Republic of the Philippines OFFICE OF THE PRESIDENT COMMISSION ON HIGHER EDUCATION CHED MEMORANDUM ORDER No. ___69 Series of 2006 SUBJECT IMPLEMENTING GUIDELINES FOR THE CHED. CENTERS OF EXCELLENCE AND CENTERS OF DEVELOPMENT FOR ENGINEERING EDUCATION In accordance with the pertinent provisions of Republic Act No. 7722, otherwise known as the Higher Education Act of 1994, and by virtue of Resolution No. 782- 2006 dated November 13, 2006, the attached Implementing Guidelines and evaluation workbook for the CHED Centers of Excellence and Centers of Development for Engineering are hereby adopted and promulgated by the Commission on Higher Education for information, guidance and compliance of all concermed thus The Attached Implementing Guidelines and Evaluation Workbook for the CHED. Centers of Excellence and Centers of Development contains detailed information on the process of application, selection, evaluation, grants, responsibilities of the Centers, and other concerns in the identification and implementation of the COE/COD This order shall take effect upon approval and after publication in the official gazette or in a newspaper of general circulation Pasig City Philippines __Docenbex 28, 2006 2 FOR THE COMMISSION: CARLITO S. PUNO, DPA Chairman SIF Upper DAP Bidg., San Miguel Avenue, Ortigas Center, Pasig City 1605 Philippines Website: wwnw.ched.gov.ph Tel. Nos. 633-27-13, 910-08.23, 638-58-35, 636-16-94 Fax No, 635-58.29IMPLEMENTING GUIDELINES FoR THE CHED CENTERS OF EXCELLENCE / DEVELOPMENT FOR ENGINEERING PROJECT 2007-2010 Version 1.03 (03/07) Table of Contents Page 1. Basic Concepts 1 1.1 Statement of Policy 1 1.2. The First Centers of Excellence / Development for Engineering Project (1997-2004) 1 1.3. Reconceptualization of the Project 2 1.4 Definitions 2 1.4.1 Center of Excellence for Engineering (COEFE) 2 1.42 Center of Development for Engineering (CODFE) 2 4.5. Procedure for the Application, Evaluation, and Selection of Centers 2 1.5.1 Schedule for the Transition Period 2 1.52 Application for CODFE Status 3 1.53 Evaluation of CODFE Applicants 3 1.54 Selection of CODFEs 4 1.6 Grants and Benefits for Centers 4 1.7 Roles and Responsibilities 4 1.7.1 Centers of Development and Higher Education Institutions, 4 1.72 CHED Technical Panel for Engineering, Technology and Architecture (TPETA) 5 1.7.3 CHED Regional Offices (CHEDRO) 5 1.74 CHED Higher Education Development Fund (CHED-HEDF) 6 2. Operational Guidelines for Grants and Benefits for CODFES 6 3. Period of Validity 7 4. Repeal i 5. Effectivity 7 Annexes A. Selection Criteria AI-A8 B. COEDFE Evaluation WorkbookIMPLEMENTING GUIDELINES FOR THE CHED CENTERS OF EXCELLENCE / DEVELOPMENT FOR ENGINEERING PROJECT 2007-2010 In accordance with the pertinent provisions of Republic Act No. 7722, otherwise known as the Higher Education Act of 1994, and to expedite the attainment of relevant, responsive, and quality higher education in the country, the following quidelines for the support and development of Centers of Excellence and Centers of Development for Engineering are hereby adopted and promulgated by the Commission of Higher Education, thus. 1. BASIC CONCEPTS 4.1 Statement of Policy Section 8 (f) of the Higher Education Act of 1994 provides that the Commission develop Centers that can spearhead the nation’s thrust towards development. It is, therefore, the policy of the Commission to promote quality and excellence in higher education by identifying supporting, and developing Centers of Excellence and Centers of Development in higher education institutions (HEIs). These implementing guidelines for Centers of Excellence/Development for Engineering are designed to support the original priorities set forth by the Commission yet be flexible enough to maximize the impact for the assistance and upgrading of programs and to consider the unique needs and priorities of the selected institutions in trying to best address their developmental requirements. 1.2. The First Centers of Excellence / Development Project (1997-2004) The original basis for the identification of Centers of Excellence! Development was CHED Memo No. 14, Series of 1997. For this project, a set of guidelines was issued by the CHED dated 19 March 1997 and was disseminated to all institutions through the CHED Regional Offices (CHEDROs). Interested institutions submitted applications for their programs to the CHEDROs, where they were initially evaluated. Complete applications were forwarded to the CHED main office and the TPETA Evaluation visits of programs were conducted from November 1997 to April 1998 by a team of program specialists trained by the TPETA. Based on the evaluation, the TPETA submitted a recommendation on Potential Centers of Excellence to the Commission in June 1998. After an additional recommendation by the TPETA, the final decision by the Commission was to award the following status to programs based on the evaluation ratings: + Center of Excellence 90% or better + Center of Development Category 1: 80% to 89% + Center of Development Category 2: 70% to 79% The Commission issued Resolution R457-98 dated 16 November 1998 identifying specific programs of institutions as COEs, COD-1s, and COD-2s. As benefits, COEs were to receive three million pesos a year for three academic years, COD-1s will receive one million a year for three years, and COD-2s willl receive 500,000 pesos a year for three years, provided that the institution will provide counterpart funding of the same amount, Specific guidelines were given for the proper expenditure and liquidation of the grants, Due to unavoidable delays, the project extended to 200413 14 18 Implementing Gui nes / Page 2 Reconceptualization of the Project Limited funding constraints have forced the rethinking of the Centers of Excellence/Development Project. In April of 2004, the Commission released a new CMO on the revised policies and standards for the Centers of Excellence Project. The specific guidelines contained in this document follow the revised policies as stated in CMO No. 20, series of 2004 Definitions 14.1 Center of Excellence for Engineering (COEFE) A Center of Excellence for Engineering is an engineering department or unit of a higher education institution with a strong undergraduate program, research and extension capability, and preferably a good graduate program. Beginning Academic Year 2008-2009, the evaluation process and criteria will be specified for the selection of programs for COEFE status. 1.42. Center of Development for Engineering (CODFE) A Center of Development for Engineering is an engineering unit of a higher education institution with a good undergraduate program extension capability, and potential for research. For the 2007-2008: period, the following evaluation criteria must be met, a. An overall evaluation rating of 75% or better: b. Allratings in al four evaluation areas are better than 50%; and ©. No critical deficiency. A critical deficiency arises when a critical item incurs a failed rating Henceforth, COEFEs and CODFEs will be collectively referred to as Centers, Procedure for the Application, Evaluation, and Selection of Centers 1.5.1 Schedule for the Transition Period 2007-2009 For the transition from the previous Centers _ of Excellence/Development Project to the new project, the reevaluation and selection of Centers will be done in two phases’ Centers of Development will be evaluated in time for designation by the start of Academic Year 2008-2009, Centers of Excellence will be evaluated and selected in time for designation by the start of Academic Year 2009-2010. Thereafter, if the CHED COE/COD Project will be continued, reevaluations and selections for all Centers for Engineering will be done every three years. Centers of Development designated starting Academic Year 2008-2009 can apply for reevaluation for Center of Excellence status for 2009-2010. The process for selecting the Centers of Excellence including their benefits will be issued in a separate set of additional guidelines.Implementing Guidelines Page 3 1.5.2 Application for CODFE Status a Any HEI offering an undergraduate program in the following engineering fields can apply for a Center of Development for Engineering status for 2007-2008 ‘Aeronautical Engineering Ceramics Engineering Chemical Engineering Givil Engineering ‘Computer Engineering Electrical Engineering Electronics and Communications Engineering Geodetic Engineering Industrial Engineering Mechanical Engineering Metallurgical Engineering Mining Engineering + Sanitary Engineering The instrument to be used for evaluation is the COEDFE Evaluation Workbook, Version 1.03. The evaluation workbook ‘can be requested from the CHED TPETA Secretariat or can be downloaded from the CHED website: vwwv.ched gov ph. ‘Acomplete application will consist of + A letter of application for a Center of Development status from the Department Chair offering the program, properly endorsed by the College Dean and the University President/Chancellor. + Two copies of the properly accomplished Microsoft Excel COEDFE Evaluation Workbook in electronic form, each stored in a separate CD-Recordable (CD-R) disc; and + A printed and signed copy of the contents of the evaluation workbook: 1.5.3 Evaluation of CODFE Applicants a. Applications will be received by the CHEDROs and will be forwarded to the CHED main office and the TPETA. Applications can also be submitted directly to and received by the TPETA Secretariat at the CHED main office The complete application set (application letter, one copy of the accomplished evaluation workbook in CD-R, signed printout) will be kept on file by the TPETA Secretariat. The responses in the ‘second copy of the accomplished evaluation workbook will be converted from Microsoft Excel formulas or references into values (‘frozen’) by the TPETA Secretariat prior to the evaluation workbook being assigned to a CHED-appointed evaluator Based on the electronic workbook submitted and the results of an ocular visit to the institution, if necessary, the evaluator will validate the responses made by the program respondent and will ‘come up with a rating for the academic program. In instances where there is disagreement between the program respondent and the evaluator regarding certain items in the evaluation, the program respondent may supply additional supporting documentation to the TPETA Secretariat in support ofImplementing Guidelines. Page 4 the appeal. The TPETA will make the final decision on such matters. 1.5.4 Selection of CODFEs a. After all applicants have been fully evaluated, the TPETA will submit a recommendation on the Centers of Development to the Commission for action b. The CHED Commissioners meeting en bane will deliberate on the recommendation by the TPETA and will come up with the list of programs that will be granted Centers of Development status for 2008-2009, 1.6 Grants and Benefits for Centers 17 For the initial phase, the selected Centers of Development will be entitled to the following grants and benefits: a. CODs that would like to avail for grants on a per project basis will be subject to the recommendation of the TPETA and will be subjected to the approval of the Commission b. Priority in the selection of CHED institutional partners with regard to other CHED developmental projects. ©. Entitlement to other non-monetary subsidies and awards such as graduate scholarships for faculty members (CHED Faculty Development Programs) and priority for CHED research grants A separate set of additional guidelines will be issued for the grants and benefits for the Centers of Excellence for 2009-2010 Roles and Respon: ies The units and institutions cooperating in this program shall adopt the following roles and responsibilities. 417A Centers of Development and Higher Education institutions a. Actas role models/leaders in the local, regional and national community b. Sustain and enhance research capabilities and upgrade professional or research graduate programs in engineering ©. Provide assistance to agencies / institutions within its geographical area of coverage: d. Undertake other activities/projects necessary in developing quality education in engineering, e. Accelerate the development of the engineering discipline through strategic developmental programs and projects {Develop instructional program quality through faculty development activities and upgrading of facilities and library resources; g._ Undertake basic and applied research activities on emerging trends and advancement in the field and offer graduate programs: h. Undertake extension and linkage projects through regional or national consortia agreements, internationalization activities and industry-academe collaborationImplementing Guidelines i. Provide assistance to other HEIs within its area of coverage in terms of faculty and curricular development and other quality improvement activities; and j. Establish linkages with COEs in the same discipline to further improve their capability to undertake research in engineering 1.7.2 CHED Technical Panel for Engineering, Technology and Architecture (TPETA) The Commission on Higher Education’s Technical Panel for Engineering, Technology and Architecture shall a. Recommend the criteria and the procedures for the identification of Centers of Excellence/Development for Engineering b. Recommend the possible CODFEs to the Commission c. Review the project proposals with assistance from the Technical Committees and recommend the award of grants and other forms of benefits to the Centers, d. Assist the Centers in preparing their work and financial plans in accordance with CHED priorities and financial regulations: . Monitor and evaluate the progress of the grant projects with assistance from the CHED-OPS TPETA Secretariat and CHEDROs; and {Recommend a program of action to the Commission after the duration of the project 1.7.3 CHED Regional Offices (CHEDRO) The CHEDROs shall a. Assist the TPETA, through the CHED's Office of Programs and Standards (OPS), in receiving applications from the HEIs, b. Assist the Centers in the implementation of the different components in their approved project grants. c. Assist the TPETA in monitoring the development and progress of the Centers being supported: d. Submit progress assessment reports to the CHED OPS on the Centers’ status of implementation of approved projects, e. Facilitate the processing of the financial liquidation reports to the CHED-COA Regional Auditors, and Submit the liquidation reports of the Centers to the TPETA Secretariat of the CHED-OPS 1.7.4 CHED Higher Education Development Fund (CHED-HEDF) The CHED-HEDF shall a. Release the financial requirements of the Center as reflected in its approved grant project proposal; b. Verify the correctness of the liquidation reports submitted by the Centers; and ©. Coordinate with the TPETA Secretariat of CHED-OPS regarding the financial and operational status and requirements of the Centers for orderly and expeditious action 2. OPERATIONAL GUIDELINES FOR GRANTS AND BENEFITS OF CENTERS 2.1 Centers of Development can apply for grants on a per project basis. Larger projects can be broken up into activities or modules that can be applied for grants. The proposal will be evaluated and recommended by the TPETA. In no case will a Center have more than two grants at any one time.Implementing Guidelines. Page 6 2.2. Project duration for the grants should preferably not exceed one calendar year. Longer projects should be broken up into modules not exceeding one year. 2.3 The grants for the Centers of Development can be used for the following 2.3.1 Instructional Quality a. Faculty Development for Academic Staff (degree and non. degree) Upgrading of Library Resources Upgrading of Facilities Program and Instructional Materials Development 2.32 Research and Publication a. Research Grants b. Publication Fee Awards Innovation and Commercialization Projects 2.33. Extension and Linkages a. Industry-Academe Projects b. Faculty Development for Other Institutions, c. Consortia Agreements ._Internationalization Activities aos 2.4 Funds provided by the CHED for a grant must be fully liquidated by the Center before a new grant proposal for the Center can be approved and awarded 25 Other benefits of the Centers of Development like CHED scholarships and CHED research grants will be subject to the specific guidelines previously released by the CHED. 26 The TPETA shall monitor the implementation of the grants and benefits and may decide not to award additional grants or benefits to a Center due to rnon-performance PERIOD OF VALIDITY The designation of Centers of Development for Engineering shall be starting ‘Academic Year 2008-2009, subject to regular monitoring by the CHED. If, at any point, the CHED assesses the Center as being incapable of fuffling its functions and responsibilities, the designation shall be revoked REPEAL All other CHED issuances that are inconsistent with these implementing guidelines are hereby repealed or modified EFFECTIVITY ‘These guidelines shall take effect upon the approval by the Commissioners of the Commission on Higher Education through a resolution and after publication in an official gazette or in a newspaper of general circulationANNEX A: SELECTION CRITERIA Potential CODs shall be identified using the following criteria CRITERIA (Specific Area) 4. INSTRUCTIONAL QUALITY 4.4 Administration 1.2 Faculty 1.3 Curriculum 1.4 Laboratories 1.5 Engineering Library 16 Instructional Facilities 1.7 Instructional Materials, Methods, and Support 1.8 Students 1.9 Licensure Examination (If required for the program) 2. RESEARCH AND PUBLICATION 2.1 Personnel Organization and Funding [2.3 Facilties and Equipment 2.4 Output 3. EXTENSION AND LINKAGES __3.1 Personnel _ 3.2 Organization and Budget 3.3 Facilities and Equipment 3.4 Output L \ I 4.1 Vision/Mission/Objectives 4.2 Institutional Planning and Development _ 4.3 Governance 4.4 Linkages 4.5 Site and Buildings WEIGHT 2.25% 13.50% 4.50% 3.15% 3.15% 2.70% 2.25% 2.25% 11.25% 9.00% 4.50% 4.50% 12.00% 6.00% 3.00% 3.00% 8.00% 1.00% 1.00% _ 1.25% 0.75% 1,00% 45% 30% 20% 5%Implementing Guidelines Annex Page A2 BREAKDOWN OF THE EVALUATION CRITERIA: 4. Instructional Quality 45 1.1 Administration 5 1.1.1 Program administration 1.1.2 Program accreditation 1.1.3 Qualifications of the College Dean 1.1.4 Qualifications of the Department Chair 1.2 Faculty 30 1.2.1 Performance 1.2.2 Qualifications 1.2.3 Faculty awards, achievements, and recognition 4.3 Curriculum 40 1.3.1 Curriculum standards 1.3.2 Last curriculum review 1.3.3 Last curriculum revision 1.4 Laboratories 7 1.4.1 Required teaching laboratories 1.4.2 Teaching laboratories rating (weighted average of all laboratories) 1.4.3 Required computer laboratories 1.4.4 Computer laboratories rating (average of all laboratories) 1.4.5 Modernization and sustainability 1.4.6 Student-faculty ratio 1.5 Engineering Library 7 1.5.1 Book collection and journals/periodicals 1.5.2 Library requirements 1.5.3 Library personnel 1.5.4 Interlibrary cooperative relations 1.6 Instructional Facilities 6 1.6.1 Classrooms 1.6.2 Audiovisual facilities and equipment 1.6.3 Faculty office 1.6.4 Faculty computer access 1,7 Instructional Materials, Methods, and Support 5 1.7.4 Instructional materials 17.2 Innovative teaching methods 1.7.3 Teaching and learning programs and support 1.8 Students 5 1.8.1 Admission requirements 1.8.2 Retention and readmission 1.8.3 Student disciplinary process 1.84 Financial scholarships 1.8.5 Student services 1.8.6 Student awards, achievements, and recognition 1.9 Licensure Examination (If required for the program) 25 1.9.1 Percentage of graduates taking PRC examination 1.9.2 Average performance in PRC examination 1.9.3 PRC licensure examination performance awards 50 24 21 50. 20 15 15 60 20 20 30 25 10 10 15 10 15 75 10