These notes are to be read in conjunction with the relevant sections of the Instructions for the

Conduct of Examination (ICE) for Summer 2021 (available from the Pearson website).

These notes are provided to enable Centre staff to re-create the data files for use in the
International GCSE Examination in Information & Communication Technology (ICT) (4IT1).

NOTES:

• The contents of this document or the data files must NOT be discussed with
candidates before the end of the examination window.

• If it is necessary to reconstruct files using these notes, a printout of the files produced
MUST be included with the scripts for the examiner.

• Centres should check in the OFFICE 2007, OFFICE 2003 and NON-OFFICE folders for file
formats which are consistent with the Centre system.

LIST OF FILES:

A copy of each of the following data files must be stored in each candidate’s secure examination
user area before the examination:

IMAGES folder Folder containing NINE JPG image files named Image 1, Image 2,
Image 3, Image 4, Image 5, Image 6, Image 7, Image 8, MOUNTAIN
SKIER
HOLIDAY Database file
SKIING Spreadsheet file
FACT SHEET Word processed file
WEBSITE Word processed file

The following details are provided to recreate the database, spreadsheet, presentation and
word-processed files if Microsoft Office 2007 or later products are not available for candidates.

The IMAGES folder will need to be copied along with the relevant OFFICE or NON-OFFICE folder.

If the files have to be recreated for software versions other than Microsoft Office 2007 then the
Centre must submit a printout of the data files used by the candidates.
DATABASE FILE:
Database filename: HOLIDAY
File formats available: ACCDB, MDB and CSV files
Database tables: HOTEL, GUEST and BOOKING

HOTEL table structure:

FIELD NAME DATA TYPE DESCRIPTION COMMENTS

HOTEL ID Short Text Unique code for each hotel – a Field size 255
letter and a 3 digit number to Set as primary key
identify the number of the hotel
HOTEL NAME Short Text Name of the hotel Field size 50
RESORT Short Text Name of the accommodation Field size 20
Lookup list to include
Alpbach, Saalbach,
Kitzbuhel, Obergurgl,
Mayrhofen, Innsbruk
SKI PASS Yes/No To identify whether the guest has Yes/No
signed up for a ski pass
PRICE RANGE Short Text The rating of the accommodation Field size 8
from a choice of three Lookup list to include
Low, Medium, High

The content of the table is stored in the NON-OFFICE folder, DATABASE FILES folder as a comma
separated variable file called HOTEL.CSV

GUEST table structure:

FIELD NAME DATA TYPE DESCRIPTION COMMENTS

GUEST ID Short Text Unique code for each guest – a Field size 255
letter and a 3 digit number to Set as primary key
identify the guest
FIRSTNAME Short Text Guest’s first name and surname Field size 50

SURNAME Short Text Guest’s email address Field size 50

EMAIL Date/Time Guest’s email address Field size 100
DATE OF BIRTH Date/Time Guest’s date of birth dd/mm/yyyy

The content of the table is stored in the NON-OFFICE folder, DATABASE FILES folder as a comma
separated variable file called GUEST.CSV
BOOKING table structure:

FIELD NAME DATA TYPE DESCRIPTION COMMENTS

BOOKING ID AutoNumber Unique booking reference that Field size 255
links the accommodation to the Set as primary key
member
HOTEL ID Short Text Field size 255
GUEST ID Short Text Field size 255
ARRIVAL DATE Yes/No Date the guest arrives at the dd/mm/yyyy
hotel
DURATION OF STAY Number How many nights the guest is Long integer
staying

The content of the table is stored in the NON-OFFICE folder, DATABASE FILES folder as a comma
separated variable file called BOOKING.CSV

The tables should be linked as shown in this image:

WEB AUTHORING FILES

Word processed filename: WEBSITE

File formats available: DOCX, DOC and TXT files

Format of document margins: All 2.54 cm

Font – Calibri (any sans serif font is acceptable), size 12, regular
Text aligned left
Single line spaced
Headings are set to bold

When opened by the candidate, the document should look like this image:
SPREADSHEET FILES

Spreadsheet filename: SKIING

File formats available: XLSX, XLS and CSV files

The spreadsheet contains two worksheets named MEMBERS and DETAILS

MEMBERS worksheet

Worksheet format:
• Page set up:
o landscape orientation and fit to 1 page wide by 1 page tall
o display row & column headings and gridlines
• All rows set to 14.5 (29 pixels) high
• Column A set to 15 (172 pixels) wide
• Column B set to 20 (227 pixels) wide
• Column C set to 11 (128 pixels) wide
• All remaining columns set to 12 (139 pixels) wide
• Font: default font set to Calibri (any sans serif font) size 11
• Rows 1 and 18 set to bold
• All other cells set to general format.

When opened by candidates the worksheet should look like this image

The contents of the worksheets are stored in the NON-OFFICE folder, SPREADSHEET FILES folder
as a comma separated variable file called MEMBERS.CSV
DETAILS worksheet

Worksheet format:
• Page setup:
o landscape orientation and fit to 1 page wide by 1 page tall
o display row & column headings and gridlines
• Row 1 set to 18 (36 pixels high)
• All other rows set to 14.5 (29 pixels) high
• Row 11 (Columns A to C) shaded with light grey (any light colour)
• Column A set to 18 (205 pixels) wide
• All remaining columns set to 14 (161 pixels) wide
• Font: Cell A1 set to Calibri (any sans serif font) size 14
• All other cells set to Calibri (any sans serif font) size 11
• Cells A1, A2, A10, A12, B13 set to bold
• Row 4 set to bold
• Cells B14, B15, B16 and B18 set as Euros (€)
• All other cells set to general format.

When opened by candidates the worksheet should look like this image:

The contents of the worksheets are stored in the NON-OFFICE folder, SPREADSHEET FILES folder
as a comma separated variable file called DETAILS.CSV
Word processed filename: FACT SHEET
File formats available: DOCX, DOC and TXT files

Format of document margins: All 2.54 cm

Font – Calibri (any sans serif font is acceptable), size 14, regular
Instructions are set to bold
Text aligned left
Single line spaced

Table – there is an image of the table in the NON OFFICE DATA FILES – this can be inserted into
the document.

When opened by the candidate, the document should look like this image: