Scribd
Upload
67 views8 pages

English For The Profession

The document discusses different types of technical reports used in the workplace: 1) Progress reports provide regular updates on project status, milestones, tasks completed, issues encountered, and timelines. They are submitted weekly, monthly, or annually depending on the project. 2) Annual reports inform stakeholders of an organization's performance for the year, including financials, achievements, and future plans. They are presented at annual meetings. 3) Project reports contain a brief discussion of a project's progress during a reporting period and maintain all related data. They reflect the accurate project status and are communicated effectively. 4) Incident reports provide comprehensive documented details of any illnesses, injuries, near misses, or accidents

Uploaded by

Hazel Usana
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
67 views8 pages

English For The Profession

The document discusses different types of technical reports used in the workplace: 1) Progress reports provide regular updates on project status, milestones, tasks completed, issues encountered, and timelines. They are submitted weekly, monthly, or annually depending on the project. 2) Annual reports inform stakeholders of an organization's performance for the year, including financials, achievements, and future plans. They are presented at annual meetings. 3) Project reports contain a brief discussion of a project's progress during a reporting period and maintain all related data. They reflect the accurate project status and are communicated effectively. 4) Incident reports provide comprehensive documented details of any illnesses, injuries, near misses, or accidents

Uploaded by

Hazel Usana
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 8

ENGLISH FOR THE PROFESSION

ASSESS THE TECHNICAL REPORT IN THE WORKPLACE BY DISTINGUISHING THE SIMILARITIES


AND DIFFERENCES OF THE VARIED TYPES OF TECHNICAL REPORTS

PROGRESS REPORT – is a document that summarizes a particular subject’s development with a timeline.
 It provides an overview either to a supervisor, manager, team leader, client or a colleague
regarding: project status, milestone, responsibilities by a team member (if a group work), problems
encountered and other important factors that affect the completion of the report.
 The report is submitted in a regular basis: weekly, monthly, semi-annually or annually depending on
the scope and complexity.
 In criminology, the progress report of a case must be submitted daily.
 The written report must address key issues and details transferred in knowledge-based and
evidence-based fact-finding writing without views, comments and opinions of the writer.
 Redundancy must be eliminated; details and factual information from sources and witnesses
included; employ the 5ws (who, what, where, when, why) and 1h (how) report writing.
 A coupon bond should be divided into 5 columns: action and objective, plan(s), progress(s),
problem(s) and timeline

 For progress, it must contain at least 3-5 items: milestone, achievement, accomplished
tasks, validated information and contribution
 For plan, issues to address are: things to do/ to do list, short/long-term objectives and other
related plans that affect the completion.
 For problem, issues to consider must be: hindrances that greatly affect the completion.
 For timeline, all activities done including sources (documents, interviews, witness) must be
written.

 If the progress report requires a recommendation, it becomes an analytical progress report whereby
the writer summarises the report, free from his/her views, comments and opinions.
 The ordinary progress report has the following contents: subject (case title/name), background
details, current proceedings (case situation/condition), progress report and future action(s). These
details must be typed in a coupon bond paper.
 The case title/name in one (1) page; background details and current proceedings in the next page
followed by the report proper in the succeeding pages and future action/s in the last page.

ANNUAL REPORT – is a yearly document presented and discussed within the organization and
stakeholders during the annual meeting/conference.

 It is a comprehensive documents designed to inform the concerned authorities with detailed


information about the organization’s performance for the whole year containing the following:
performance highlights, letter from the CEO, financial information and future plans, objectives and
strategies.
 The most important part of the annual report is the achievement performances, not the activities
done in the previous year.
 It contains the following: general corporate information, operating and financial highlights (financial
statements, income statements, cash flows, balance sheets, etc.), topic/subject descriptions,
graphs, photos.
 Each part must be typed in succeeding pages, albeit photos and graphs can be included in the
page of the financials, cash flows and balance sheets as supplemental tools for further
understanding.
 The last pages contain future plans, organization’s objectives for the next year and strategies in
varied situations of the following year to mitigate losses.
PROJECT REPORT – contains a brief discussion of a project’s progress during reporting period.

 It maintains and handles all data related to the project that is easy to manage and understand.
 it reflects the REAL FACTUAL PROJECT STATUS AND CONVEYS EFFECTIVELY to the
concerned authorities supervising the project.
 caution must be observed using technical terms and descriptions as others may not be familiar with
the words used in the report.
 use tangible and concrete data (graphs, timelines, estimates, etc.) To support the report.
 describe each section of the report with concise and straightforward terms, yet easy to understand.
 end the report with future plans, strategies and timelines.
INCIDENT REPORT – a legal comprehensive document which involves detailed descriptions of
occurrences or events that associate with legality provided by law.

 It is a documented form of all illnesses, injuries, near misses and accidents which happened in any
places that require law enforcement assistance, which must be accomplished regardless of the
minority or severity of an event.
 The specifics of the report are what required by law which vary depending on the provincial and
national legislation affecting the workplace.
 Write the complete details of the incident; people involved, incident/accident/injury, specific places,
witnesses, complete descriptions, interviews, etc.

You might also like