A

MICRO PROJECT REPORT

ON

“Hostel Management System”

Submitted By

Swapnil Kashide

Guided By

MS. Bhojankar M. N.
TO

DEPARTMENT OF COMPUTER ENGINEERING

GRAMIN TECHNINICAL & MANAGEMENT CAMPUS,

VISHNUPURI, NANDED-431606

MAHARASHTRA STATE BOARD OF TECHNICAL EDUCATION

(MSBTE), MUMBAI

ACADEMIC YEAR 2021-22

1
 A
PROJECT REPORT

ON

“Hostel Management System”

Submitted By

Swapnil Kashide

GUIDED BY

MS. Bhojankar M. N.

In Partial Fulfillment for the Award of the Diploma In

DEPARTMENT OF COMPUTER ENGINEERING

GRAMIN TECHNICAL AND MANAGEMENT CAMPUS VISHNUPURI,
NANDED431606

ACADEMIC YEAR 2021-22

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 CERTIFICATE

This is to Certified that the project entitled

“Hostel Management System”

Being submitted by Mr. / Miss. Swapnil Kashide to State Board of Technical

Education Mumbai as a partial fullfilment of award of Diploma in COMPUTER
ENGINEERING is record of Bonafide work carried out by his/her under
supervision and guidance of Ms. Bhojankar M.N. The assigned project is
performed
satisfactorily in the academic year 2021-22.

Ms. Bhojankar M. N Ms. Dudhmale.M.N.

Guid Head of Department

Dr. Pawar. V. S.
Principle

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 ACKNOWLEDGEMENT

I take this opportunity to express my deep sense of gratitude to words Ms.

Bhojankar M.N. course in charge of WBP who has been a constant source of
inspiration to us and without her valuable guidance this work could not
possible.

I am thankful to all faculty members of my department also for their guidance,

support and encouragement for the accomplishment of our micro-project. I
would like to thankful to Ms. Dudhmale M.N. HOD of COMPUTER
DEPARTMENT (Poly) for his valuable comments and suggestion for me to
improve my creativity regarding project work.

I also express my sincere thanks to my friends for their assistance and

comments for the betterment of this micro project.

Sincerely
Yogesh Rathod
Swapnil Kashide
Babasaheb Bhagyawant

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 ANNUEXURE II

Evaluation Sheet for the Micro Project

Academic Year: 2021-22 Name of faculty:

Course: WBP. Course Code: 22619 Semester: 6th
Title of Project: Hostel Management System
Cos addressed by 6 the Micro Project:

A.
B.
C.
D.
Major Learning Outcomes achieved by doing the Project:
a Practical Outcomes:

b. Unit Outcomes in Cognitive domain:

c. Outcomes in Affective Domain:

Comments/Suggestions about team work/leadership/ internship/ inter-personal

communication (if any)

Roll Student Name Marks out of 6 for Marks out of 4 for Total out
No. performance in performance in oral/ of 10
group activity presentation
37(FS) Swapnil Kashide
20 (SS) Yogesh Rathod

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 07 (FS) Babasaheb Bhagyawant

(Name & Signature of faculty)

Contents
INTRODUCTION.............................................................................................................................7
User Panel......................................................................................................................................7
Registration Form..........................................................................................................................7
Admin Panel..................................................................................................................................7
Allotment of the hostels................................................................................................................7
Vacating the rooms........................................................................................................................8
Requirements................................................................................................................................8
Apache Web server........................................................................................................................8
Configuration Files.........................................................................................................................9
Inside Httpd.conf...........................................................................................................................9
Access and Security Settings..........................................................................................................9
IMPLEMENTATION.........................................................................................................................9
CONCLUSION...............................................................................................................................10
Screenshots ................................................................................................................................10

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INTRODUCTION

Problem definition We have got nine hostels in our university, which consist of four boy’s
hostel and five girl’s hostel. All these hostels at present are managed manually by the hostel
office. The Registration form verification to the different data processing are done manually.
Thus there are a lot of repetitions which can be easily avoided. And hence there is a lot of
strain on the person who are running the hostel and software’s are not usually used in this
context.This particular project deals with the problems on managing a hostel and avoids the
problems which occur when carried manually Identification of the drawbacks of the existing
system leads to the designing of computerized system that will be compatible to the existing
system with the system which is more user friendly and more GUI oriented. We can improve
the efficiency of the system, thus overcome the drawbacks of the existing system.

User Panel

User Login
Home
1. This consist of the different pop-up menus showing the details of the different hostels
2. It allows the different users to access the registration forms.
3. He can view the Student administration division of the different hostels and also view the
notice boards.

Registration Form

This section provides an online form to the students which can be filled by them,and a copy
of the filled page can be taken in the printed form. This is later submitted to the Hostel
authorities which can be verified by them before alotting them to the respective hostels..

Admin Panel

Administrator Login
Home
The Administrator can :
1. Allot different students to the different hostels.
2. Vacate the students for the hostels.
3. Control the status of the fee payement.
4. Edit the details of the students & modify the student records.

Allotment of the hostels

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Their will be pre-defined criterias for the admission to the hostels. He checks the attested
application forms of the students obtained from the internet and varify it with the student
database. If the students are found eligible then they are allotted to the hostel.

Vacating the rooms

As the student’s course is over they will vacate their rooms. So it is required for the
administrator to remove their records from the database tables. This section includes the
option for the room vacation and the deletion of the particular record from the database

Requirements

o PHP
o You need PHP 5.2.0 or newer, with session support and the Standard PHP Library (SPL)
extension.
o To support uploading of ZIP files, you need the PHP zip extension.
o For proper support of multibyte strings (eg. UTF-8, which is currently default), you should
install mbstring and ctype extensions.
o You need GD2 support in PHP to display inline thumbnails of JPEGs (“image/jpeg: inline”)
with their original aspect ratio
o When using the “cookie” authentication method, the mcrypt extension is strongly
suggested for most users and is required for 64–bit machines. Not using mcrypt will cause
phpMyAdmin to load pages significantly slower. Hostel Mangement System Division of
computer Engineering, SOE 22

Apache Web server

Often referred to as simply Apache, a public-domain open source Web server developed by
a looselyknit group of programmers. The first version of Apache, based on the NCSA httpd
Web server, was developed in 1995. Core development of the Apache Web server is
performed by a group of about 20 volunteer programmers, called the Apache Group.
However, because the source code is freely available, anyone can adapt the server for
specific needs, and there is a large public library of Apache add-ons. In many respects,
development of Apache is similar to development of the Linux operating system. The
original version of Apache was written for UNIX, but there are now versions that run under
OS/ 2, Windows and other platforms. The name is a tribute to the Native American Apache
Indian tribe, a tribe well known for its endurance and skill in warfare.
A common misunderstanding is that it was called Apache because it was developed from
existing NCSA code plus various patches, hence the name a patchy server, or Apache server.
Apache consistently rates as the world’s most popular Web server according to analyst
surveys. Apache has attracted so much interest because it is full-featured, reliable, and free.

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Originally developed for UNIX™ operating systems, Apache has been updated to run on
Windows, OS/2, and other platforms. One aspect of Apache that some site administrators
find confusing — especially those unfamiliar with UNIX-style software — is its configuration
scheme. Instead of using a point-and-click graphic user interface (GUI) or Windows Registry
keys as most other modern software packages, Apache generally relies on simple text files
for its configuration settings.

Access and Security Settings

It is recommended practice now for Apache administrators to manage their resource and
security settings from httpd.conf. Administrators of older versions of Apache can simply cut
their entries from srm.conf and access.conf and paste them into the master file. If an
administrator wants to go one step further and delete the two empty files, they should also
place the following entries in httpd.conf to prevent Apache from attempting to access them

IMPLEMENTATION

Implementation is the stage in the project where the theoretical design is turned into a
working system and is giving confidence on the new system for the users that it will work
efficiently and effectively. It involves careful planning, investigation of the current system
and its constraints on implementation, design of methods to achieve the change over, an
evaluation of change over methods. Apart from planning major task of preparing the
implementation are education and training of users. The implementation process begins
with preparing a plan for the implementation of the system.
According to this plan, the activities are to be carried out, discussions made regarding the
equipment and resources and the additional equipment has to be acquired to implement
the new system. In network backup system no additional resources are needed.
Implementation is the final and the most important phase. The most critical stage in
achieving a successful new system is giving the users confidence that the new system will
work and be effective. The system can be implemented only after thorough testing is done
and if it is found to be working according to the specification. This method also offers the
greatest security since the old system can take over if the errors are found or inability to
handle certain type of transactions while using the new system

CONCLUSION

To conclude the description about the project : The project, developed using PHP and
MySQL is based on the requirement specification of the user and the analysis of the existing
system, with flexibility for future enhancement.
The expanded functionality of today’s software requires an appropriate approach towards
software development. This hostel management software is designed for people who want
to manage various activities in the hostel. For the past few years the number of educational
institutions are increasing rapidly. Thereby the number of hostels are also increasing for the
accommodation of the students studying in this institution. And hence there is a lot of strain

9
on the person who are running the hostel and software’s are not usually used in this
context. This particular project deals with the problems on managing a hostel and avoids the
problems which occur when carried manually.
Identification of the drawbacks of the existing system leads to the designing of
computerized system that will be compatible to the existing system with the system which is
more user friendly and more GUI oriented

Screenshots

10
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