Pampanga State Agricultural University

College of Agriculture Systems and Technology

Department of Agricultural Business
& Economics and Entrepreneurship
PAC, Magalang, Pampanga

A Narrative Report in On-The-Job-Training Undertaken at Office of

PSAU, Knowledge, Information and Technology Sharing
(KITS) Center Located at PAC, Magalang, Pampanga

Presented to the faculty of Department of Agricultural

Business & Economics and Entrepreneurship

In partial fulfillment of the requirements for the

Degree of Bachelor of Science in Agricultural Economics

Submitted by:

Joshua G. Guevarra
S.Y. 2018-2019
 ii

APPROVAL SHEET

The narrative report here to attach conducted at office of Pampanga

State Agricultural University, Knowledge, Information and Technology Sharing
(KITS) Center, prepared and submitted by Guevarra, Joshua G. in partial
fulfillment of the requirement for the subject On-The-Job Training under the
Degree Bachelor of Science in Agricultural Economics is hereby accepted.

AL R. MUNOZ, M.B.M.
OJT Supervisor

Date Signed

Accepted as partial fulfillment of the requirements in the subject On-

The-Job Training under the degree Bachelor of Science in Agricultural
Economics.

GEENA B. HIPOLITO, Ph.D.

Chair, DABEE

Date Signed

VIRGILIO DM. GONZALES, Ph.D.

Dean, CAST

Date Signed
 iii

ACKNOWLEDGEMENT

First and foremost, the author would like to offer this work of success to
our ALMIGHTY GOD, Who never fails to give him enough strength, hope,
courage, wisdom, love and over flowing blessings. This training would not
have been possible without the help of our Lord Jesus Christ.

The author would like to extend his deepest gratitude and appreciation
to the following people who have been part of making this training possible.

Mrs. Jasmin S. Villanueva, KITS Center Coordinator for allowing

him to take his On-the-Job- Training in the office of PSAU, Knowledge,
Information and Technology Sharing (KITS) Center. And also to Mrs. Emelita
C. Kempis Ph.D., SUC, Vice President IV, especially to Mr. Christian Kim
L. Layug who taught and gave him the proper training he deserves. The
author would like to thank them because this training will not be fun and
enjoyable for him without the craziness and friendship you shared for just two
months. The memories you shared together will always remain to him.

To the OJT Coordinator Al R. Munoz, M.B.M. and the Department

Chair Geena B. Hipolito, Ph.D., for their unending support, guidance and
encouragement to make this On-the-Job-Training be organized.

Special thanks to Mr. Rowell Espeleta, Mrs. Rodiline Maṅalac and

Mr. Arjay Canlapan for their support and advice. The author enjoyed their
companionship in the OJT. The author is grateful to these people who treated
him like a special someone.
The author would also like to give his sincerest gratitude to his parents,
Mrs. Celeste G. Guevarra, for her unending love, encouragement, hope and
financial support.

The author is very thankful to those people who helped him to finish the
training.

GOD BLESSES US ALL!

JOSHUA G. GUEVARRA
Author /Trainee
 iv

TABLE OF CONTENTS
Page
TITLE PAGE …………………………………………………………………… i

APPROVAL SHEET ………………………………………………………….. ii

ACKNOWLEDGEMENT ……………………………………………………… iii

TABLE OF CONTENTS ……………………………………………………… iv

ABSTRACT ……………………………………………………………………. v

1 INTRODUCTION …………………………………………………………... 1

2 REVIEW OF RELATED LITERATURE …………………….……………. 2

3 METHODOLOGY …………………………………………………………. 3

4 LEARNING BY DOING ………………………………………..…………... 5

5 SUMMARY ……………………………………………………………….... 6

6 CONCLUSIONS ……………………………………………………………. 7

7. PROBLEMS ENCOUNTERED ……………………………………………. 8

7 RECOMMENDATIONS ……………………………………...……………. 10

8 REFERENCES ……………………………………………………………... 11

9 APPENDICES ………………………………………………….………….... 12

Appendix 1: Application Letter

Appendix 2: Endorsement Letter
Appendix 3: Work Plan Forms
Appendix 4: Training Waiver Form
Appendix 5: Work Assignment and Schedule Matrix Form
Appendix 6: Progress Report
Appendix 7: Evaluation Form
Appendix 8: Certificate of Completion
Appendix 9: English Critic Certificate
Appendix 10: Medical Clearance
Appendix 11: Dental Clearance
Appendix 12: Insurance
Appendix 13: Daily Time Record

10. OTHER ATTACHMENTS …………………………………………... 13

 v

ABSTRACT
On-the-Job-Training or OJT is a job training that occurs in the work
place. It has many advantages, but it can also have few disadvantages if the
OJT is not planned and executed properly. OJT is a part of a college
curriculum that aims to train and orient students about their work in the future.
As an Agricultural Economics student, the On-the-Job Training provides a
background of what is really going on in a certain office. OJT provides the
opportunity in promoting worthy values and developing strong moral character
among other people in the community. It is one of the factors that are helpful
to the students in enriching and enhancing their knowledge learned at school.
In his two months staying in PSAU, KITS Center, after the trainee finished his
allotted 300 hours in his On-the-Job Training, the trainee learned different
aspects such as how to socialize, manage people, and different kinds of office
works accordingly, and how to be an asset in the firm. These things have a
big contribution to become a better employee someday. All those things are
very helpful to the trainee in the future. The importance of On-the-Job training
can enhance one’s attitude and can prepare the trainee for work. Now, the
trainee has learned the differences of the things taught inside the class room
and in actual. During On-the-Job Training, of the trainee he enjoyed the
companion of the officers in the office. The advice of the officers will always
be on the trainee’s mind. Aside from the numerous photos, the moments will
stay on his heart forever. He also learned that communication is very
important when working especially when disseminating information. You need
to be focused to all situations and in work. They have the passion in working
and enjoy the time even if it is a tiring day. The trainee enjoyed the rest of his
training because of friendship and advices of the staffs had shared.
 1

INTRODUCTION
One of the enhancing and enriching skills of the students is
undertaking the On-The-Job Training. Students who are taking up Bachelor of
Science in Agricultural Economics are given the chance to undergo the so
called On-The-Job Training to be able to apply the knowledge they acquired
from school to their chosen firms. It is the beginning of the greatest
educational experience as agricultural economics student would encounter. It
is one way of developing their sense of responsibility upon performing the
given task by their supervisors and the rest of the staff.
The student/trainee, Mr. Joshua G. Guevarra, a Bachelor of Science
in Agricultural Economics student of Pampanga State Agricultural University
(PSAU) took his On-the-Job Training in PSAU, Knowledge, Information and
Technology Sharing (KITS) Center at PAC, Magalang, Pampanga.
The trainee wanted to take his On-the-Job Training in the office of
PSAU, Knowledge, Information and Technology Sharing (KITS) Center to
expand his knowledge in working and how to communicate to other people.
From the help and support of his OJT Coordinator, he recommended the
trainee to his former officemate, one of the staffs in the PSAU, KITS Center
and fortunately he was assigned in the said office.
The trainee was required to report to any staff of the Office from
7:00am to 5:00pm from Monday to Friday for two months to accomplish the
required time needed which was 300 hours.
 2

REVIEW OF RELATED LITERATURE

On-the-job training describes the nature of work environment and

responsibilities where the student-trainees would greatly benefit through
encountering real-life scenarios and solving industry-based problems.
This study aimed to correlate the academic performance and the on-
the-job training performance of the students from AB Paralegal Studies in
terms of Personal Characteristics, Attitude towards the job, job performances,
adherence to company policy and competence.
Results showed that the students obtained excellent performance
rating in terms of personal characteristics, attitude towards the job, job
performance and competence.
There is a need to enhance the communication skills of the students
through giving them more verbal exercises as teaching and learning activity
as well as giving more case studies to analyze and simulate for better
understanding of the subject.
(Anunciation Bernardo 2014)
Base on the trainee’s experiences in taking his On-the-Job
Training in PSAU, Knowledge, Information and Technology Sharing
(KITS) Center at PAC, Magalang, Pampanga, with the help of Mr.
Christian Kim L. Layug who provided him the real work assignments.
To ensure his work’s success, the staffs of KITS Center helped him to
make it possible. It may be a challenging to the trainee, real work
assignments are valuable and useful at the end of the day.
According to Mrs. Jasmin S. Villanueva, KITS Center Coordinator.
On-The-Job training is one of the most important requirements to finish your
study in college, she helped the trainee to make it possible and Mrs. Jasmin
always give an advice and encouragement to the trainee to finish his OJT and
she also said that OJT is first step to enhance your skills in working and OJT
helped the student on how to communicate to other customer or other people.
 3

METHODOLOGY

Time and Place of the OJT

The trainee was assigned at office of the Knowledge Information

and Technology Sharing (KITS) Center, Pampanga State Agricultural
University, PAC, Magalang, Pampanga. The trainee started his OJT on
June 06, 2019 to July 26, 2019.

Historical background

PAC – BAR Knowledge, Information and Technology Sharing

(KITS) Center, serves as the techno-information (RET) program and
also serves as resource generation packaging center of the college.

Inaugurated on September 9, 2013 this facility is anchored on its

objective of improving the delivery of scientific knowledge, information
and technology to various key players contributing to agricultural
development of the country.

The establishment of this center was made possible through the

initiatives of HONORABLE SECRETARY PROCESO J. ALCALA,
Department of Agriculture, DR. NICODEMOS P. ELEAZAR, Director
DA – Bureau of Agriculture Research and DR. HONORIO M. 4
SORIANO JR, SUC President III.

The trainee started training in the office of PSAU, KITS Center

at PAC, Magalang, Pampanga was on June 06, 2019. The first thing
that the trainee has to do was to familiarize different facilities and
people who he might accompany with specially in submitting papers to
different offices of the firm. Mr. Christian Kim L. Layug, the
Administrative Aide IV of the firm was the one who trained him from
the beginning of his training. The trainee was the assistant of Mr.
Christian Kim L. Layug and he is the one who do the works of the other
staff if they are not around. The trainee is fully well train because of the
staff of the firm, they helped him to improved his knowledge in
communicating others and other works in the office. During the training,
the trainee must do after he report to any staff of the office, the first
thing he must do is to clean the office due to the messed done by the
mice in the office. And he also clean the inside and out of the office
because he is a first time in his On-The-Job training he do a lot of
works in first because he wants to familiarize all the works in the office.

The trainee change or rotate his task every other day to make
the works organize.

The trainee completed the required 300 hours of his On-the-Job

Training last July 26, 2019.
 5

LEARNING BY DOING

In the two (2) months training of the trainee, there were different
aspects that he learned in staying in the PSAU, (KITS) Center. This
training would not have been possible without the help and assistance
of the staff and these will always remain to him.

Encoding and Tabulating data

The trainee learned also how to encode and tabulate data, this
is where he transfer the data gather from the customers.
Photocopying
The trainee performed to photocopy the documents assign to
him. Photocopying documents is not an easy thing during On-The-Job
Training, but it helps the trainee boost his confidence and attitude in
terms of patience.
Binding
He also learned how to binding the documents of the customers.
The trainee helped the staff of the office to bind the documents of the
office.
Organizing file or Documents
The trainee learned on how to organize the documents of the
office. He also helped the other staff of the office to organize their
papers or documents.

The trainee learned on how to sign to receive a letters from

other office of the firm; he learned on how to communicate with other
customers.

Real Work Assigements.

Aside from working inside the office, the trainee experienced the
real work assignments like when the other staffs of KITS Center are not
around, he learned how to compile all the important papers of the
office, the trainee had a lot of works in the office, he also help the other
staffs of the office to their works if they needed.
 The On-the-Job Training is very important to a student to mold
them and to make them realize how a real work is. It may be tough for
them as student, the most important thing is to have knowledge and
gain learning from what they have been through.

SUMMARY
 The trainee was oriented by Mr. Al R. Munoz, the OJT
Coordinator. He instructed the trainee on what is going to do in his
300 hours of duty. He also gave all the requirements needed in the On-
the-Job Training on applying in a firm.

The trainee started his training at PSAU, KITS Center at PAC,

Magalang, Pampanga was on June 06, 2019. The first thing that the
trainee had to do was to familiarize different facilities and people who
he might accompany with specially in submitting papers to different
offices of the firm. Mr. Christian Kim L. Layug, the Administrative
Aide IV of the firm was the one who trained him from the beginning of
his training. The trainee was the encoder, assistant of the staff in the
office. He learned how to bind the documents of the customer and on
how to communicate to other customer.

The trainee was required to report to any staff of the Office from
7:00am to 5pm from Monday to Friday for two months to accomplish
the required time needed which is 300 hours.

The trainee completed the required 300 hours of his On-the-Job

Training last July 26, 2019.

CONCLUSION

The On-the-Job Training had subsidized much knowledge and

new learning to the student in both professional and personal aspects
in his life. It is very important not only to teach students their chosen
career but to show students the reality about working. On-the-job is
indeed vital and necessary to students because the program expands
the students’ knowledge as it helps the students explore their skills in
the actual work area.
Therefore, the trainee concludes that being a work capable
person can be an asset to the company and the OJT can help the
student to become a more productive person. Through OJT, the
learners will learned different things that they can use in the future
when they are in the real world. On-the-Job Training will make the
student trainee to become salutary personnel of the company.

PROBLEMS ENCOUNTERED
 As part of the training, every student-trainee will encounter a
problem that can be identified as denoting or relating to people whose
behavior causes difficulties to themselves and others.

Some of the problems that the trainee encountered are the

following:

1. Time Management

It is easy to the trainee to concur the On-The-Job training. Because

of the traffic the other staffs of the office is always late.

2. Dealing with other People

Sometimes there was a miscommunication with the customers.

3. Internet Connection

The internet connection in the office was weak.

4. Lack of Supplies

The supplies of the office are not enough to do their work better.

5. Lack of Air Condition

Because of the shortage of air condition the office is not enough to

supply the cold of every room.

But to these problems encountered by the trainee, he learns

how to handle it in some ways:
 10

RECOMMENDATION
1. Time Management

Give time for what is important. What you conceive on your mind
you can achieved if you think you can do the things then you can.

2. Dealing with other People

Act like a professional, calm and continue to work.

3. Internet Connection

The office need a strong internet connection for the staff to

make their works easier and they don’t need to go in the other
offices of the firm to download files and make research and etc.

4. Lack of Supplies
The office must need more supplies for the needs of every staff.

5. Lack of Air Condition

They need to request air condition for the office to supply all the
rooms in office.

As the trainee enjoyed the rest of his training in his On-the-Job

Training, he would like to recommend to all the new trainees in the
PSAU, KITS Center to do their task well. Follow the instructions and
focus on the directions given by their boss and just enjoy what they
are doing. Learn how to suit their selves to those people in their
firm. Be a good trainee and so they will. Because working with good
people matters because then the work environment is good. If there
is a sense of respect and belief among the people you work with,
that is when good work is done.
 11

REFERENCES
Primary Sources:
Mrs. Emelita C. Kempis Ph,D., SUC, Vice President,Research,
Extension and Training 2019
Mrs. Jasmin S. Villanueva, KITS Center Coordinator, 2019
Mr. Christian Kim L. Layug, Administratice Aide IV, 2019

Secondary Sources:
https://www.thebalancecareers.com/how-on-the-job-training-brings-
you-value-1917941
https://pdfs.semanticscholar.org/on-the-job training-performance-of-
students-from-AB-paralegal-studies-for SY 2013-2014
APPENDICES
Appendix 3: WORK PLAN FORM
Pampanga State Agricultural University
College of Agriculture Systems and Technology
Department of Agricultural Business & Economics and Entrepreneurship

PRACTICUM WORK PLAN

Student Profile:
Name of student: Joshua G. Guevarra _______
Contact Number(s): 0955-976-1150 _____________
Email Address: [email protected]________

Company Profile:
Name of Office: PSAU, Knowledge, Information and Technology Sharing (KITS)
Center
Office Address: PAC, Magalang, Pampanga ______

Name of Coordinator: Mr. Christian Kim L. Layug

Contact # of Company: 0997-182-1937 ______
Job Description: KITS Center Coordinator

Practicum Details:
Description of Assigned Jobs/Tasks:

 The trainee was assigned as assistant of Mr. Christian Kim L. Layug

 The trainee also in-charge in binding and encoding.
 The trainee designated to help other staff to their works assigned.
 The trainee was assigned to maintain the cleanliness of the office.

Start of Work/End of Work: From: June 06, 2019_________

To: July 26, 2019__________
Work Schedule:

The trainee was required to report to any staff of the Office from
7:00am to 5:00pm from Monday to Friday for two (2) months to accomplish
the required time needed which is 300 hours.

Conformed:

JOSHUA G. GUEVARRA CHRISTIAN KIM L. LAYUG AL R. MUNOZ, M.B.M

Appendix 4: TRAINING WAIVER FORM

Pampanga State Agricultural University

College of Agriculture Systems and Technology
Department of Agricultural Business & Economics and Entrepreneurship

Parent’s/Guardian’s Certification of Permission/waiver for Practicum

This is to certify that I am allowing my son/daughter to opt to undertake an

On-the-Job Training to be done on the summer SY 2018 – 2019.
I understand that he/she shall abide by the rules and regulations that may be
required by the staff-in-charge for his/her welfare and safety during the
training.
I fully agree to waive any responsibility and forever discharge the Pampanga
State Agricultural University, the College of Agriculture Systems and
Technology and the Department of Agricultural Business & Economics and
Entrepreneurship from all actions, proceedings, suits, costs, claims, and
demands which I might have for any loss, damage, injury (including death) of
whatsoever nature and however arising in connection with this On-the-Job
Training undertaken by my son/daughter.

_____________________ _____________________
Joshua G. Guevarra Signature

_____________________ _____________________
Celeste G. Guevarra Signature

_________________________
Date of Submission
Appendix 5: WORK ASSIGNMENT AND SHEDULE MATRIX FORM

Pampanga State Agricultural University

College of Agriculture Systems and Technology
Department of Agricultural Business & Economics and Entrepreneurship

Student/Trainee Name: Joshua G. Guevarra

Week Monday Tuesday Wednesday Thursday Friday
1st Cleaning of Cleaning of
Office Office
2nd Receiving of Cleaning of Cleaning of Cleaning of Encoding
letters from Office Office Office and data
other office Filing of Mr.
Layug
Leave form
3rd Encoding Encoding Encoding Cleaning Assembling
data. data and data and the Office of computers
tabulating Receiving of and and Encoding
request slip Receiving data
of supplies memo’s
4th Cleaning of Encoding and Encoding Encoding Encoding and
Office, Tabulating and and Tabulating
Encoding and data. Tabulating Tabulating data.
Tabulating data. data.
data.
5th Encoding and Encoding and Cleaning of Encoding Encoding and
Tabulating Tabulating Office, data and Tabulating
data. data. Encoding Receiving of data..
and letters in
Tabulating President
data. Office.
6th Encoding and Encoding and Encoding Encoding Assembling
Tabulating Tabulating and and of router,
data. data. Tabulating Tabulating cutting of
data. data. long papers
to short,
Encoding and
Tabulating
data.
7th Encoding and Filing of Mrs. Arranging of Cleaning of Binding,
Tabulating Kempis documents, office, Encoding and
data. Travel Order, Encoding getting of Tabulating
Encoding and and supplies in data.
Tabulating Tabulating the supply
 data. data. office.
th
8

CHRISTIAN KIM L. LAYUG

Administrative IV
Appendix 6: PROGRESS REPORT

Pampanga State Agricultural University

College of Agriculture Systems and Technology
Department of Agricultural Business & Economics and Entrepreneurship

JOSHUA G. GUEVARRA
Period: June 06, 2019 to July 26, 2019

Noted by: ________________

This picture was taken on the first week of the trainee’s On-the-Job
Training. The trainee was cleaning the office to maintained cleanliness and
encoding Sustainable Livelihood Training Program (SLP) data.
This picture was taken when the trainee encode the data.

This picture was taken when the trainee encode the data.
This picture was taken when the trainee is filing the leave form of Mr. Layug. This
picture was taken when the
trainee is cleaning the office.
This picture was taken when the trainee was cleaning the office to maintained
cleanliness.

This picture was taken when the trainee helped the staff in soft binding for
the customer.
 The trainee learned how to bind and file the
documents of the office and the trainee helped
the staff of the firm to organize all the
important papers of the firm.

This picture was taken when the

trainee helped Mr. Kim, one of the
staff of the office to ring bind the
documents of Doc. Fe, Dean of
VetMed.

This picture was taken when the

trainee helped in organizing the
documents of the firm.

This picture was taken when the

trainee was assigned to compile
the documents.
Noted by:

CHRISTIAN KIM L. LAYUG

Administrative Aide IV

COLLEGE OF AGRICULTURE SYSTEMS AND TECHNOLOGY

DEPARTMENT OF AGRICULTURAL BUSINESS & ECONOMICS
AND ENTREPRENEURSHIP

CERTIFICATION

This is to certify that “Narrative Report On-the-Job Training” prepared

and submitted by Joshua G. Guevarra has been duly edited by the
English Critic is affixed below.
 English
Critic

-
____________________
Date
signed

13

PHOTO DOCUMENTATION
 This photo was taken when the staff of the office asked the
trainee to organize or separate the unused and used bond papers.

This photo was taken when the trainee was assigned to clean the Xerox and
machine and also the office.
This picture was taken when the trainee helped the staff of the office to Xerox
the documents.

This photo was taken when the trainee was assigned to Xerox the documents
of the customers.
 This photo
This waswas
photo taken when
taken whenthethe
trainee was was
trainee assigned to ring
assigned to bind
make
the documentsbrochures
of the customers.

This photo was taken when the trainee was

to clean the outside of the office.