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Microsoft Word: What Is MS Word?

The document provides information about Microsoft Word, including how to start the program, its main interface components and their functions, and descriptions of the File and Home tabs and their functions. It details how to create, open, save, print and send documents as well as format text.

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mandeep
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409 views4 pages

Microsoft Word: What Is MS Word?

The document provides information about Microsoft Word, including how to start the program, its main interface components and their functions, and descriptions of the File and Home tabs and their functions. It details how to create, open, save, print and send documents as well as format text.

Uploaded by

mandeep
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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MICROSOFT WORD

What is MS Word?

Used to make professional-quality documents, letters, reports, etc., MS Word is a word processor
developed by Microsoft. It has advanced features which allow you to format and edit your files and
documents in the best possible way. 

Where to find MS Word on your personal computer?

Follow these simple steps to open MS Word on your personal computer:

Start → All Programs → MS Office → MS Word.

What are the uses of MS Word?

MS Word enables users to do write-ups, create documents, resumes, contracts, etc. This is one of the most
commonly used programs under the Office suite. 

How to create an MS Word document?

To create an MS Word doc, follow the steps mentioned above to open Microsoft Word. Then once the
program is open, click on “File” followed by “New”. This opens a new doc where something new can be
created.

STARTING MS WORD PROGRAM


You can start your Word program different ways. One way isusing Start button:
1. Click on the Start button.
2. In the menu that appears select All Programs®MicrosoftOffice®Microsoft Office Word 2007. In
few seconds youwill see Word screen on the monitor.
You can also start your MS Word program by double clicking onMicrosoft Word icon, which lies on
the Microsoft Office ShortcutBar (MOSB).
WORD SCREEN LAYOUT
The Word screen (Window) contains a number of objects such asTabs, Menus, Sub menus, short-cut
commands etc. We willdescribe the Word’s default screen layout
Component Functionality or Purpose of the Component
Menu Bar Contains File,Edit, View, Insert, Format, Tools, Table, Window and Help menus

Standard Contains icons for shortcuts to menu commands.


Toolbar
Formatting Contains pop-up menus for style, font, and font size; icons for boldface, italic,
Tool Bar and underline; alignment icons; number and bullet list icons; indention icons, the
border icon, highlight, and font color icons.
Ruler Ruler on which you can set tabs, paragraph alignment, and other formats.
Insertion Point Blinking vertical bar that indicates where text you type will be inserted. To
move the insertion point, just click the mouse where you want the point moved.
Status Bar Displays page number, section number, and total number of pages, pointer
position on page and time of day.
Task Pane Displays and groups commonly used features for convenience.
Office An animated character that can provide help and suggestions. There are multiple
Assistant characters to choose from, and it is possible to turn the Office Assistant off.

FILE MENU
As soon as we click on File menu,it will show INFO about document,like its
properties,dates etc.
The commands under this are follows:
INFO: This option will show the information about the document like
compatibilities issues,versions,file properties etc.

New – This option allows you to create a new document and gives you several templates to choose from
include memos, letters, faxes, resumes, and so forth.

Open a document is the same as clicking on the yellow folder with a forward arrow. It allows you to
browse for a document type that you want to open. You can have multiple documents open at the same
time.

Close allows you to close a document. If there are unsaved changes, Word will prompt you to save or
abandon the changes before actually closing it.

Save allows you to update changes you are making to the document and stores it on the hard drive so that
you won’t lose your work that has been completed if there is a power interruption or other system
malfunction – computers can malfunction, and usually do so at the most inconvenient times. Save your
work often. If you have created a new document and not given it a name, the first time you Save, it will
take you to the Save As dialog box.

Save As allows you to tell Word the name of your document and the folder that you want to store it in. It
also allows you to select different formats so that you can save a copy of your Word document in a
WordPerfect or Corel format, for instance, for compatibility with other computer systems.

Versions allows you to specify that you will be making multiple changes to a document and that you want
to keep the changes separate with an automatically assigned version number rather than changing the file
name each time.

Page Setup allows you adjust the size of your margins, to turn your document from the standard Portrait
to Landscape.

Print Preview allows you to see how your document will look when it is printed. If you are doing a letter
and want to have it spaced evenly on the page, it will help you to see where the top margin ought to be.

Print allows you send a file to the printer to be printed.

Send To allows you to send your document to a fax machine or into email to send it to others.

Properties describes your document as the system sees including the date it was created, last modified,
etc. It also lists statistics on the number of pages, paragraphs, line, words, characters, etc.

HOME TAB
The Home Tab is about the basics of how text looks when it is printed or displayed
online. It gives access to both direct and Style-based formatting. Because of the
importance of Styles to using Word effectively, it devotes a great deal of space to
Styles.

The Clipboard Group

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