DATA PRIVACY CONSENT FORM
(For Applicants and Students)
Batangas Eastern Colleges (“BEC”) puts premium value to the privacy and security of
personal data entrusted by its stakeholders (e.g. students, alumni, other affiliates and non-
affiliates) for legitimate purposes.
We aim to comply with the Data Privacy Act of 2012 (DPA) and cooperate fully with
the National Privacy Commission (NPC). We regard your privacy with utmost importance.
BEC is committed to meeting both your personal privacy, which is important to us, and
ensuring that our genuine and legitimate interests as an educational institution and our
ability to fully and effectively carry out our responsibilities as such are met.
In this Form, the terms, “personal data” and “information” are used interchangeably.
When we speak of “personal data”, the term includes the concepts of personal information,
sensitive personal information, and privileged information. The first two are typically used
to distinctively identify you. For their exact definitions, you may refer to the text of the DPA.
Processing of Personal Data
A. Collection of Information
We collect your personal data that include those you provide us during your
application for admission, information we acquire or generate upon enrolment and
during the course of your stay with us.
1. Information you provide us during your application for admission
Upon application for admission, we collect information about
personal circumstances and contact information such as – but not limited to
– name, address/residence, your email address, telephone number and other
contact details, family history, previous schools attended, academic
performance, disciplinary record, medical record, etc.
2. Information we acquire or generate upon enrolment and during the course of
your stay with us
Upon enrollment and during the course of your stay with us, we
collect information on your academic or curricular undertakings, the classes
you enroll in and scholastic performance, attendance record, medical record,
etc. We will also collect information for and in relation to co- curricular
matters, such as outreach activities, as well as extra-curricular activities, such
as membership in student organizations, leadership positions and
participation and attendance in seminars, competitions and programs. We
will also collect information in connection with any disciplinary incident,
including accompanying sanctions that you may be involved in.
B. Access to Information
Your personal information is accessed and used by BEC, specifically the
Guidance and Counselling Center, Clinic, Prefect of Discipline Office, Accounting and
Finance Office, Office of the Vice President for Academic Affairs, Alumni Associations
and the Office of the Registrar (OTR) personnel who have legitimate interest in it for
the purpose of carrying out their mandated duties.
We use and share your information as permitted or required by law to pursue
our legitimate interests as an educational institution, including a variety of academic,
administrative, historical, and statistical purposes.
Some examples of situations when we may use your information to pursue
our legitimate interests as an educational institution are as follows:
1. evaluating applications for admission to BEC;
2. processing confirmation of incoming students and transfer students in
preparation for enrollment;
3. recording, generating and maintaining student records of academic, co -
curricular and extra- curricular progress;
4. establishing and maintaining student information systems;
5. sharing of grades between and among faculty members, and others with
legitimate official need, for academic deliberations;
6. processing scholarship applications, grants and other forms of assistance;
7. investigating incidents that relate to student behavior and implementing
disciplinary measures;
8. maintaining directories and alumni records; compiling and generating reports
for statistical and research purposes;
9. providing services such as health, counseling, information technology, library,
sports/recreation, transportation, safety and security;
10. managing and controlling access to campus facilities and equipment;
11. communicating official school announcements; sharing marketing and
promotional materials regarding school-related functions, events, projects
and activities;
12. soliciting your participation in research and non-commercial surveys;
C. Sharing of Information
Some examples of when we may share or disclose your personal information
to others include:
1. posting of class lists and class schedules in school bulletin boards or other
places within the campus;
2. sharing of information to persons, including parents, guardians or next of kin,
as required by law or on a need-to-know basis as determined by the school to
promote your best interests, or protect your health, safety and security, or
that of others;
3. providing academic institutions, companies, government agencies, private or
public corporations, or the like, upon their request, with scholastic ranking
information or certification of good moral character for purposes of
admission
4. sharing information to potential donors, funders or benefactors for purposes
of scholarship, grants and other forms of assistance;
5. distributing the list of graduates and awardees during commencement
exercises;
6. reporting and/or disclosing information to the NPC and other government
bodies or agencies (e.g., Commission on Higher Education, Department of
Education, Technical Education and Skills Development Authority);
7. responding to inquiries verifying that you are a bona fide student or graduate
of the school;
8. conducting research or surveys for purposes of institutional development;
9. sharing your directory information to the schools’ alumni association;
10. intend to use your personal information for purposes other than our
legitimate interests
11. publishing academic, co-curricular and extra-curricular achievements and
success, including honors lists and names of awardees in school bulletin
boards, website, social media sites and publications;
12. sharing your academic accomplishments or honors and co-curricular or
extracurricular achievements with schools you graduated from or was
previously enrolled in, upon their request;
13. marketing or advertising to promote the school, including its activities and
events, through photos, videos, brochures, website posting, newspaper
advertisements, physical and electronic bulletin boards, and other media;
14. publishing communications with journalistic content, such as news
information in BEC’s publications, social media sites and news and media
organizations
Data Protection
We shall implement reasonable and appropriate organizational, physical, and
technical security measures for the protection of personal data which we collected. The
security measures shall aim to maintain the availability, integrity, and confidentiality of
personal data and are intended for the protection of personal data against any accidental or
unlawful destruction, alteration, and disclosure, as well as against any other unlawful
processing.
We only permit your data to be accessed or processed by our authorized personnel
who hold such information under strict confidentiality. We restrict access to information to
just anyone who like to know/obtain such information without justifiable ground.
Any data security incident or breach that comes to the knowledge of BEC will be
recorded and reported as required by law. BEC will take all necessary and reasonable steps
to address such incident or breach and mitigate any negative effect of such incident or
breach. If there is strong suspicion that an incident affects your personal information, BEC
will notify you of such incident in an appropriate manner.
Confidentiality
After successfully completing your program at BEC and you are already an alumnus,
your personal information remains private/confidential.
Our employees shall operate and hold personal data under strict confidentiality.
They are required to sign non-disclosure agreements and have received training on the
company’s privacy and security policies to ensure confidentiality and security of personal
data.
Right to Privacy
As provided by the Act, you may object to the processing of your personal data,
request to access your personal information, and/or have it corrected, erased, or blocked on
reasonable grounds. For the details of your rights as a data subject, you can get in touch
with our Data Privacy Officer at contact details below or at the National Privacy Commission
at https://privacy.gov.ph/. BEC will consider your request and reserves the right to deal with
the matter in accordance with the law.
Contact Information
If you have further questions or concerns regarding your privacy rights, this Consent
Form or any matter regarding the Data Privacy Act of 2012, you may contact our Data
Protection Officer through the following details:
The Data Protection Officer: Ara Jeane Herlin M. Fetil
Tel. No.: 09175061940
Email Address:
[email protected]Consent
I have read this form, understood its contents and consent to the processing of my
personal data. I understand that my consent does not preclude the existence of other
criteria for lawful processing of personal data, and does not waive any of my rights under
the Data Privacy Act of 2012 and other applicable laws.
Complete Name of Student: ___________________________________
Signature of Student: _________________________________________________________
Date: ___________________________
If below 18 years old,
Signature of Parent or Guardian: ____________________________________________
Printed Name of Parent or Guardian: ________________________________________
Date: ____________________________
