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Deliverable 1 The Problem and Its Background: La Salle Supervision Office (Lasso) Supervised School

This document provides background information on the need for a Student Information System (SIS) at St. Cecilia's College in Cebu, Philippines. The SIS will automate the management of student records to make them easily accessible to both students and staff. It will allow students to view their information and course registrations, and allow staff to add, modify, and search student data. The objectives are to improve usability for students and staff, develop a system based on requirements, and better maintain student records and performance. The scope is limited to basic student data functions and will not include online/mobile access or enrollment/billing features.

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Joshua Parba
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82 views5 pages

Deliverable 1 The Problem and Its Background: La Salle Supervision Office (Lasso) Supervised School

This document provides background information on the need for a Student Information System (SIS) at St. Cecilia's College in Cebu, Philippines. The SIS will automate the management of student records to make them easily accessible to both students and staff. It will allow students to view their information and course registrations, and allow staff to add, modify, and search student data. The objectives are to improve usability for students and staff, develop a system based on requirements, and better maintain student records and performance. The scope is limited to basic student data functions and will not include online/mobile access or enrollment/billing features.

Uploaded by

Joshua Parba
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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ST. CECILIA’S COLLEGE – CEBU, INC.

LA SALLE SUPERVISION OFFICE (LASSO) SUPERVISED SCHOOL


N. Bacalso S National Highway, Ward II Poblacion, Minglanilla, Cebu

DELIVERABLE 1
THE PROBLEM AND ITS BACKGROUND

Introduction

Student Information System can be used by education institute to maintain the records
of students easily. Student Information System (SIS) is a fully computerized system or a
database where all the student related data can be stored, retrieved, monitored & analyzed. The
data is saved at a centralized location & role-based login access is given to all the stakeholders
for ensuring student data security. (Student Information System, 2020, p. MasterSoft)

Student Information System (SIS) is a software designed to introduce a conducive and


structured information exchange environment for integrating students, parents, teachers and the
administration of a school or college. Some of the other software packages available for this
purpose include Student Management System (SMS), Student Information Management
System (SIMS) and Student Records System (SRS). These software systems enable
educational institutions to supervise student-related activities such as keeping records of tests
or examinations conducted, attendance, appraisal on performance including details of marks
scored, particulars of everyday school attendance, and all other institution-related activities; in
short, they provide a complete student records system. They are designed with diverse
application potentials ranging from simple management of students’ records at school to
management of all student-related functions as well as administrative functions of a university or
a chain of educational establishments. (Learning&Tech, 2009)
Student Information System literally means the general information systems for
maintaining and providing student information. It exists in all the schools, colleges, universities
and any other education institution. However, those information systems vary. Some of them
are paper based; heavily manual work is involved in managing and maintaining information such
as student personal records files. However, recently most schools, even down to the very
smallest, utilizes computers in some way or another, By the use of this system less paperwork’s
are to be done. (Moose, 2017)

In our group the definition of this Student Information System is like the definition
mention above it really helps a lot in maintaining the student information’s. This Student
Information System is professional and academic discipline concerned with the strategic,
managerial and operational activities involved in gathering, processing, storing, distributing and
use of information of all the students. In this system we can easily add, update, delete some
information if needed. Student Information System can be used by education institute to
maintain the records of students easily. Achieving this objective if difficult using a manual
system as this information is scattered can be redundant and collecting relevant information
may be very time consuming. The student information system is an integral part of this
technology. This student information system handles every aspect of student data right from
class routines, subject enrolled or by course registration.
1.1. Project Context

This software project entitled “Student Information System for St. Cecilia’s College –
Cebu Inc.” is a software development project focused on the improvement and implementation
of software that will easily handle the student information. The respondents of this project are
the students and the staff of the institution, and the one who can benefit this are both staff and
student. The people who are involved in this software project are the members of this group and
we will make this project into reality. It will be implemented in school campus and it is like a
kiosk machine that the only user will do is to go there and log in so that they can view some
information they needed. And in the staff side they will provide a computer unit so that they can
use the system.

This software projects will cover this whole semester and started at September 2020
until last week of December 2020. This project will be implemented in school campus and it is
like a kiosk machine that the only user will do is to go there and log in so that they can view
some information they needed. As a group we propose this system because we need to
develop our skills as a system analyst and apply our programming skills and able to make
things possible. The technology used of this software project are NetBeans IDE for our front end
and java programming for our backend.
1.2. Purpose and Description

This project entitled “Student Information System” is intended to create a new


application. It is used to maintain student information which includes managing personal details
and records of the student including their courses, their routine and the respective result of their
overall average on the semester.
This project aims to implement a computerized Student Information System for the
school institution to lessen the paperwork’s process where the student has to register by the
system and easily track by the staff of the one’s institution. The automation of such repetitive
task is what the researchers wish to resolve through the development of Student Information
System.
On this system both student and staff can use the system. First thing they will do is to
register whether they are student or staff of the institution. The staff can easily add, modify,
update or delete the information when it is required. And in the student side after register they
can log in as a student an automatically view their data by using their respective ID number.
The student also registered their courses and the administration or the staff can only
view the data of what course they register by simply search the ID number of the student. And
all the data inputted in the system will stores on a certain database. Using this system, it will
help a lot instead of using a manual system and it is time consuming and it is well organized to
find a certain information of the student. The beneficiary of this system is.

The Staff/Teachers: Where they can easily manage and monitor the students if it is
active or not in this school and they can easily Add, modify, update and delete the information of
students when it is required.

The Students: Can view their information easily and their course where they can view
also where they are registered and their daily routines, semester result and live result.
1.3. Objectives

This software project entitled “Student Information System” aims to use by education
institution to maintain student records, securities of their information, storing, retrieving,
updating their profile and avoid redundancy.
Specifically, this software project aims to:

● Improve self-service for both students and staff


● Design and develop a system based on the given system requirements and
specifications
● Provide greater end user. (ea. Staff and Student) interaction with key processes
through using student information system
● Improve the student performance through the information provided by the system
● Maintaining the student records
● Searching the student records

1.4. Scope and Limitations

This software project entitled “Student Information System” is focused on the


design, development and implementation of a working Student Information System will
be implemented for all faculty members and student. This software project can only
delete, update and add student information. The staff can only manipulate the data
inside the database. This system can search the student information by the use of
student ID and through that they will easily track the student.

The staff can also register student courses and they can also input the overall
average of the semester. The one who will use the system will need to register whether
they are a student or a staff. The limitation of this software project is not applicable in
online and cannot use in mobile devices. And this software project will not cover the
enrollment of the student. And also, the billing of the student will not be cover of this
software project.

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