SRI RAMAKRISHNA INSTITUTE OF TECHNOLOGY, COIMBATORE-10

(Approved by AICTE, New Delhi – Affiliated to Anna University, Chennai)

Department of Electronics and Communication Engineering

The Discipline of Project Management

- Project Life Cycle

Dr.S.Anila
Professor/ECE

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 Corporate Problems and Solutions…..

• Insufficient Capital or Cash Flow. By far the biggest hurdle

faced by start-ups and other small enterprises is money. ...
• Failure to Plan. ...
• Not Getting Expert Advice. ...
• Time Management. ...
• Resistance to Change.

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 Contd….solutions
Internally ,
• Obtaining better control Managing
corporate activities
• Use of existing corporate resources

Rather than externally

PROJECT
Modern technique where special MANAGEMENT(PM)
management technique are
adopted

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 What is a project??
Series of activities and tasks that:
● Have a specific objective to be completed within certain
specifications
● Have defined start and end dates
● Have funding limits (if applicable)
● Consume human and nonhuman resources (i.e., money,
people, equipment)
● Are multifunctional (i.e., cut across several functional lines)
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Traditional business organization forms-
structure

Vertical with
strong
superior –
subordinate
relationship

PM needs a
departure from
this

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Project Management(PM)

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 Contd…
• PM Involves five process groups as identified in the PMBOK
and developed by PMI (Project Management Institute)

• PMBOK - Project Management Body of Knowledge and it is

the entire collection of processes, best practices,
terminologies, and guidelines that are accepted as standards
within the project management industry.

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 Project Management- Project Life Cycle
Developed by the Project Management Institute (PMI)

Initiation phase

Planning Phase

Execution phase

Implementation phase

Closing phase

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Contd …PM- the five phases

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 Understanding Project Management
- 1. Project Initiation
● Selection of the best project given resource limits
● Recognizing the benefits of the project
● Preparation of the documents to sanction the project
● Assigning of the project manager

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 Understanding Project Management
- 2. Project planning

● Definition of the work requirements

● Definition of the quality and quantity of work
● Definition of the resources needed
● Scheduling the activities
● Evaluation of the various risks

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 Understanding Project Management
- 3. Project Execution

● Negotiating for the project team members

● Directing and managing the work
● Working with the team members to help them improve

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 Understanding Project Management
-4. Project monitoring and
control
● Tracking progress
● Comparing actual outcome to predicted outcome
● Analyzing variances and impacts
● Making adjustments

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 Understanding Project Management
- 5. Project closure

● Verifying that all of the work has been accomplished

● Contractual closure of the contract
● Financial closure of the charge numbers
● Administrative closure of the paperwork

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• Definition of a project life cycle.

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 Project Management tools-
Sample PM tools ….
• helps streamline the process

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Sample PM tools ….

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Sample PM tools ….

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 PM tools – contd….
100s of software tools available online
• 1. Scoro
• 2. PROOFHUB
• 3. Basecamp
• 4. Asana
• 5. Podio
• 6. Workzone .....

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 PM tools – Examples
• Workzone was built by experienced
ad execs who wanted to help agencies
and creative teams get visibility into
all of their work.
Top features:
• Personalized, individual to-do lists
• Create subtasks and task dependencies
• Set permissions for certain users
(including clients) to access projects,
tasks and files
• Quickly see statuses with Gantt charts
• Assign people to more than one task
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 PM tools - Examples
ClickUp
• Can be Used by All Users in an Organization
• Fast and Reliable Interface
• Lots of Free Resources and Help/Training Docs
• Elegant Interface
• Multiple Different Views Supports Many Different Workflows
• Powerful Gantt Charts
• High-Level of Customization
• Free 24/7 World-Class Support

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 PM tools - Examples
Airtable
• Allows users to organize their projects, content, ideas, and
ideas into a centralized system.
• You need not be a coder to develop your own process logic
• Helps you to filter, sort, and rearrange records
• Customized Views and Fields
• Easy Email, Application, and Social media integration
• Offers support for Forms Management
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 PM tools - Examples
Wrike
• Wrike is a Cloud-based collaboration and project management tool. It helps
you to scale across teams in any business.
• The tool allows to set priorities and align your team to work faster and smarter.

Features:
• View real-time reports and status for all kind of team projects.
• Helps you to turn strategy into an actionable plan to achieve success.
• Provide accurate and up-to-date info to make them create an exact deadline.

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 Project Planning & Scheduling Tool –
Gantt Chart
• A Gantt chart is a type of bar chart that illustrates a project
schedule, named after its inventor, Henry Gantt
• designed around - 1917
• Modern Gantt charts also show the dependency
relationships between activities and current schedule status.

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Gantt chart – sample

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Gantt chart – sample

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 References
• Jack R. Meredith, Samuel J. Mantel Jr., Scott M. Shafer, Margaret M.
Sutton, “Project Management in Practice”, John Wiley & Sons, Inc. 4th
Edition, 2011.
• Harold Kerzner, “Project Management. A systems approach to
planning, scheduling, and controlling”, John Wiley & Sons, Inc., 10th
Edition, 2011.
• David I. Cleland, Lewis R. Ireland, “Project Manager's Portable
Handbook”, Tata McGraw Hill., 3rd Edition, 2007.
• https://www.google.co.in/search?q=gantt+chart&hl=en&source=lnms
&tbm=isch&sa=X&ved=2ahUKEwjHsIqvo4b0AhWOF3IKHSR8BI0Q_
AUoAXoECAEQAw&biw=1366&bih=600&dpr=1
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