Scribd
Upload
378 views

Chapter 4 - Lesson 8

The document is a memorandum from the Academic Vice President of Santa Catalina College announcing that classes and office work will be suspended on November 2nd, 2017 to give employees time to observe All Souls' Day. The memorandum provides the date of the suspension and informs that work and classes will resume as normal on November 3rd. It is addressed to all Deans and Heads of Offices to inform them of the scheduled day off for the observance.

Uploaded by

Mahah Mamasalagat Gudal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
378 views

Chapter 4 - Lesson 8

The document is a memorandum from the Academic Vice President of Santa Catalina College announcing that classes and office work will be suspended on November 2nd, 2017 to give employees time to observe All Souls' Day. The memorandum provides the date of the suspension and informs that work and classes will resume as normal on November 3rd. It is addressed to all Deans and Heads of Offices to inform them of the scheduled day off for the observance.

Uploaded by

Mahah Mamasalagat Gudal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 3

LESSON 8

Communication within a Company:


The Memorandum

PRE-DISCUSSION
Office of the President
Santa Catalina College
Harrison Road, BaguioCity

Administrative Memo No. 25 s. 2017

TO: All Deans and Heads of Offices

FROM: JAMEELA H. MALIK, PhD


Academic Vice President
SUBJEC Suspension of Classes and Office Work on November 2, 2017
T:
DATE: October 20, 2017

To give employees time to observe the All Souls' Day, the Santa Catalina
Administration has decided to suspend work in all offices on Tuesday, November 2,
2017. Work in all offices and classes in all levels will resume on Wednesday,
November 3, 2017.

For your guidance.

1. Have you ever seen similar texts as the image above? Where have you seen them?
2. What are they about?
LESSON OUTLINE
The word "memo" is derived from the Latin "memorare" changed to
"memorandus”, and means "to state" or "to tell”. In an organization, it takes the form of a
short official note that one writes to a person or to several individuals such as members.
faculty, heads of offices and the like. Regardless of the specific goal, memos are most
effective when they connect the purpose of the writer with the interests and needs of the
reader. Memos most frequently contain routine information.

Joe LoCicero (2007) offers a good example of when to use memos. He claims
that memos may inform the readers of:

A. Announcements for diverse occasions.


B. Changes such as policies, procedures or processes.
C. Confirmations of discussions, decisions and meetings.
D. Documents for submission such as reports, data, research and results
of survey,
E. Recommendations.
F. Requests for further information.
G. Solicitations for opinions.
Though memos are less formal than business letters, they must be crafted in
effective way. Adelheid Thieme in her presentation for Arizona State University claims
that effective memos must be:
A. Civilized
B. Concise
C. Coherent
D. Compelling
E. Correct

SUMMARY

The memo follows a specific format designed for internal communication. It tends
to be brief (one page is usually enough) and its content is arranged into paragraphs,
typically just one to three. The memo’s subject line is of prime importance. Like a title, it
“aids in filing and retrieving the documents, tells the readers why they need to read the
documents, and provides a framework in which to set what they are about to say.

You might also like