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Parts and Functions of Excel

The document describes the key components of the Excel user interface, including the quick access toolbar, file tab, title bar, control buttons, menu bar, ribbon/toolbar, dialog box launcher, name box, formula bar, scrollbars, spreadsheet area, leaf bar, columns bar, rows bar, cells, status bar, view buttons, and zoom control. These components allow users to open, navigate, enter data, write formulas, format cells, print, and customize their Excel spreadsheets.

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againstallgods
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160 views

Parts and Functions of Excel

The document describes the key components of the Excel user interface, including the quick access toolbar, file tab, title bar, control buttons, menu bar, ribbon/toolbar, dialog box launcher, name box, formula bar, scrollbars, spreadsheet area, leaf bar, columns bar, rows bar, cells, status bar, view buttons, and zoom control. These components allow users to open, navigate, enter data, write formulas, format cells, print, and customize their Excel spreadsheets.

Uploaded by

againstallgods
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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1.

Quick Access Toolbar


A customizable toolbar that contains a set of commands that are frequently used and are
independent of the tab on the ribbon that is currently displayed.
2. File Tab
In Excel 2007, it was an “Office” button, this menu does file related operation like create new
excel documents, open an existing file, save, save as, print file, etc.
3. Title Bar
It lies next to the quick access toolbar or on top of the window and displays the name of the open
document.
4. Control buttons
These are the symbols located in the upper-right of the window that allows you to modify the
labels, minimize, maximize, share and close the sheet.
5. Menu bar
Located under the diskette or save icon or the Excel icon; labels or bars that allow modifying the
sheet are displayed, and consist of a File, Insert, Page Layout, Formulas, Data, Review, View,
Help, and a Search Bar with a light bulb icon. These menus have subcategories that simplify the
distribution of information and analysis of calculations.
6. Ribbon/Toolbar
There are a series of elements that are part of each menu bar. On the selection of any menu, a
series of command options/icons will display on a ribbon.
7. Dialog Box Launcher
A very small down arrow located in the lower-right corner of a command group on the Ribbon,
this allows you to explore more options about the concerned group.
8. Name box
Show the location of the active cell, row or column. You can make more than one selection.
9. Formula bar
It is a bar that allows you to observe, insert or edit the information/formula entered in the active
cell.
10. Scrollbars
The tools that allow you to mobilize both the vertical and horizontal view of the document.
11. Spreadsheet Area
The working area where you enter your data. It constitutes the entire spreadsheet with its rows,
cells, columns and built-in information. The blinking vertical bar called “cursor” is the insertion
point. It indicates the insertion location of the typing.
12. Leaf Bar
At the bottom, a text that says sheet1 is displayed. This sheet bar explains the spreadsheet that is
currently being worked on. Through this, we can alternate several sheets at our convenience or
add a new one.
13. Columns Bar
A series of boxes vertically organized in the entire sheet which is located below the formula bar.
The columns are listed with letters of the alphabet. Start with the letter A to Z, and then after Z, it
will continue as AA, AB and so on with the limit of 16,384 columns.
14. Rows Bar
It is that left part of the sheet where a sequence of numbers is expressed. Starting with number
one (1) and as we move the cursor down, more rows will be added. The maximum number of
rows goes to 1,048,576.
15. Cells
A cell is an intersection of a column and row. Each cell has a unique cell address. In the picture
above, the cell address of the selected cell is B3. The heavy border around the selected cell is
called the cell pointer.
16. Status Bar
This bar located at the bottom of the window which shows very important information. It also
shows when something is wrong, or the document is ready to be delivered or printed.
17. View Buttons
A group of three buttons arranged at the left of the Zoom control, close the right-bottom of the
screen. Through this, you can see three different types of excel’s sheet views – normal view, page
layout, and page break view
18. Zoom Control
Zoom control is located at the lower-right area of the window. It allows you to ZOOM-IN or
ZOOM-OUT a particular area of the spreadsheet.

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