Tech Comm Templates

Business Requirements Document (BRD)

Template
Project/Initiative
Month 20YY
Version X.XX

Company Information

1 Document Revisions
Version
Date Document Changes
Number
05/02/20xx 0.1 Initial Draft
 Tech Comm Template BRD

2 Approvals
Role Name Title Signature Date
Project Sponsor

Business Owner

Project Manager

System Architect

Development Lead

User Experience Lead

Quality Lead

Content Lead

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3 Introduction
3.1 Project Summary
3.1.1 Objectives
[These should describe the overall goal in developing the product, high level descriptions of what
the product will do, how they are aligned to business objectives, and the requirements for
interaction with other systems.]
● Deliver a Widget Interactive Naming System (WINS) that synchronizes naming and linking of all widgets in all
systems across the enterprise.
● Avoid duplication of widget names and reduce time to production for existing projects.
● Support text searching on widget names or business descriptions.
● Sync widget names and changes to Windows and Linux platform administration tools.
● Tracks changes to widgets including new widgets, modified widgets, and widgets to be archived.

3.1.2 Background
[Provide a brief history of how the project came to be proposed and initiated, including the
business issues/problems identified, and expected benefit of implementing the
project/developing the product.]
Timely and accurate synchronization of widget names will reduce development levels of efforts across the
enterprise by eliminating duplicate names of widgets in development and deployed. Acme uncovered seriously
high levels of errors across testing environments, production error messages, and increased rework due to lack
of knowledge about widgets already in production.

3.1.2.1 Business Drivers

[List the business drivers that make development of this product important. These can be
financial, operational, market or environmental.]
● Customers are looking for faster updates to information on the [product] website, and may consider
competitors if needs are not met.
● Development group requires a scalable solution to track the widgets being deployed into all environments
to better manage resources.

3.2 Project Scope

[Describe what work is in scope for the project, and specifically what work is out of scope…
beyond the current budget, resources and timeline as approved by the project stakeholders. This
is designed to prevent “scope creep” of additional features and functions not originally
anticipated.]

3.2.1 In Scope Functionality

● Create name records for widgets by category
o Supply Chain
o Production Lines

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o Internal web apps
o External web apps
● Ability to create/delete widget names restricted by role
● Search by name, team, date, last modified
● Synchronize widgets across product/operations lines
● Provide audit trail
● Reporting on new, modified, and archived widgets by time period and team

3.2.2 Out of Scope Functionality

● Create widgets for subsidiary company product lines
● Search by approver, or rationale
● Archiving of widget objects

3.3 System Perspective

[Provide a complete description of the factors that could prevent successful implementation or
accelerate the projects, particularly factors related to legal and regulatory compliance, existing
technical or operational limitations in the environment, and budget/resource constraints.]

3.3.1 Assumptions
● Inventory of existing widgets completed by Q1.
● Testing data comprises scrubbed production data as of December 31.

3.3.2 Constraints
● Impending changes to privacy regulations may impact data dictionary design.
● Timeline for enterprise platform updates will impact execution of testing plan.

3.3.3 Risks
● Previously approved Q2/Q3 development projects may limit availability of development and QA resources,
necessitating outsourcing or additional budget requisitions to meet the anticipated timeline.
● .

3.3.4 Issues
●

4 Business Process Overview

[Describe how the current process(es) work, including the interactions between systems and
various business units. Include visual process flow diagrams to further illustrate the processes
the new product will replace or enhance.
Use case documentation and accompanying activity or process flow diagrams can be used to
create the description(s) of the proposed or “To-Be” processes.]

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4.1 Current Business Process (As-Is)
At any point during or after deployment of web apps or web sites (internal or external) to support business
activities, development/support teams may create and deploy widgets.
1. CMS / database administrators for the employee portal use the CMS tool to create widgets. They can test
widgets in the designated staging environment, then register them and deploy to production.
2. Development teams may deploy widgets to development and testing environments set up for their
development projects. They must check widget code into and out of the source code repository according to
their projects’ development schedule.

4.2 Proposed Business Process (To-Be)

1. Technical Lead searches repository
2. If widget is not found, user creates a new widget name record.
3. WINS validates that all fields have been completed.
4. WINS confirms that no similar widgets exist
5. User confirms record to be created.

1. User searches repository to locate existing widget description.

2. WINS displays record
3. User selects Edit to open and modify record
4. WINS validates all fields completed correctly

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5. User confirms changes.
6. WINS confirms changes and updates Audit table.

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BRD
5 Business Requirements
[The specific business requirements elicited from stakeholders should be listed, categorized by
both priority and area of functionality to smooth the process of reading and tracking them.
Include links to use case documentation, and other key reference material as needed to make
the requirements as complete and understandable as possible. You may wish to incorporate the
functional and non-functional requirements into a traceability matrix that can be followed
throughout the project.]
The requirements in this document are prioritized as follows:
Value Rating Description
1 Critical This requirement is critical to the success of the project. The project will not be possible w
2 High This requirement is high priority, but the project can be implemented at a bare minimum
3 Medium This requirement is somewhat important, as it provides some value but the project can pr
4 Low This is a low priority requirement, or a “nice to have” feature, if time and cost allow it.
5 Future This requirement is out of scope for this project, and has been included here for a possible

5.1 Functional Requirements

Use Case
Req# Priority Description Rationale
Referenc

General / Base Functionality

Single repository simplifies

A new Master Widget repository shall be management of widget
FR-G-001 1 created to house the name records and development across 30+
links to the widget objects. global development teams

A widget shall be defined in the ID+Name eliminates

FR-G-002 1 repository via a unique identifier and duplicate widget name
name combination. records

FR-G-003

FR-G-004

FR-G-005

Security Requirements

FR-S-001 1 Widget creation in the repository shall be

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BRD
limited to users with Team Lead or
System Administrator,

Reporting Requirements

The system shall generate a weekly

FR-R-001 2
Report of Widget Name Status Changes

Usability Requirements

User interface for the WINS repository

shall be responsive, allowing for proper
FR-U-001 1
display on tablet, laptop, and desktop
devices.

Audit Requirements

Any change to a widget name record

FR-A-001 1 shall be appended with user ID and
date/time stamp.

5.2 Non-Functional Requirements

[Include technical and operational requirements that are not specific to a function. This typically
includes requirements such as processing time, concurrent users, availability, etc.]
ID Requirement

NFR-001 The WINS repository shall accommodate up to 100 users concurrently.

NFR-002 The WINS repository shall be designated at Level 2 for availability and SLA purposes.

NFR-003

NFR-004

NFR-005

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6 Appendices
6.1 List of Acronyms
[If needed, create a list of acronyms used throughout the BRD document to aid in
comprehension.]

6.2 Glossary of Terms

[If needed, identify and define any terms that may be unfamiliar to readers, including terms that
are unique to the organization, the technology to be employed, or the standards in use.]

6.3 Related Documents

[Provide a list of documents or web pages, including links, which are referenced in the BRD.]

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