BHAKRA BEAS MANAGEMENT BOARD (PW) An ISO certified

Dehar Power House Circle, Slapper. organization

Distt. Mandi.(HP)-175017.
Tele.No.01907-286634.Fax No.01907-286628.
Email :[email protected]

Memo No. 4999/ E&P-3109 Dated15/07/2016

From:
Superintending Engineer,
DPH Circle, BBMB (PW), Slapper.
To
REGISTERED M/s. Integral Industrial Marketing (P) Ltd.
306-307, IIIrd floor Anchal Plaza, Nelson Mandela Marg,
Basant kunj ,New Delhi-110070.
E-Mail: [email protected] FAX No. 011-26124588, 4178315.
Purchase Order no. 2622/BBMB Dated 15/ 07/2016
Subject: Procurement of ABB make Relays.
Reference: 1.Yourquotation no.nil dated IIMPL/BBMB/Dehar/BB/1315 dated 19.10.15
2. no. 1315-01 dated 9.12.2015, on 06.01.2016,
3. no.1315- 02 dated 16.01.2016,
4. no.1315- 03 dated 8.2.2016,
5. no. 1315-04 dated 14.3.2016
6. no.1315-05 dated 31.3.2016,
7. Gmail dated15.4.2016,18.04.2016, 27.5.2016,17.6.2016 & 22.06.2016,
8. Letter of intent issued by this office vide memo no. 4623-28/E&P-3109
dated 30.06.2016.
With reference to above cited communication, purchase order is hereby
placed upon your firm for supply of ABB make relays to the consignee SDO / S&T Sub-Division,
BBMB (PW), Slapper, Distt. Mandi.(HP) on the following prices, terms & conditions

Sr.No. Description of material Qty. Rate Amount

1. Supervision relay TC-I ,TC-2 (INRK 352-001As) Make ABB Type TSR Size 3nos. 6650/- 19950.00
2S, 6C Contacts 2 C/O Volt 220V DC.
2. Current injection Relay (RK 002108-BA) Make ABB Type R XTTE41,Size 4s 1no. 259050/- 259050.00
6c
3. Master trip relay for 86 A1/A2/B/C (RK251-403-AH Make ABB Type RXMVB4 2 nos. 42415/- 84830.00
Size 4S, 12C Contacts 11 N/O +3N/C Electrically reset Aux. voltage 48V DC.
4. Resister unit for RXMVB4 (RK 711-004AM) Make ABB Type RXTMA 2 nos. 18555/- 37110.00
Resister 4x390 ohms, 5W aux. voltage 220 V DC.
5. Push button module (RK5396-3001-AC) Make ABB push button unit size 2S, 2 nos. 4225/- 8450.00
6C Contacts 2N/O +2 N/C
6. Aux. relay for contact multiplication for 86 A1/A2/B/C (RK211-063-AS) 2 no. 7955/- 15910.00
Make ABB Type RXSF1, Double element, Size 2S,6C Contacts: 6NOSR, per
element with HR flag, Aux. voltage 220V DC
7. No volt. Relay for DC super (80A/B) (RK271-019-AS) Make :ABB, 1 no. 7955/- 7955.00
Type :RXSF1 Double element ,size 2S,6C Contacts 1N/O +2N/C SR per
element with SR Reverse Flag, Aux. voltage 220V DC
8. Aux. relay for contact multiplication 86 GT fail (RK271-018-AS) Make ABB 1 no. 7955/- 7955.00
Type RXSF1, Double element, Size 2S,6C Contacts 3NO SR per element
with HR flag , Aux.voltage 220V DC
 9. Aux. relay for contact multiplication Gen. protection., ISVR405613 R9000 10 no. 36150/- 361500.00
Make ABB, Type CR- M220 DC4)DC4, Din rail Mount type Contacts 4C/O ,
Aux. voltage 220V DC.
10. Aux. relay for contact multiplication for Gen. /Turbine trouble (RK271-017-AS) 8 no. 7955/- 63640.00
Make ABB, Type RXSF1 Single element Size 2S, 6C Contacts 3NO SR per
element with HR flag voltage 220V DC.
Total 866350.00
(Rs. Eight lacs sixty six thousand three hundred fifty only)
1. PRICES
The above rates are FOR Delhi .Packing & forwarding charges shall be paid extra @2%of
the Purchase order value.

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2. DELIVERY PERIOD
The material shall be supplied within 30-32 weeks from the date of receipt of technically and
commercially clear order.
3. PAYMENT TERMS
100% payment shall be made through Bank Draft within 30 days after the receipt of material
at site in good condition and according to the specification of the material.
4. TAXES AND DUTIES
CST against ‘C’ form @ 2% or at prevalent rates shall be paid extra.
HP-Entry Tax shall be paid extra as per actual.

5. TRANSPORT AND INSURANCE

Material shall be dispatched by the supplier on GR pre-paid basis. Freight charges shall be
paid extra as per actual. Insurance of the material shall be arranged by the firm. Insurance
charges of invoiced value shall be paid extra as per actual.
6. EARNEST MONEY/SECURITY DEPOSIT.
The earnest money of Rs. 9000/-shall be converted into Security Deposit as guarantee for
faithful and satisfactory execution of the purchase order up to warranty period.
7. The material shall be inspected at BBMB store Slapper.
8. No goods will be accepted unless accompanied by priced challan invoice.
9. Date and number of challan should be stated on the invoice and the name of officer or
person to
whom the goods are to be delivered.

10. Full supply of material may be made in one lot. However part supply will be accepted in
exigency.
11. No allowance will be made for packing or cartage.
12. Other terms and condition of the purchase order are as enclosed.
Please acknowledge receipt of the purchase order.
ER. S.C. Jain)
Superintending
Engineer/DPH
Endst No.5000-08/E&P-3078 Dated15.7.2016

Copy of the above is forwarded to the following for information and further necessary action

please.

1. Chief Engineer /Generation, BBMB Nangal.

2. Director/P&D (PP) BBMB Chandigarh.
3. Resident Engineer, DPH Division, BBMB (PW), Slapper.
4. Sr. Xen/EMD BBMB (PW), Slapper.
5. SDO S&T sub divn. BBMB(PW) Slapper
6. Accounts Officer, BBMB Slapper.
The above purchase order has been issued with the approval of Special Secretary
BBMB Chandigarh vide memo no. 20595-98/B-1547/Generation /3P dated 30.06.2016 &further
endorsed by Chief Engineer /Generation BBMB Nangal vide Endst. No CEG/3PO/w/3783 dated
30.6.2016 under serial no.53 of DOP of BBMB & Spl. Secretary BBMB Chandigarh letter no. 18246-
380/B-40/Vehicle policy/Vol-2/3-Gen. Dated 31.05.2013.BBMB delegation of after getting the same /
pre-checked from Accounts Officer, BBMB Slapper. Expenditure thus incurred is chargeable to stock
in the first instance. The consignee and requisitioner should pursue the matter with the supplier for
early supply of the material. This office may be informed immediately on receipt of the material .

(ER. S.C. Jain)

Superintending
Engineer/DPH
CC:
1. Dy.C.E./BPH Circle,BBMB (PW) Nangal.
2. Dy.C.E/CPH Circle,BBMB (PW) Nangal.
3. Dy CE/PPH Circle, BBMB (PW) Talwara.
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TERMS AND CONDITIONS OF PURCHASE ORDER
1. The above rates are F.O.R Delhi.

2. DELIVERY PERIOD:
Supply of items as stipulated in this contract shall be completed by supplier within 30-32 weeks
from the date of receipt of technically and commercially clear order. In case the supplier is
unable to complete whole or any item of supply within stipulated period, for recognized reasons
of ‘Force Majeure” mentioned in clause-9 below,. He shall be responsible to furnish well in time
sufficient documentary evidence to the satisfaction of the purchase to prove the existence of
conditions mentioned in the Clause-9, so as to justify grant of extension by the purchaser of the
‘Delivery Period’ mentioned above. Such extension will be granted by purchaser for the period
for which the completion of supply is improved, by the supplier to have been delayed for the
said reasons due to “Force Majeure” .In case of delay in - 4 -delivery, the dispatches shall be
made only after obtaining written consent of the purchaser.

3. EXTENSION OF DELIVERY PERIOD

Any genuine delay in approval of technical details, drawing, issuance of amendment of
purchase order conducting inspection and approval of inspection tests / test certificates for
allowing dispatches, etc. will count towards extension of delivery period by corresponding
period other than admissible under Force Majeure conditions. If any substantiated by the
supplier and duly accepted by the purchasing authority. Date of delivery shall be taken as 7th
day after the date of readiness of material for inspection in case of purchase orders up to Rs.5
lac and 14th day after the date of readiness of material in case of purchase order more than
Rs.5 lac provided the material offered passes the inspection and proof of dispatch of material
within seven days of the rece4ipt of dispatch authorization and road permit (wherever required)
is given by the supplier. In case however, the material fails during inspection at the works / site,
as the case may be either fully or partially or the material is not ready for inspection when the
inspector visits the works for inspection the re-inspection charges shall be recovered from the
firm. The date of readiness of the material in this case will be reckoned with reference to the
date from which the material/ equipment is offered to be ready for the re-inspection provided
the material passes the inspection that follows the offer. The road permit shall be supplied by
 the consignee expeditiously to ensure the timely dispatch of material. In case the material is
not dispatched within 7 days of the receipt of dispatch authorization and the road permit
(wherever required), date of delivery shall be taken as date of receipt of material by the
consignee at site/ store.
4. PENALTY CHARGES
If the supplier fails to abide by the provisions of Clause “Delivery Period” he shall be liable to
pay @ ½% per week or part there of the ex-works delivery price excluding taxes and duties
(but including freight and insurance charges where break-up of FOR destination price is not
available) of such portion of material as has not been delivered within the “Delivery Period”
subject to maximum of 10% of the contact value of the delayed / undelivered portion of the
material.

5 TERMS OF PAYMENT.

100% payment will be made within 30 days in the shape of demand draft after the receipt of
material at site in good condition and according to the specification and physical verification
and record entry by the consignee in the relevant GR/MB.
Bank charges shall be borne by supplier.

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6. CENTRAL SALES TAX / STATE SALES TAX

a) The S.E. DPH Circle, BBMB (PW) is a registered dealer registered vide CST/TIN
NO.02090301002 Under section (1)/7(2) of Central sales tax -1956 .
CST@ 2% against form C .which will be issued by R.E. DPH Division BBMB (PW), Slapper.
The 4 Nos certificates as given below must be recorded on your bill failing which the claim will not
be entertained further the rate of CST/VAT will be payable as prevailing within the contractual
delivery period.
1. Certified that the transaction on which sales tax has been claimed will be included in the
return to be submitted to the sales tax authorities for the assessment of sales tax. The
amount claimed from the department shall be paid to the sales tax authorities.
2. Certified that the goods on which sales tax has been charged have not been exempted
under Central 5.5. Sales Tax/VAT Act of rules made there under and charges on account of
sales tax on these goods are correct under the provision and the relevant act of rules
made.
3. Certified that we shall always indemnify the department in case it is found at a later stage that
wrong or incorrect payment has been recovered on account of the sales tax paid / to be
paid
4. Certified that we are registered under Central Sales Tax/VAT Act. And our registration No. is
______ dt. ____200 .
b) Entry tax : HP Entry tax shall be paid extra on actual basis.

7. EXCISE DUTY/ EDUCATION CESS: No Excise duty shall be paid extra.

8. TRANSPORTATION INSURANCE AND HANDLING OF MATERIAL.

The supplier shall be responsible for transportation, insurance and handling of material up to
the destination station as per dispatch instructions. The material shall be dispatched by Road
“Freight pre-paid basis”. The supplier shall have the right to lodge claim/claims for shortages /
damages etc. if any during transit with you within 30 days of the receipt of the material. The
settlement of such claims with the under writer shall be your responsibility. In such an event the
purchaser/consignee shall obtain an open delivery certificate from the Transport. Insurance
charges shall be borne by the purchaser as per actual.

9. FORCE MAJEURE.
The supplier shall not be liable for any penalty charges due to delay in manufacture or delivery
of material resulting from any causes beyond the suppliers reasonable control, including but
not limited to compliance with regulations, orders or instructions of Central/State or Municipal
Govt. or agency there to, acts of God, acts of Civil & Military authorities, Fires, Floods, Strikes,
Lockouts, Freight Embargoes, War risks, Riots and Civil commotions. The supplier will seek
extension of delivery period within three weeks of occurrence of such an event and clearly state
anticipated delay in supply on account of such an event/events. On receipt of such a request
from the supplier, extension in the delivery period may be granted for the period for which the
completion of work is proved by the supplier to have been delayed for circumstances covered
by reasons of Force Majeure subject to further condition that if the delivery period is likely to be
extended by more than sixty days on account of any event, the purchaser shall have the option
to accept any portion of the balance material and cancel the order for the rest provided however,
that if any material had been manufactured exclusively for the purchaser under the contract
prior to the commencement of force majeure circumstances it shall be accepted by the
purchaser and the cancellation will be without any liability for damage on the part of the supplier
and without any payment of compensation by the Board.
10. NEGLIGENCE
If the firm neglects to execute the work with due diligence and expedition or refuse or neglect
to comply with any reasonable orders given in writing by the purchaser in connection with
purchase order or contravenes the provisions of the purchase order the purchaser may give 21
days notice in writing to the firm to make good the failure, neglect or contravention complained
of and should the firm fail to comply with the notice within a reasonable time from the date of
service thereof, in case of failure, neglect or contravention capable of being made good, within
that time or otherwise within such time as may be reasonably necessary for making it good,
then & in such case the purchaser shall be at liberty to take the work wholly or partly out of the
hands of the firm and recon tract at reasonable price within any other person or persons. In
such an event it shall be lawful for the purchaser to retain any such balance which may
otherwise be due by the purchaser to the firm or if dues are not
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sufficient to cover the amount thus recoverable from the firm, it shall be lawful for the purchaser
to recover the whole or balance of the amount from the firm by action of law.
11. BANKRUPTCY
If the supplier shall commit any act of bankruptcy or being a corporation commence to be
wound up except for reconstruction purposes, or carry on its business under a Receiver, the
executors successor or other representatives in law of the estate of the supplier or any such
receiver, liquidator, or any person in whom the contract may become vested, shall forth with
give notice thereof in writing to the purchaser and shall for one month during which the supplier
shall take all reasonable steps to prevent a stoppage of the works, have the option of carrying
out the contract subject to the suppliers providing such guarantee as may be required by the
purchaser but not exceeding the value of the work for the time being remaining unexecuted.
In the event of stoppage of the works the period of the option under this clause shall be
fourteen days only. Provided that should the above option not be exercised, the contract may
be terminated by the purchaser by notice in writing to the supplier and the same power and
provisions reserved to the purchaser in the last proceeding clause of taking the work out of
the supplier’s hands shall immediately become operative.
12 REPLACEMENT OF REJECTED MATERIAL
 Material found sub-standard or defective or not confirming to the prescribed specification in
any matter, at the consignee’s end , shall not be accepted and an intimation to this effect shall
be given to the supplier and purchasing office by the consignee. The purchasing authority shall
promptly take up the matter with the supplier, shall intimate the supplier to this effect and ask
him to rectify or replace the defective sub-standard material forthwith, and in any case within
a period of 60 days from the date of intimation or rejection of material, failing which the Board
shall reserve the right to get the defect rectified at the supplier’s cost or to dispose off such
material and adjust the sale proceedings thereof, if any, against its claim on the supplier. The
supplier shall also be notified that all expenses involved in the replacement by way of handling,
transportation, storage etc. shall be on his account.
i) In respect of the defective, substandard supplies, the date on which such a supply is
replaced, shall be reckoned as the effective date of delivery there against, and the delay shall
be worked out accordingly with reference to the date on which the supply was due as per the
terms of contract, for the purpose of determining penalties/charges recoverable under clause-
5 above.
ii) The provisions of sub clause (I) and (II) above shall apply mutatis mutandies, to the
material found sub- standard or defective during the period of warranty.
13 WARRANTY
The supplier shall be responsible to replace free of cost with no transportation or insurance
cost to the board up to the destination the whole or any part of the material which in normal
and proper use proves defective in quality or workmanship subject to the condition that the
defect is noticed within 12 months from the date, the material is received by the consignee
or 18 months from the date of dispatch whichever period may expire earlier. The consignee
or any other officer of the board actually using the material will give prompt notice of each
such defect to the supplier as well as purchasing authority. The replacement shall be
effected by the supplier within reasonable period but not exceeding 60 days. The supplier
shall also arrange to remove the defective supply within a reasonable period but not
exceeding 60 days from the date of issue of the notice in respect thereof, failing which the
purchasing authority shall reserve the right to dispose off the defective material in any
manner considered fit by it, at the sole risk and cost of the supplier. Any sale proceeds of
the defective material, after meeting the expense incurred on its custody, disposal, handling
etc. shall however, be credited to the supplier’s account and set off against any outstanding
dues of the board against the supplier. These provisions shall also equally apply to the
replaced material. In case the material is again found to be defective within a period of 12
months of its replacement it shall also have to be replaced similarly.
14 .ARBITRATION
If at any time, any question, dispute or difference what-so-ever, shall arise, between the
purchaser and the supplier upon or in relation to or in connection with the contract either party
may forthwith give to the other, notice in writing of the existence of such question, dispute or
difference and the same shall be referred to award of (two) 5-arbitrators one to be nominated
by the purchaser and the other to be nominated by the supplier or in the case of the said
arbitrators not agreeing then to the award of an umpire to be appointed by the arbitrators in
writing before proceeding with the
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reference and the decision of the arbitrators or in the event of their not agreeing, of the umpire
appointed by them, shall be final and binding on the parties and the provisions of the
Indian/Arbitration Act. 1940 and of the rule there under and any statutory
amendment/modifications or reenactment thereof for the time being in force, shall be deemed
to apply to and be incorporated in the contract.Such a notice of the existence of any question,
dispute or difference in connection with contract shall be served by either party within 180
days of the issue of receipt by the consignee for each consignment failing which all rights and
claims under this contract shall be deemed to have been forfeited and absolutely barred. The
work under the contract shall if reasonably possible continued during the Arbitration
 proceedings and no payment due or payable by the purchaser shall be withheld on account
of such proceedings.

15. CANCELLATION OF PURCHASE ORDER

The purchaser shall have the right to amend or cancel the order at any time before the
receipt of intimation regarding manufacturing of material, if he is satisfied that the delay in
execution of the order by firm is willful and detrimental to the interest of the Board. In case
where after the commencement of manufacture there is a willful delay on the part of the
supplier to the dispatch/manufacture of the material the purchaser may cancel the order for
whole unexecuted portion after giving a notice of 15 days to the supplier.
Please acknowledge receipt and supply the material as per terms & conditions. The
rates are firm.

(ER. S.C. Jain)

Superintending Engineer/DPH