SAP Business One

Mid Range Popular ERP System

Configuration for Implementation and Operation Process

Practical Training Contents

01-Creation of New Company

02-Defining of Company Fiscal Year/ Financial
03-Defining of Documentation Period for Taxation Purpose
04-Defining of Exchange Rates and Indexes (US $ or Euro or Both)
05-Defining of Banks and House Bank
06-Defining of Company Address
07-Defining of Holiday Calendar
08-Setting of House Bank, at Basic Initialization window
09-Setting of Inventory Valuation Method
10-Setting / Editing Company Chart of Accounts
11-Defining of Local Currency-Pak Rupee
12-Setting of System Currency, and default Account Currency
13-Setting and Integrating Banks for Incoming and Outgoing Payments.
14-Defining of Payment Terms for Business Partners (Customers and Vendors)
15-Defining of General Sales Tax System
(GST for Registered and Non-Registered-Partners)
16-Defining of Business Documents Default Numbering Policy
17-Defining of Business Locations
18-Defining of Multiple Warehouses at Multiple Locations
19-Defining of Customers and Vendors Groups
20-Defining of Inventory Items Groups
21-Dinfing of Inventory Cycle ( for Stock Audit )
22-Defining of Transactions Codes ( for Journal Entries )
 SAP Business One-2007 A
Practical Training - Course Outline
For M.COM, MBA, CA, ICMA, ACCA

Financial Module - Financial Accounting

General Ledger
1-Chart of Accounts Adjustment
Setting and Editing General Ledger Accounts
1-General Ledger Opening Balances
Recording of General Ledger Opening Balances on July 1, 2010
2-Manual General Journal Transactions
a)-Cash Transactions
b)-Expense Transactions
c)-Purchase Transactions
d)-Sales Transactions
e)-Adjustment Transactions
3-Reverse Transactions Operations
Reversing Operation of Posted Transaction, through General Entry Option
4-Journal Vouchers Operation
a)-Adding New Journal Voucher
b)-Adding Entries to Existing Journal Vouchers
c)-Deleting Entries From Journal Vouchers
d)-Posting of Vouchers
e)-Removing Journal Vouchers
 Continue-Page III
5-Posting Templates Operations
a)-Creating Posting Templates with Distribution Percentage
b)-Use of Posting Templates for Recording of General Journal Transactions
c)-Removing Journal Vouchers
6-Recurring Transactions Operations
a)-Creating and Setting Templates for Recurring Transactions
b)-Removing of Recurring Postings
c)-Executions of Recurring Instances
7-Financial Reports
a)-Accounting
i)-General Ledger
ii)-Transaction Journal Report
b)-Financial
i)-Trial Balance
ii)-Balance Sheet
iii)-Profit and Loss Statement
 SUPPLY CHAIN MANAGEMENT

SAP Business One’s Financial Accounting module provides tools and reports that will help you in
managing the financial activities of small and midrange business. These tools include:

 Chart of accounts - Setting and Modification in Chart of Accounts List.

 Journal entries - Making General Journal Transactions, and automatically allocate to Project or
General Ledger Account.
 Journal Vouchers - Use of Journal Voucher to record Journal Transactions.
 Transaction templates - To saves time and reduces the chance of error when entering manual
journal entries through Transaction Template.
 Recurring Postings - Recurring option allows to establish a custom set of recurrent transactions,
including automatic frequency reminders.
 Reverse Transactions - This option allow to record corrections in journal entries.
 Exchange rate differences - This option adjusts the foreign currency accounts to our local
currency.
 Trial balance report - This report shows account balances and transactions.
 Profit and loss report - This report shows income and expenses in straightforward way.
 Balance sheet - Shows assets and liabilities in the straightforward way.

Business Partners Management

Customers & Vendors
SAP Business One’s business partner management module allows to track and manage vital information
about clients and vendors.

SAP Business One’s Capabilities include:

 Cards Management - Records all information about clients and vendors, including addresses,
contact records, account balances and more.
 Contacts-Records - Telephone calls, meetings, or any interactions between you and your client or
vendor.
 Opening Balances - Manages opening balances of customers and vendors.
 Contacts Summary - Displays your open customer contact records.
 Sales Opportunity - Records any sales opportunity.
 Opportunity Analysis - Reports on opportunities in three main dimensions: by customer, per
item, and per agent.
 Sales Pipe Graph - Displays sales analysis in graph. Cont-Page 2
 A / R - Sales and Distribution

SAP Business One’s sales and distribution tools help to manage entire sales cycle, manage everything
from price quotes and invoicing to payments.

 Quotation - Allows to automatically issue a price quote to customers.

 Order entry - Enables to enter customer orders, automatically reserve the item ordered, and notify
to the warehouse for the delivery date.
 Delivery notes - Enables to order merchandise related to a quotation and update inventory stock
balances.
 Returns - Lets to record stock entry returned from clients.
 Invoicing - Automatically creates the invoice and records the stock and journal transactions, while
issuing an automatic receipt in case customers are paying any part of their bill instantly.
 Credit notes - Lets to credit customer for any reason, including customer returns.
 Reserve invoicing - Allows you to issue an invoice without changing the stock balances.
 Auto summary wizard - Summarizes into one invoice all former accounts receivable documents
related to all customers.

A / P - Purchasing

SAP Business One’s Purchasing Module enables to manage and maintain every aspect of vendor’s
relationships.

SAP Business One’s Capabilities include:

 Purchase order - Allows to issue a purchase order to vendors for materials or services. Purchase
delivery note - Updates the actual in-stock amount without affecting the vendor's account balance.
 Purchase return - Allows to records goods returned to suppliers.
 Purchase invoice - Records supplier invoices and simultaneously records a stock entry.
 Purchase Credit Note - Credits suppliers upon return of goods, or for any other reason that would
require such credit.
 A/R Down Payment - Allows to records down payment to suppliers.
 Reserve invoicing - Allows to record an invoice without changing the stock balances.
 Import - calculates the landed value of imported goods and helps allocate different types of costs
and expenses such as shipping, insurance, and customs.

Cont-Page 3
 Warehouse Management

SAP Business One’s warehouse management delivers the tools and processes you need to manage stock
merchandise, including:

 Item Management - Manages all item information, including name and code, barcode, trademark,
measures, prices, and even the item's picture.
 Item Query - gives you a quick view of item details.
 Price Lists - Lets to define price lists and associate them with each customer or vendor.
 Special Prices - Records special prices for unique customers.
 General Receipt / Release from Stock - allows you to record a stock entry or release not
connected directly to an AP/AR document.
 Stock Transfer Between Warehouses - Enables to record all stock transfers between
warehouses.
 Stock transactions - maintains opening balances for stock items and updates stocktaking data.

Bank Transactions
SAP Business One delivers a bank transaction application that helps small and midrange business to
manage their financial processing activities with business tools for:

 Receipt - Records all payments given by customers, including cheques, credit card, cash and bank
transfers.
 Payment to supplier - Issues payment to suppliers, allocates payments to open purchase invoices
and automatically prints checks.
 Deposits - Allows to deposit cash, credit cards and cheques to company bank.
 Deferred checks - Shows the deferred cheques to be deposited.

Reconciliation - This option provides automatic bank reconciliation, enabling to reconcile debit versus
credit transactions or reconcile data with the bank's data.