SPECIFICATIONS AND CLIENT’S REQUIREMENTS

TERMS OF REFERENCE FOR THE RENOVATION OF JUBA NATIONAL STADIUM

UNDER DESIGN AND BUILD FORMAT

BACKGROUND

1. The South Sudan Football Association has received financing from FIFA Forward in
the form of a grant towards the cost of the Renovation of Juba National Stadium. The
latter intends to apply a portion of the proceeds of this funds to eligible payments under
the contract for the Renovation of Juba National Stadium (Design and Build) be
subject, in all respects, to the terms and conditions of FIFA Forward agreement. The
South Sudan Football Association is seeking qualified consortium to renovate the
Juba national stadium under the design and build format.

2. The stadium to be renovated is located in Hai Mission area.

OBJECTIVES AND PURPOSE

3. This document has been prepared to request interested bidders to submit a Proposal for
the renovation of Juba National Stadium under Design and Build format.

SCOPE OF WORKS

4. Main stadium scopes of works :

A. Artificial turf pitches for football according to FIFA and CAF quality standards (FIFA
Quality Pro Standard) dimensions 100x70. Turf type: infilled artificial turf, straight
tufting, Gauge 5/8* or equivalent.
B. Set of benches for substitute players
C. Stadium terraces for a total of 7,000 spectators (seated and standing), with seats for
covered area.
D. Block of changing rooms for 4 teams,
E. Referees offices,
F. Medical office/first aid and doping control room,
G. Support facilities (stadium management office, Security & control room, operation and
maintenance facilities, storage areas, loading areas, technical installation)
H. Public toilets
I. VIP room/lounge and its lavatories
J. Grid fences around the pitch and ball catcher behind goal posts
K. Solid wall along the plot boundaries
 L. International Standard Pitch floodlighting,
M. Backup power generator,
N. Parking lots (150 cars)
O. Security and emergency services provision [including surveillance camera systems].

N.B: At the end of the construction project, the stadium shall be eligible on all these CAF
infrastructure criteria as on CAF Club licensing regulations on his article 9 criteria A,B &
C:

“A” CRITERIA
Stadium - Certification
Stadium – Control Room
Stadium – Availability
Stadium – Floodlighting
Stadium – Spectators Areas
Stadium – First-Aid Rooms and Doping Control Room
Field of Play – Specification

“B” CRITERIA
Stadium – Ground Rules
Training Facilities – Availability
Stadium –Sanitary facilities

“C” CRITERIA
Stadium – Individual Seats
Stadium – Covered Seats
Stadium – Accommodation of visiting Supporters
Stadium – Signposting and Directions
Stadium – Media Facilities
Spectators with Disabilities

SPECIFIC WORKS

5. Specific works to be carried out by the contract

The contractor is expected to carry out the following activity

- Land and topographical survey;

- Design works
- Validation sessions
- Construction permitting;
- Detailed construction drawings and technical specification documents
- Construction works
 - Landscaping and external works
- Furniture and equipment;
- Handing over of building ,equipment and all warranties;
- IT infrastructure

6. Scope of works/design and build requirement

- The Contractor’s obligations cover the design, quality assurance and construction
works of the rehabilitation of Juba national stadium (Design and Build) and all
associated civil works of this stadium in accordance with the approved plans,
procedures, specifications, drawings, codes and any other documents as specified in
Section VIII, Client’s Requirements.

- The contractor shall Complete Design for the Works within a period of two (2)
months (Scheme Design, Detail Design, Production/Construction Drawings) from
Concept Design, Finalized Outline Proposal & Scope of Works provided. The
construction of approved design shall be executed within 6 months.

- The Contractor shall, unless specifically excluded in the Contract, perform all such
work and/or supply all such items and materials not specifically mentioned in the
Contract but that can be reasonably inferred from the Contract as being required for
attaining Completion of the rehabilitation of all Facilities as if such work and/or
items and materials were expressly mentioned in the Contract.

- Finalized Outline Proposals (finalized approach to layout, design and construction in

order to obtain sign-off from client)

- Complete Design for the Works – (Scheme Design, Detail Design, Production /
Construction Drawings) from Concept Design, Finalized Outline Proposal & Scope
of Works provided.

- Submission of complete Production/Construction Drawings for Planning Approval

after Client has accepted and signed off drawings

- Project Programme/Schedule (inclusive of architectural/Engineering & construction

works) inclusive of milestone, critical path, a Gant Chart indicating programme for the
whole works (Architectural/Engineering & Construction) including Sub-Contractor
Works.

- Project Cash Flow Schedule,

- Method State,

- Construction of Works
- The Design-Build Entity is required to provide in his tender, costs and details for carrying
out the above mentioned works.
 7. Design requirements (architectural & technical studies)
The design scope of service will include the following disciplines:

1. Architectural services
2. Civil and structural engineering services
3. Mechanical engineering services
4. Electrical engineering services
5. Quantity surveying
6. Geotechnical Studies
7. Environmental Impact Assessment
8. Survey and mapping
Detailed scope of assignment

1. Architectural
a) Mobilization stage
i. Plan consultants meetings
ii. Visit site to collect site data
iii. Site Impact analysis
iv. Provide site analysis report as part of inception report
b) Concept Design
i. Agree with client’s project manager on the Architectural design program
ii. Provide schedule of accommodation for approval by the project manager
iii. Concept Abstraction including activity diagrams encompassing the
principles of design. (Hierarchy, geometry, e.t.c)
iv. Provide architectural outline design
v. Architectural 3D perspective drawings (renders)
vi. Architectural 3D walk through videos clips.
c) Design development
i. Developed architectural layouts to scale- Site plan, stadium plan etc
ii. Blow ups of individual architectural layouts
iii. Roof plan to scale
iv. Architectural Elevations and sections
v. Door Schedules
vi. Window Schedules
vii. Finishes schedule
viii. Architectural specifications
d) Detailed (construction and production drawings)
i. Fully dimensioned floor layouts to scale
ii. Blow ups of floor layouts & details to scale
iii. Floor finishes installation details & patterns
iv. Wall finishes details & Specifications
v. Ceiling finishes details
 vi. Windows fabrication, iron mongery details& installation details
vii. Doors Fabrication & installation details
viii. In built Cabinetry details
ix. Boundary walls construction details
x. Sanware schedule

e) Preparation of As Built Drawings

2. Civil & Structural

a) Existing Site installations Assessment
i. Carry out structural integrity test on the existing structure and report on
their structural soundness.
ii. Advise the client on whether the structure is sound for expected
performance requirement

b) Building design
i. Structural calculations
ii. Buildings foundations designs
iii. Beams designs
iv. Slabs designs
v. Columns details
vi. Bar bending Schedules
vii. Advert & game display Screen support details
viii. Canopy roof construction details
ix. Raked seating space structural reinforcement details
x. 3 D structure models with all details
c) External works
i. Grounds preparation details
ii. External civil Drainage details
iii. Parking surfaces construction details

3. Mechanical Engineering
a) Plumbing and drainage
i. Inlet Fresh water distribution layouts
ii. Water distribution schematics
iii. Water Storage designs and details
iv. Sanitary fittings specifications & installation details
v. Waste water drainage layouts
vi. Waste & foul water drainage schematics

b) Heating , ventilation &Air conditioning

i. Mechanical Ventilation layouts
ii. Mechanical ventilations schematics
 iii. Air conditioning layouts
iv. Air conditioning schematics
c) Lifts ( if any)
i. Hoists specifications
ii. Hoists installation details
d) Fire fighting
i. Firefighting system layouts (pipework’s, sprinklers, hydrants)
ii. Specifications
iii. Schematic drawings
iv. Installation details
e) Automatic fire detection.
f) External & storm water drainage
g) Sewer treatment plant
h) Preparation of As Built Drawings

4. Electrical engineering
a) Power Station
i. Incomer power room layout
ii. Specs of installations
iii. Backup generator

b) Internal Lighting
iv. Wiring layouts & schematics
v. Lighting layouts
vi. Lighting Schedules

c) External in stadium lighting Flood lights

vii. Positioning Layout
viii. Mounting details
d) Access control
e) Intruder alarm system
f) Controls & automation
g) Power systems
ix. Sockets location layouts
x. Sockets wiring schematics
h) Preparation of As built drawings

5. Electronic System Engineering

a) Fire detection and Alarm system
b) Burglar Alarm System
c) CCVT
d) Access control System
 e) Voice and data systems
f) Public Address & Audio Visual Systems
g) Preparation of As built drawings

6. Quantity Surveying
a) Concept Design
i. Preparation of cost plan
b) Design development
Prepare preliminary cost estimates
ii. Costs review
c) Detailed (construction and production drawings)
iii. Detailed Bills of Quantities

7. Geotechnical studies
iv. Carry out geotechnical studies on the field
v. Test samples collected from the field
vi. Tabulate and present results
vii. Interpret results

8. Professional Environmental Impact Assessment (By a certified expert)

9. Surveying and mapping.

10. Any other relevant design service