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Technology Policies: Section 1: Technology Policy 6: Data Management

This 3 sentence summary provides the key details about the Data Management policy: The policy sets expectations for how [organisation] creates, manages, and deletes its information assets to ensure accessibility, reliability and timeliness. It establishes data management principles like designating data custodians and stewards, collecting data only for documented purposes, and automating data processes where possible. The roles of the Data Governance Board, Data Custodians in IT, and Data Stewards as subject matter experts are also outlined.

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Sufajar Butsianto
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30 views

Technology Policies: Section 1: Technology Policy 6: Data Management

This 3 sentence summary provides the key details about the Data Management policy: The policy sets expectations for how [organisation] creates, manages, and deletes its information assets to ensure accessibility, reliability and timeliness. It establishes data management principles like designating data custodians and stewards, collecting data only for documented purposes, and automating data processes where possible. The roles of the Data Governance Board, Data Custodians in IT, and Data Stewards as subject matter experts are also outlined.

Uploaded by

Sufajar Butsianto
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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{INSERT ORGANISAION LOGO}

TECHNOLOGY POLICIES

SECTION 1: TECHNOLOGY
POLICY 6: DATA MANAGEMENT
This policy sets expectations, obligations and acceptable use practices for when creating,
Policy Rationale consuming, managing or deleting [organisation] information.

Information is a key asset that must be managed, maintained and protected to ensure its
accessibility, reliability and timeliness to support [organisation] business functions.

Policy Data Management Principles


1. To enable for [organisation] to efficiently and effectively manage and safeguard
its data, it must be managed as a strategic asset through clear processes,
procedures, standards and guidelines.
2. Institutional data is the property of [organisation], no single person or business
group/unit “owns” the data and everyone is responsible for managing it
effectively.
3. Every data source must have a defined data custodian and steward, who act in a
business leadership role and a subject matter expert role.
4. Data should only be collected and readily available for use for a specific and
documented purposes, in a simple, user centric approach that supports and
enables data value to realised.
5. Data capture, validation and processing should be automated, wherever
possible.
6. Unnecessary duplication of <organisation> data is to be avoided.
7. Data is managed through approved, managed structures and models that
provide context and a best practice approach that enables active data lifecycle
management.
8. Data must be protected from unauthorised access and modification.

Roles and Responsibilities


At [organisation], it’s likely you’ll hold one or more of the following roles in managing
[organisation] information.

Data Governance Board


The Data Governance Board is comprised business function leadership of
[organisation] that create and maintain data.
Their Boards responsibilities are:
- Oversee the Data Management framework and ensure its alignment with
[organisation] outcomes and strategies.
- Identify high level data areas of concern or growth
- Oversee and report on risks to data assets
- Oversee implementation and compliance with policy.
{INSERT ORGANISAION LOGO}

Data Custodian
Information Technology fulfils the role of data custodians and are responsible for
the security and availability of [organisation] data. They oversee systems used to
collect, manage and provide access to data. Their responsibilities are:
- Maintain physical and system security including server physical security
and user access security as determined by the data steward.
- Ensure adequate system backups are completed and disaster
preparedness and recovery plans exist.
- Ensure adequate system availability and performance

Data Steward
Data stewards are subject matter experts in the related functional area who has
knowledge of the business and the data processes within it. Their responsibilities
include:
- Working with system designers, data/information management experts
and technical experts on data system design that cover data creation,
migration, access management and retention and disposal.
- Implementing and maintain data quality requirements and business rules
for assigned data sets.
- Identifying, managing, mitigating and resolving (where applicable) data
issues, risks and errors.
- Championing and educating their functional area on the use and
application for the data management framework and supporting
documents.

Related Documents
- Data classification Model
- Master Metadata Register
- IT Policy
- Privacy Policy
- Data Management Procedure
(not all related documents will be applicable in all organisations, this list is just an
example of possible documents that could exist)

Policy Owner:
Review Protocol Policy Reviewed By:
Date Reviewed:
Next Review Date:

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