SOP On Medical Checkup
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mrugeshjSOP On Medical Checkup
Uploaded by
mrugeshjSOP for Medical Check-up
1. OBJECTIVE
To lay down a procedure for medical check-up of all employees.
2. SCOPE
This procedure is applicable for all employee i.e. Factory Staff /Corporate Staff & Contract workers
for pre joining and working at XXXXXXXX.
3. RESPONSIBILITIES
Department / Designation Responsibility
HR Manager/Designee To arrange for medical checkup.
To carry out medical check-up with the help of
Registered Medical Practitioner.
4. PROCEDURE
4.1. Each employee shall undergo Medical check-up at the time of joining the organization
and periodically thereafter as per requirements.
4.2. Medical Checkups at the time of joining:
4.2.1. Medical check-ups before joining are as follows:
– Physical test
– Complete blood count (CBC)
– Erythrocyte sedimentation rate (ESR)
– X-Ray (Chest)
– Eye Check-up
– Random Blood Sugar (RBS)
– Blood Group
– Urine examination
– Creatinine (For Kidney)
– SGPT (Serum Glutamic Pyruvic Transaminase)
4.2.2. All the above mentioned tests reports need to be submitted in the company. The
medical check-up shall be done by Registered Medical Practitioner only (appointed
by SCPL).
4.2.3. In addition to above, Pulmonary Function test (PFT) shall be conducted for those
persons who are supposed to work in “hazardous process” or “dangerous
operations” as defined in the Factories Act, 1948/Gujarat Factory Rules as amended
from time to time.
4.2.4. Audiometry Tests may be conducted for those persons who are supposed to work in
areas having occupational noise level 90 dB(A) and above.
SOP for Medical Check-up
4.2.5. For those persons who are supposed to work in material dispensing (Warehouse),
manufacturing, filling and printing lines, medical checkup needs to be completed
within 10 working days.
4.2.6. For all other persons, medical checkups need to be completed within 3 months from
the day of joining.
4.2.7. Registered Medical Practitioner shall review test report of employee & fitness for job
shall be decided based on satisfactory medical examination report. Clearance for
joining shall be given based on satisfactory medical report / fitness certificate.
4.2.8. The details of report of each employee shall be recorded in Annexure – I by
Registered Medical Practitioner & handover to HR Department.
4.3. Periodic Checkups:
4.3.1. Periodic examination shall perform once in year with 30 days grace period.
4.3.2. Periodic Medical check-ups as follows:
– Physical test
– Complete blood count (CBC)
– Erythrocyte sedimentation rate (ESR)
– Eye Check-up
– Random Blood Sugar (RBS)
– Urine examination
– Creatinine (For Kidney)
– SGPT (Serum Glutamic Pyruvic Transaminase)
4.3.3. In addition to above, Pulmonary Function test (PFT) shall be conducted for those
persons who are supposed to work in “hazardous process” or “dangerous
operations” as defined in the Factories Act, 1948/Gujarat Factory Rules as amended
from time to time.
4.3.4. Audiometry Tests shall be conducted every 6 months with 30 days grace period for
those persons who are supposed to work in areas having occupational noise level 90
dB(A) and above.
4.3.5. Employees working in Inspection/Maintenance/Forklift & Company Drivers shall
undergo eye examination in addition to regular medical check-up. Such examination
shall be conducted every 6 months with 30 days grace period. Eye Examination
report shall be furnished as per Annexure – II.
4.3.6. In case of any abnormality or disease found during Periodic examination, then
necessary action shall be taken under guidance of Registered Medical Practitioner.
The details of report of each employee shall be recorded by approved Registered
Medical Practitioner in Annexure – I. On the basis of satisfactory medical reports
employee shall be given clearance for performing the assigned job.
4.3.7. In case of an employee resuming duties post medical leave, each employee shall
report to HR Department. The employee shall furnish medical fitness certificate from
approved Registered Medical Practitioner for fitness to resume work, in case he/she
has availed leave for 7 days or more. In case of any ambiguity, the company has the
right to take a second opinion from the company appointed medical practitioner.
4.3.8. HR Department shall maintain fitness records as per Annexure – III.
SOP for Medical Check-up
4.3.9. List of Employee Medical Check-up Calendar shall be maintained as per Annexure –
IV.
5. ANNEXURES:
Annexure I – Medical Certificate.
Annexure II – Eye Test Report
Annexure III – Fitness Report Record
Annexure IV – Employee Medical Checkup Calendar
6. REFERENCE DOCUMENTS:
Sr. No Reference Detail
ISO 22716 – Cosmetics – Good Manufacturing Practices – Guidelines on Good
1.
Manufacturing Practices
2. Drugs and Cosmetics Act/Rules
3. Factory Act/Rules
7. REVISION HISTORY:
Revision No. Effective Date Details of changes
01 01.02.21 Format Change
Annexure I
Page 1 of 1
Document No. SC-SOP-HR-010720-00-003
Review before
Medical Certificate 01-07-22
Date: _______ New Employee Periodic Checkup (Tick √ mark whichever is applicable)
This is to certify that Mr./ Ms. / Mrs. ____________________ Employee Code.__________of
Department _____________ medically examined by the undersigned His / Her Physical examination
is as below.
(1) General Examination (2) Systemic Examination
Weight Respiratory System
Height Cardiovascular system
Pulse Nervous System
Blood Pressure Gastrointestinal System
(3) Skin of Hand & Feet
(4) Identification mark on body
(5) Eye Test: (1) Eye Vision: ______ (2) Color Blindness:
(6) Medical Examination: (Tick √ mark on “Ok” if reports found satisfactory and if not found
satisfactory tick mark on “Not Ok”)
CBC X-Ray RBS Blood Group Urine test PFT
Ok Not Ok Ok Not Ok Ok Not Ok Ok Not Ok Ok Not Ok
Examined By : Dept. HR Head / Designee
Registered Medical Practitioner
Name: _______________________ Name : ___________________
Qualification: _________________ Sign. : ___________________
Address. : ____________________ Date : ___________________
Regi.No : _____________________
Sign & Date : ___________________
Date: Prepared By Reviewed By Approved By
Annexure II
Page 1 of 1
Document No. SC-SOP-HR-010920-00-003
Review before
Eye Checkup Report 01-09-22
Name : ________________________ Department : _______________
Employment Status : _______________________
Age : _____________________ Sex: Male / Female
Vision : Without Glass(1) Left_____________(2)Right________________
Distance : With Glass (1) Left _______________(2)Right________________
Ant. Segment : ____________________________________________
Conjunctiva : ____________________________________________
Cornea : ____________________________________________
A/C : ____________________________________________
Iris / Pupil : ____________________________________________
Lens : ____________________________________________
Cover Test : ____________________________________________
Movement : ____________________________________________
Color Blindness : ____________________________________________
Adv : ____________________________________________
Fundus Examination : ____________________________________________
Consultant Surgeon :
Name : ____________________________________________
Qualification : ___________________________________________
Signature : ___________________________________________
Address : ___________________________________________
___________________________________________
Date : ___________________________________________
Date: Prepared By Reviewed By Approved By
Annexure III
Page 1 of 1
Document No. SC-SOP-HR-010920-00-003
Review before
Fitness Report Record 01-09-22
Medical Accepted By
Reported to HR
Name of the Person Nature of Disease Fitness Head HR /
Department on
Submitted on Designee
Date: Prepared By Reviewed By Approved By
Annexure IV
Page 1 of 1
Document No. SC-FOR-HR-010920-00-003
Review before
Employee Medical Check Up Calendar 01-09-22
Sr Employee Medical Done
Name Date of joining Medical Due Date
No. Code Date
* Print the list on monthly basis at last working day of month
Prepared By: Checked By
Sign & Date : Sign &Date
