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Automate Your SAP Transaction Code Authorization Approval

This document describes how to automate SAP transaction code authorization approvals using simple workflow. It provides a step-by-step process to create a workflow template that is triggered when a user encounters an authorization error for a transaction code. When the error occurs, the user can initiate the workflow for approval. This allows different roles/users to approve access to different transaction codes, providing a automated approval process to replace manually requesting access from the IT department. The workflow solution can be used for both SAP ECC and SAP S/4HANA systems.

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kumar Selva
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62 views

Automate Your SAP Transaction Code Authorization Approval

This document describes how to automate SAP transaction code authorization approvals using simple workflow. It provides a step-by-step process to create a workflow template that is triggered when a user encounters an authorization error for a transaction code. When the error occurs, the user can initiate the workflow for approval. This allows different roles/users to approve access to different transaction codes, providing a automated approval process to replace manually requesting access from the IT department. The workflow solution can be used for both SAP ECC and SAP S/4HANA systems.

Uploaded by

kumar Selva
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Automate your SAP Transaction Code

Authorization Approval Process using


Simple Workflow
92012,616
Edit

Introduction

In every Project you have worked or will work you will get this Error Message.

“You are not Authorized to use this Transaction Code”

General procedure after that if you have worked with SAP before, you will take a SU53 Transaction
Code dump and send it to SAP Security Team or you create a Ticket/Request in your Requesting
System.

If you do not know you bug the IT Department and they will tell you to do the above. For a long time
I thought this thing need to stop. The solution below can help you to solve this issue by the most
Sophisticated Technology SAP had and still has which is SAP Workflow. I am bragging about it as I
am a SAP Workflow Consultant trying to learn little by little:)

Solution

First Login to SAP System.

In this Example I am using a Transaction Code

/IWNGW/BEP_DEMO

for which I am not Authorized as mentioned below.


Click on Help

Now click on Technical Information as mentioned below


Note down the Message Class and ID

Go To Transaction Code SWUY


Select Start

Provide the Area as Message Class and Message as Message Id we got from the Authorization
Error.

After this Hit Continue


Click Complete

Workflow is generated and you give some meaningful information to Identify the Workflow
Template. Please Save it
Now Click Workflow Builder

Right Click as mentioned below and Hit Create


Select Decision Task as mentioned below.

Provide the below Information as mentioned


Now Press Activate to Activate the Workflow.

Now is Testing Time.

Execute same Transaction code.


You get the Error message and now you hit Help Button.

Now click on Workflow Icon


This Triggers our Workflow Approval. Ideally you will have different Role/User who will
Approve the Different Transaction Codes.

Conclusion

This can be used in both SAP ECC and SAP S/4HANA

Below is the Video version

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