Maharaja Surajmal Institute

Academic Circular 1/2020

28th May, 2020

CONDUCT OF SUMMER TRAINING: BBA & B.com

SEMESTER IV STUDENTS

Objective

1. Students of BBA & B.com of Semester IV are to constructively engage

themselves in summer training as part of curriculum at the end of their Semester
IV. The summer training is to be carried out in a firm or company. But due to
COVID 19 Pandemic and Guide lines of GGSIP the students who were not able to
be placed for internships have to do In-House projects. On completion of the
summer training each student is required to submit a written report. The academic
objectives of summer training are to

➢ Work/ Gain knowledge of real business environment,

➢ Analyse how theoretical concepts taught are applied/not applied in real

situations,

➢ Analyse best practices of a company/industry in different functional areas,

➢ Enhance analytical & application abilities of students, and

➢ Develop skills in technical report writing through data collection, data

analysis, data presentation and draw lessons cogently vis-à-vis a given
firm or company.

The objective of this Academic Circular is to lay guidelines to conduct summer training
and to standardise the format of submission of report.

University Scheme for Summer Training

2. As per the syllabi of BBA (Paper No BBA-311 & number of credits six) ; B.Com
309 students of Semester IV are to carry out summer training in a firm or company
for the duration of Six to Eight Weeks / Do secondary study of the organization
and to submit a report within Two Weeks of the commencement of Vth semester.
The report evaluation has two components, viz.

(a) External : Project (50 Marks); it involves external viva.

(b) Internal : Project (50 Marks); it involves viva & presentation
before an internal Committee.
Scope of Summer Training

3. It is partly responsibility of the student to find a firm or company where he/she

intends to carry out his/her summer training. A firm or company once fixed cannot
be changed. It is necessary for each student to get the approval of the name of
firm or company from the Summer Training Coordinator. Each student is
required to carry out the work independently and submit the report
individually.

ANY PREVIOUS WORK OR BORROWED REPORT WILL BE SUMMARILY

REJECTED AND IN ALL CASES OF REJECTION THE WORK IS TO BE
REPEATED AFRESH.

Final Report

4. The Guidelines for methodology to be adopted for conducting the summer

training are attached as Appendix-A. The format of the project report is attached as
Appendix-B. All students are to adhere to these guidelines.

Schedule of Submissions - HODs please give schedule of your departments

5. Students are required to strictly follow the schedule given below:

To be Activi Mark Remarks

Completed ty s
by Date Allott
ed
5.6.2020 Submission of Firm/Company’s Name where - -
the student intends doing summer training.
5.6.2020 Commencement of Summer Training -
30.6.2020 Mid-term Review: Submission of work done in 10 As per Appendix-A
first four weeks-complete Chapter-1.
20.8.2020 Submission of Draft Report to the respective 10 As per Appendix- A
guides. &B
30.8.2020 Discussion with guides and return of corrected -
report.
15.9.2020 Submission of Final Report (One hard copy & 10
CD) to the respective guides.
15.10.2020 Viva & Presentation to the internal Committee. 20

Total 50
Marks

6. The lists of Summer Training Coordinators, Faculty Guides and students for
BBA/ B.com are attached as Appendix C & D respectively.
1. All Students of BBA Semester IV (…………………………)
2. Faculty Coordinators & Guides Director/ Hods

 Appendix-A
(Refer Para 4)

CONTENTS OF SUMMER TRAINING REPORT

Chapter plan and the contents that are to be included in the summer training report for
in- house project are given below (Report should be covered within 40-50 double space
typed pages):

Chapter-1: Profile of the Firm/Company

This chapter is to include the following aspects:

1. Name of the firm/company, its complete address along with telephone

numbers, email address, website name. Mention whether local, national or
multinational. If national/multinational, give location & address of the registered
office and geographical areas of operation of the company.

2. Explain the nature of the organisation and its business (service/production/

trading etc), i.e., type of industry & business in which the company is operating.
Mention any specific functional area, if any such as marketing, finance, HR,
logistics etc, in which the company is operating.

3. Company’s vision & mission.

4. Product range of the company.

5. Size (in terms of manpower & turnover) of organisation.

6. Organisation structure of the company.

7. Market share & position of the company in the industry.

8. Present leadership. Mention the people & their level with whom you have
interacted during the summer training.

9. Source of data collection: Give source of data for each type of data that
you have included in the report.

Chapter-2: SWOT Analysis of the Company

This chapter is to include the following aspects:

1. Strengths & Weaknesses of the company.

 2. Opportunities & Threats that the company faces.

3. Best practices/USPs that the company follows in different functional areas

such as marketing, HR, finance, inventory management, CRM, logistics, ITeS etc.

4. Explain the variations/deviations in practices followed by the company

vis-à-vis the concepts taught to you in the classroom.

Chapter-3: Analysis of Financial Reports of the Company

This chapter is to include the following aspects:

1. Analysis of Balance Sheet of the company and comments on its various

components of at least two years.

2. Analysis of Trading, Profit & Loss Statements of at least two years.

3. Analysis of Cash Flow Statement of the company of at least two years.

Chapter-4: Lessons Learnt ( if working with an organization)

In this chapter students are to mention learning value of the summer training covering
following aspects (these are suggestive but not exhaustive):

1. Comment on your experience about the working environment obtaining in the

company.

2. Briefly explain the practical knowledge you gained during your summer training
in terms of practices followed by the company in different functional areas of
management.

3. Difficulties, if any, experienced in the company where you have undergone

summer training. Also, give your recommendations/suggestions whether the
students should be sent to the company in future for summer training.
 Appendix-B
(Refer Para 4)

FORMAT OF THE PROJECT REPORT

Format

1. The final report should be written and compiled in the following the sequence:

(a) Title Page

(b) Certificate (s)
(c) Acknowledgements
(d) Contents
(e) List of Tables
(f) List of Figures
(g) List of Symbols
(h) List of Abbreviations
(j) Body of the Report (As per Appendix A)
(k) References/Bibliography
(l) Appendices

Title Page

2. The format of the title page is attached as Annexure-I.

Certificate

3. The format of the certificate is attached as Annexure-II. A certificate of the

organisation where the student has conducted the summer training may also be attached
separately after the Institute’s certificate.

Acknowledgements

4. In the “Acknowledgements” page, the writer recognises his indebtedness for

guidance and assistance by the faculty guide and any other member (s). Courtesy
demands that he/she also recognises specific contributions by other persons or institutions
such as libraries and research foundations. Acknowledgements should be expressed
simply, tastefully, and tactfully duly signed above the name.

Contents & List of Tables/Figures/Symbols/Abbreviation

5. The format of Contents and list of Tables/Figures/Symbols is attached as

Annexure-III.
Body of the Report: Guidelines for Report Writing

6. The guidelines for writing the report detailed in Appendix-A. Following aspects
must be adhered to:

(a) Page Size: Good quality white A4 size executive bond paper should be
used for typing and duplication.

(b) Chapter/Para Numbering: The chapters are to be numbered as Chapter-

1, Chapter-2 etc. The heading/title of the chapter is to appear below the chapter
number in uppercase. Paragraphs are to be numbered as 1,2,3 etc in every chapter
separately. Sub-paras are to be numbered as 1.1, 1.2, 1.3----, 2.1, 2.2, 2.3 etc.
Sub-sub paras are to be numbered as 1.11, 1.12, 1.13, 2.11, 2.12, 2.13 etc.

(c) Page Specifications:

(i) Left Margin : 1.25 inch

(ii) Right Margin : 1.25 inch
(iii) Top Margin : 1 inch
(iv) Bottom Margin : 1 inch

(d) Page Numbers: All text pages starting from Body of the Project Report
should be numbered at the bottom center of the pages.

(e) Normal Body Text:

(i) Font Size: 12, Times New Roman, Double Spacing, Single Side
Writing.
(ii) Paragraphs Heading Font Size: 12, Times New Roman.
(iii) Page/Title Font Size: 14

(f) Structure of Final Report: The report should be of covered within 40 to

50 typed pages in double space (excluding Appendices and Bibliography) on A4
size paper with 12 font size.

(g) Table and Figure Number: Table and figure numbers are to be written at
the bottom of the table/ figure as given below:

(i) Table No-1: Number of Employees in Organisation ABC

(ii) Figure No-1: Sales Figures of ABC Company for 2002-2006

(h) Binding & Color Code of the Report:

(i) Hard Bound Report

(ii) Background of the cover page- BLACK
(iii) Letters in Silver White
References/Bibliography

7. Examples are given below:

1. D.L. Carney, J.I. Cochran, “The 5ESS Switching System: Architectural

Overview,” AT&T Technical Journal, vol. 64, no. 6, July-August 1985, pp. 1339-
1356.

2. A. Stevens, C++ Database Development, MIS Press, New York, 1992, p. 34.

3. www.ibm.com/in

4. www.intel.com/india

Appendices

8. The appendices are to be attached at the end of the report and to be numbered as
Appendix-A, Appendix-B etc. right justified at the top of the page. Below the word
Appendix write in parenthesis “Refer Para No ”. The para number should be the
number in the body of text where the reference of appendix is given. An appendix may
have annexure (s). The annexures, if any, are to be attached immediately after the said
appendix. The annexures are to be numbered as Annexure-I, Annexure-II etc.
 Annexure-I

Title of The Summer Training Report

(Font size = 18)

(Name of the organization)

Submitted in partial fulfillment of the requirements

for the award of the degree of

Bachelor of Business Administration (BBA) / B.Com

To

Guru Gobind Singh Indraprastha University, Delhi

Guide: Submitted by:

Guide Name Student Name
Roll No.:

LOGO of MSI

Maharaja Surajmal Institute

New Delhi – 110058
Batch (………….)
 Annexure-II

Certificate

I, Mr./Ms. , Roll No.

certify that the Summer Training Report (Paper Code -------) entitled
“ ” is done by me and it is an authentic work
carried out by me at (Name of the firm or
company/ Guide for In house). The matter embodied in this has not been submitted
earlier for the award of any degree or diploma to the best of my knowledge and
belief.

Signature of the Student

Date:

Certified that the Summer Training Report (Paper Code -------) entitled

“ ” done by Mr./Ms. , Roll

No. , is completed under my guidance.

Signature of the Guide

Date:
Name of the Guide:
Designation:

Countersigned

Director
 Annexure-III

FORMAT FOR CONTENTS & LIST OF TABLES/FIGURES/ SYMBOLS

CONTENTS

S Top Page
No ic No
1 Certificate (s) -
2 Acknowledgements -
3 List of Tables -
4 List of Figures -
5 List of Symbols -
6 List of Abbreviations -
7 Chapter-1: Profile of the Firm/Company
8 Chapter-2: SWOT Analysis of the Company
9 Chapter-3: Analysis of Financial Reports of the
Company
10 Chapter-4: Lessons Learnt
11 References/Bibliography
12 Appendices

FORMAT FOR LIST OF TABLES/FIGURES/ SYMBOLS/

ABBREVIATIONS

LIST OF TABLES

Table Tit Page No

No le
1 Number of Employees in Organisation ABC
2

LIST OF FIGURES

Figure Tit Page No

No le
1 Figures of ABC Company for year…….
2

LIST OF SYMBOLS
S Symb Nomenclature & Meaning
No ol
1 Σ Sigma (Summation)
2 @ At the rate

LIST OF ABBREVIATIONS ( the ones used in the project)

S Abbreviated Name Full

No Name
1 CRM Customer Relationship Management
2 EPS Earning Per Share
 Appendix-C
(Refer Para 6)
LIST OF GUIDES BBA SEMESTER IV

Summer Training Coordinator: ……………

S. No. Roll Number Nam

e

Guide: ………….

10

11

12

13

14

15

16

17

18
19

20
21

22

23
24

25
26
27
28

29

30