PMPG 5004 – Group Assignment Cover Page

Instructor Name: Tabitha D’ Cuoto

Assignment Name: 4. Status Report

Group Number: Group 1 - 0IB

Date of Submission: Mar 20, 2022

The following students were present for the group discussion and contributed to the assignment
per the RACI chart:

Student Name
1. Hiral Hasmukh Sheth
2. Jaiprakash Jitendra Jha
3. Maria Katrina De Leon
4. Nandhini Manickam
Sumathi

The following students were absent for the group discussion and could not contribute to the
assignment:

Student Name
1.NA
2.
3.
 Meeting Notes

Group Number: 1 Date: 15-03-2022

In Attendance: Absent:

1. Hiral Hasmukh Sheth 1. Jaiprakash Jitendra Jha

2. Maria Katrina De Leon
3. Nandhini Manickam Sumathi

Meeting Purpose/Agenda:

1.Team to decide on dividing the tasks

2.Team to decide on when to complete the tasks

3.Team to decide on who’s responsibility to submit the final draft on Blackboard.

Decisions Made

 The team decided to divide the task themselves

 Hiral to work on Project Status and Management attention meeting notes
 Maria to work on Project description and Risk management
 Nandhini to work on Milestones
 Jai to work on Issue management
 Team decided to complete the task on 19th March,2022 and to meet for final review
 Team decided to submit the final draft on 20th March,2022
RACI Chart Team Member
Task Nandhini Maria Katrina De Jaiprakash Hiral Hasmukh Sheth
Manickam Leon Jitendra Jha
Sumathi
Setting up & conducting R A I C
team meetings
Project overview I R C A
Project Status I A C R
Listing out items for A C I R
Management meeting
Milestone status table R A C I
List issue management C A R I
items
Risk management table C R I A
Final edit to the I C A R
document

R=Responsible A=Accountable C=Consulted I=Informed

Team Leader Declaration (fill in your name)

I Hiral declare that everyone on the team has fulfilled their responsibilities effectively.
1.0 Project

Project Name: Project Blood Buddy

Project Project Bloody Buddy aims to create a two-way communication to bridge the
Description: patients and donors on a single digital platform for easy access to matching blood
groups in times of urgency or unavailability. The project is targeted to be completed
within 75 days from project initiation.

Current Date: 18-April-22 Status As of: 15-April-22

Project Sponsor: Ana Michaels Submitted By: Project Manager

2.0 Project Status (Hiral)

Status Item Current Status Details

- 60% Integration completed

- Remote access to monitor the platform
is pending
- The project on track to deliver the
Overall Project Status YELLOW benefits of this

All deliverables are identified

Quality / Scope Status GREEN Distinct in and out of Scope

- It is likely that this project with overrun

cost from the previously agreed budget by
10% <$2,000
- Remaining uncertainty of funds
Cost Status YELLOW availability

- Critical path is pinned down

Schedule Status GREEN - On track with delivery
3.0 Status Legend

LEGEND Performance Factors

GREEN YELLOW RED

Overall Project ALL STATUS ITEMS GREEN ONE OR MORE STATUS ITEMS ONE OR MORE STATUS ITEMS RED
Status – Progressing well YELLOW -Requires resolution by PM - Requires immediate Sponsor or
and Team. Management needs to be Senior Management attention and/or
aware and provide assistance intervention

Quality/ Meets or exceeds broad  Expectations differ from either  Not meeting expectations
expectations (quality, scope, expected deliverables  Requires intervention and/or Change
Scope Status HR, risk, communications,  Reliability/robustness of project Control, etc.
etc.) deliverables in question
 Scope creep, etc.

Cost Status On budget Over/Under Budget or Risk of Over Excessively over/under budget.
/Under Budget

Schedule Status On schedule Delays or risk of delay  Late. Will not complete in time to
meet business goals.
Note: Organizations would typically define specific thresholds to address the above-mentioned
performance factors. For example: Yellow = +/- 10% on the budget

4.0 Items for Management attention this reporting period

- Progress to date
- Cost to date
- The cost of the project is estimated to overrun by 5% with is summing upto approximately $2000
- Remote access with a well-integrated Dashboard will be given to monitor, however the delivery of
this will take place after the launch and it will not affect the launch date
- Strategy to kick-start during the launch

5.0 Milestones status / major accomplishment details this reporting period

Major Milestone / Key Activities Planned Actual date Supporting Details

 (scheduled and/or achieved) date
Complete survey 14-03-2022 14-03-2022 The complete survey activity was
completed as per the planned date
Frontend activities 04-04-2022 16-04-2022 The frontend activities are delayed
due to the data collection activity
Backend activities 28-04-2022 29-04-2022 The Backend activity is delayed due
to Contact page activity
User Policy agreement 09-06-2022 09-06-2022 The activity was completed as per the
planned date
Marketing 09-06-2022 Pending The activity is pending and it will be
completed after the Market research
completion
Website go live 25-05-2022 - The Website will go live as per
planned date

6.0 Issue Management this reporting period (may include activities planned but not completed,
challenges. recommended actions and resolutions, etc.)

Issue Description Owner Resolution Impact** Decision Status

(H,M,L) Due Date
1. Overall progress has Software Requested to employ High 1st Apr Open
slowed down as remote Developer one more junior
access still needs to be developer to speed up
completed because the the process
interface must be
seamless to monitor the
entire platform
2. Cost of the entire project Sponsor Placed a change Medium 27th Mar Open
has overrun by 10% request for increasing
<$2000 the budget
3. Launch requires an Project Arranged a team Low 20th Mar Closed
effective strategy for Manager meeting to come up
kick-starting the website with an effective
or application strategy for the
launching part

7.0 Risk Management this reporting period (refer to Risk Management Plan for complete listing)

Risk Description Assigned Action Required Due Date Status

Resources
1. Weak authentication for Web Develop strong 22-Apr Open
user logins developer, two-factor
Project authentication.
Manager Conduct tests for
two-factor
authentication
2. Potential delay in PQRS Marketing Set up a meeting 26-Apr Open
 Hospital’s approval on Support with PQRS Hospital
blood drive event due to management to
inadequate plan for the discuss the plan for
event blood drive event.
Ensure that the
plan is ready for
implementation.
3. Conflicting ideas Project Establish concrete 15-Apr Closed
between website Manager plan and design on
developer and designer look and feel of the
website. Ensure
that all project team
members
understand their
role and tasks.

8.0 Change Control (requests addressed this reporting period) (Should be blank as per instruction in
class recording was referred to)

Change Request Description Submitted By Reviewer Decision Status

(Individual or Due Date
Group)
1.

9.0 Appendices (Should be blank as per instruction in class recording was referred to)