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Formula For Short Schematic Report: I. Terms of Reference

This report was requested by H.L. Bhindi on September 27, 2005 to investigate overcrowding on the main campus and provide recommendations for improvements. The author gathered information through interviews, personal observation, research including questionnaires. The findings revealed facts about overcrowding observed and learned from interviews. Conclusions interpreted the findings, providing logical assessments. Recommendations suggested specific actions to correct the overcrowding problem, prefaced with "It is recommended that..." and numbered.

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Nyasha J Chidziyah
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7K views

Formula For Short Schematic Report: I. Terms of Reference

This report was requested by H.L. Bhindi on September 27, 2005 to investigate overcrowding on the main campus and provide recommendations for improvements. The author gathered information through interviews, personal observation, research including questionnaires. The findings revealed facts about overcrowding observed and learned from interviews. Conclusions interpreted the findings, providing logical assessments. Recommendations suggested specific actions to correct the overcrowding problem, prefaced with "It is recommended that..." and numbered.

Uploaded by

Nyasha J Chidziyah
Copyright
© © All Rights Reserved
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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FORMULA FOR SHORT SCHEMATIC REPORT

I. Terms of Reference

The instruction on which the report has been written.

Includes:

a) Who asked for the report.


b) What it investigates.
c) When it was requested.
d) [possibly] a call for recommendations.

General wording:

This report was requested by -----------------------------------------------------------------------

It investigates [very often some problem area].---------------------------------------------------

This report was requested on ------------------------------------------------------------------------

To be submitted by ------------------------------------------------------------------------------------

This report, surveying the problem of overcrowding in the main campus and making
recommendations for improvements, was requested by H.L. Bhindi (27 September 2005)
and was due on 4 October 2005.

II. Procedure

The methods [procedures] by which the investigation was conducted:

a) Interviews [face to face, telephone, etc]


b) Personal observation [of the situation].
c) Research [of documents, records, reports, etc].
d) Questionnaires

Normally procedures are stated in ‘[passive’ form e.g. interviews were conducted with
________________________________________________________________________

Questionnaires were distributed to ____________________________________________


The author(s) gathered information through:

III. Findings

 The facts discovered in the investigation.

There is no dispute over these. They are:

a. What you ‘find’ from interviewing people.


b. What you ‘observe’ from personal visit.
c. What you ‘discover’ in the course of ‘research’.
d. What ‘insight’ you get from the answers of the sample group.
e. Visual illustration in the form of Graphs, (line, Bar) Tables, Pie charts must be
included here.

IV. Conclusions

Your interpretation of the facts/findings.

a. Logical conclusions.
b. Informed opinions.
c. Thoughtful assessments/judgments

NOTE: ~ Findings are facts [by nature they cannot be argued].


~ Conclusions are interpretation [by nature they could be argued].

V. Recommendations:

Your suggestions for correcting the problem. These are things to do – ACTIONS.

a. Preface your suggestions with either the words:

After interviewing, observing and conducting the investigation, it is recommended that:

‘It is recommended that…’

[This will ensure they are in parallel grammatical structure!]

b. Make them appropriately specific.


c. Number them and itemize them separately.

Your signature

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