text + Select the first words from both the paragraphs. + Usethe Formatting oolbar to apply the following text formatting: = Clickonthe Font Name drop-down button and select Verdana as font. ~ Click ontheFontsize drop-down buttonandselect 12 pointas fontstze. = Glicconthe Bold and talic buttons to apply bold and italiceffecs, respectively. + Youwillseethe following output Habits are routines of behaviour that are repeated regularly and tend to occur subconsciously. Habitual ‘behaviour often goes unnoticed in persons exhibiting it, because a person does not need to engage in self- ‘analysis when undertaking routine tasks. Habituation isan extremely simple form of learning, in which an organism, after a period of exposure to a stimulus, tops responding to that stimulus in varied manners. Habits are sometimes compulsory. CHANGING TEXT CASE ss ‘When youtype text in LibreOffice Writer. itappearsin lowercase ifthe Caps ockkeyis “~~ “3m op IOtON. Youcanchange the case ofthe typed text easily by following these steps: — + Selectthe text which case's tobe changed. oe + lickontheFormatmenuandthen dickon Text. Fig 62 Tent Cases + Asubmenuappears Select any of the following text cases: UPPERCASE Itconvertsthe selected text to uppercase. Nowercare Itconvertsthe selected text to lowercase. Oydecase {tallowsyoutocycle through three diferent case scenarios: ALL CAPS, alllowercase, and AllTileCase. ‘Sentence Case {capitalizes the fist letter ofa selected sentence and keeps rest ofthe letters as lowercase, for example, thisisatest document, (CapitalizeEach Word _Itchangesthe fist character ofeach selected word touppercase. AOGGLE CASE “This option converts the case of every selected character in the reverse way Le, a capital character will, ‘convert intolowercate and vice versa. ‘Small capitals {teonverts the selected text to uppercase, and keeps the first character of each sentence slightly taller or ‘bigger than rest ofthecharacters. ES Kins >APPLYING SUPERSCRIPT AND SUBSCRIPT ‘Sometimes, itis required to change the position of the selected text slightly above or below the normal line of text. For this, LibreOffice Writer provides Superscript and Subscript commands. You canappy Cycle cave tothe seletedtext by preaing SRF, Superscript Itplaces the selected tex slightly abovetheline of text. ‘Subscript: Itplaces the selected text siightly below thetext baseline. Letus write 44 raised to the power of 8. Youneedto raise the position of 8 with respect to 44, so thatit looks ike the exponentsuch as 44*. Todo so, follow these steps: + Selectthetext, for example select digit. + ClickontheFormat menu and select the Text option. H:0 + Asubmenuappears. Select the Superscriptoption. Selected text appears as 448. aa +. Similarly, choose the Subscript option to apply subscript on a selected text to make it aztby appear lowerthan the restof the text. Forexample, H.O, where 2isa subscripted text. pe rest ple, H.0, pte ie ‘and Suboeript Paragraph formatting Is the most important factor in the overall appearance of a document. It includes paragraph «alignments, paragraph indentation, paragraph spacing, borders and shading effects. Paragraph Formatting contributes the most to the final appearance of the document. INDENTING A PARAGRAPH ‘The distance between the text boundaries and the page marginsis called indent. The indenting feature is used to move ‘the complete paragraph or the first ineto a specific number of places between the leftor right margins, A wellindented document always catches the reader's attention as it looks organized and structured. Toindenta paragraph, follow these steps: + Selectthe paragraphto beindented, or place the cursorbeforethe paragraph. + Click onthe increase indent button = onthe Formatting toolbar. The selected text will shift inch away from the left margin. + Clckonthe Decrease Indent button = on the Formatting oolbarto move the textinch closer to the left margin. Fach time when you click on the Increase indent or Decrease Indent button, the current paragraphs indent will increase or decrease, respectively, or ‘You can set the indent by using the paragraph dialog box. Click on Format > Paragraph. The Paragraph dialog box appears. in the dialog box, the Indents & Spacing tab is selected, by defeult. Here, select the requiredindentation underindent: + Before text: This is also called the left indent. A positive value will leave the corresponding space from the left margin and viceversa,vil 30 called the right indent. A positive value will leave the corresponding space from the right marginand vice versa. + Firstline: This optionisused to specify indent values for the firstlineof the document. + Automatic: This option indents the firstlineof every paragraph automaticaly. | Bee DSR 8-4 6--- R50 mone H [nea El A ie FEB TUS Ob Ae 7 = ‘Text alignment or or paragraph alignment refers to the position of text with respect to the margins of the page. You can set the alignment before typing, You can also select the entire document, or a segment of text, and then change its alignment. ‘There are two categories of text alignment — horizontal and vertical. Horizontal Text Alignment ‘When you align the text with respect toleft and right margins, itis called horizontal text alignment. The textalignments that yougeneraily use, fall under this category. ‘There are fourtypes of horizontal text alignment: 11. Left Alignment: Thisis the default alignment of text in a document. The text is aligned along the left margin while leaving alittespace towards the rignt margin. 2. Right Alignment: The text is aligned along the right margin while leaving a litte space towards the left margin. This alignment is mostly used to put dates onletter heads. 32. Center Alignment: Thetextis aligned centrally between the left and ight margins. It's mostly used for titles. De He ee Pet fet far Ie = |B-=-R- Oe ae 250 0-O anak: DAROR\O-’ jliamrie Le A loan liv EB TUS xx, & Aw s = Fig. 67: Alignment Buttons on the Formatting ToolbarLet ustype the following text and apply some text alignmenteeffectst Hedoing ‘thous The golden ticod of ahighiy sucesitul and meaningh Me & se Toolbars>Bullets and Numbering, if it is not visible. The Bullets and Numbering toolbar contains the following options: 1. Demote One Level 5. Move Down (ClsAltsDown) 10. Restart Numbering 2. Promote One Level 6 Move Up (Crl+Alt+Up) 1211. Bullets and Numbering, 3. Demote One Level With 7. Move Down with Subpoints Subpoints & Move Up with Subpoints 4. Promote One Level With 9. insert Unnumbered Entry Subpoints Fig. 6.3: Bullets and Numbering Toolbar ‘Whenever, you apply the Bullets/Numbering to 2 paragraph, the Bullets and Numbering toolbar automatically ‘appears on the bottom left comer of the Work Area. Using the Bullets and Numbering DialogBox + Bring the pointer in the Document Area and click where you want to insert a list or select alist which styletsto be changed. + Click on the Format menu and choose the Bullets and Numbering option. You will see the Bullets and Numbering dialog box. + Choose any optionof your choice and click on OK. Fig. 614: Bullte ard ‘The Bullets and Numbering dialogbox contains the following sixdifferenttabs. Lets us learn Numbering dialog Box about them: Itis used for selecting different typeof bullets. {tis used for selecting different types of numbering. {tis usedtoselecting a mocure of numbers bullets andlettersin hierarchical form. Itis usedtoselectdifferent graphicsstyle bullets. Itis usedtosetindents, spacing, and alignment for bullets and numbers. Itis usedtodefine a custom bulleted or numberinglist. copeawnKipsING BORDER AND BACKGROUND TO APARAGRAPH Different borders and background.color can be easily applied to paragraphs in UibreOffice Writer. The borders can be added to any or all sides of a paragraph. Follow these steps to apply a border and background to a Paragraph: ‘+ Selecta paragraph toapplyborder and background. + Clickon theFormat menu and select the Paragraph option. + TheParagraph dialog boxappears. + Click on the Borders tab, and select the required border under Line ‘Arrangement. ‘Select the borderline style in Style drop-down box. + + Select theborder with in Width drap-down box. + Solect theborder colorin Color drop-downbox. + Now, clickonthe Areatab inthe Paragraph dizlog box. + Clickon the Colorbutton toget thecolor palette. Select therequired backgroundcolor. ‘+ Click on OX. The changes done by you will be applied immediately to the selected paragraph. Fig. 6.17: Assigned Border and Background to « Paragraph ‘Type the given text. Letus apply some of the formatting features of LibreOfice Writer. MarkZuckerbergis the youngest billionaire. He sthe founder of Facebook —a socal networking site, which he started in 2004 with his roommates Dustin Moskovitz and Chris Hughes. He was bom on 14 May 1984 in New York, USA. His ‘ather Edward Zuckerhergie3 dentist and motherKaren Zuckerberg works 2¢apsychiatrict Mark always enjoyed developing computer programs, especially communication tools and games. In one such program, since his father’s dental practice was operated from their home, he built a software program called “Zucknet” that allowed the computers between the house and dental clinic to communicate with each other. tis ‘considered a “primitive” version of AOL's Instant Messengex At Harvard, he was quite popular for developing new software. He was popula a a programming prodigy. By the end ‘of 2004, Facebook had one million users. This number increased to 5.5 milion users by the end of 2005. Later, he ‘dropped ut of his college for making Facebook his fulltime activity.INSTRUCTIONS ‘+ Select the text, "Mark Zuckerberg'in the first paragraph. + Click on the Font Name drop-down arrow on the Formatting toolbar and select a font. For example, select Arial Black font. + Clickon the Font Size drop-down arrow ontthe Formatting toolbar and select afont size. For example, select 18. + Now, select the word ‘Facebook’ in the second sentence of the first paragraph. Apply bold, Italic, and underline effectsto it by using the Bold, italic, and Underline commands on the Formatting toolbar. + Select first two paragraphs and align them in center by clicking on the Align Center button on the Formatting toolbar. + Select the words ‘Times magazine’ and "Time's Person of the Year’ in the ast line of the document. Convert the ‘caseinto uppercase by clickingon Format>Text>UPPERCASE. + Select the ‘Achievements of Zuckerberg’ and assign a border and background color to it by using the Paragraph dialog box. Will pace ormarnine Page formatting means making changes in default settings of page. It includes settings of page layout, size, orientation, margins, etc. Page formattingis performed, ithe default page settings do not meet your requirement. ibreOfice Writer allows provides different options using that you can format your document easily. SETTING UP THE BASIC PAGE LAYOUT USING STYLES When you launch the LibreOffice Writer on your computer, it opens with a blank document that has some default settings and styles such as page size, margins, header and footer, border, background ‘number of columns, et. To make changes in these default settings to setup your own page layout, follow these steps: + Openthe LibreOffice Writer on your computer. + Clickon the Format menu and choose the Page option. + The PageStyledialog box appears. + Selactthe Page tab, ifnot selected by default. + Here, make changes in default paper format, margins, layout settings, background settings, etc. ‘on OK. The changes done by you willbeapplied immediately. INSERTING A PAGE BREAK Page break is animportant feature of LibreOffice Writer. It allows you to insert a breakin the page, and moves the cursor on the new page. ‘When youfilla page with text or graphics, LibreOffice Writer inserts an automatic page break and starts thenew page. But, if youwantto move to thenext page forcefully, you can inserta page break. Even if youhavea large document and you wantto move sometext to the beginning of the next page, then you can insert apage break. teams am Kips <2ollow these steps toinsert a page break: + Position the cursor inthe document where you want to insertapage break. + Glickontheinsert menuand selectthe PageBreakoption. Or ++ Press CarlsEntet. The text from the cursors position will move to the beginning of the next page automatically. INSERTING HEADER/ FOOTER AND PAGE NUMBERS, You must have noticed that usually the title of the chapter Is present at the top ofthe page and the page numbers appear at the bottom. In literary terms, they are called header and footer since they appear at the top and bottom of the page, respectively. Header and Footer are the identifiers that respectively run across thetopand bottom of the document: They include information like, page numbers, date, ttle of a book or chapter, ‘author's name, and slide show theme, etc. They can also be modified later. Whenever you need to repeat certain text or graphics on each page, you can use a header or footer. itis a ‘time saving technique. Toinsertheader/footer and page numbers, follow these steps: + Clickonthe insert menu and select the Header and Footer option. + Asubmenu appears. Select Header > Default. 4 The cursor will bein the header area. Type the required header. For example, type’ Computer Applications’. el + Clickoutside the headerarea to complete yourentry.. + Now, to inset 2 footer, click on Insert>Header and Footer>Footer > Default. + Thecursorwillbeinthe footer area. + Typethe required footer. + To insert the Page number in footer area, click on Insert>Page Number. + Clickoutside the footer area tocomplete your entry. Double-click rt the top or bottom of any page toinserta header or footer. DEFINING BORDERS AND BACKGROUNDS INA DOCUMENT In UbreOffice Writer, ou can assign borders and backgrounds forthe entire document as well. Follow these stepstoassign border and backgroundtoa document: + Openthe document. + Gick onthe Format menu and select the Page option. The Page Style dialog boxappears. 4 Clickonthe Borderstab, and select the required border under Line Arrangement. ++ Select the borderline stylein Style drap-cown box. a Kins >Selectthe border width in Width drop-down box. Select the border colorin Color drop-down bax. Now, click onthe Areatab in thePage dialogbox. lick on the Color buttontoget the color palette. +t ee + Selectthe required backgroundcolor. Or + Click on the Gradient button to get the gradient options. Select the required gradient; define type of gradient, such asliner,Radial,etc. Or + Click onthe Bitmap button, you will get the different bitmap images. Select the required image or add a bitmap of ‘your choice by clickingon the Add/Import button. + Glick on the Pattern button or Hatch button, you will get different pattern or hatch. Select the required pattern or hatch. + Click on OK. The changes done by you will be applied immediately to the entire document. Pig. 6.20: Detning Page Bordor ‘Figure 6.21: Detning Page Background DIVIDING A PAGE INTO COLUMNS You may have seen newspapers, magazines and some other documents that contain text in form of columns. Generally, columns areincludedina document to improveits readability. The Columns feature of LibreOffice Writer lets you divide ‘the page vertically into two or more columns. The text you type runs down the first column untilitis full and then itstarts, at the top of the second column. When second columns full, the ‘text begins to fillthe third column, andsoon. ‘Todivide apageinto columns, follow these steps: + Open the document. + Clickon the Format menu andthen clickon Columns. ‘TheColumnsdialog box appears. Selectthe required numberof columnsin Columns box. ++ + Enter the value for spacing in the Spacing box to set spacing between columns. + Clickon OK. Now,typetthe text. it will appear in form of columns.IMAGES, SHAPES, AND SPECIAL CHARACTERS ‘When you create a document, you may need toinclude some graphic illustrations. Graphics are added in documents for a variety of reasons. For example, to support the description provided in the text ‘orto provide animmediate visual impactof thecontents. INSERTING IMAGES ‘You may save pictures on your computer from a variety of sources. For example, they may be downloaded from the internet, scanned, created with a graphics program, or they may be photos taken with a digital camera. So, the pictures available on your computer can ‘easilybeinsertedin the LibreOifice Writer document. ‘Toinsertanimage inyour document, follow these steps: + Clickonthe inserttab and select the Image option. ° + The Insert image dialog box appears. * = + Browse the picture you wish toinsert. hess 1 O om 4 yt + Choosethe desiredfile andcickon the Open button. a ' es + The tected imagewillbe inserted inthe document. Oe 2 ICT moet om om ame INSERTING SHAPES eth tae te + 1 Seat ; aa © ee sO Seemine In UbreOfice Writer, shapes isa drawing feature that helps youto | OS ee ‘draw different shapes lke stars, Banners, calouts, connectors et. Es tow +O ce 5 0 tote With the help of these shapes, you can draw attention and provide = Dee ro ees Impactto yourmessage. To insertashape ollowthese steps: feoeiineaes 4 Clckontheinserttab and select the Shape option. + Asubmenu appears that shows you a list of options such as Lines, Basic, Arrow, Symbol, Star, Calloutand Flowchart. + Select the required option and further select a shape. For example, select Smiley Face under Symbol Fig. 625: + The pointer changes to'+' crosshair symbol. Dragiton the working area to draw the shape. Inserted Shape F Tomaintain the height and width ratio shape, hold down the'Sit ‘rey while you drag theshape. INSERTING SPECIAL CHARACTERS ‘At times, you must have seen some special characters in documents, which are not available on a standard keyboard. In computer ‘terminology, such special characters are called symbols. A particular markthatrepresents some piece of information iscalled a symbol. Toinsert esymbol, follow these steps: + Place the cursor at the position where you wanttoinsertasymbol. + Clickon theinsert menu andselect the Special Character option. Smctawn Kips 23>+ TheSpecial Character dialog box appears. + Choose the desired symbol and click on the Insert button. Selected symbol will appearatthe cursor's position. FORMATTING THE SHAPE OR IMAGE In LibreOfice Writer, you can format an inserted image or shape. For example, you can resize and rotate it, and add artisticeftects or change the shape ofa picture any time. Resizing an image or a shape: To resize an image or a shape, select the image or shape. Now, bring the pointer on any corner handle and drag it in or out to make the selected object smaller or bigger, respectively. Corner handles help to increase and decrease the size diagonally. Apart from the comer handles, an image or ashape also has four side handles. ‘Drag any side handle in or out toshrink or stretch the selected object in adirection, Fig. 627: Resizing an image Diagonsly Rotating an image or a shape: To rotate an image ora shape, select the image or shape. Clickon the rotate [ button onthe Image tolbox. Fourrottion handles appear Now, bring the pointer onthe tation handle nddrag clock wice oranti clockwise to rotate the image orshape. When you insert or select an image or shape, two toolbars appear — Frame toolbar and Image toolbar. Make use of these toolbar to perform the required = Fig, 6.29; Rotating image 60S ASSESSMENT TIME Answer the Following Questions: 4. Whats formatting? 2. Uist the different types of formatting. What is the use of Page Style dialog box? What are the shortcuts for bold, Italics, and underline. What isthe difference between bulletedand numbered ists? Nome the different categories of text alignments. What are the different types of horizontal textalignments? What is indent? How isapage break useful? 10. What are header and footers? eeuavaw npn am Kips 20>‘Open a document, select the text and make the first sentence bold, second underlined, and third italicized. Make the font color blue. Capitalize each word inthe last sentence. Try to apply more of the effects that you have learnt in the chapter and save thedocument.. Write down five ways to save water. Transform it to a numbered list. Then convert it into a bulleted list. Finally, select the list and remove the bullets. ‘Type a paragraph and first align the text left, then right, and then center: Then, apply first-line indent. Select a paragraph in your document. Make a border around it with thick solid line style and width of 3/4pt. Also, assign a background colorto it. + Word processing is the use of computer software (a word processor) to enter, edit, format, store, retrieve and print the document. + Aword processor providesan easier and faster method totype the text. + LibreOffice Writer is a popular word processor. Itis the part of LibreOffice Suite which is free and open source software. + Bydefaul, the LibreOffice Writer application opensa blank document with the temporaryname Untitled. + LibreOffice Writer window has many parts, such as Title bar, Menu bar, Standard Toober, Formatting Toolbar, Rulers, Scrollbar, Sidebar and Status bar. + Atemplateis.aset of predefined tyles and settingsthatis used to create anew document. + Tosavea filein Writer, dickon the File>Save or File>Save As or press Ctrl +S. + The Save command saves the changes done by you in the existing document. It shows a dialog box to assign ame to thefile, if youare saving tfirsttime. +. TheSave As command showsthe dialog boxtosave the existing file with anewname, and it keepsthe original ile asitis. + Thedefauit fle extension of ibreOffice Writeris.odt. + Theverticalblinking lineinthe Document windows called Cursor. + The Mouse Pointer changes its shape into I-beam when you bring it over the text, and referred a Text Select cursor. + Formatting means changing the overall look ofa document. +. Textformattingisapplied in adocument to enhance the appearance oftext and individual character. +. The Formatting toolbar holds the common text formatting options such as Font Name, Font Size, Bold, Italic, Underline, Font Colorand soon. Learning c+ Superscript places the text slightly above the line of text whereas subscript places the texts slightly below the ‘text baseline. ‘The distance between the text boundaries and the page marginsiscalledindent, ‘The Pagebreak featureallows you to insert abreak nthe page, and moves the cursortothe new page. Header andFooter are the identifiers that respectively run across the topand bottomof the document. ‘The Columns feature of LibreOffice Writerlets you civde the page vertically intotwo ormore columns. Using the Columns dialog box, ou can insertcolumnsin yourdocument. ‘Aparticular mark that represents some piece of information i called a symbol. te ee eee Editing text means making corrections to it, and manipulating text in a manner that would lead to the desired end result. ‘The Undo command allows you to cancel the last action performed. ‘The Redo command reverses the action whichis performed by the Undo command. 4 TherFind & Replace feature of libreOfice Writer automates the process of search as wel as replacement of the text. “+ By using the Go to Page command of Edit menu, you can directly jump from one page to another easily and ‘quickly. “+ Non-printing characters arethe characters that do not appear in printed document. “a ++ SECTION 1: OBJECTIVE TYPE QUESTIONS-(SOLVED) A. Multiple Choice Questions: 1. UbreOffice Writer is @ popular pplication. 2, Databace . Presentation . Word processing. Graphic 2. The Libreoffice Writer application opens a new document with the temporary name... ane ‘a. Document b. Book Untitled 1 4. Book 1 3. The larger window of the Writer program is called sia 2. Application b. Document Image d.None of these: 4. Where do you type the text in LibreOrtice Writer? 2. Text box Application window S. The vertical ruler formats the... a. Top b. Right Vertical 4. Horizontal6. The status bar is located at the... of the LibreOfice Writer window. a. Top b. Centre Lett . Bottom 7. Which menu contains the New option? a. Eat b. File . Format d. Tools ‘8. Which option allows you to save an existing file with a new name? a. Save b. Save AS & Save a Copy 4. All of these 9. What is the file extension of LibreOffice Writer document? 2. .odt b. ap 00d ow 10. Which of the following is a keyboard shortcut to open an existing document? 2. Cito baritr Cle N 4. cut+s, 11. Which of the following is a keyboard shortcut to perform undo? 2. are b.cuity cc cutex d. Cutez, 12. This key is pressed when you select non-consecutive text. 2. cet bat & Shit 4. Tob 13. is a temporary storage location. &, Clipboard b. Rulers, & Menu bar 4. Toolbar 14. On which toolbar do you find the Check Spelling button? a. Formatting b. Standard . Drawing 4. Tools 15. Which of the following keyboard shortcut is used to remove the formatting? a. Cte b.Griem, Chen d. Cet4z, 116. Which of the following is net available on the formatting toolbar? ‘2. Copy button b. Bold button Underline button 4. Font Color button 17. This case converts every selected character in the reverse way? a. lowercase b. LOGGLE eASE UPPERCASE 4. Small Capitals 18. This is a keyboard shortcut to open the ‘Go to Page’ dialog box. a. Creu, bans ce CuleP, Altes. 19. These characters do not appear in a printed document. a. Non-printing characters b. Symbols Letters 4. None of these 20. Which of the following is a correct way to access the Image dialog box? a. Insert>image> Picture . Insert>Shape . Format>Picture 4. Insert>Image .. menu holds different views for document. a set of predefined styles and settings that is used to create a new document.7. You can move the cursor in a document by using the 8. The L-beam mouse pointer is refered to as a... -eursoe. 9. The. faciltates easy access and navigation between pages and diflerent objects. 10. You press the... _-- Keys to open the Template dialog box. 1. Tre. ‘command is hightignted when you have performed the Undo operation 12. The... lines indicate the spelling errors. 13, A paragraph mark (9) is an example of 14, The distance between the text boundaries and the page margins is called. 15, To maintain the height and width ratio of a shape, hold down the key ‘A. Mtge Coke Onestions LQ LE RE) 40) 51 6H 70) 2) 96) mG) m.K6) ADL) LL) MLE) Iisa) 17.) RO) 19.) 2044) ‘Lire.Opentowct 2.Docment 2.WietYouSeehWhattouGet ALbnOfceSate View Template 7.CunerContat ‘Toselet Sov ABLCrtsShRoM Redo AD.Aedwewy MFomating — Maindet 45.5 ‘mark. ‘SECTION 2: THEORY QUESTIONS-(SOLVED) 1. What sword processing? Ans: Word processing Is the use of computer software (a word processor) to enter, edit, format, store, retrieve, and print thedocument. 2. Whatisword processor? ‘Ans: A word processor is application software, which ic capable of creating, editing, saving, and printing documents. 3. Write names of any two word processor applications? ‘Ans: Microsoft Word and Libreottice writer 4. Whatismenu borin LibreOfice Writer? /Ans: This bar contains all the menu options present inthe LibreOffice Writer application. When you select a menu, 1 submenu appears. Some submenu items show right hand side arrow next to the submenu name, which indicates that there is another submenu. 55. Distinguish botwoon Standard toolbar and Formatting toolbar |Ans: Standard toolbar: The Standard toolhar displays the icons of the commonly used commands such Save, Undo, Redo, New, Open, Cut, Copy, Paste, etc. Formatting toolbar: The Formatting toolbar contains the commonly used commands to format and beautify, the text. It displays Font Name, Font Size, Font Color, Alignment icons, Bullets and Numbering icons, Indents, !and Highlighting icons on it. 6. _Ustthethree alfferent ways of creating a blank document in UibreOffice Writer. ‘Ans: You can createa blank document in Writerin three ways: + Clickon the File menu. Select the How option. The submenu appears. Select the submenu document ception. oF + Press CursNv keycombination. Or Click on the New button located on the Standard toolbar: The new documentt appears. Cora we KIDS7. Howatoolbarisdifferentfrom amenu bar? ‘Ans: The main difference between a toolbar and a menu bar is that a toolbar contains graphical icons that can be Used to access the commands directly and quickly. Clicking on a toolbar icon immediately executes the ‘command. nthe other hand, a menu bar contains all the menus present in the application. Clicking on a menu opens up a submenu. For example, in LibreOffice Writer, when we click on File menu, a submenu appears that displays allist of options, such as New, Save, Print, etc. Describethe File menu of Writer. 8. ‘Ans: By clicking on the File menu, we can create a new file, open an existing file, save a file, print a file, and perform other tasks. Describe Undo and Redo commands. 9. ‘Ans The Undo command allows you to cancel the last action performed whereas the Redo command reverses the ‘action which is performed by the Unde command. 10. How do you selecta vertical block of text? ‘Ans: To select a vertical biock or a column of text that is separated by spaces or tabs, click on EditSelection Mode>Block Area or press Alt+Shift+F3. Now, drag the mouse to select a text. You will observe vertical ‘selection. 11, How do you copy text? ‘Ans: Copying text means to keep the text at the original location as well as copy it toanother location. To copy text, ‘ight-click on the selected text and select Copy. Now, place the pointer at the new position. Right-click and select Paste. 12. Whats the useof Cutand Paste commands? ‘Ans: The Cutt and Paste commands are used to move selected text at the new location. 13. How do you move text at the new location in your document? ‘Ans: To move the selected text at the new location, right-click on the selected text and select the Cut option. Bring the pointer at the location where you want to paste the text. Right-click on that location and select the Paste ‘option. 14. Whatis clipboard? ‘Ans: Clipboard is a temporary storage location that can be used for short-term data storage and/or data transfer operations between documents or applications, using copy-paste or cut-paste operations. 15. Explain Findand Replace. ‘Ans: The UibreOffice Writer has a Find & Replace feature that automates the process of search as well as Feplacementof the text. This feature proves beneficial while looking for specific words ina large document. 16. What reformatting marks? Why arethey used? ‘Ans: Non-printing characters are also known as formatting marks. These are basically used for formatting the ‘document. The most common non-printable characters in word processors are space (.), non-breaking space (0), tab character (->), Line break (+), and paragraph mark (4) 17. How does LibreOffice Writer help you to keep your document error free? ‘Ans: LibreOffice Writer has a built-in dictionary and a set of grammatical rules to check the spellings and grammar of the text document. Thus, it reduces the chances of errors in a document. LibreOffice Writer uses the following wavy lines to indicatethe errors: + Ared wavyline under a word signifies the misspelled word. + Agreen wavy line under any word orsentence indicates a grammatical error + Ablue wavy line under a word refers to a contextual spelling error. can wa Kips 20>18. What do you understand by Thesaurus? Explain any one method to replace a word with its synonym. ‘Ans: Thesaurus is a built-in dictionary that enables you to look up synonyms, antonyms, word substitutes, and alternative spellings. This feature increases your writing abilities and vocabulary that helps you to Understand the text better. When you look up a wordin the thesaurus, twill provide you list of alternative ‘words which you can use in place of an existing word. Right-click on the word whose synonym you would like to find. ‘The shortcut menu appears. Choose a Synonym option rom the list. ‘Asubmenu appears displaying the list of words with similar meaning ‘Select the suitable synonym. ‘You will find that the word in the document is replaced with the selected one. 19. Whatis formatting? Explain different types of formatting that you can apply in your document? ‘Ans: Formatting means changing the overall look of a document. In LibreOfice Writer, you can apply different. typesof formatting — text formatting, paragraph formatting, and page formatting. 20. Howcan you change case of selected text in your document? ‘Ans: Te change case of selected text, follow these stops: ‘+ Select thetext which case is tobe changed. + Clickon the Format menu and then click on Text. ‘+ Asubmenu appears. Select the required case. 21. Which toolbar contains the common text formatting commands? ‘Ans: The formatting toolbar contains the common text formatting commands such as Font Name, Font Size, Font Color, Bold, Italic, undertine, and soon. 22. How ean youassign aborder to aparegraph? ‘Ans: To assign a border to @ paragraph, select a paragraph, click on Format> Paragraph. The Paragraph dialog bbox appears. Click on the Borders tab, and select the required border, border style, width, and color. Click on OK. 23. What isPage break? How do you insert in adocument? ‘Ans: Page break is an important feature of LibreOffice Writer. It allows you to insert a break in the page, and ‘moves the cursor on the new page. To insert a page break, position the cursor where you want to insert a page break, and then dick on Insert > Page Break. ‘What are headers and footers? How do youinsert them in your document? : Header and Footer are the litle identifiers that respectively run across the top and bottom of the document. ‘They include such information, like page numbers, date, title of @ book or chapters, author's name and slide show theme, etc. To insert header/footer, lick on Insert> Header and Footer> Header/Footer > ‘Default. Type required header or footer and click outside, once completed. 25. Whatare columns? How do you divide a page into columns? ‘Ans: The Columns feature allows you divide the page vertically into two or more columns. Te divide a page into columns, click on Format> Columns. The Columns dialog box appears, Select the required number of ‘columns, give spacing, and dick on OK. SECTION 3: THEORY QUESTIONS-(UNSOLVED) 1. Whatis Ubreomce Sute? teres rE 2. Whatare the different componentsof the LibreOffice Writer window? 3. Explain the Application and Document windows ofthe Libreomfice Writer,4. How can yousave a document in LibreOffice Writer? 5. How do you openan existing file in LibreOffice Writer? 6. Describe theuse of Navigator 7. Describel-beam mouse pointer. 8. Whatis the difference between Find, and Find & Replace option? 9. Whatis the difference between Replace and Replace All? 10. Describe text formatting. 11. What's the difference between superscript and subscript? 12. What's indent? How do you insert indent in your document. 13. How do you open the Page Style dialog box? 14. What is Pagebreak? 15. How can youinsert symbols in your document? SECTION 4: APPLICATION BASED QUESTIONS-(SOLVED) 1. _ Rajanis confused about the functions ofall the shortcut key combinations, he haslearntill now. So, helphim ‘ofl the following table? Criss: aris antec one ers 2. Emma was asked to write a few lines on the topic “Habits’in notebook. While checking, her teacher found a few spelling mistakes. The teacher asked her to type the same text in Word and also asked her to correct the ‘spelling mistakes and then submit the hard copy. Help Emma to complete the assignment by guiding her ‘with relevant steps. ‘Ans. Emma has typed the following text in Writer:+ The red wavy lines mark the presence of spelling mistakes. Open the Spelling dialog boxby pressing the F7 function key. From the Suogestions box, select the correct word that fits in place of the misspelled word and dlick on theChange button, 3. Your teacher has asked you to write two paragraphs on the topic ‘Habits’ After complating this task, the teacher wants you to find ail the keywords matching the word, "Habits’ and replace them by the keyword, "Dally Actions’. Support your answer with the relevant screen shots. ‘Ans. You have written the following text on Habits. HABITS Habits are routines of behaviour that are repeated regularly and tend to occur subconsciously. Habitual behaviour often goes unnoticed in persons exhibiting it, because a person does not need to engage in self- ‘analysis when undertaking routine tasks. Habituation is an extremely simple form of learning, in which an organism, after a period of exposure to a stimulus, stops responding to that stimulus in varied manners. Habitsare sometimes compulsory. On the Standard toolbar, dick on the Find & Replace button ‘The Find and Replace dialog box appears. In the Find field, enter the keyword Habits. In the Replace section, enter the keyword Daily Actions and click on the Replace All button. Observe the change. 4. Rahul was asked to compose an essay on Good Manners. He forgot about this assignment and copied the following essay from the Internet. However, there were some errors in the essay. The conclusion was in the beginning and the introduction was immediately after the conclusion. How will Rahul fix this issue? tee ‘Ans. Select the condusion paragraph and cut it using keys Ctri+X. Move the cursor to the end of the essay and paste itusing Ctrl+V. In this way the conclusion paragraph will shift to the end. 5. Saumye has prepared 2 small algorithm to copy and paste a piece of text to a new location. She has made ‘some mistakesiin the order of steps. Use the Ealting features of Cut and Paste to rectify the order. a). Solect the desired text. ) Pasteit in thenew location. ©) Copy theselected text. ‘Ans: The mistake lies in step (b) and (c). Select step (c). Now press Cirl+X. Bring itto the position of step(b). Now press Ctrl+V to paste that step. Step (b) automatically moves to the next line. Hence, the correct algorithmis: a) Selectthe desired text. b) Copy theselected text. ©)_Pasteit in thenew location. Le Sietaenbins >6. The computer teacher found Kabir talking in the class. Asa punishment, his teacher asked him to write “I am ‘Sorry’ five times in a Word processor. Suggest him a shortcut so that he does not have to write the text again and again. ‘Ans: Write once, “I am Sorry’ Select the entire sentence and press Cr+ C. Now, press Ctri+V fourtimes and you will see the outputas: LamSorry. lam Sorry.Lam Sorry. 1am Sorry. fam Sorry. SECTION 5: APPLICATION BASED QUESTIONS-(UNSOLVED) 1. The teacher nas asked Ramya to create and save a new document in LibreOftice Writer using the Shortcut key combination. Help her in finishing this task. 2. Subodh's teacher has given him a taskto type a slogan ‘Keep Your School Clean’ for 50 times. Suggest him a shortcut, s0 that he could finish his assignment quicky. 3. Anamika has written an essay on ‘Festivals of India’ in LibreOffice Writer. She has discussed Christmas before Diwali. er teacher has asked her to change the order of the paragraphs. Suggest her the method to ‘movea paragraph and paste it at the end by using the shortcut keys. 4. Ashish has downloaded an article on ‘Plight of Women in India’ from the Internet. The article has a lot of spelling errors and the points within the article have not been marked properly. Which features will you ‘suggest him to use in order tomaketthe article error free and presentable? 5. Abhijeet is a poet. He wants to write a poem on ‘India’ using Writer. He wishes to write every single line in a different font style. Can you suggest him some features ofthe Writer using which hecan write his poern with different font styles? 6. Hotel "The Marriott” Is hosting @ seminar which emphasizes on the growing needs of Hospitality business. “Tis seminar willbe attended only by the male owners of diferent hotels. But by mistake, the receptionist of the hotel typed the title ‘Mrs’ in place of "Mr’ before the names of all the invitees. What method will you suggest o the receptionistto recify the mistake without wasting much time? 2. Let us write three paragraphs on the topic “Life is an Action, Not Contemplation”. Life offers many opportunities to us, to succeed, if seen closely. But action is required for it. Goethe, a German philosopher rightly remarked that life is action, not contemplation’. Even Charles Darwin proved that life isa continuous struggle for the ‘survival ofthe fittest”. ‘One who is not suitable perishes-this is the nature's law. Action is necessary to adjust ourselvesin any possible ‘iroumstance. Dreamsare the necessary propellers but life itself is not merely dreams ora reverie. Sitting on a chair and brooding; man would never have been able to reach the moon. But man thought, imagined, and strove. Alife of thought and reflection will be futile if man does not try to make it come true in real life. That does ‘not mean contemplation is futile and vain. No! in fact all great ideals and philosophies are the outcome of great men's contemplation. But these philosophies and ideals would have easily been forgotten, ifthey had ‘not been applied toreal life. + Swap the positions of paragraph 2 and 3. + Copy the first paragraph and pasteit inthe end. + Insert two new lines between Line 1 and Line 2 of second paragraph. Make sure your text does not overwrite the existing text. ‘+ Apply the formatting effects as needed that you have learned in Writer. + Save the documentwith the same name as that of the topic. + Close the document as well as the Writer application. Sean wn KiDs 2 >2. Typetthe following text and replace the keyword ‘Symbot' with ‘Sign’ in the entire document. Make use of all the options discussed in the Find and Replace topic. ‘The Indian rupee has now got 2 unique symbol, a blend of the Devanagri ‘Ra’ and Roman ‘R’-thus joining theelite currencies, like USdollar, Euro, British Pound, and Japanese yen in having. distinct identity. ‘The new symbol, designed by IT Bombay post-graduate D Udaya Kumar, was approved by the cabinet- ‘eflecting that the indian currency, backed by an over-trilion dollar economy, was finally making its presence felt onthe international scene. ‘Though the symbol will not be printed or embossed on currency notes or coins, it would be included in the ‘Unicode Standard’ and major scripts of the world to ensure that its easily displayed and printed in the electronic and print media. Among currencies with distinctive identities, only the pound sterling has its symbolprinted onthe notes.