Special Issue - 2019 International Journal of Engineering Research & Technology (IJERT)

ISSN: 2278-0181
NCRACES - 2019 Conference Proceedings

Alumni Database Management System

Tarun Kumar, Yeeshu Prateek, Prajwal Atharga, Dr. Rajashekarappa, Prof. V. K. Parvati
Dept. of ISE, Dept. of ISE,
Shri Dharmasthala Manjunatheshwara College of Engineering Shri Dharmasthala Manjunatheshwara College of Engineering
and Technology, (Affiliated to VTU, Belagavi) Dharwad-02 and Technology, (Affiliated to VTU, Belagavi) Dharwad-02

Abstract- The main aim of the project is to build an interaction

between alumni, admin and the students; a system that will be So the system is not accessible for all the employees of the
able to manage alumni data of a college and provide easy access organization.
to the same. The alumni will also be interested to maintain
relations with their institutions. Alumni can communicate to the B. Limitations in Existing System
students regarding job opportunities and the students can share The current system is not completely computerized and
the department technology activities to the alumni. The alumni manual system in entering students and staff data and
and the student can communicate only through the admin handling it.
permission. A system that will be able to manage alumni data of
a college and provide easy access to the system. Final year
There is no centralized database maintenance.
students will be initially given a student login ID. Access to the There is no easy access to the particular students record.
system can help them in building connections to their projects The student cannot easily navigate through the database.
or for placements. The system will automatically list all Alumni
information (name, passing year, company currently working C. Proposed System
in, ) and their status will be transferred from the student The Proposed system is a computerized system but which is
module to the alumni module. maintained at centralized databases i.e. in automated forms
it’s a very fast process. And maintaining all the records in
Keyword: database, login, online, web based online systems database which makes it very easy to access
I. INTRODUCTION and retrieve data from the database. If they want any record
they can easily search all the records. It provides multiple
The greatest asset any institution can have is the Alumni user accessibility and also has different user privileges. So
system. Alumni are the people who represent the institution the system is accessible for all the employees of the
in the real world. Alumni website is created for the students organization.
that have graduated from the institution. This is an online
website that allows former students to take advantage of the D. Advantages Over Existing System
benefits and services that an institution offers after It is completely automated system in handling the college
graduation. database.
This system provides centralized database maintenance
The alumni network is becoming important in the This system provides easy access to the particular alumni
development of the institution because of their vast potential account or his/her complete details
that benefits both the institution and the students. There are This system provides student to easily navigate through the
many benefits for being an alumni member of a college or application for more information in a most secure manner.
institution . Some of these benefits are : keeping a person
informed on the events that are organized by the institution, III. ACTIVITY DIAGRAM
and when some important events are going to be held in the
institution. Another benefit is that the information concerning
a former student can easily be received and other members of
the alumni community can be located without much stress.
The student and alumni can communicate with each other.

II. LITERATURE SURVEY

A. Existing System
The Existing system is a computerized system but which is
maintained at individual databases i.e in excels sheets, it’s a
time delay process. And maintaining all the records in Excel
sheets is difficult. If they want any record , they have to
search all the records. It doesn’t provide multiple user
accessibility and also doesn’t have different user privileges.
Fig 1: System Architecture

Volume 7, Issue 10 Published by, www.ijert.org 1

Special Issue - 2019 International Journal of Engineering Research & Technology (IJERT)
ISSN: 2278-0181
NCRACES - 2019 Conference Proceedings

IV. APPLICATIONS

Alumni helps institutes strategically build and manage their

alumni network, by facilitating engagement, community-
building, networking, communications and giving back.
With our online website, your Alumni data can be
centralized and combined with a host of exciting front-end
member modules and timesaving, back-end administration
tools.
It will also be important to the NBA (National Board of
Accredition) activities that are going to take place in our
college.

V. METHODOLOGY

As this is a complete online website, there are two technics -

Frontend & Backend.
Frontend means the design of the website or the designing
interface of the web application.
Programing languages coming under Frontend: - HTML,
CSS & Java Script.
Backend means server side programming; it communicates
the client interface with the database and the logic control.
Programing languages coming under Backend: - Php,
JavaScript, etc.
Also Bootstrap and CSS are used for design purpose.

VI. CONCLUSION

• Reduces manual work.

• It is time saving.
• Efficient way of managing the Alumni data.
• No need of paperwork as everything is online.

VII. ACKNOWLEDGEMENT

The successful completion of any task would be incomplete,

without the mention of people who are foremost, we would
like to express our sincere gratitude to our research
supervisors who has in the literal sense, guided and
supervised us. Their guidance deserves much more than the
credit on the successful completion of our project and also
for giving us an opportunity to implant our skills and for
providing the required help and co-operation to complete
the report. We are indebted with a deep sense of gratitude
for the constant inspiration and valuable guidance
throughout the work.

We are humbly thankful to Prof. J.D. Pujari, H.O.D., Dept

of Information Science and Engineering for providing us a
24 hour internet access and high bandwidth round the clock
responsible for the completion of this work. First and

REFERENCES

[1] https://www.w3schools.com
[2] https://www.wikipedia.org/
[3] https://www.youtube.com/watch?v=-FFGJGPzZJw

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