Formatting A Word Document

Resources:
MS Word 2016:https://edu.gcfglobal.org/en/word2016/
MS Word 2010:https://www.tutorialspoint.com/word/index.htm
https://support.office.com/en-us/word

1. Formatting Text
 Font and Size
 Font color
 Use the Bold, Italic, and Underline commands
 Change text case
 Highlight text
 Change text alignment: Left, Center, Right, Justify
 Line and Paragraph Spacing
 List: Bulleted List, Numbered List, Multilevel List
 Add/Edit/Remove Hyperlink

 Practice: Create a document with the format as below:

- Font: Times New Roman

- Line space: 1.3
- Align: Justify

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2. Formatting pages
2.1. Page layout

Practice with Layout tab

2.1.1. Margins
Format page margins as the following:
Top: 3,3 cm
Bottom: 4,2 cm
Left: 2,6 cm
Right: 2,6 cm
2.1.2. Page orientation
Two page orientation options: landscape and portrait.
- Landscape means the page is oriented horizontally.
- Portrait means the page is oriented vertically.
 Practice: Select Layout tab or File -> Page setup, click Orientation then choose
either Portrait or Landscape to see the difference.
2.1.3. Page size
Select Layout tab or File -> Page setup, click Size then click the desired predefined
page size (e.g. A4 (210x297 mm)) or click More paper Sizes to customize the page
size.

2.2. Headers and Footers

a) Create a header or footer

Double-click anywhere on the top or bottom margin of your document. The
header or footer will open. Type the desired information into header or footer.
When you're finished, click Close Header and Footer. Alternatively, you can
press the Esc key.
b) Insert a preset header or footer:
Select Insert, then click the Header or Footer. Then we can select the desired
preset header or footer.

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 Practice: Try to create a document with the header as the following:

2.3. Breaks

Insert a page break

Place the insertion point where you want to create the page break. On the Insert
tab, click the Page Break command. Alternatively, you can press Ctrl+Enter on
your keyboard.
Insert a section break
Section breaks create a barrier between different parts of a document, allowing
you to format each section independently.

 Practice: Copy text from https://edu.gcfglobal.org/en/word2016/breaks/1/ then try

to practice with section break to get the document as the following:

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3. Working with Objects
3.1. Pictures, Shapes and Text Box

 Insert a picture from a file or copy and paste a picture to document.

 Change text wrapping settings.

 Practice: Insert a picture to the above document and change text wrapping setting
to get the format as below:

 Insert/Edit Shapes.
 Insert/Modify Text Box.

 Practice: Create a flowchart as below using Shapes and Text Box:

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3.2. Tables

Create a table as below:

Hours
Class

Ref./Res
Lect.

Contents
Exr.

Prc.

ources Assignment(s)

History of Computing and Computer 3

1
Architecture
2 Operating System (OS) 3 3
3 Software Tools for Techies 3 3
4 Data Presentation and File Structures 3 3
5 Networks and the Internet 3 3
Introduction to Programming and 3 3
Software Engineering
6
- Introduction to programming.
- Introduction to software engineering.
Total 18 15

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4. Styles, Figure list and Table of Contents
4.1. Styles

Format Styles for Section titles as following:

1. Section Titles:

Figure 1: Format style for Section title.

1.1. Subsection Titles:

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 Figure 2: Format style for Subsection title

1.1.1. Sub Subsection Titles:

Figure 3: Format style for Sub Subsection title

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4.2. Create a list of Figures or Tables

Resource: https://support.office.com/en-us/article/insert-a-table-of-figures-c5ea59c5-
487c-4fb2-bd48-e34dd57f0ec1
Learn how to:
1. Add captions to all figures/tables that you want included in your table of
figures/tables.
2. Insert the cross-reference to a figure/table you want to link to.
3. Insert the table of figures/tables.
 Practice:
 Create a list of all figures in Section 4.1 automatically as below:

Figure 1: Format style for Section title. ................................................................................................6

Figure 2: Format style for Subsection title ..........................................................................................7
Figure 3: Format style for Sub Subsection title .................................................................................7

 Insert the cross-reference to Figure 2:

4.3. Table of Contents

Learn how to create Table of Contents automatically.

 Apply styles for all sections you want to list in Table of Contents.
 Select References tab, click Table of Contents then click on the Insert Table
of Contents option.

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 Practice: Create a Table of Contents.
Here is a sample we get when we apply the styles set as in Section 4.1 to this
document.

Table of Contents
1. FORMATTING TEXT ..................................................................................................................................1
2. FORMATTING PAGES ................................................................................................................................2
2.1. PAGE LAYOUT .......................................................................................................................................................... 2
2.1.1. Margins................................................................................................................................................................... 2
2.1.2. Page orientation ................................................................................................................................................ 2
2.1.3. Page size................................................................................................................................................................. 2
2.2. HEADERS AND FOOTERS ....................................................................................................................................... 2
2.3. BREAKS .................................................................................................................................................................... 3
3. WORKING WITH OBJECTS ......................................................................................................................4
3.1. PICTURES, SHAPES AND TEXT BOX ..................................................................................................................... 4
3.2. TABLES..................................................................................................................................................................... 5
4. STYLES, FIGURE LIST AND TABLE OF CONTENTS ..........................................................................6
4.1. STYLES ..................................................................................................................................................................... 6
4.2. CREATE A LIST OF FIGURES OR TABLES.............................................................................................................. 8
4.3. TABLE OF CONTENTS............................................................................................................................................. 8
5. CREATE LIST OF REFERENCES ........................................................................................................... 10
6. OTHERS ...................................................................................................................................................... 11

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5. Create list of References
Learn how to:

1. Create citations and sources

2. Insert a citation
3. Insert Bibliography
Resource: https://support.office.com/en-us/article/add-citations-in-a-word-document-
ab9322bb-a8d3-47f4-80c8-63c06779f127

 Practice:
1. Create references to a book and a paper with APA Style as below.

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Then now we get (Anderson, 2010) when we click Insert Citation and choose the
book or we get (Zhang, 2012) when we choose the paper.
2. Insert Bibliography.
Here we get when we click Bibliography:

References
Anderson, G. a. (2010). Connecting with Computer Science. Course Technology Press.
Zhang, Y. (2012). Comparison of select reference management tools. Medical reference
services quarterly, 31, 45-60.

3. Change to another Style such as IEEE, Chicago, etc. to see the difference.

6. Others
Learn how to use Review features in MS Word:
- Check Spelling and Grammar.
- Track Changes and Comments.

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