BP317 Activity Design Document

Table of Contents
1 Document Information.....................................................................................................................................3
2 Document History..............................................................................................................................................4
2.1 Change History...........................................................................................................................................4
2.2 RASCI..........................................................................................................................................................4
2.3 Approval Detail.........................................................................................................................................4
2.4 Other Related Documents........................................................................................................................4
3 Business Design and Prototype.......................................................................................................................5
3.1 Activity Design..........................................................................................................................................5
3.1.1 Activity Overview.................................................................................................................................5
3.1.2 Activity Description.............................................................................................................................5
3.1.3 Activity Details...................................................................................................................................39
3.1.4 Activity Variations.............................................................................................................................39
4 Key Decisions...................................................................................................................................................40
5 Open issues.......................................................................................................................................................40
1 Document Information

Information Detail
 2 Document History
2.1 Change History
Ver. Date Summary of Changes Author Transport Number

2.2 RASCI

RASCI Role Name Phone

R:Responsible; A:Accountable; S: Support; C:Contribute; I:Information;

2.3 Approval Detail

Review # Date Name & Position of Approver Signature

2.4 Other Related Documents

Please insert links/References to related Documents (issues, data entities, etc.).>

Related Document Comment

N/A N/A
3 Business Design and Prototype

3.1 Activity Design

N/A

3.1.1 Activity Overview

N/A

3.1.2 Activity Description

SAP provides standard Reports for Credit, and Accounts Receivable processing.

Report 1: Display Customer Line Items (T-code FBL5N)

This report displays customer line items. This report provides the flexibility to view open line items, noted
line items (used to indicate down payment transactions), cleared line items or all line items. In addition,
this report also provides the functionality to report on various different charecteristics like document type,
document/invoice number, document type, reason codes etc.

In order to successfully execute this report, the following key fields must be entered:

 Customer Account: Identifies the customer account for which you wish to view the account
balances.
 Company code: Code identifying the entity that sells goods to the specified customer.
 Type: Identifies the type of accounting document that will be displayed and ONE or MORE of the
following options must be selected:

o Normal - Documents that have neither a special status or relate to a special G/L account
transaction.

o Special G/L Transactions - Transactions like down payment requests or bills of exchange

o Noted Items - These are postings that are not displayed in your accounts but are only to
remind you of outstanding payments due or to be made.

o Parked Items – Documents that have been saved but not processed any further.

o Vendor Items – Displays vendor items if vendor is defined as a customer.

 Status: Identifies the status of the accounting documents that the system will display when the
report is executed. One of the following options MUST be selected:

o Open Items – Items that were open at the date specified in the Open at key date
field.
o Cleared Items – Items that have been cleared. If a date appears in the Clearing date
field then you will see only the items cleared on the specified date otherwise if left
blank then you will see all cleared items.
 o All Items – Displays both open items and cleared items on the date specified in the
Posting date field.

SAP displays a list of all the documents that match the criteria entered on the previous screen and the
following symbols are used to indicate the different document and payment statuses:

Report 2: Display Customer Balance (T-code FD10N)

This report displays a customer balance and can be used in addition or interchangeably with customer
line item (T-code FBL5N) report. This report provides the functionality to view the account balance and
line items for every customer account

In order to successfully execute this report, the following key fields must be entered:

 Customer: Identifies the customer account for which you wish to view the account balances.
 Company code: Code identifying the entity that sells goods to the specified customer.
 Fiscal Year: Identifies the financial year in which the account postings were made
The Customer account balance screen shows the following information:

 Opening Balance (carried forward from the previous financial year)

 Total of all the transactions per posting period, broken down into debits and credits
 Balance per posting period
 Accumulated account balance

Note: You can double click on any of the report values to see the line items that make up that value. In
this example we will view the line items that make up the debit total for period 3. This can be viewed by
double clicking on the line item.

Report 3: Customer Payment Advice overview (T-code S_ALR_87012200)

The Payment Advice Overview report is a list of all the payment advices created by the system at the time
of processing bank files automatically. This report provides an overview of payment advices for a
customer or for a particular company code, date and /or customer. This report can be printed as
necessary for future reference and to make any necessary edits to a payment advice (T-code FBE2)

The system provides additional search criteria:

 Company Code
 Account type
 Account Payment advice number

Further selection
 Created on
 Created by

This report provides drill down functionality to review GL account data by double clicking on any payment
advice.
Report 4: Accounts Receivable Information System (T-code S_ALR_87012167)

This report provides a due date analysis listing per country. In this list the open items concerned (or due
date data) are displayed in the group currency (CND). If you want to display balance in different currency
go to the main menu choose setting  Change. Now you have a list of open items in your required
currency. You can see multiple reports by evaluation type.

For example, you want to see a due date analysis report evaluation by company code for credit control
area.
Click on CCA 1000 for Europe:

This report also provide graphic analysis

Report 5: Customer evaluation with OI sorted list (T-code S_ALR_87012176)
This reports provides an analysis of customer payment history with a sorted list of open items. You use
this evaluation to determine exactly which customers require special attention in monitoring their credit.
This report gives you details of customer address, annual sales, payment data, export credit insurance,
dunning data and also gives details OI in intervals i.e. from 0 to 0 days, from 0 to 20, from 21 to 40 etc.

This report provide additional search criteria

 Customer Account
 Company Code
 Fiscal year
Report 6: Customer open item analysis by balance of overdue items (T-code
S_ALR_87012178)
This report allows the selection and the analysis of customer open items whose overdue items exceed an
amount you predefine.
If you do not want a selection with regard to the balance of the overdue items, you should check whether
you can use the report for customer assessment with an OI sorted list (RFDOPR00) instead of this
program. This report is similar to report S_ALR_87012177 but is more favorable in terms of run time.

This report provide additional search criteria

 Company Code
 Fiscal year

Further selection
 Customer
 Sp.G/L accounts
 Currency
 Tax on sales/purchases code
 Key Date
Report 7: Special Sales (T- Code S_ALR_87012170)

You use this drill down report to analyze for account balances for customer or vendors, organized by special general
ledger transactions.

You can search account balances for customer by selecting

 Customer account
 Company Code
 Fiscal year

This report will display account balances and also gives you the details about if someone change this report and
when, how many times this report displayed etc.
Report 8 Transaction figures sales (T –Code S_ALR_87012171)

You use this drill down report to analyze total sales for customer by company code or by fiscal year. You
can also view total sales of the company code by fiscal year.

Search criteria
 Customer Account
 Company Code
Reporting time frame
 Fiscal year

Output type
 Graphic report output
 Classic drill down report
 Object list (more than one lead column)
In this report its showing the total sales of from 2000 to 2009, if you double click on “Sales- Total” amount
it will expand the list and will show you sales by each fiscal year for this particular customer.

Graphical Report

you can view the same report in 2 other different formats .

Classic drill down report

This report also shows graphs

Object list
Report 9: Credit Overview Report (T-code F.31)

The credit overview report is a standard SAP report. This report provides the functionality to generate a
credit management overview for a customer.

In order to successfully execute this report, the following key fields must be entered:

 Credit Account: Customer account that the system uses to monitor the credit limit. This is a
required field.

 Credit Control Area: The credit control area is an organizational entity which grants and monitors
a credit limit for customers. A credit control area can include one or more company codes.

 Credit Rep Group: A customer can be allocated to a credit representative group for credit control.
This credit representative group is copied into the order and can be used as a selection criterion
for evaluations and release functions.

You can also use any of the other master record fields to further restrict the selection of customers (such
as credit limit, currency, risk category).
Report 10: Release docs on block (T-code VKM1)

This report provides you with a list of sales documents that have been placed on a block.

This report provides additional search criteria:

 Credit control area
 Credit representative group
 Next shopping group
 Credit account
 Risk category
 Customer credit group
 From this SD block document report you have the following options.
 Check
 Release
 Reassign
 Reject
 Forward
 Forward for authorization

Report 11: Released SD documents (T-code VKM2)

This report provides the functionality to review all documents that have been released.

This report provides additional search criteria:

 Credit control area
 Credit representative group
 Next shopping group
 Credit account
 Risk category
 Customer credit group
Report 12: Release Documents on Credit Block (T-code VKM3)

This report is used to release the credit block at sales order level. The most important difference between
VKM1 and VKM3 is that VKM1 will show both sale order and delivery and you can block even the delivery
if it is not PGId. On the other hand, VKM3 will list only sales orders.

In fact, both VKM3 and VKM1 use VKM4 programmatically to release the blocks.

In order to successfully execute this report, the following key fields must be entered:

Sales Document: Execute this report by selecting Sales Document number range

From this report you perform these following functions:

 Check
 Release
 Reassign
 Reject
 Forward
  Forward for authorization

Report 13: All SD Documents (T-code VKM4)

This report is used to list all sales documents regardless of whether they have been placed on block or
have been released from a block.

This report provides additional search criteria:

Credit info
 Credit control area
 Credit account
 Risk category
 Credit representative group

Document info
 SD document
 Overall document status
 Overall credit status
 Next shipping date
 Date of next credit check

Range of doc
 Sales documents
 Deliveries
From this report you perform these following functions.
 Check
 Release
 Reassign
 Reject
 Forward
 Forward for authorization

Report 14: Credit Master Sheet (T-code S_ALR_87012218)

This credit management report provides an overview of all the critical data related to this customer as well
as provides the flexibility to drill down into additional data if needed.

This report provides additional search criteria

 Customer: An alphanumeric key, which clearly identifies the customer in the SAP system. It’s
a mendatory filed to see this report
 Credit control area: The credit control area is an organizational entity which grants and
monitors a credit limit for customers. A credit control area can include one or more company
codes.
 Display of days in arrears
 Intervals
 Days in arrears
 Further sel. Option
 Date of credit horizon

Report 15: Early warning list (T-code FCV3)

The early warning list provides the functionality to display and print out those customers in credit
management who are approaching the checks defined in configuration and therefore need to be re-
evaluated. This report checks against the following criteria:

1. Credit check against oldest open items

2. Credit check against overdue open items
3. Credit check against maximum dunning level allowed
4. Credit check against customer's next review date
5. Credit check against age of A/R summary
6. Credit limit used

The sixth check determines the proportion of the total receivables, credit limit-relevant special general
ledger transactions, and sales values that have reached the credit limit.
The sales value is the total of all sales order values, values of goods to be delivered, and billing document
values which have not yet been transferred to Financial Accounting. If you also specify a credit horizon,
only those sales values which fall within that horizon are included.

This report provides additional search criteria

 Customer
 Credit control area
 Risk category

Optional check parameters.

 Open item dunning level
 Max.no.days of old.open item
 Max.no. of open items in %
 Highest dunning level
 Latest date for next check
 Maximum age allowed in days
 Credit limit usage
 Max. credit limit used
 Check Parameters – Automatic credit control
 Document credit group
Report 16: Customer with missing Credit Data (T-code F.32)

This report checks the credit limit-related data for completeness and creates the corresponding error lists.

These can be used to maintain the corresponding definitions manually or by using batch input.

The report checks the following criteria per customer

 Is the central data maintained
 Is the credit control area data maintained

In all company codes in which the customer has been created and which refer to a credit control area, the
system checks whether the data has been maintained for this control area.
 Is there deletable control area-related data: Data is deletable if the customer has not been
created in a company code which refers to the control area in question.

This report provides additional search criteria:

 Customer
 Credit control area
 Company code
 Account groups
Report 17: Display changes to Credit Management (T-code S_ALR_87012215)

This report provides the functionality to display changes to the credit management master data for all
accounts.
This report provides additional search criteria
 General Selection
 Customer
 Change on
 Change by

 Further Selection
 General Data
 All Customer
 Credit Control Area Data
 Field Group
Report 18: Customer Account Analysis (T-code FD11)

This report can be used to perform account analysis on the following criteria:
 Acctual Balance: The Debit and Credit Balance of the customer account by period.
 Sales: The sales posted to the customer
 Special G/L: The special G/L transactions posted to this account
 OI net: Open item amount less payment made, the amount due for payment and the amount is
not due yet.
 OI Discount: The discount posted for the open items
 Deduc/Intrst: Total of sales related posting cleared in the fiscal year
 Payment History: Gross payment made for the previous period

Additional Search Criteria

 Customer
 Company Code
 Fiscal Year
Report 19: Customer Balance in Local Currency (T-code: S_ALR_87012172)

The balances from the following report can be issued with the customer balance list:
 Standard G/L transactions
 Special G/L transactions (per special G/L indicator)

The following figures (for a particular month only) are displayed in local currency:
 Balance at period start ( balance carry forward and balance of the periods before the reporting
periods)
 Debit total for the reporting period
  Credit total for the reporting period
 Balance for the whole period
 Debit or credit balances for the whole period (optional)

The following data is issued at the end of the list for each local currency:
 Totals per company code
 Final total across all company codes

This report provide the following selection criteria:

 Customer selection
 Customer Account
 Company Code
 Selection using search help
 Search help ID
 Search Strings
 Reporting time frame
 Fiscal year
 Further Selection
 Reporting periods
 Reconciliation Account
 Account Balance
 Special G/L indicator
Report 20: Customer Sales (T-code: S_ALR_87012186)

The customer sales list displays the sales in local currency or in an output currency which you determine.
The following data is displayed at the end of the list for each local currency:
 Totals per company code
 Final total for all company codes (per currency)

This report provides additional search criteria

 Customer selection
 Customer Account
 Company Code
 Selection using search help
 Search help ID
 Search strings
 Further selection
 Reporting periods
 Sales for account
Report 21: Open items – Customer due date forecast (T-code S_ALR_87012175)
This report sorts customer open items by the number of days in which they are due net per company
code and business area. The sorted totals of all customers you select are aggregated and displayed on a
summary sheet. You can have the program generate just this summary sheet by selecting "Summary
sheet only".
The amounts are output in the respective company codes. This report forecasts the due dates of open
items. It does not include open items that are overdue.
The system calculates the number of days in which an item is due by subtracting its due date for net
payment from the key date. Grace days that are used in clearing payments manually are not used in this
report.

This report provides additional search criteria

 Customer account
 Company code
Report 22: Customer Payment History (T-code S_ALR_87012177)

Customer payment history report enables you to carry out a detailed analysis of the payment history of
customers. It also contains a forecast of payment volumes and payment arrears, based on the existing
payment history.

This report provide additional selection criteria

 Customer account
  Company code

Further selection criteria:

 Open item volume: Via this field, it is possible to limit to those customers whose volume of open
items exceeds the value entered here.
 Number of periods: this field determines the number of periods which are to be used to determine
forecast, trend, average arrears and payment volumes.
 With current period: with this field you determine whether the current period should also be
included in the determination of forecast, trend, average arrears and payment volume.
 Trend: This field refers to the gradient of the clearing curve for the days in arrears. Here, the
value for the days in arrears forecasted for the subsequent period is also taken into consideration.
 Average arrears: Via this field, it is possible to limit to those customers whose average arrears
(weighted according to payment volume) exceed the value entered here
 Payment volumes: Via this field, it is possible to select only those customers whose payment
volume exceeds the value entered in the period interval selected for the forecast.
Key Decision:
4m has decided to use the standard reports available in SAP. These will be used globally.
There will also be 2 custom reports developed.
Task List

Name System Description Role

Code

Report #1 FBL5N This report provides the flexibility to view AR Viewer

Display Customer open line items, noted line items (used to
Line Items report indicate down payment transactions),
by executing this cleared line items or all line items
transaction
Path: SAP Menu -> Logisticss -> Sales
and Distribution -> Credit Management
-> Item -> FBL5N Display Customer Line
Items
Report #2 FD10N SAP Menu-> Logistics->Purchasing-> AR Viewer
Display Customer Master Data-> Subsequent Settlement->
Balance repot by Customer Rebate Arrangement-
executing this >Environment->Customer-
transaction >Environment->Document Information-
>Credit Management->FD10N Display
Balances

This report displays a customer balance

and can be used in addition or
interchangeably with customer line item
(T-code FBL5N) report. This report
provides the functionality to view the
account balance and line items for every
customer account
Report # 3 S_ALR_8701 This report lists all the payment advices AR Viewer
Customer Payment 2200 created by the system at the time of
Advice overview processing back files automatically.

Path: SAP Menu - > Accounting - >

Financial Accounting - > Accounts
Receivable - > Document Entry - >
Payment Advice - > Payment Advice
Overview - > S_ALR_87012200
Customer Payment Advice Overview
Report # 4 S_ALR_8701 This report gives a due date analysis AR Viewer
Accounts 2167 listing per country.
Receivable
Information System Path: SAP Menu/Accounting/Accounts
Receivable/Information System/Reports
for Accounts Receivable/Customer
Balances: S_ALR_87012167 Accounts
Receivable Information System
Name System Description Role
Code

Report # 5 S_ALR_8701 This reports provides an analysis of AR Viewer

Customer 2176 customer payment history with a sorted
evaluation with OI list of open items.
sorted list
Path: SAP Menu/Accounting/Accounts
Receivable/Information System/Reports
for Accounts Receivable/Customers
Items: S_ALR_87012176: Customer
Evaluation with OI Sorted List
Report # 6 S_ALR_8701 This reports allows the selection and the AR Viewer
Customer open 2178 analysis of customer open items whose
item analysis by overdue items exceed an amount your
balance of overdue predefine
items
Path: SAP Menu/Accounting/Accounts
Receivable/Information System/Reports
for Accounts Receivable/Customers
Items: S_ALR_87012178: Customer
Open Item Analysis by Balance of
Overdue Items
Report # 7 S_ALR_8701 This report is used to analyze for account AR Viewer
Special Sales 2170 balances for customer or vendor
organized by special general ledger
transactions.

Path: SAP Menu/Accounting/Accounts

Receivable/Information System/Reports
for Accounts Receivable/Customer
Balances: S_ALR_87012170 Special
Sales
Report # 8 S_ALR_8701 This report is used to analyze total sales AR Viewer
Transaction figures 2171 for customer by company code.
sales
Path: SAP Menu/Accounting/Accounts
Receivable/Information System/Reports
for Accounts Receivable/Customer
Balances: S_ALR_87012171
Transaction Figures: Sales

Report #9 F.31 The credit overview report is a standard Credit Processor

Credit Overview SAP ABAP Report It provides the
functionality to generate a credit
management overview for a customer.

Path : SAP Menu-> Logistics->Sales

and Distribution-> Credit Management->
Credit Management Info System ->F.31
Credit Overview
Name System Description Role
Code

VKM1 This report provides a list of sales Credit Processor

Report #10
documents that have been placed on a
Release docs on
block.
block
Path : SAP Menu-> Logistics->Sales
and Distribution-> Credit Management->
Exceptions -> VKM1 Blocked SD
Documents

Report #11 VKM2 This report provides the functionality to Credit Processor
Released SD review all documents that have been
documents released.

Path : SAP Menu-> Logistics->Sales

and Distribution-> Credit Management->
Sales and Distribution Documents - >
VKM2 - Released Documents
Report # 12 VKM3 This report is used to release the credit Credit Processor
Release block at sales order level.
Documents on
Credit Block
Path : SAP Menu-> Logistics->Sales
and Distribution-> Credit Management->
Sales and Distribution Documents - >
VKM3 - Sales Documents
Report #13 VKM4 This report is used to list all sales Credit Processor
All SD Documents documents regardless of whether they
have been placed on block or have been
released.

Path : SAP Menu-> Logistics->Sales

and Distribution-> Credit Management->
Sales and Distribution Documents - >
VKM4 - All SD documents
Report #14 S_ALR_8701 Path : SAP Menu-> Logistics->Sales Credit Processor
Credit Master 2218 and Distribution-> Credit Management->
Sheet Credit Management Info System ->F.32
Missing Data
Report #15 FCV3 This report provides the functionality to Credit Processor
Early warning list display those customers that are
approaching re-evaluation.

Path : SAP Menu-> Logistics->Sales

and Distribution-> Credit Management->
Credit Management Info System ->FCV3
Early Warning List
Name System Description Role
Code

Report #16 F.32 This report checks the credit limit – Credit Master Data
Customer with related data for completeness and Processor
missing Credit Data creates the corresponding error lists.

Path : SAP Menu-> Logistics->Sales

and Distribution-> Credit Management->
Credit Management Info System ->F.32
Missing Data
Report #17 S_ALR_8701 This report provides the functionality to Credit Master Data
Display changes to 2215 display changes to the credit Viewer
Credit Management management master data for all accts

Path : SAP Menu-> Logistics->Sales

and Distribution-> Credit Management->
Credit Management Info System ->
S_ALR_87012215 Display Changes to
Credit Management
Report #18 FD11 This report can be used to perform Credit Master Data
Customer Account account analysis on the following criteria: Viewer
Analysis Acct Balance, Sales, Special G/L, OI
Net, Decuctions, Payment History

SAP Menu-> Logistics->Purchasing->

Master Data-> Subsequent Settlement->
Customer Rebate Arrangement-
>Environment->Customer-
>Environment->Document Information-
>Credit Management->FD11 Customer
Account Analysis
Report # 19 S_ALR_8701 This report gives Customer Balance in Credit Master Data
Customer Balance 2172 Local Currency. Viewer
in Local Currency
Path: SAP Menu/Accounting/Accounts
Receivable/Information System/Reports
for Accounts Receivable/Customer
Balances: S_ALR_87012172
Customer Balance in Local Currency
Report # 20 S_ALR_8701 This report displays the Sales in local Credit Master Data
Customer Sales 2186 currency Viewer

Path: SAP Menu/Accounting/Accounts

Receivable/Information System/Reports
for Accounts Receivable/Customer
Balances: S_ALR_87012186
Customer Sales
 Name System Description Role
Code

Report # 21 S_ALR_8701 This report sorts customer open items by Credit Master Data
Open items – 2175 the number of days in which they are Viewer
Customer due date due net per company code and business
forecast area.

Path: SAP Menu/Accounting/Accounts

Receivable/Information System/Reports
for Accounts Receivable/Customers
Items: S_ALR_87012175: Open
Items-Customer Due Date Forecast
Report # 22 S_ALR_8701 This report supplies a detailed analysis Credit Master Data
Customer Payment 2177 of the payment history of customers. Viewer
History
Path: SAP Menu/Accounting/Accounts
Receivable/Information System/Reports
for Accounts Receivable/Customers
Items: S_ALR_87012177: Customer
Payment History

3.1.3 Activity Details

3.1.3.1 Average Volume (d/w/m/q/y)  :

As per Input by Client.

3.1.3.2 Duration :

As per Input by Client.

3.1.3.3 Frequency :

As per Input by Client.

3.1.4 Activity Variations

Taiwan:
1. WRICEF to obtain sales rep and head office on the billing and AR document from the
order to facilitate accurate reporting
2. WRICEF on Credit Management report to include the Mortgage amount and currency
maintained under Recmd.Cred.Lim field in Customer Credit Management Change:
Status tab.
 3. WRICEF to create account statement report to each payer of the respective invoice
when the payer is being assigned to a national account.

4 Key Decisions

Decision Description Name involved

4m has decided to use AR Team
standard reports available in
SAP. These will be used
globally.