Final

Revision
2020

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 1 Accounting in Action

Learning Objectives
1 Identify the activities and users associated with accounting.

Explain the building blocks of accounting: ethics, principles, and

2 assumptions.

3 State the accounting equation, and define its components.

Analyze the effects of business transactions on the accounting

4 equation.

Describe the four financial statements and how they are

5 prepared.
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LEARNING Identify the activities and users
1
OBJECTIVE associated with accounting.

Accounting consists of three basic activities—it

 identifies,

 records, and

 communicates

the economic events of an organization to interested users.

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 Who Uses Accounting Data

INTERNAL
USERS

Illustration 1-2
Questions that internal
users ask

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 Who Uses Accounting Data

EXTERNAL
USERS

Illustration 1-3
Questions that external
users ask
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LEARNING Explain the building blocks of accounting:
2
OBJECTIVE ethics, principles, and assumptions.

Ethics in Financial Reporting

 Regulators and lawmakers concerned that economy would
suffer if investors lost confidence in corporate accounting. In
response,
► Congress passed Sarbanes-Oxley Act (SOX).

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 Generally Accepted Accounting Principles

Generally Accepted Accounting Principles (GAAP) – Standards

that are generally accepted and universally practiced. These
standards indicate how to report economic events.

Standard-setting bodies:
► Financial Accounting Standards
Board (FASB)
► Securities and Exchange
Commission (SEC)
► International Accounting
Standards Board (IASB)

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 Measurement Principles

HISTORICAL COST PRINCIPLE (or cost principle) dictates

that companies record assets at their cost.

FAIR VALUE PRINCIPLE states that assets and liabilities

should be reported at fair value (the price received to sell an asset
or settle a liability).

Selection of which principle to follow generally relates to trade-

offs between relevance and faithful representation.

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 Assumptions

MONETARY UNIT ASSUMPTION requires that companies

include in the accounting records only transaction data that can
be expressed in terms of money.

ECONOMIC ENTITY ASSUMPTION requires that activities of

the entity be kept separate and distinct from the activities of its
owner and all other economic entities.

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 Forms of Business Ownership

Proprietorship Partnership Corporation

 Owned by one  Owned by two or  Ownership

person more persons divided into
 Owner is often  Often retail and shares of stock
manager/operator service-type  Separate legal
 Owner receives businesses entity organized
any profits, suffers  Generally under state
any losses, and is unlimited corporation law
personally liable personal liability  Limited liability
for all debts  Partnership
agreement

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LEARNING State the accounting equation, and define
3
OBJECTIVE its components.

Basic Accounting Equation

Owner's
Assets = Liabilities +
Equity

 Provides the framework for recording and summarizing economic

events.
 Economic events reflected in the financial statements must be
both relevant to the financial condition of a company and
objectively measurable in monetary terms.
 Ex: Sale of an item of inventory, or payment of monthly wages.
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 Basic Accounting Equation

Owner's
Assets = Liabilities +
Equity

Assets
 Resources a business owns and claimed by either
creditors or owners.
 Provide future services or benefits.
 EX: Cash, Supplies, Equipment, Inventory, etc.

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 Basic Accounting Equation

Owner's
Assets = Liabilities +
Equity

Liabilities
 Claims against assets (debts and obligations).
 Creditors (party to whom money is owed).
 EX: Accounts Payable, Notes Payable, Salaries and
Wages Payable, etc.

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 Basic Accounting Equation

Owner's
Assets = Liabilities +
Equity

Owner's Equity
 Ownership claim on total assets.
 Investment by owners and revenues (+)
 Drawings and expenses (-).

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 Owner’s Equity Illustration 1-6
Expanded accounting
equation

Increases in Owner’s Equity

 Investments by owner are the assets the owner puts into the
business.
 Revenues result from business activities performed for the
purpose of earning income.
► Common sources of revenue are: sales, fees, services,
commissions, interest and dividends.

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 Owner’s Equity Illustration 1-6
Expanded accounting
equation

Decreases in Owner’s Equity

 Drawings are the cash or other assets the owner withdraw
from the business for personal use.
 Expenses are the cost of assets consumed or services used in
the process of earning revenue.
► Common expenses are: salaries expense, rent expense,
utilities expense, tax expense, etc.

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LEARNING Analyze the effects of business transactions
4
OBJECTIVE on the accounting equation.

Transactions are a business’s economic events recorded

by accountants.
 May be external or internal.
 Not all activities represent transactions.

 Activities that do not represent business

transactions like: Hiring employees, responding to e-
mails, and talking with customers.
 Each transaction has a dual effect on the accounting
equation.

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 Transaction Analysis
TRANSACTION 1. INVESTMENT BY OWNER
Ray Neal decides to start a smartphone app development company which
he names Softbyte. On September 1, 2017, he invests $15,000 cash in
the business. This transaction results in an equal increase in assets and
owner’s equity.
Assets = Liabilities + Owner's Equity
Trans- Accounts Accounts Owner's Owner's
Cash + + Supplies + Equipment = + - + Rev. - Exp.
action Receivable Payable Capital Drawings

1. +15,000 +15,000

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 TRANSACTION 2. PURCHASE OF EQUIPMENT FOR CASH
Softbyte Inc. purchases computer equipment for $7,000 cash.

Assets = Liabilities + Owner's Equity

Trans- Accounts Accounts Owner's Owner's
Cash + + Supplies + Equipment = + - + Rev. - Exp.
action Receivable Payable Capital Drawings

1. +15,000 +15,000
2. -7,000 +7,000
3. +1,600 +1,600
4. +1,200 +1,200
5. +250 -250
6. +1,500 +2,000 +3,500
7. -1,700 -600
-900
-200
8. -250 -250
9. +600 -600
10. -1,300 -1,300
$8,050 + $1,400 + $1,600 + $7,000 = $1,600 + $15,000 + $4,700 - $1,950 - $1,300
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 TRANSACTION 3. PURCHASE OF SUPPLIES ON CREDIT
Softbyte Inc. purchases for $1,600 headsets and other accessories
expected to last several months. The supplier allows Softbyte to pay this
bill in October.
Assets = Liabilities + Owner's Equity
Trans- Accounts Accounts Owner's Owner's
Cash + + Supplies + Equipment = + - + Rev. - Exp.
action Receivable Payable Capital Drawings

1. +15,000 +15,000
2. -7,000 +7,000
3. +1,600 +1,600
4. +1,200 +1,200
5. +250 -250
6. +1,500 +2,000 +3,500
7. -1,700 -600
-900
-200
8. -250 -250
9. +600 -600
10. -1,300 -1,300
$8,050 + $1,400 + $1,600 + $7,000 = $1,600 + $15,000 + $4,700 - $1,950 - $1,300
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 TRANSACTION 4. SERVICES PERFORMED FOR CASH
Softbyte Inc. receives $1,200 cash from customers for app development
services it has performed.

Assets = Liabilities + Owner's Equity

Trans- Accounts Accounts Owner's Owner's
Cash + + Supplies + Equipment = + - + Rev. - Exp.
action Receivable Payable Capital Drawings

1. +15,000 +15,000
2. -7,000 +7,000
3. +1,600 +1,600
4. +1,200 +1,200
5. +250 -250
6. +1,500 +2,000 +3,500
7. -1,700 -600
-900
-200
8. -250 -250
9. +600 -600
10. -1,300 -1,300
$8,050 + $1,400 + $1,600 + $7,000 = $1,600 + $15,000 + $4,700 - $1,950 - $1,300
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 TRANSACTION 5. PURCHASE OF ADVERTISING ON CREDIT
Softbyte Inc. receives a bill for $250 from the Daily News for advertising
on its online website but postpones payment until a later date.
Illustration 1-8

Assets = Liabilities + Owner's Equity

Trans- Accounts Accounts Owner's Owner's
Cash + + Supplies + Equipment = + - + Rev. - Exp.
action Receivable Payable Capital Drawings

1. +15,000 +15,000
2. -7,000 +7,000
3. +1,600 +1,600
4. +1,200 +1,200
5. +250 -250
6. +1,500 +2,000 +3,500
7. -1,700 -600
-900
-200
8. -250 -250
9. +600 -600
10. -1,300 -1,300
$8,050 + $1,400 + $1,600 + $7,000 = $1,600 + $15,000 + $4,700 - $1,950 - $1,300
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 TRANSACTION 6. SERVICES PERFORMED FOR CASH AND CREDIT.
Softbyte performs $3,500 of services. The company receives cash of
$1,500 from customers, and it bills the balance of $2,000 on account.
Illustration 1-8 Assets = Liabilities + Owner's Equity
Trans- Accounts Accounts Owner's Owner's
Cash + + Supplies + Equipment = + - + Rev. - Exp.
action Receivable Payable Capital Drawings

1. +15,000 +15,000
2. -7,000 +7,000
3. +1,600 +1,600
4. +1,200 +1,200
5. +250 -250
6. +1,500 +2,000 +3,500
7. -1,700 -600
-900
-200
8. -250 -250
9. +600 -600
10. -1,300 -1,300
$8,050 + $1,400 + $1,600 + $7,000 = $1,600 + $15,000 + $4,700 - $1,950 - $1,300
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 TRANSACTION 7. PAYMENT OF EXPENSES
Softbyte Inc. pays the following expenses in cash for September: office
rent $600, salaries and wages of employees $900, and utilities $200.

Assets = Liabilities + Owner's Equity

Trans- Accounts Accounts Owner's Owner's
Cash + + Supplies + Equipment = + - + Rev. - Exp.
action Receivable Payable Capital Drawings

1. +15,000 +15,000
2. -7,000 +7,000
3. +1,600 +1,600
4. +1,200 +1,200
5. +250 -250
6. +1,500 +2,000 +3,500
7. -1,700 -600
-900
-200
8. -250 -250
9. +600 -600
10. -1,300 -1,300
$8,050 + $1,400 + $1,600 + $7,000 = $1,600 + $15,000 + $4,700 - $1,950 - $1,300
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 TRANSACTION 8. PAYMENT OF ACCOUNTS PAYABLE
Softbyte Inc. pays its $250 Daily News bill in cash. The company
previously (in Transaction 5) recorded the bill as an increase in Accounts
Payable.
Assets = Liabilities + Owner's Equity
Trans- Accounts Accounts Owner's Owner's
Cash + + Supplies + Equipment = + - + Rev. - Exp.
action Receivable Payable Capital Drawings

1. +15,000 +15,000
2. -7,000 +7,000
3. +1,600 +1,600
4. +1,200 +1,200
5. +250 -250
6. +1,500 +2,000 +3,500
7. -1,700 -600
-900
-200
8. -250 -250
9. +600 -600
10. -1,300 -1,300
$8,050 + $1,400 + $1,600 + $7,000 = $1,600 + $15,000 + $4,700 - $1,950 - $1,300
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 TRANSACTION 9. RECEIPT OF CASH ON ACCOUNT
Softbyte Inc. receives $600 in cash from customers who had been
billed for services (in Transaction 6).

Assets = Liabilities + Owner's Equity

Trans- Accounts Accounts Owner's Owner's
Cash + + Supplies + Equipment = + - + Rev. - Exp.
action Receivable Payable Capital Drawings

1. +15,000 +15,000
2. -7,000 +7,000
3. +1,600 +1,600
4. +1,200 +1,200
5. +250 -250
6. +1,500 +2,000 +3,500
7. -1,700 -600
-900
-200
8. -250 -250
9. +600 -600
10. -1,300 -1,300
$8,050 + $1,400 + $1,600 + $7,000 = $1,600 + $15,000 + $4,700 - $1,950 - $1,300
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 TRANSACTION 10. WITHDRAWAL OF CASH BY OWNER Ray Neal
withdraws $1,300 in cash in cash from the business for his personal use.
Illustration 1-8
Assets = Liabilities + Owner's Equity
Trans- Accounts Accounts Owner's Owner's
Cash + + Supplies + Equipment = + - + Rev. - Exp.
action Receivable Payable Capital Drawings

1. +15,000 +15,000
2. -7,000 +7,000
3. +1,600 +1,600
4. +1,200 +1,200
5. +250 -250
6. +1,500 +2,000 +3,500
7. -1,700 -600
-900
-200
8. -250 -250
9. +600 -600
10. -1,300 -1,300
$8,050 + $1,400 + $1,600 + $7,000 = $1,600 + $15,000 - $1,300 + $4,700 - $1,950

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 DO IT! 4 Tabular Analysis

Transactions made by Virmari & Co., a public accounting firm, for

the month of August are shown below. Prepare a tabular analysis
which shows the effects of these transactions on the expanded
accounting equation, similar to that shown in Illustration 1-8.
1. The owner invested $25,000 cash in the business.
2. The company purchased $7,000 of office equipment on credit.
3. The company received $8,000 cash in exchange for services
performed.
4. The company paid $850 for this month’s rent.
5. The owner withdrew $1,000 cash for personal use.

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 DO IT! 4 Tabular Analysis

1. The owner invested $25,000 cash in the business.

Assets = Liabilities + Owner's Equity

Trans- Accounts Owner's Owner's
Cash + Equipment = + - + Rev. - Exp.
action Payable Capital Drawings
1. +25,000 +25,000

2. +7,000 +7,000

3. +8,000 +8,000

4. -850 -850

5. -1,000 -1,000

$31,150 + $7,000 = $7,000 + $25,000 + $8,000 - $850 - $1,000

$18,050 $18,050
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 DO IT! 4 Tabular Analysis

2. The company purchased $7,000 of office equipment on credit.

Assets = Liabilities + Owner's Equity

Trans- Accounts Owner's Owner's
Cash + Equipment = + - + Rev. - Exp.
action Payable Capital Drawings
1. +25,000 +25,000

2. +7,000 +7,000

3. +8,000 +8,000

4. -850 -850

5. -1,000 -1,000

$31,150 + $7,000 = $7,000 + $25,000 + $8,000 - $850 - $1,000

$18,050 $18,050
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 DO IT! 4 Tabular Analysis

3. The company received $8,000 cash in exchange for services

performed.
Assets = Liabilities + Owner's Equity
Trans- Accounts Owner's Owner's
Cash + Equipment = + - + Rev. - Exp.
action Payable Capital Drawings
1. +25,000 +25,000

2. +7,000 +7,000

3. +8,000 +8,000

4. -850 -850

5. -1,000 -1,000

$31,150 + $7,000 = $7,000 + $25,000 + $8,000 - $850 - $1,000

$18,050 $18,050
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 DO IT! 4 Tabular Analysis

4. The company paid $850 for this month’s rent.

Assets = Liabilities + Owner's Equity

Trans- Accounts Owner's Owner's
Cash + Equipment = + - + Rev. - Exp.
action Payable Capital Drawings
1. +25,000 +25,000

2. +7,000 +7,000

3. +8,000 +8,000

4. -850 -850

5. -1,000 -1,000

$31,150 + $7,000 = $7,000 + $25,000 + $8,000 - $850 - $1,000

$18,050 $18,050
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 DO IT! 4 Tabular Analysis

5. The owner withdrew $1,000 cash for personal use.

Assets = Liabilities + Owner's Equity

Trans- Accounts Owner's Owner's
Cash + Equipment = + - + Rev. - Exp.
action Payable Capital Drawings
1. +25,000 +25,000

2. +7,000 +7,000

3. +8,000 +8,000

4. -850 -850

5. -1,000 -1,000

$31,150 + $7,000 = $7,000 + $25,000 - $1,000 + $8,000 - $850

$38,150 $38,150
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LEARNING Describe the four financial statements
5
OBJECTIVE and how they are prepared.

Companies prepare four financial statements :

Owner’s Statement
Income Balance
Equity of Cash
Statement Sheet
Statement Flows

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 Income Statement

 Reports the revenues and expenses for a specific

period of time.
 Lists revenues first, followed by expenses.
 Shows net income (or net loss).

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 Owner’s Equity Statement

 Reports the changes in owner’s equity for a specific

period of time.
 The time period is the same as that covered by the
income statement.

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 Net income is needed to determine the
Financial Statements ending balance in owner’s equity.

SOFTBYTE
Income Statement
For the Month Ended September 30, 2017

Illustration 1-9
Financial statements and
their interrelationships

SOFTBYTE
Owner’s Equity Statement
For the Month Ended September 30, 2017

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 Balance Sheet

 Reports the assets, liabilities, and owner's equity at a

specific date.
 Lists assets at the top, followed by liabilities and
owner’s equity.
 Total assets must equal total liabilities and owner's
equity.
 Is a snapshot of the company’s financial condition at a
specific moment in time (usually the month-end or year-
end).

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 SOFTBYTE
Owner’s Equity Statement
For the Month Ended September 30, 2017

Illustration 1-9
The ending
balance in SOFTBYTE
owner’s equity Balance Sheet
is needed in September 30, 2017
preparing the
balance sheet.

Illustration 1-9
Financial statements
and their
interrelationships

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 Financial Statements

Question
Which of the following financial statements is prepared as
of a specific date?
a. Balance sheet.
b. Income statement.
c. Owner's equity statement.
d. Statement of cash flows.

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 DO IT! 5 Financial Statement Items

Presented below is selected information related to Flanagan Company

at December 31, 2017. Flanagan reports financial information monthly.
Equipment $10,000 Utilities Expense $ 4,000
Cash 8,000 Accounts Receivable 9,000
Service Revenue 36,000 Salaries and Wages Expense 7,000
Rent Expense 11,000 Notes Payable 16,500
Accounts Payable 2,000 Owner’s Drawings 5,000

(a) Determine the total assets of at December 31, 2017.

(b) Determine the net income reported for December 2017.
(c) Determine the owner’s equity at December 31, 2017.

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 DO IT! 5 Financial Statement Items

Presented below is selected information related to Flanagan Company

at December 31, 2017. Flanagan reports financial information monthly.
Equipment $10,000 Utilities Expense $ 4,000
Cash 8,000 Accounts Receivable 9,000
Service Revenue 36,000 Salaries and Wages Expense 7,000
Rent Expense 11,000 Notes Payable 16,500
Accounts Payable 2,000 Owner’s Drawings 5,000

(a) Determine the total assets of at December 31, 2017.

The total assets are $27,000, comprised of

• Cash $8,000,
• Accounts Receivable $9,000, and
• Equipment $10,000.

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 DO IT! 5 Financial Statement Items

Presented below is selected information related to Flanagan Company

at December 31, 2017. Flanagan reports financial information monthly.
Equipment $10,000 Utilities Expense $ 4,000
Cash 8,000 Accounts Receivable 9,000
Service Revenue 36,000 Salaries and Wages Expense 7,000
Rent Expense 11,000 Notes Payable 16,500
Accounts Payable 2,000 Owner’s Drawings 5,000

(b) Determine the net income reported for December 2017.

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 DO IT! 5 Financial Statement Items

Presented below is selected information related to Flanagan Company

at December 31, 2017. Flanagan reports financial information monthly.
Equipment $10,000 Utilities Expense $ 4,000
Cash 8,000 Accounts Receivable 9,000
Service Revenue 36,000 Salaries and Wages Expense 7,000
Rent Expense 11,000 Notes Payable 16,500
Accounts Payable 2,000 Owner’s Drawings 5,000

(c) Determine the owner’s equity at December 31, 2017.

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 Questions from previous exams

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 2 The Recording Process

Learning Objectives
Describe how accounts, debits, and credits are used to
1 record business transactions.

2 Indicate how a journal is used in the recording process.

Explain how a ledger and posting help in the recording

3 process.

4 Prepare a trial balance.

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 LEARNING Describe how accounts, debits, and credits
1
OBJECTIVE are used to record business transactions.

The  Record of increases and decreases

in a specific asset, liability, owners’
Account equity, revenue, or expense item.
 Debit = “Left”
 Credit = “Right”

An account can
be illustrated in a
T-account form.

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 The Account

DEBIT AND CREDIT PROCEDURES

Double-entry system
 Each transaction must affect two or more accounts to
keep the basic accounting equation in balance.
 Recording done by debiting at least one account and
crediting at least one other account.
 DEBITS must equal CREDITS.

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 Debits/Credits Rules
Normal
Normal Normal
Normal
Balance
Balance Balance
Balance
Debit
Debit Credit
Credit

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 LEARNING Indicate how a journal is used in the
2
OBJECTIVE recording process.

Steps in the Recording Process

Illustration 2-12

Analyze each transaction Enter transaction in a journal Transfer journal information to

ledger accounts

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 Steps in the Recording Process

JOURNALIZING - Entering transaction data in the journal.

Illustration: On September 1, Ray Neal invested $15,000 cash in
the business, and Softbyte purchased computer equipment for
$7,000 cash.
Illustration 2-13

GENERAL JOURNAL

Sept. 1 Cash 15,000

Owner’s Capital 15,000

Equipment 7,000
Cash 7,000
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 Steps in the Recording Process

SIMPLE AND COMPOUND ENTRIES

Illustration: On July 1, Butler Company purchases a delivery truck
costing $14,000. It pays $8,000 cash now and agrees to pay the
remaining $6,000 on account. Illustration 2-14
Compound journal entry

GENERAL JOURNAL

July 1 Equipment 14,000

Cash 8,000
Accounts payable 6,000

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 LEARNING Explain how a ledger and posting help in the
3
OBJECTIVE recording process.

The Ledger
 General Ledger contains all the asset, liability, and owner’s
equity accounts.
Illustration 2-15

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 DO IT! 3 Posting

Kate Brown recorded the following transactions in a general journal

during the month of March. Post these entries to the Cash account.

Mar. 4 Cash 2,280

Service Revenue 2,280
Mar. 15 Salaries and Wages Expense 400
Cash 400
Mar. 19 Utilities Expense 92
Cash 92

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 LEARNING
OBJECTIVE
4 Prepare a trial balance.

trial balance is a list of accounts and their balances at a given time.

Companies list accounts in the order in which they appear in the ledger.
Debit balances appear in the left column and credit balances in the right
column.

The trial balance proves the mathematical equality of debits and credits after
posting. A trial balance may also uncover errors in journalizing and posting.
In addition, a trial balance is useful in the preparation of financial statements.

The steps for preparing a trial balance are:

1. List the account titles and their balances in the appropriate debit or credit
column.
2. Total the debit and credit columns.
3. Prove the equality of the two columns.

1-55 Illustration 2-31 LO 4

 DO IT! 4 Trial Balance

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 DO IT! 4 Trial Balance

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LO 4
 Questions from previous exams

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 3 Adjusting The Accounts

Learning Objectives
Explain the accrual basis of accounting and the
1 reasons for adjusting entries.

2 Prepare adjusting entries for deferrals.

3 Prepare adjusting entries for accruals.

Describe the nature and purpose of an adjusted

4 trial balance.
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 LEARNING Explain the accrual basis of accounting
1
OBJECTIVE and the reasons for adjusting entries.

Accountants divide the economic life of a business into

artificial time periods (Time Period Assumption).

.....
Jan. Feb. Mar. Apr. Dec.

Generally a
Alternative Terminology
 month, The time period assumption
is also called the
 quarter, or periodicity assumption.
 year.

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 Fiscal and Calendar Years

 Monthly and quarterly time periods are called interim

periods.
 Most large companies must prepare both quarterly and
annual financial statements.
 Fiscal Year is an Accounting time period that is one
year in length.
 Calendar Year is a year starts from January 1 to
December 31.

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 Fiscal and Calendar Years

Question
The time period assumption states that:
a. revenue should be recognized in the accounting
period in which it is earned.

b. expenses should be matched with revenues.

c. the economic life of a business can be divided into
artificial time periods.
d. the fiscal year should correspond with the calendar
year.

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 Accrual- versus Cash-Basis Accounting

Accrual-Basis Accounting
 Transactions recorded in the periods in which the
events occur.
 Companies recognize revenues when they perform
services (rather than when they receive cash).
 Expenses are recognized when incurred (rather than
when paid).
 Accrual-basis accounting is In accordance with
generally accepted accounting principles (GAAP).

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 Accrual- versus Cash-Basis Accounting

Cash-Basis Accounting
 Revenues recognized when cash is received.
 Expenses recognized when cash is paid.
 Cash-basis accounting is not in accordance with
generally accepted accounting principles (GAAP).

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 Recognizing Revenues and Expenses

REVENUE RECOGNITION PRINCIPLE

Recognize revenue in the accounting period in which the
performance obligation is satisfied.

EXPENSE RECOGNITION PRINCIPLE

Match expenses with revenues in the period when the
company makes efforts that generate those revenues.

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 The Need for Adjusting Entries

Adjusting Entries
 Ensure that the revenue recognition and expense
recognition principles are followed.
 Necessary because the trial balance may not contain
up-to-date and complete data.
 Required every time a company prepares financial
statements.
 Will include one income statement account and one
balance sheet account.

3-66 LO 1
 LEARNING
OBJECTIVE
2 Prepare adjusting entries for deferrals.

Deferrals are expenses or revenues that are recognized

at a date later than the point when cash was originally
exchanged. There are two types:
 Prepaid expenses

 Unearned revenues

3-67 LO 2
 Prepaid Expenses

Payment of cash, that is recorded as an asset to show

the service or benefit the company will receive in the
future.

Cash Payment BEFORE Expense Recorded

Prepayments often occur in regard to:

 insurance  rent
 supplies  equipment
 advertising  buildings

3-68 LO 2
 Insurance
Illustration: On October 4, Pioneer Advertising
paid $600 for a one-year fire insurance policy.
Coverage began on October 1.
Pioneer recorded the payment by increasing
(debiting) Prepaid Insurance. This account shows
a balance of $600 in the October 31 trial balance.

Insurance of $50 ($600 ÷ 12) expires each month.

Oct. 31 Insurance Expense 50

Prepaid Insurance 50

3-69 LO 2
 Supplies

Illustration: Pioneer Advertising purchased

supplies costing $2,500 on October 5.
Pioneer recorded the payment by increasing
(debiting) the asset Supplies. This account
shows a balance of $2,500 in the October 31
trial balance.
An inventory count on October 31 reveals that
only $1,000 of supplies are still on hand.

Oct. 31 Supplies Expense 1,500

Supplies 1,500

3-70 LO 2
 Depreciation

 Buildings, equipment, and motor vehicles

(assets that provide service for many years) are
recorded as assets, rather than an expense, on
the date acquired.

 Depreciation is the process of allocating the cost

of an asset to expense over its useful life.

 Depreciation does not attempt to report the actual

change in the value of the asset.

► Allocation concept, not a valuation concept.

3-71 LO 2
 Depreciation

Illustration: For Pioneer Advertising, assume

that depreciation on the equipment is $480 a
year, or $40 per month.

Oct. 31
Depreciation expense 40
Accumulated depreciation 40

Accumulated Depreciation is called

a contra asset account.

3-72 LO 2
 Depreciation

STATEMENT PRESENTATION
 Accumulated Depreciation is a contra asset account
(credit).
 Book value is the difference between the cost of any
depreciable asset and its accumulated depreciation.

Illustration 3-8

3-73 LO 2
 Unearned Revenues

Receipt of cash that is recorded as a liability because

the service has not been performed.

Cash Receipt BEFORE Revenue Recorded

Unearned revenues often occur in regard to:

 Rent  Magazine subscriptions
 Airline tickets  Customer deposits

3-74 LO 2
 LEARNING
OBJECTIVE
3 Prepare adjusting entries for accruals.

Accruals are made to record

 Revenues for services performed but not yet
recorded at the statement date.
 Expenses incurred but not yet paid or recorded at
the statement date.

3-75 LO 3
 Accrued Revenues

Revenues for services performed but not yet received

in cash or recorded.

Revenue Recorded BEFORE Cash Receipt

Accrued revenues often occur in regard to:

 Rent
 Interest
 Services

3-76 LO 3
 Accrued Revenues

Illustration: In October Pioneer Advertising

performed services worth $200 that were not
billed to clients on or before October 31.

Oct. 31

Accounts Receivable 200

Service Revenue 200

On November 10, Pioneer receives cash of $200 for the services

performed.

Nov. 10 Cash 200

Accounts Receivable 200
3-77 LO 3
 Accrued Expenses

Expenses incurred but not yet paid in cash or recorded.

Expense Recorded BEFORE Cash Payment

Accrued expenses often occur in regard to:

 Rent  Taxes
 Interest  Salaries

3-78 LO 3
 Accrued Expenses

ACCRUED INTEREST
Illustration: Pioneer Advertising signed a three-month note
payable in the amount of $5,000 on October 1. The note requires
Pioneer to pay interest at an annual rate of 12%.
Illustration 3-17

Oct. 31 Interest expense 50

Interest payable 50

3-79 LO 3
 Types of Adjusting Entries
Illustration 3-2
Categories of adjusting entries

Deferrals Accruals

1. Prepaid Expenses. 1. Accrued Revenues.

Expenses paid in cash before Revenues for services
they are used or consumed. performed but not yet received
in cash or recorded.

2. Unearned Revenues. 2. Accrued Expenses.

Cash received before services Expenses incurred but not yet
are performed. paid in cash or recorded.

3-80 LO 1
 Summary of Basic Relationships
Illustration 3-22

3-81 LO 3
 LEARNING Describe the nature and purpose of an
4
OBJECTIVE adjusted trial balance.

Adjusted Trial Balance

 Prepared after all adjusting entries are journalized and
posted.

 Purpose is to prove the equality of debit balances and

credit balances in the ledger.

 Is the primary basis for the preparation of financial

statements.

3-82 LO 4
 Questions from previous exams

3-83
 4 Completing the
Accounting Cycle
Learning Objectives

2 Prepare closing entries and a post-closing trial balance.

Explain the steps in the accounting cycle and how to

3 prepare correcting entries.

4 Identify the sections of a classified balance sheet.

3-84
 LEARNING Prepare closing entries and a post-
2
OBJECTIVE closing trial balance.

At the end of the accounting period, the company makes

the accounts ready for the next period.

3-85 LO 2
 Closing the Books

Before we start to prepare closing entries, first we need to know

that we have Temporary & Permanent accounts :

 Temporary  Permanent
 These accounts are  These accounts are not
closed closed
 All revenue accounts  All asset accounts
 All expense accounts  All liability accounts
 Owner's drawing account  Owner's capital account

3-86 LO 2
 Preparing Closing Entries

Closing entries formally recognize in the ledger the transfer of:

 Net income (or net loss) to owner’s capital.
 Owner’s drawings to owner’s capital.

Producing a zero balance in each temporary account.

Companies generally journalize and post closing entries only at
end of the annual accounting period.

3-87 LO 2
 Preparing Closing Entries

Key:
1. Close Revenues to Income
Summary.
2. Close Expenses to Income
Summary.
3. Close Income Summary to
Owner’s Capital.
4. Close Owner’s Drawings
to Owner’s Capital.
3-88L88
CopyrigO2
ht
 Closing Entries Illustrated
blank General Journal blank
Date Account Titles and Explanations Debit Credit
2020
Oct. 31 Service Revenue 10,600
Income Summary 10,600
(To close revenue account)
31 Income Summary 7,740
Supplies Expense 1,500
Depreciation Expense 40
Insurance Expense 50
Salaries and Wages Expense 5,200
Rent Expense 900
Interest Expense 50
(To close expense accounts)

3-89L89
CopyrigO2
ht
 Closing Entries Illustrated
blank General Journal blank
Date Account Titles and Explanations Debit Credit
2020
Oct. 31 Income Summary 2,860
Owner’s Capital 2,860
(To close net income to
capital)
31 Owner’s Capital 500
Owner’s Drawings 500
(To close drawings to capital)

3-90L90
CopyrigO2
ht
 LEARNING Explain the steps in the accounting cycle
3
OBJECTIVE and how to prepare correcting entries.

Illustration 4-15
1.
1. Analyze
Analyze business
business transactions
transactions

9.
9. Prepare
Prepare aa post-closing
post-closing 2.
2. Journalize
Journalize the
the
trial
trial balance
balance transactions
transactions

8.
8. Journalize
Journalize and
and post
post 3.
3. Post
Post to
to ledger
ledger accounts
accounts
closing
closing entries
entries

7.
7. Prepare
Prepare financial
financial 4.
4. Prepare
Prepare aa trial
trial balance
balance
statements
statements

6.
6. Prepare
Prepare an
an adjusted
adjusted trial
trial 5.
5. Journalize
Journalize and
and post
post
balance
balance adjusting
adjusting entries
entries

3-91 LO 3
 LEARNING Identify the sections of a classified
4
OBJECTIVE balance sheet.

 Presents a snapshot at a point in time.

 To improve understanding, companies group similar
assets and similar liabilities together.

Standard Classifications Illustration 4-20

Assets Liabilities and Owner’s Equity

Current assets Current liabilities
Long-term investments Long-term liabilities
Property, plant, and equipment Owner’s (Stockholders’) equity
Intangible assets

3-92 LO 4
 The Classified Balance Sheet
Illustration 4-21

3-93 LO 4
 The Classified Balance Sheet
Illustration 4-21

3-94 LO 4
 Current Assets

 Assets that a company expects to convert to cash or

use up within one year or the operating cycle, whichever
is longer.
 Operating cycle is the average time that it takes to
purchase inventory, sell it on account, and then collect
cash from customers.

3-95 LO 4
 Current Assets
Illustration 4-22

Usually listed in the order they expect to convert them into cash.

3-96 LO 4
 Long-Term Investments

 Investments in stocks and bonds of other companies.

 Investments in long-term assets such as land or buildings
that is not currently being used in operating activities.
 Long-term notes receivable.
Illustration 4-23

3-97 LO 4
 Property, Plant, and Equipment

 Long useful lives.

 Currently used in operations.
 Depreciation - allocating the cost of assets to a number
of years.
 Accumulated depreciation - total amount of
depreciation expensed thus far in the asset’s life.

3-98 LO 4
 Property, Plant, and Equipment

Illustration 4-24

3-99 LO 4
 Intangible Assets

 Long-lived assets that do not have physical substance.

Illustration 4-25

3-100 LO 4
 Current Liabilities

 Obligations the company is to pay within the coming year

or its operating cycle, whichever is longer.
 Usually list notes payable first, followed by accounts
payable. Other items follow in order of magnitude.
 Common examples are accounts payable, salaries and
wages payable, notes payable, interest payable, income
taxes payable current maturities of long-term obligations.
 Liquidity - ability to pay obligations expected to be due
within the next year.

3-101 LO 4
 Current Liabilities

Illustration 4-26

3-102 LO 4
 Long-Term Liabilities

 Obligations a company expects to pay after one year.

Illustration 4-27

3-103 LO 4
 Owner’s Equity

 Proprietorship - one capital account.

 Partnership - capital account for each partner.
 Corporation - Common Stock and Retained Earnings.

Illustration 4-28

3-104 LO 4
 Questions from previous exams

3-105