Make meetings easy with

Microsoft Teams for Education

With Microsoft Teams meetings, teachers can hold class, collaborate with peers, and engage with
students, all from a single tool. In this guide, you’ll find some helpful tips on how to get started with
Teams meetings for your class.

Before joining a meeting

Schedule meetings
1. Select New meeting.
2. Add a title, date, and time for your meeting.
3. Once you're done filling out the details, select Save.

Set meeting options

1. Go to your Calendar and navigate to the meeting you'd
like to update.
2. Click or tap Meeting options near the meeting join link
to open the options pane.
3. Click Save when you’re done. You can always change
the meeting options during the call as well.

Control who can enter the meeting directly.

Use the virtual meeting lobby so that participants wait to be admitted to
the meeting instead of joining immediately.

Control who joins the meeting as a presenter or attendee.

Select Only Me to designate all other participants as attendees. This is the
safest set-up for meetings held in a classroom setting. If you expect to
have more than one presenter in your meeting, select Specific people and
pick the other participants who should join as presenters. Select Everyone
if you want all participants to join the meeting as a presenter.

Control how attendees participate

You can enable and disable the mic, meeting chat, and meeting
Meeting options may be controlled by reactions for attendees. This can be especially helpful for more critical
your IT administrator’s policy settings. learning times when you need students to pay full attention to you or
another speaker during class.

Visit here for some best practices on on how you can keep students safe when using Microsoft Teams

In the meeting, before class starts

Lock the meeting

Teams provides functionality to ‘lock’ meetings and prevent uninvited
users from joining.
1. To lock the meeting, click Show participants and open
the menu.
2. From there, click on Lock the meeting.
3. Users who will try to join the locked meeting will be notified that
the meeting is not admitting new participants.

Record the meeting

1. Open the menu and select Start recording. Everyone in the
meeting will be notified that recording has started.
2. To stop recording, go to More Options and select Stop recording.
3. The recording is then processed and saved to Microsoft Stream or
OneDrive, depending on your school’s settings.
• Starting around August 2021, all meeting recordings will be saved
to OneDrive and SharePoint.
4. Selecting the Get Link icon will provide you with a sharable link to the
recording that you can paste in a message to students or other
teachers.

Share your content

1. Select Share in the top right part of the screen.
2. Select what you want to share:
• Screen lets you show everything on your screen
• Window lets you show a specific window
you have open
• Whiteboard starts Microsoft Whiteboard
• PowerPoint live lets you share a presentation in presenter
mode (see below)
3. If you need to share your computer audio, make sure you check
the Include computer sound switch.

Use presenter mode with PowerPoint

Live
Presenter mode gives educators the option to choose
how video and content appear to students during class
to create a more natural classroom experience.
• Standout shows your video feed to participants in
front of the shared content
• Reporter displays content as a visual aid above your
shoulder
• Side-by-side displays your video feed next to your
content

Change class view

1. Once you’re in the call, click on the four squares icon in the top left part
of the screen.
2. In the drop-down menu, there are three different view options: Gallery,
Large gallery, Together mode. Click on the view you want to see.

Turn on Spotlight
1. To start Spotlight, click Show participants . Depending on your version,
this will be in the top right part of the screen or in the middle of your screen
towards the bottom
2. Click on More actions in the participants panel.
3. In the menu, select Spotlight me. This will make all participants screens
show you until Spotlight is turned off.
• For classes that have students who may be heard of hearing, Microsoft
Teams supports spotlights for both the teacher and class interpreter.

Encourage your students to use the mode that works best

The different view modes work better in different classroom situations.

Large gallery Together mode

For when you want to view the entire class. This For large discussion groups. This view also
view shows up to 49 attendees in a 7x7 grid. helps students avoid meeting fatigue.

In the meeting, during class

Unlock interactive class sessions with Teams extensions
Integrate first and third-party apps in Teams to develop new ways of interactive classroom experiences.

Microsoft Forms Kahoot Polly

Easily create polls and Develop Kahoot challenges and Create polls and share results
quizzes and launch them share them during meetings with the entire class through
during meetings for quick directly in the Teams app the Teams meeting chat
knowledge check-ins

Use breakout rooms for small group work

• Teams’ breakout rooms help you bring participants into small
groups for lively conversation and brainstorming sessions.
• Teams enables educators to choose whether they want to
auto-assign students to rooms or do so manually, and/or set a
time limit for the rooms. Learn more about breakout
rooms here.

Mute and unmute class audio and video

1. If you ever need to mute other participants in a meeting, you
can right click on their meeting feed and select either Disable
mic or Disable camera.
• Once an attendee has had their video disabled, they can’t
turn their video back on.
2. You can also Mute all students from the participant pane.

Check who’s raising hands

1. Select Show Participants to see a list of everyone in
attendance.
2. Anyone who's raised their hand will have a hand icon next to
their name. When multiple people raise their hands, they'll be
listed in the order in which they raised them.
3. Educators can also lower students’ raised hands from the
participant pane.

Encourage participation through meeting

reactions and polls
There are a few different ways you can help students stay engaged
during class meetings.
• Students can hover their mouse over the reactions button and
then click on the reaction they want to share during the meeting.
• You can track student sentiment by adding polls to the meeting
chat through Microsoft Forms. After adding the app to Teams,
you can click on the Forms icon bellow the message pane and
build your poll questions directly in Teams.

After the meeting

End the meeting
1. To end the meeting, click on the arrow next to the red
Leave button in the top right part of the screen, and
select End meeting.
• In some versions of Teams, this option is available
under More actions
2. This will end the meeting and close the window for
all attendees.

Check and save meeting attendance

There are a few different ways to save meeting attendance.
• During the meeting, you can select Show
participants and choose Download attendee list .
• A tile labeled Attendance report will pop into the chat
about five minutes after your meeting ends. Select it to
download the report to your device.
• Educators can use Education Insights to create reports
on their students’ online meeting attendance

Need help with Teams? Click here to learn more.

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