An Assessment of MCS College’s Enrollment System

Implementation of Information System in MCS College

1.0 Introduction

Enrollment System

One of the ripple effects of the stifling competition for education institutes is the growing
necessity for schools to enhance their mechanisms for better serving applicant’s queries and
objections. This is where enrollment systems come into play, simplifying and accelerating
student enrollment

In simpler words, an enrollment system combines all activities involved in the entire
enrollment process and integrates them into a system. This way, everything happens in one
place, both online and offline. The conversation happened with the prospects, the pages they
are visiting, their interests and motivations, their personal details, the meetings scheduled
with them to name a few. The overall objective of an enrollment system is to help admission
teams ultimately enroll more students.

Having this enrolment system provides the school easy access to up-to date information,
provide efficient storage and reduce redundancy and reduces the time consumed in a
processing task. MCS College’s mission is to provide all levels and disciplines with a
holistic, relevant, quality and globally recognized IT-based education.
2.0 Strategy of implementation of enrolment system

The technology todays plays a vital role in our society. It makes man work easier and fast.
The discovery of computer was the great function of modernity for different to make work
easier, more capable and more adaptable for the humanity. This desire to simplify lives and
perform more effectively creates a new technology for improving lives within our society.
Because need exist, man developed and applied technology to fill those needs. Technology is
one of the tools to solved man’s craving for their needs.

The system design project, Enrollment System that will provide the needed and storing
information in a faster, more convenient way by storing file of the student enrollees in a
computer system that will lessen the effort of faculty staff in storing files of each student
every now and then. This will also serve as information especially for the irregular students,
freshmen, transferee, and professor in able to get access in course, subject, professor, and
student enrollees. This information here can be viewed in just a second without worrying that
a single file is lost.

This will also be a big help to all the enrollment staff especially under the computer
department because they are the one who are entitled to touch and read the information from
here. It will help our institution to have another system that will upgrade the enrollment
processes so as to meet the quality that our institutions are trying to meet.
3.0 Emergence of new technology of IS implementation

Out of all the students in MCS College, 30 students were randomly selected to be used as a
sample in conducting interview about the current Enrollment System. This interview limits
only to those who were studying there. Its main purpose is to determine the comment of the
students with regard to the existing system. This interview considers every aspect of student’s
personal information that has an impact on their academic performances as their educational
background, allowance, gender and age.

Computerization of enrollment information interrelates different yet interdependent

transactions in a systematized and functional way. The use of computerized enrollment
systems by organizations to help coordinate people and information is increasing throughout
the world. Many experts cite numerous reasons why computerized enrollment systems are
viable choices for schools, training programs and workplace operations. Educational
institutions, such as colleges and grade schools, are assessed for a case study. Computerized
enrollment systems for educational services and training programs reduce processing time
and human errors.

Online automated systems, which accept and organize enrollee information, can boost
productivity. Systems operations proceed faster, more efficiently and with greater accuracy
than manual enrollment systems. Programs are comprehensive and capable of handling all
interrelated processes, including: completion of all related forms; development, organization
and maintenance of files; creation of master lists and other special reports; fee assessments
and balances; departmentalized accounts receivable reports; class schedules; and record
updates.

Computer generated enrollment solutions afford students choices like options for payment
24/7 that can benefit the whole operation. Systems typically include data protection and
backup frameworks. Student enrollees have access to their personal information only. School
personnel are able to keep up with teacher and student photos, grade point averages and other
pertinent identification data, such as grades, quizzes and any other modules that are
considered necessary for efficient administration.
4.0 Interview methods and questions

To attain the objectives of this study, the researchers used the qualitative method of
research. In this study, the respondents of the study were the 5 students of MCS
College who are enrolled in the First Semester of 2020–2021. The researchers used an
interview method to obtain results. The interview questions consists of assessing the
enrolment system

No Interview Question
1 The system suites its purpose to be an enrolment system.
2 The system can register students and enrol in the right subjects.
3 The system can interact with other systems (e.g. online payment)
4 The system does not permit unauthorized users.
5 The system is better than the physical enrolment process.
6 The system does not fail 24/7.
7 The system can recover from the component or environmental failure.
8 The system can bring to full operation after the network goes down.
9 The system can response in 0.1 second time.
10 The device does not “hangs” or “lags” when accessing different features of the
system.

Table 1 Interview question

The interview question divided into 2 sections: Section A and Section B. Section A consists
of interviewee demographic such as name, age, gender, class, faculty and accessibility of
internet when using laptop, tablet or mobile phones. Section B consists of the interview
question which stated in the above table. (Refer Table 1: Interview question). The questions
were asked to the interviewee and the researcher record the discussion as the notes.

The students believe the system suites its purpose to be an enrolment system for the reason
that it can register students and enrol in the right subjects. The students also thought that
the system is very good because it suites its purpose to be an enrolment system. As
everyone knows, university enrolment is the process of entering and verifying the
data of students to register at a particular school. Furthermore, the students assessed the
system interaction with other system linked them to the payment system to make it more
convenient on the part of the users. Besides that, the students also assumed that the system
is very good when it comes to not permitting unauthorized users. The students
marked the online enrolment system very good because it is better than the physical
enrolment process. The online registration system is far more better than the walk–in
queues.

The students found the system very good in terms of its recovery from the
component failure. This helps them more in doing assignments and able to find the data for
their assignment as well. The students rated the system very good in terms of how the
system can bring to full operation after the network goes down. It can be noted that the
system was rated good considering whether the system can response in 0.1 second time. he
device does not “hangs” or “lags” when accessing different features of the system, the users
rated the
system good as well.

4.1 Criteria of interviewee

The researchers used standardized, open-ended interview, which is the same open-ended
questions are asked to all interviewees; this approach facilitates faster interviews that can be
more easily analysed and compared. Criteria of selecting interviewee as follows:

1. Students who are enrolled in the First Semester of 2020–2021, AND

2. Students who register themselves in the enrolment system

Content analysis is a qualitative analysis method that focuses on recorded human

artefacts such as manuscripts, voice recordings and journals. Content analysis investigates
these written, spoken and visual artefacts without explicitly extracting data from participants
– this is called unobtrusive research. Content analysis is typically used in studies where the
aim is to better understand factors such as behaviours, attitudes, values, emotions, and
opinions. 
5.0 Conclusion

An information system collects, stores, and disseminates information from an organization’s

environment and internal operations to support organizational functions and decision making,
communication, coordination, control, analysis, and visualization. Information systems
transform raw data into useful information through three basic activities: input, processing,
and output. From a business perspective, an information system creates economic value for
the firm as an organizational and management solution, based on information technology, to
a challenge posed by the environment. The information system is part of a series of value-
adding activities for acquiring, transforming, and distributing information to improve
management decision making, enhance organizational performance, and, ultimately, increase
firm profitability.

           Information systems are rooted in organizations; they are an outcome of organizational
structure, culture, politics, workflows, and business processes. They are instruments for
organizational change and value creation, making it possible to recast these organizational
elements into new business models and redraw organizational boundaries. Managers are
problem solvers who are responsible for analysing the many challenges confronting
organizations and for developing strategies and action plans. Information systems are one of
their tools, delivering the information required for solutions. Information systems both reflect
management decisions and serve as instruments for changing the management process.
Information systems cannot make managers and organizations more effective unless they are
accompanied by complementary assets such as new business processes, organizational
culture, or management behaviour.

           Information systems literacy requires an understanding of the organizational and

management dimensions of information systems as well as the technical dimensions
addressed by computer literacy. Information systems literacy draws on both technical and
behavioural approaches to studying information systems. Both perspectives can be combined
into a sociotechnical approach to systems.
6.0 References

[1]. Mina, J.C., Aydinan, J.J.B., Campos, Jr., R.B. and Ayeo-eo, S.P. (2021) The Safety
and Security Measures of the Selected Universities in Nueva Ecija, Philippines: Its Combat
to COVID-19 Pandemic. Open Access Library Journal, 8: e7076.
https://doi.org/10.4236/oalib.1107076

[2]. Wright, K. (2020). COVID–19 and the ethical imperative of preparedness.

Retrieved on December 26, 2020 from: https://www.nuffieldbioethics.org/blog/covid–19–
and–the–ethical–imperative–of–preparedness

[3]. Baticulon, R.E. (2020). OPINION: The Philippine health care system was never
ready for a pandemic. Retrieved on December 26, 2020 from:
https://cnnphilippines.com/life/culture/2020/3/20/healthcare–pandemic–opinion.html

[4]. Mina, J.C., Subia, G.S., Barlis, P.T., Tuliao, R.C. and Pastorfide, P.M. (2020).
Inclinations of Engineering and Marketing Management Students to Engage in Online
Learning Technology Amidst the COVID–19 Pandemic. Technology Reports of Kansai
University, ISSN: 04532198, Volume 62, Issue 09

[5]. Valera, H.G.A., Balié, J. and Pede, V.O. (2020). What the COVID–19 led Global
Economic Recession could mean for Rice–Based Food Security in Asia. Retrieved on
December 27, 2020 from: https://www.irri.org/news–and–events/news/what–covid–19–led–
global–economic–recession–could–mean–rice–based–food–security

[6]. Kerry, T. (2020). Three keys to education in the new normal. Retrieved on
December 27, 2020 from: https://mb.com.ph/2020/08/09/three–keys–to–education–in–
the–new–normal