The Barnes & Noble Press

Print Formatting Guide

Barnes & Noble Booksellers, Inc., 122 Fifth Avenue, New York, NY 10011 USA.
© 2019 Barnes & Noble Booksellers, Inc. All rights reserved. Barnes & Noble®, and PubIt!®, are trademarks of Barnes &
Noble Booksellers, Inc. or its affiliates. Patent Pending. Content shown may vary from actual available content, which may
change without notice. All trademarks or registered trademarks that are not the property of Barnes & Noble Booksellers,
Inc. or its affiliates are the property of their respective owners.

2 The Barnes & Noble Press Print Formatting Guide

 TABLE OF CONTENTS
Getting Started 4 Margin Size 16
Book File Requirements 5 Gutter 17
What is a Print-Ready PDF? 5 Images 17
Pre-Press Manuscript 6 A Checklist for Images 17
Proofread and Spell-Check 6 Typeface/Fonts 18
Spacing and Text Placement 6 Typefaces 18
Using Hard Returns 6 Font Size 18
Keeping Text Reflowable 6 Line Spacing 18
Using the Space Bar 6 Pagination 18
Book Layout and Elements 6 Other Layout Elements to Consider 19
Book Pages and Page Spreads 6 Running Heads/Running Footers 19
The Book Block 7 Widows and Orphans 20
Front Matter 7 Full Justification/Rag Right 20
Title Page 7 Crop Marks 20
Copyright Page 7 Generating a Print-Ready File 21
Dedication 7 Removing Encryption 21
Table of Contents 7 Embedding Fonts 21
Epigraph 7 Saving a File as a PDF (optional) 23
Preface 7 Setting PDF Dimensions 23
Foreword 7 File → Save As 24
The Core Matter 8 Pre-Publication Checklist 25
Chapter Breaks 8 Creating a Cover 26
Back Matter 9 A Print-Ready PDF Cover 26
Epilogue 9 Front and Back Covers 26
Afterword 9 The Spine 26
Endnotes 9 Assembling a Print-Ready Cover 26
Bibliography 9 Helpful Tips & Templates 26
Glossary 9 How to Use the Barnes & Noble Press Print Platform
Index 9 Cover Templates (Front/Back Cover Files) 27
Author Biography 9 Cover File Properties 27
Layout and Design 10 File Preparation Quick Guides 30
Format 10 Paperback Cover 30
Hardcover 10 Hardcover with Dust Jacket 30
Hardcover with Dust Jacket 10 Hardcover with Printed Case 31
Hardcover with Printed Case 10 Appendix A. Instructions for Authors Using
Paperback 10 Pages for Mac 32
Paper 11 Setting Page Sizes 32
Page Count and Trim Size 11 Creating Page Breaks 32
Page Count 11 Setting Up Running Headers and Footers 32
Page Count and Trim Size Chart 12 Embedding Fonts 32
Formatting for Trim Size 15 Saving a File as a PDF 32

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 GETTING STARTED

Barnes & Noble Press is pleased to offer the Barnes & Noble Press print platform for anyone who wants to make a profession-
al-quality print book of his or her work for sale or for personal use. For everyone from the professional author to the first-time
writer, and small publishers to the individual craftsperson, the Barnes & Noble Press print platform is quick, easy-to-use and
will deliver professional quality print books in about a week.

To get the most out of the Barnes & Noble Press print platform technology, your interior text and cover need to be formatted
as print-ready files. This guide offers formatting instructions and recommendations that will help you make your work print-
ready, so your printed book turns out just the way you want it to. This guide gives instructions for formatting your book in
Microsoft Word. For instructions using Pages for Mac or Pages for iOS, see the appendix at the end of the guide.

Visit BNPress.com to learn more.

4 The Barnes & Noble Press Print Formatting Guide

 BOOK FILE REQUIREMENTS

To print a book with Barnes & Noble Press, you will need to have print-ready files for both the book interior and the cover.
A Barnes & Noble Press print-ready file is a PDF (Portable Document Format) file for the cover, and either a PDF or Microsoft
Word document for the interior, with certain formatting rules applied during creation.

This formatting guide will provide tips on how to make sure your book and cover files are ready for our printers.

What is a Print-Ready File?

Whether you’re a major book publisher or an independent author, the printing process starts the same way—with a print-ready
PDF for the cover and either a PDF or MS Word document for the interior.

Please note that just because a file has a .PDF or a .DOC extension that does not mean it is necessarily “print-ready.”

Most authors write their books in a word processing software program, such as Microsoft Word, WordPerfect, Mac Pages,
or Google Docs. These programs are perfect for the writing process, but may not be ideal for printing because what is shown
on screen may not translate faithfully to the printer. Spacing and page breaks may differ, for example. A document that looks
tidy online might appear awkward when printed, so if you’re uploading an MS Word document as your interior, be sure to
double check your interior digital proof. Remember, too, that we don’t accept interior documents in WordPerfect, Mac Pages,
or Google Docs.

While we accept print-ready MS Word documents for the interior, you may want instead to choose a print-ready PDF file for
your interior, which will translate exactly what’s on screen to the printer. No matter the computer or machine, a PDF will print
the same way because it’s in a “locked format.” Having a locked-formatted document is great for knowing exactly how your
book will look when it’s printed.

A print-ready PDF does have limitations, though. There are a few rules to make sure the PDF version of your manuscript
results in a good-looking book. We’ll walk you through the steps for converting from a word document to a PDF if you choose
to do so, and help you avoid the pitfalls of these limitations.

For the more adventurous, there are design layout programs like InDesign from Adobe that provide more advanced
features and finer controls for page design. It is also possible to create PDFs from these programs. For more
information about converting InDesign files into PDFs, please visit http://helpx.adobe.com/indesign.html.

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 PRE-PRESS MANUSCRIPT
Preparing your text document is an important step in getting text-centering tool. Do not use the space bar to move lines
your manuscript ready for print. To help you create a print- visually across the page. These improperly used spaces will
ready file, we’ll cover some basic book structure and design cause inconsistencies in layout when going through your
elements that you need to address. final formatting process.

Proofread and Spell-Check Book Layout and Elements

Read over your manuscript from start to finish, keeping an As you prepare your book, it’s helpful to keep in mind the
eye out for grammatical or other errors that might have following conventions used in book publishing.
crept in while writing. Use your word processor’s spell-check
feature to check for typographical errors or misspellings. It’s Book Pages and Page Spreads
often helpful to have a trusted friend or colleague read your We count two book pages (e.g., page 1 and page 2) on a single
work with a fresh eye. sheet of paper. When we talk about a page in a book, we
mean only one side of the paper. Each sheet of paper holds
Spacing and Text Placement two pages: the front and the back. If there are 200 pages in a
In general, it’s best to use paragraph styles to control the book, there are only 100 sheets of paper.
spacing before and after paragraphs and the insertion of
page breaks in a text. A spread is a book layout with two facing pages.
Odd-number pages appear on the right side of a spread.
Even number pages appear on the left. Page 1 always begins
Using Hard Returns
on the right side, and establishes the pattern of odd/even
Use “hard returns” or the Enter key for paragraph breaks
used for the rest of the book.
only. DO NOT use a series of hard returns to indicate a new
page. Using hard returns to indicate a page break will result
in a messy book page when printing. Instead, use the page
break or section break option in your word processor for
this type of break.
Page 1

Keeping Text Reflowlable

Most word processors, including Microsoft Word, are re-
flowable, meaning they automatically flow words from line Page 2 Page 3
to line, making adjustments automatically when the user
changes the window size. For the Barnes & Noble Press
print platform, be sure to keep text reflowable; in most word
Page 4 Page 5
processors, this is automatic. Plus, if your document’s para-
graph styles are set to full justified (flowing the text of com-
plete lines from the left margin to the right, as this paragraph
does), hyphenation will be automatic. This will allow you to Page 6 Page 7
freely enter and edit text without manually breaking a word
at the end of a line of text.

Page 8 Page 9
Using the Space Bar
As a general rule, do not use the space bar to indent
paragraphs or adjust the indentation or placement of other
text elements. Use paragraph styles to automatically indent
paragraphs, or use the Tab key. Do not use multiple spaces
to indent paragraphs because it will not translate properly
to a printed page. Also, if you want to center text, use the

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 PRE-PRESS MANUSCRIPT

The Book Block Copyright Office is beneficial.

In publishing, the collection of all the pages between the
Copyright registration allows you a higher level of security
covers is known as the “book block.” Within the book block
and confidence when it comes to protecting your work.
itself, there are usually three sets of pages:
When you register your work with the U.S. Copyright
The Front Matter
•
office, you create a public record of your authorship. Even
The front matter includes the title page, the copyright
though you are protected the moment you start writing,
page, a table of contents, and perhaps other elements,
you’ll have to register your work with the Copyright Office
such as a foreword, a preface, and an epigraph.
to be officially recognized as the copyright holder in a court
The Core Matter
•
of law. The use of the copyright notice is the responsibility
The core matter consists of the main content of a book:
of the copyright owner. For more information see
the narrative in a novel, the poems in a poetry collection,
http://www.copyright.gov/circs/circ01.pdf
the essays in an essay collection, and so on.
• The Back Matter
The back matter consists of all the content that follows You do not need to acquire your own ISBN to print your
the core matter. This could include an epilogue, an after- book using the Barnes & Noble Press print platform. How-
word, acknowledgements, a short profile of the author, ever, if your book does have an ISBN, you should list it here.
and an index.
Dedication
Front Matter If an author wants to dedicate the book to a person or group
Front matter is the material in the front of the book, before of people, that dedication usually appears on its own odd-
the book narrative begins. Front matter is up to your numbered page. The dedication itself is often centered and
personal preference, though it’s good to at least have a title set in italic like so:
page before the first narrative page. Except for the Table To Mary, as always
of Contents, these elements are typically one page each. In
Table of Contents
typical order of appearance:
The table of contents follows next. Microsoft Word and
• Title page • Epigraph
other word processors include tools for automatically gen-
• Copyright page • Preface
erating a table of contents to ensure it accurately reflects
• Dedication page • Foreword
your latest changes to the document.
•
Table of contents
Each of these elements is described below.
Epigraph
An epigraph is a quotation or group of quotations that the
Title Page
author feels set the tone for the book that follows. Like
The title page appears on the right and presents the full title
dedications, epigraphs might be centered on the page and set
of the book and the author’s name.
in italics. Quotations should always be attributed.
Optimism is the faith that leads to achievement.
Copyright Page
­—Helen Keller
If your print book is for personal use, you do not need an
ISBN to print your book using Barnes & Noble Press. If your Preface
print book is for sale, however, you must have an ISBN and A preface is an introduction written by the author of the book.
should list it on the copyright page.
Foreword
Under U.S. copyright law, your self-published work is
A foreward is an introduction usually written by someone
protected as soon as you put pen to paper. Copyright is
other than the author of the book. In nonfiction, the fore-
based on your creative authorship and is not dependent
word might be written by another expert in the same field as
on any formal agreement with a book publisher or self-
the author.
publishing company, although registration with the U.S.

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The Core Matter Setting Up Chapter Breaks and Chapter

Chapter Breaks Titles using Miscosoft Word
Many books contain chapter breaks, but it’s not a • Starting on a New Page, click the Page Layout tab and
requirement. If your manuscript does have chapter breaks, then click Breaks. Click the type of section break that
think about how they visually appear on the page. you want to use. You can also choose to have your
chapters start on a new right page by choosing
Usually chapter titles appear about a third of the way down Section Break: Odd Page.
the page. In your word processor, you might want to use a • Chapter “Sink” – The chapter text starts down in the
consistent Chapter Title paragraph style that specifies a set middle or lower third of the page. This is usually done if
number of inches or points to make the the chapter starts on a right hand (or odd) page. A good
title appear at a specific place on the page. Use paragraph way to create a Chapter Sink is to define a Chapter Title
styles rather than a series of hard returns to position titles paragraph style that specifies the amount of spacing you
and create blank space on a page. want to appear before the title and use that consistently
throughout your book. Use this approach rather than
The picture below shows how chapter breaks and pressing return multiple times to create the sink.
chapter titles are typically formatted.

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Back Matter Endnotes

Back matter is the material in the back of the book, after If the book included numbered reference notes that were
the last page of the narrative text. Like front matter, not all not formatted as footnotes, they can appear in an endnotes
books have or require back matter. section at the back of the book.

In typical order of appearance, back matter can include the Bibliography

following: In nonfiction books, the bibliography lists all the sources
• Epilogue that the author or authors consulted for their work.
• Afterword
• Endnotes Glossary
• Bibliography A glossary defines special or unusual terms in a book.
• Glossary
• Index Index
• Author biography An index is an alphabetical list of important topics from the
book, along with citations of all the pages on which those
Epilogue topics appear.
An epilogue is a brief continuation of the main narrative or
content of the book. Author Biography
A brief “About the Author” section might offer a brief biogra-
Afterword phy of the author.
An afterword is commentary on the book, usually written
by someone other than the book’s author. An afterword
might describe the historical context in which the book
was written or provide some other kind of useful back-
ground material.

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 LAYOUT AND DESIGN

This section provides tips for laying out a Microsoft Word Hardcover
document to make an aesthetically pleasing and profes- If you choose a hardcover format, you can select to print
sional looking book. with a Dust Jacket or with a Printed Case.

Planning the way a manuscript appears on the fixed book • Dust Jacket: the dust jacket wraps around the case.
page is called “formatting,” or layout and design. Well- Your cover file will be printed onto the removable dust
thought-out design elements make your book jacket of your book.
aesthetically pleasing and easier for the reader to follow.
• Printed Case: the hard part of a hardcover book is called
For a quality, finished product, pay close attention to a “case.” Printed Case means your cover file will be
the consistency of your design. If you have a chapter printed directly onto the paper used to wrap the case of
heading style, use that style for each chapter header your book.
throughout the book. If you start your chapter halfway
down the page, start all the chapters halfway down Paperback
the page. Once you have finished designing the look • The Barnes & Noble Press print platform uses a stan-
of your book, make sure you go back and review the dard paperback form with a glued spine binding. This
whole book for consistency in your design elements. type of binding is sometimes called perfect binding,
creating a perfect-bound book.
Format
You can choose whether you want a hardcover or paper- Finish
back book. Each format has its own specifications to • You have a choice to make a cover with a matte or
consider. Whichever format you choose you will need to glossy finish, this is your preference. Also, if you print
provide a print-ready PDF of either the entire front, back, in black and white, your cover will automatically be
and spine, or just the front and back cover elements, and printed in color.
we can make the spine for you. Your cover files will likely
have an image, title, author name, and any other text ele-
ments you choose to include. If your print book is for sale,
it will need to include a barcode, but don’t worry, we add
the barcode for you. For more detailed instructions on
how to format your cover files see page 26.

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 LAYOUT AND DESIGN

Paper Page Count and Trim Size

Interior Ink Qualities It’s important to consider the physical dimensions of your

• Black & White – Most economical, printed on 50# book when formatting your document. The height and

(pronounced pound) paper in cream or white width of a book is called its “trim size.” Page count and trim
size are closely related because the physical dimensions of
• Standard Color – Standard color quality, printed on 50# the trim size affect the page size and therefore how many
or 70# white paper words will fit on a page (i.e., the smaller the page, the longer
• Premium Color – Highest color quality with more vivid the page count).
color, printed on 70# white paper
Page Count
Paper Color and Weights The machines we use to print books have minimum and
• Cream 50# – Available for B&W interiors, best suited maximum page counts:
for text-heavy books. • Minimum Page Count: 18 pages
• Maximum Page Count: 800 pages
• White 50# – Available in B&W and standard color
books
NOTE: The page count includes all the pages of your interior
• White 70# — Available for premium color options text, regardless of which page actually is marked page 1.
This section provides tips for laying out a Microsoft Word
Premium color books are likely an illustrated children’s document to make an aesthetically pleasing and profes-
book or a comic book with a lower page count. Very sional looking book.
expensive art books typically print using this option as well.
The photo and illustration output is going to be of a higher
quality than the standard color.

Standard color can be printed on 50 or 70# paper. The 50#

paper is ideal for books with some minor artwork but at a
more economical price point than the thicker, 70# paper.
Additional paper thickness is useful for an art book, chil-
dren’s book, or really anything that is going to have heavy
ink coverage as the thicker paper will prevent
bleed through.

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 LAYOUT AND DESIGN

Below is a chart of the trim sizes, formats and text colors we offer. For each trim size, you can choose a cover with matte or glossy finish.

Trim Size Page Page Formats Printed Case Interior

Count Count or Dust Jacket Printing Color Paper Stocks
Min Max
4” x 6” 18 800 Paperback N / A B&W/Color B&W: White / Cream 50#
Standard Color: 50# / 70#
Premium Color: 70#
4.25” x 7” 18 800 Paperback N / A B&W/Color B&W: White / Cream 50#
Standard Color: 50# / 70#
Premium Color: 70#
4.37” x 7” 18 800 Paperback N / A B&W/Color B&W: White 50#
Standard Color: 50# / 70#
5” x 8” 18 800 Paperback/Hardcover Both B&W/Color B&W: White / Cream 50#
Standard Color: 50# / 70#
Premium Color: 70#
5.06” x 7.81” 18 800 Paperback N / A B&W/Color B&W: White 50#
Standard Color: 50# / 70#
5.25” x 8” 18 800 Paperback N / A B&W/Color B&W: White / Cream 50#
Standard Color: 50# / 70#
5.5” x 8.25” 18 800 Paperback N / A B&W/Color B&W: White / Cream 50#
Standard Color: 50# / 70#
Premium Color: 70#
5.5” x 8.5” 18 800 Paperback/Hardcover Both B&W/Color B&W: White / Cream 50#
Standard Color: 50# / 70#
Premium Color: 70#
5.83” x 8.27” 18 800 Paperback/Hardcover Printed Case B&W/Color B&W: White / Cream 50#
Standard Color: 50# / 70#
6” x 9” 18 800 Paperback/Hardcover Both B&W/Color B&W: White / Cream 50#
Standard Color: 50# / 70#
Premium Color: 70#
6.14” x 9.21” 18 800 Paperback/Hardcover Both B&W/Color B&W: White / Cream 50#
Standard Color: 50# / 70#
Premium Color: 70#
7” x 10” 18 800 Paperback/Hardcover Printed Case B&W/Color B&W: White 50#
Standard Color: 50# / 70#
Premium Color: 70#
7.44” x 9.69” 18 800 Paperback N / A B&W/Color B&W: White 50#
Standard Color: 50# / 70#
7.5” x 9.25” 18 800 Paperback/Hardcover Printed Case B&W/Color B&W: White 50#
Standard Color: 50# / 70#
Premium Color: 70#
8” x 8” 18 800 Paperback/Hardcover Printed Case B&W/Color B&W: White 50#
Standard Color: 50# / 70#
Premium Color: 70#
8” x 10” 18 800 Paperback/Hardcover Printed Case B&W/Color B&W: White 50#
Standard Color: 50# / 70#
Premium Color: 70#
8.25” x 11” 18 800 Paperback N / A B&W/Color B&W: White 50#
Standard Color: 50# / 70#
8.268”x11.693” 18
800 Paperback N / A B&W/Color B&W: White 50#
Standard Color: 50# / 70#
8.5” x 8.5” 18 800 Paperback/Hardcover Printed Case B&W/Color B&W: White 50#
Standard Color: 50# / 70#
Premium Color: 70#
8.5”x 11” 18 800 Paperback/Hardcover Printed Case B&W/Color B&W: White 50#
Standard Color: 50# / 70#
Premium Color: 70#
11” x 8.5” 18 800 Paperback/Hardcover Printed Case Color Premium Color: 70#

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Trim Sizes
The most popular trim sizes for fiction and narrative nonfiction are shown below:

4” x 6” 4.25” x 7” 4.37” x 7” 5” x 8” 5.06” x 7.81”

(10.16 x 15.24 cm) (10.765 x 17.78 cm) (11.0998 x 17.78 cm) (12.7 x 20.32 cm) (12.8524 x 19.8374 cm)

5.25” x 8” 5.5” x 8.25” 5.5” x 8.5” 5.83” x 8.27” 6” x 9”

(13.335 x 20.32 cm) (13.97 x 20.955 cm) (13.97 x 21.59 cm) (14.8082 x 21.0058 cm) (15.24 x 22.86 cm)

6.14” x 9.21” 7.44” x 9.69” 8” x 8” 8.25” x 11” 8.268” x 11.693”

(15.5956 x 23.3934 cm) (18.8976 x 24.6126 cm) (20.32x 20.32 cm) (20.955 x 27.94 cm) (21.0072 x 29.70022 cm)

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Trim Sizes
Depending on the type of book you are printing, there are other trim size options available. The trim sizes below are optimal for
photo books, cookbooks, and children’s books.

7” x 10” 7.5” x 9.25” 8” x 10” 8.5” x 8.5” 8.5” x 11”

(17.78 x 25.4 cm) (19.05 x 23.5 cm) (20.32 x 25.4 cm) (21.59 x 21.59 cm) (21.59 x 27.94 cm)

11” x 8.5”
(27.94 x 21.59 cm)

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 6” x 9” (15.24 x 22.86 cm)

5.5” x 8.5” (13.97 x 21.59 cm)

5.83” x 8.27” (14.8082 x 21.0058 cm)

5” x 8” (12.7 x 20.32 cm)

4.25” x 7” (10.795 x 17.78 cm)

4” x 6” (10.16 x 15.24 cm)

6.14” x 9.21” (15.5956 x 23.3934 cm)

5.5” x 8.25” (13.97 x 20.955 cm)

5.25” x 8” (13.335 x 20.32 cm)
5.06” x 7.81”(12.8524 x 19.8374 cm)

4.37” x 7” (11.0998 x 17.78 cm)

8.5” x 11” (21.59 x 27.94 cm) 11” x 8.5” (27.94 x 21.59 cm)

8” x 10”
(20.32 x 25.4 cm)
7” x 10”
(17.78 x 25.4 cm)

7.5” x 9.25”
(19.05 x 23.495 cm)
 8.25” x 11” (20.955 x 27.94 cm)

7.44” x 9.69” (18.8976 x 24.6126 cm)

8.5” x 8.5” (21.59 x 21.59 cm)

8” x 8” (20.32 x 20.32 cm)

 LAYOUT AND DESIGN

Formatting for Trim Size

Once you’ve decided on your desired trim size, you need to designate those measurements in your interior document file.
Setting the document/paper size will tell the printer how big to make your book page so it fits with your desired
trim size. It’s very important to set these measurements.

How to Set Paper Size using Word on a PC

Click the Page Layout tab and then click on the lower right button of the Page Setup
section to open the complete dialog box:

Click the Paper tab, select the custom size option

and enter your desired measurements that match
the trim size that you’ve chosen. In the drop-down
menu next to “Apply to,” make sure to click on
“Whole Document” to apply this size to the whole
document.

How to Set Paper Size using Word on a Mac

Choose Page Setup…under File from the top navigation bar. Under Paper Size choose Manage
Custom Sizes…and then type in your specific trim size dimensions.

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Margin Size
Margin settings in your book establish the white space that appears around the text. After you’ve set your document/paper size,
you will need to set the margin size. You want to have enough white space so that the text doesn’t run off the book page. The
standard margin setting is 0.5” on each side of the text except for the inside margin which should be 0.75”.

Margin settings are set from the edge of the paper size you indicated so it’s important to set the document/paper size first.

Setting Margin Size using Word on a PC

Click the Page Layout tab and then click on the lower right button of the Page Setup section to
open the complete dialog box. Click the Margins tab and enter your desired margin measure-
ments. Choose your orientation and then select Mirror Margins in the “Pages” section. Click
OK to apply these settings to the document.

Setting Margin Size using Word on a Mac

Click on Layout from the navigation bar, then click on Margins. Choose Custom Margins...to set
your margins and mirror margins in the same place.

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Gutter make sure your images are flattened to analog. Analog

When a book page gets bound, the inner edges of the book means that an image with multiple layers—designed
pages are glued together. These inner margins are often using the above programs—has been condensed into a
called the “gutter,” and it’s important to leave enough room single layer. For instructions on flattening images see
on the inside margin so that text doesn’t fall into the gutter. below.
The longer the book, the thicker the book, and therefore,
the bigger the inside margins should be. Converting a Multi-layer Image to Analog when
using Photoshop, InDesign or Illustrator
• However, as long as you set the outside margins to 0.5” To retain the richness and depth of a multi-layer image that
and the inside margin to 0.75”, then you DO NOT need you need to save as a flattened, analog version for your print-
to set an additional gutter. Set gutter to 0.0.” ready PDF, you’ll need to save the image as a .psd or .png file.
• “Mirror margins” is usually the best format option. On a PC, you can click Control + A to select the entire im-
age, press Control + Shift + C to copy the selection as a single
Images layer, and then press Control + V to paste the selection back
If you’re including images in your document, it’s important into your workspace. That will give you the flattened layer
that they be high-resolution images, so that they print crisp you want, with the original layers still intact underneath.
and clear. We recommend saving images at 300 DPI (dots
per inch) or higher. Inserting Images Using Microsoft Word
To insert an image from a saved computer file or insert
Note that the color on your computer screen will not neces- clip art, go to the Insert menu from the top navigation bar.
sarily match the color of your printed pages. Your computer Select Picture to insert an image from your computer or
screen shows projected RGB color (red, green and blue), Clip Art to insert stock photography. With the image se-
and the printed books show CMYK color (cyan, magenta, lected, go to the Format menu and select Format Picture.
yellow and black). You can then format your image accordingly.

Before printing a large numbers of copies, be sure to look Typeface/Fonts

over your print-ready file to ensure that the images appear Choosing the right typeface/font for your book is based on
how you want them, or even better, print out one copy of personal preference. However, certain fonts are better for
your book to start. reading and certain fonts are better for design. Whichever
font you choose, it’s important to think about how the
A Checklist for Images reader will consume it.
Here is a checklist to make sure your images meet print-
ready requirements: When talking about fonts, you will often hear the
• Images must be at least 300 DPI to be considered terms “serif” and “sans serif.” A serif typeface has little
print quality. lines at the terminus of each stroke. A sans serif
• For full-bleed interior images (images that print to the typeface does not. Typically, serif fonts are considered
edge of the page), a good bleed value is 0.125.” The bleed more readable and are good for the body text of your
value is the margin beyond the edge of the page to which book. If you want to use sans serif fonts, they are
the image should extend in order to ensure that printing typically better for chapter or section headers.
consistently reaches the edge of the page.
• Images must be embedded into the document and not
be a reference link. The file should include everything
needed to print the file—images, fonts, and text.
• Remember that you must have the rights to all of the
images you use.
• If you’re using Photoshop, InDesign or Illustrator,

17 The Barnes & Noble Press Print Formatting Guide

 LAYOUT AND DESIGN

Typefaces Page numbers typically appear in the lower left corner of

Here are examples of popular serif typefaces, all set in even-numbered pages and the lower right corner of odd-
eleven points. (Point sizes are explained below.) numbered pages, but you can place them elsewhere if you’d
• Garamond like. Explore the Pagination tool in your word processor to
The quick brown fox jumped over the lazy dog. discover which options are available to you.
• Palatino
The quick brown fox jumped over the Some publishers use lowercase Roman numerals (ie. i, ii, iii)
lazy dog. to number pages in the front matter and then switch to tra-
• Times New Roman ditional Arabic numerals (ie. 1, 2, 3) for the main narrative.
The quick brown fox jumped over the lazy dog.
• Century If your book includes front matter, you have the choice of
The quick brown fox jumped over the numbering the first page of your narrative page 1 or you
lazy dog. can do as some publishers do and assign the first page of
Here are examples of popular sans serif typefaces, also set narrative the number it would have if you were numbering
in eleven points. all pages, including the front matter, sequentially. Thus, front
• Arial matter might run from page iii to page xxi, and the main nar-
The quick brown fox jumped over the rative might start on page 23.
lazy dog.
• Helvetica The picture below shows how front matter such as a preface
The quick brown fox jumped over the might be assigned page numbering in lowercase roman
lazy dog. type. The main narrative begins with the next sequential
• Verdana number but set in Arabic numerals. You might want to look
The quick brown fox jumped over the at how publishers you admire have assigned page numbers
lazy dog. in their books to get an idea of how you want to assign page
numbers in yours.
Font Size
The size of type is important for making sure your book is
easy to read. Type is measured in points. Generally, keeping a
Title
font between 10 and 12 points for the body will result in an
easily legible book. Feel free to experiment with large type
sizes for chapter or section headings.
Copyright Table of
Line Spacing Contents

Typically, line spacing is set between “single-spacing” and

“1.5 lines” to make text legible without leaving too much
white space between lines. You can also specify line spacing Preface
Page v
in points. Generally, it’s best to have line spacing for the
main text be at least 2 points larger than the font size. For
example, if you’re using 11 point type, try setting the line
Page vi Chapter 1
spacing or line height to 13, 13.5, or 14 points.
Page 7

Pagination
Pagination means numbering the pages in your book. To
Page 8 Page 9
help your readers find their place in your book, we recom-
mend using pagination.

18 The Barnes & Noble Press Print Formatting Guide

 LAYOUT AND DESIGN

Other Layout Elements to Consider

It’s easy to spend a lot of time trying to perfect your layout. Here are just a few more elements to consider as you work on
your final design.

Running Headers/Running Footers

Running heads/running feet are the elements at the top or bottom of book pages. Typically, these sections can include things like
the author’s last name, the book title, the title of the chapter, etc. A common running head is the page number.

Applying Running Heads/Footers using Word on a PC

Open the Page Setup dialog box. Click the
Layout tab and you will be able to adjust
the layout, section start, alignment, and set
values for headers and footers.
• Choose how you want a new
section to start — Continuous, New
Page, Odd Page or Even Page.
• Choose to set different text on odd
and even pages, or a different first
page. Then set the values for the
header and footer.
• Choose the vertical alignment for
the section (this is usually set to
Top). Select if you want to use these
settings for “This section” or “The
whole document” and then click OK
to apply.

Applying Running Heads/Footers using Word on a Mac

You can set the headers and footers of your book from the Document Elements section at the
top of your toolbar.

19 The Barnes & Noble Press Print Formatting Guide

 LAYOUT AND DESIGN

Widows and Orphans Crop Marks

In typesetting, a widow is the last line of a paragraph when Crop marks are patterns of lines indicating where to trim
it appears by itself at the top of a page. The image below (crop) the paper to a smaller document size. Your file does
shows an example of a widow. not need crop marks for the Barnes & Noble Press print
platform, so please remove any crop marks before submit-
ting your file for printing.

Trim size
Bleed

An orphan is either the first line of a paragraph

appearing by itself at the bottom of the page, or a
word or two appearing as the last line of a paragraph
or as a line at the top of a page. The image below
shows an example of an orphan.

Traditionally, typesetters would try to avoid widows

and orphans, because the white space around them
can look awkward.

Microsoft Word features an on/off control for limiting wid-

ows and orphans. Go to Paragraph, then the Line and Page
Breaks tab. Make sure the Widow/Orphan control check
box is selected.

Full Justification/Rag Right

Paragraph alignment is up to your personal preference.
Books are often designed so that the left and right paragraph
lines are flush to the margin or fully justified.

When the right side of the text lines are allowed to

appear jagged, this is called “ragged right” or “rag right.”
Fiction and nonfiction are usually typeset fully justified, but
much poetry is typeset ragged right.

To set your text to fully justified go to the Home menu from

the top navigation bar then go to the Paragraph section. Se-
lect All to highlight your entire text then click on the button
that says Justify when you hover over it.

20 The Barnes & Noble Press Print Formatting Guide

 GENERATING A PRINT-READY FILE
Now that your manuscript is formatted properly, you may Removing Encryption from a File on a Mac
want to save it as a PDF or you may want to leave as is in MS Right click on the file by hitting Control + Click.
Word. If you do choose to convert it to a PDF, make sure to Choose Get Info from the list that opens. Make sure
save your final manuscript as a word processing file too, just the locked box is unchecked to ensure there is no
in case you need to edit something later. password protection on your file.

If you have installed a free PDF conversion tool like Adobe Embedding Fonts
Acrobat on your computer, saving a Word document as The document needs to contain certain information so the
a print-ready PDF is fairly straightforward, but there are printer knows how to render your book’s typeface. In some
some important steps you’ll need to take to create a type word processing software you need to specifically indicate
of PDF that’s compatible for the book printer. These steps that you want to embed your fonts in the document so that
include: they render properly in your file. Thankfully, most word
• Ensuring your Word file is not encrypted. processing software makes this easy to do.
• Ensuring your fonts are embedded.
Word for Mac does not have a font embedding option, so if
If you want to keep your document in Word, you will also you are using this program you should be able to save to PDF
need to ensure these two points are followed. without formatting issues, provided your PDF software is set
to the correct trim size (we’ll go over that later).
If you do not have Adobe Acrobat or another PDF
conversion program installed on your computer, you
can use an online PDF-conversion service available
at www.adobe.com/createpdf.

Removing Encryption
Make sure there is no encryption on any aspect of the file,
including the images. Encryption generally means password
protection, so just be sure that none of your files is pass-
word-protected.

If you have encrypted a file i.e., made it password-

protected on your computer, you can remove file
encryption by changing the file’s properties.

Removing Encryption from a File on a PC

Locate the file from which you want to remove encryption.
Right-click on the file, then click the Properties link in the
context-menu to open a Properties window. Click the
Advanced button. Click to uncheck the box next to Encrypt
contents to secure data in the Advanced Attributes window.
Click the OK button to close the Advanced Attributes win-
dow. Click the Apply button in the Properties window, then
click the OK button. This closes the window and completes
the encryption removal process.

21 The Barnes & Noble Press Print Formatting Guide

 GENERATING A PRINT-READY FILE

Embedding Fonts Using Word on a PC

From within a Word document, click the Office button in the top left corner of the
screen. At the bottom of the dialog box that opens, click the Word Options button.
Or, click File and then click Options.

Inside the Options section you will see the dialog box below. In the last section on the screen,
select ‘Embed fonts in the file’ by checking the box. Leave the other two boxes unchecked. Click
OK. The file will now save with fonts embedded.

22 The Barnes & Noble Press Print Formatting Guide

 SAVING A FILE AS A PDF (OPTIONAL)

Note: When using Microsoft Word, there are a number

Setting PDF Dimensions
of methods for creating a PDF file. Generally speaking,
Before saving as a PDF, you must double-check that your
they will produce the same result, but following the steps
Word document is going to save as a PDF with your
below will ensure your PDF is print-ready for the Barnes
desired paper size.
& Noble Press print platform if you choose to convert it.

Setting PDF Dimensions Using Microsoft Word on a PC

From the Office button in the top left hover over Print, and then choose Print Preview.
From the Page Setup section, click on the Size section to see the drop down menu. Then
choose More Paper Sizes... Enter your desired trim size in the width and height sections.

Setting PDF Dimensions Using Microsoft Word on a Mac

On the top navigation bar, click File → Print to open the Print dialogue box.
Click on Page Setup… at the bottom left.

Click on Paper Size and then

Manage Custom Sizes…
Enter the Paper Size for the PDF
you are creating.

23 The Barnes & Noble Press Print Formatting Guide

 SAVING A FILE AS A PDF (OPTIONAL)
File → Save As

Using Microsoft Word on a PC

On the top navigation bar choose File → Save As and you will open the below dialog box.
Choose PDF as the Save as type. Click on Options… and in the choices below PDF Options,
check the box that reads “ISO 19005-1 compliant (PDF/A).” After saving open the PDF and
check each page to make sure it looks like you expected it to.

Using Microsoft Word on a Mac

From the top navigation bar, choose File, then Save As. Under Format, choose PDF. You can
rename your file in the Save As box. Open the PDF and check each page to make sure it looks
like you expect it to.

24 The Barnes & Noble Press Print Formatting Guide

 PRE-PUBLICATION INTERIOR CHECKLIST

Use this checklist to ensure your PDF or MS Word file is ready for publication.

q Text has been spellchecked and proofread.

q Text formatting is complete.
o Spacing is controlled by paragraph styles and page breaks, not by
spaces, tabs, or hard returns.
o Paper size has been set according to your desired trim size.
o Outside margins are set to 0.5” or a similar distance and inside margins
are set to 0.75”.
o No crop marks appear.
q Images are ready.
o You own all the rights to the images in the book.
o All images are 300 DPI or higher.
o All images have been saved in an analog mode if you used Photoshop
or Illustrator.
o No images are encrypted.
q Pagination is ready.
o Odd-numbered pages appear on the right, even-numbered pages on
the left.
o If front matter uses a different numbering scheme, that numbering is
consistent and correct.
o Elements such as prefaces, forewords, and chapters all begin on
odd-numbered pages.
q The file is either a PDF or an MS Word file.
o The paper size (selected page dimensions) matches a trim size supported by
the Barnes & Noble Press print platform.
o Fonts are embedded in the file.
o Encryption is turned off.

25 The Barnes & Noble Press Print Formatting Guide

 CREATING A COVER

A book’s cover is its first chance to intrigue readers, so it’s The Spine
important to make sure that it accurately represents your Similar to the front cover, the spine almost always includes
book. The following includes helpful tips and instructions to the title and author’s name. Your spine will need to be a
ensure your cover turns out the way you want it to, while part of your single cover file, or you may construct the spine
being a print-ready PDF. directly on the Barnes & Noble Press print platform as a
separate file; if you choose to do so, after uploading your
A Print-Ready PDF Cover front and back cover files, you will be able to pick out the
Your book cover PDFs are separate files from your book color of your spine and the text you would like to include.
layout file. Your book cover may consist of one element that
includes front, back, and spine, or two elements (front and For books with a page count below 48 pages, the spine is too
back) that you will create as separate files, but will ultimately small to include any text without it being cramped and hard
be combined on the Barnes & Noble Press print platform to read.
into a single cover. If you’re not using one of our cover tem-
plates, the cover formatting instructions vary a bit depend-
Assembling a Print-Ready Cover
ing on the type of cover you choose: Paperback, Hardcover
After creating your single cover file or your front cover and
with Dust Jacket, and Hardcover with Printed Case.
back cover files, upload them to the Barnes & Noble Press
print platform. If you will be uploading a single cover/full
Front and Back Cover Elements cover file that you’ve previously used on another print plat-
Every book cover is different, but almost all include the title form, be sure to create a new file that adheres to the overall
and author’s name. It’s also common to see a subtitle, or page dimensions we provide on the Barnes & Noble Press
endorsement quote when applicable. Expressing the tone of print platform. Copy and paste the cover image into this new
your book can be achieved by using a typeface that reflects file and save it as a PDF. Upload this new PDF to our platform.
the mood of your book, or an image that represents the
storyline or theme.
Helpful Tips & Templates
To make your book formatting process easier, for single
The back cover can include a variety of items, depending
cover file uploads that include the front cover, back cover,
on your preference. Most include a book synopsis or
and spine all in one file, you may use the helpful in-tool tips
endorsements, a brief about-line of the author (if not
when you reach the Book Cover upload page. These tips will
included inside the book), and a barcode or other pricing
reflect your book’s designated trim size.
notes if applicable. We print your book’s barcode for you,
so your cover file does not need to include one. You can also
If you choose to create your cover using separate front and
include your website, book specs and any other information
back cover files, we offer Microsoft Word front and back
you wish to share. For print books for sale, we add a barcode
cover templates in the various trim sizes available for the
to the bottom right-hand side of your back cover, so be sure
Barnes & Noble Press print platform. Our templates are
not to put important content in this area. If you have your
available at BNPress.com in the Cover section of
own barcode and place it on the cover, we will still add a
“Create a Print Book flow”.
barcode to the bottom right hand-side of your back cover.
If your print book is for personal use, you will see a white
box on the bottom right-hand corner of your book where a
barcode will go. This barcode will appear on your final book
but is for internal purposes only.

26 The Barnes & Noble Press Print Formatting Guide

 CREATING A COVER

How to Use the Barnes & Noble Press Print

Platform Cover Templates (Front/Back a. Choose an image of at least 300 DPI from
Cover Files) your computer.
Choose the Barnes & Noble Press print platform cover tem- b. Adjust the placement of the image by clicking just
plate that matches your book’s trim size. The front and back outside of the image.
cover templates work similarly. Instructions for using the 6” c. Increase, decrease, or move around the dotted
x 9” front paperback cover template follow below. blue box for desired placement of image.
1. Save the template under a new name before getting d. Adjust image size by clicking on the image.
started. 7. You can add additional text boxes for more text.
2. The page size is set appropriately at 6.125” x 9.25”. 8. Before saving as a PDF, delete the template Instruc-
3. The margins are set appropriately at ZERO. tions and the Blue Trim Lines by clicking on them and
Any image or text that appears in the blue trim hitting delete. You should now have only one page –
zone may get trimmed off. your front cover image in this case – to save as a PDF.
4. The page color is set to WHITE but can be adjusted by 9. Embed your fonts. See page 18 for embedding instructions.
going to the Page Layout tab and using the 10. Save as a PDF file. Choose ignore if you get a message
Choose Page Color option. If you change a background about printing outside the margins.
color, make sure you go to the Office button (if you’re
using a PC), then to Word Options in the bottom right. Cover File Properties
Choose the Display option, then Printing Options, and • Trim size refers to your chosen interior page size.
then select the box Print Background Colors and Images. • Your Cover Page Size will be different from your
5. You can adjust the font and font size for the book de- interior page size. The cover size is larger than the
scription and author bio. interior page size because it will be trimmed after printing.
6. Insert an image into the image area by selecting the Your Cover Page Size will vary in dimensions depending on
Insert Image/Photo option. the type of cover you are creating.

27 The Barnes & Noble Press Print Formatting Guide5

 CREATING A COVER

Below is a chart indicating the correct paper size of your cover file according to the trim size you have chosen. If you’re creating
a cover using separate front and back cover files, we strongly suggest using one of our cover templates to make cover creation
easier. Our front and back cover templates are available at BNPress.com in the Cover section of “Create a Print Book flow”.

Cover Page Size

Paperback Hardcover with Hardcover with

Trim Size cover size Printed Case size Dust Jacket size

4” x 6” 4.125” x 6.25” N / A N / A

4.25’ x 7” 4.375” x 7.25” N/A N/A

4.37” x 7” 4.495” x 7.25” N / A N/A

5” x 8” 5.125” x 8.25” 5.954” x 9.5” 5.688” x 8.5”

5.06” x 7.81” 5.185” x 8.06” N / A N / A

5.25” x 8” 5.375” x 8.25” N / A N / A

5.5’ x 8.25” 5.625” x 8.5” N/A N/A

5.5” x 8.5” 5.625” x 8.75” 6.454” x 10” 6.188”x 9“

5.83” x 8.27” 5.955” x 8.52” 6.767” x 9.832” N / A

6” x 9” 6.125” x 9.25” 6.943”x 10.5” 6.688” x 9.5”

6.14” x 9.21” 6.265” x 9.46” 7.079” x 10.71” 6.828” x 9.71”

7” x 10” 7.125” x 10.25” 7.943” x 11.5” N/A

7.44” x 9.69” 7.565” x 9.94” N / A N/A

7.5” x 9.25” 7.625” x 9.5” 8.442” x 10.75” N/A

8” x 8” 8.125” x 8.25” 8.943” x 9.5” N/A

8” x 10” 8.125” x 10.25” 8.943” x 11.5” N/A

8.25” x 11” 8.375” x 11.25” N/A N/A

8.268” x 11.693” 8.393” x 11.943” N/A N/A

8.5” x 8.5” 8.625” x 8.75” 9.443” x 10” N/A

8.5” x 11” 8.625” x 11.25” 9.443” x 12.5” N/A

11” x 8.5” 11.125” x 8.75” 11.938” x 10.063” N/A

28 The Barnes & Noble Press Print Formatting Guide5

 CREATING A COVER

• Margins will be set at ZERO for your cover files but you need to allow room for trimming. To make a specific book size,
the printer cuts off the edges of the paper. If your content is too close to those edges, it can get cut off. You will want
your cover image or design to extend all the way to the trimming zone so that your images and design completely fill
the page. However, if you don’t want aspects of an image cut off, don’t put them on the very edge of the page in the
trimming zone. If you keep your document in Word, you must also go through these steps to ensure that your MS
Word doc saves as a print-ready file to use on our platform.

These are the Trim Zones for each format:

Hardcover with Hardcover with

Paperback Cover Dust Jacket Printed Case

Front cover Front cover Front cover

Top: 0.13” Top: 0.13” Top: 0.63”

Bottom: 0.13” Bottom: 0.13” Bottom: 0.63”
Left: 0 Left: 0 Left: 0.5” (cover hinge)
Right: 0.13” Right: 0.25” (fold zone) Right: 0.63”

Back cover Back cover Back cover

Top: 0.13” Top: 0.13” Top: 0.63”

Bottom: 0.13” Bottom: 0.13” Bottom: 0.63”
Left: 0.13” Left: 0.25” (fold zone) Left: 0.63”
Right: 0 Right: 0 Right: 0.5” (cover hinge)

29 The Barnes & Noble Press Print Formatting Guide

 FILE PREPARATION QUICK GUIDES – FRONT/BACK COVER
Measurements Hardcover with Dust Jacket
If you choose not to use a Barnes & Noble Press print plat- Dust Jacket covers are the most complicated covers to
form cover template, the measurements of your front and layout without a template. We strongly recommend using
back cover files are as follows: a template to ensure that the final layout is correct. The
Barnes & Noble Press print platform offers four trim sizes
Paperback Cover for Hardcover with Dust Jacket: 5” x 8”, 5.5” x 8.5”, 6” x 9”
Set your cover paper size (front and back) according to your and 6.14” x 9.21.” For Dust Jackets, you can choose to print
chosen trim size using the below chart. Margins should be text or extend your cover design onto the jacket flaps.
set to 0. Allow for bleed room (trim zone) according to the
chart below so that important (not your cover background Set your cover paper size according to your chosen trim
design) images and text don’t get cut off. size using the below chart. Margins should be set to 0. Allow
for bleed room (trim zone) according to the chart so that
Paperback Cover important (not your cover background design) images and
Use the same trim size you chose for your interior. text don’t get cut off.
Paper Size
Interior Trim Size Cover Size (front/back) Hardcover with Dust Jacket
4” x 6” 4.125” x 6.25” Use the same trim size you chose for your interior
4.25” x 7” 4.375” x 7.25” Paper Size
4.37” x 7” 4.495” x 7.25” Interior Trim Size Cover Size (front/back)
5” x 8” 5.125” x 8.25” 5” x 8” 5.688” x 8.5”
5.06” x 7.81” 5.185” x 8.06” 5.5” x 8.5” 6.188' x 9”
5.25” x 8” 5.375” x 8.25” 6” x 9” 6.688” x 9.5”
5.5” x 8.25” 5.625” x 8.5” 6.14” x 9.21” 6.828” x 9.71”
5.5”.x 8.5” 5.625” x 8.75”
5.83” x 8.27” 5.955” x 8.52” Trim Zone (area that might get trimmed off)
6” x 9” 6.125” x 9.25” Front Cover Back Cover
6.14” x 9.21” 6.265” x 9.46” Top: 0.13” Top: 0.13”
7” x 10” 7.125” x 10.25” Bottom: 0.13” Bottom: 0.13”
7.44” x 9.69” 7.565” x 9.94” Left: 0 Left: 0.25” (fold zone)
7.5” x 9.25” 7.625” x 9.5” Right: 0.25” (fold zone) Right: 0
8” x 8” 8.125” x 8.25” Gutter: 0 Gutter: 0
8” x 10” 8.125” x 10.25” Mirror Margins: No Mirror Margins: No
8.25” x 11” 8.375” x 11.25”
8.268” x 11.693” 8.393” x 11.943”
8.5” x 8.5” 8.625” x 8.75”
8.5” x 11” 8.625” x 11.25”
11” x 8.5” 11.125” x 8.75”

Trim Zone (area that might get trimmed off)

Front Cover Back Cover
Top: 0.13” Top: 0.13”
Bottom: 0.13” Bottom: 0.13”
Left: 0 Left: 0.13”
Right: 0.13” Right: 0
Gutter: 0 Gutter: 0
Mirror Margins: No Mirror Margins: No

30 The Barnes & Noble Press Print Formatting Guide

 FILE PREPARATION QUICK GUIDES – FRONT/BACK COVER

Hardcover with Printed Case Using Microsoft Word to Create a Front

Set the page size according to your chosen trim size using or Back Cover File
the below chart. Margins should be set to 0. Allow for bleed Click the Page Layout tab and then choose Size to adjust
room (trim zone) according the chart so that important (not the document size. You will most likely need to make this
your cover background design) images and text don’t get cut a custom size document. Under the Paper tab, input your
off. paper size based on the preceding charts. Your cover mar-
gins will be set to 0.0”, but know that you need to allow
Hardcover with Printed Case room for trimming when the cover is cut. Then, without
Use the same trim size you chose for your interior. moving the typing cursor, click Insert in the menu bar, then
Paper Size click Photo or Picture → Picture from File to insert your
Interior Trim Size Cover Size (front/back) cover image. Make sure your cover fonts are embedded
5” x 8” 5.954” x 9.5” (see page 22 for more details). Click Save As a PDF.
5.5” x 8.5” 6.453” x 10”
5.83” x 8.27” 6.767” x 9.832” Layout and Images
6” x 9” 6.943” x 10.5” It’s important to remember that the trim zone might be cut
6.14” x 9.21 7.079” x 10.71” off during printing, so be sure to keep your images and text
7” x 10” 7.943” x 11.5” within the trim size measurements, keeping them out of
7.5” x 9.25” 8.442” x 10.75” the trim zone, if you don’t want them to get cut off. Finally,
8” x 8” 8.943” x 9.5” double check to make sure any images used meet the same
8” x 10” 8.943” x 11.5” print resolution requirements as the manuscript. (See page
8.5” x 8.5” 9.443” x 10” 17 for more information about Images.)
8.5” x 11” 9.443” x 12.5”
11” x 8.5” 11.938” x 10.063”

Trim Zone (area that might get trimmed off)

Front Cover Back Cover
Top: 0.63” Top: 0.63”
Bottom: 0.63” Bottom: 0.63”
Left: 0.5” (cover hinge) Left: 0.63”
Right: 0.63” Right: 0.5” (cover hinge)
Gutter: 0 Gutter: 0
Mirror Margins: No Mirror Margins: No

31 The Barnes & Noble Press Print Formatting Guide

 APPENDIX A. Instructions for Authors Using Pages for Mac

Setting Page Sizes (View > Show Layout).

Go to File from the top navigation bar, then click on Page

Setup from the drop down menu. When the dialog box pops In documents based on a Mac Pages Layout Template, you

up, choose Manage Custom Sizes… from the Paper Size must turn on headers and footer explicitly. Hover near the

section. top of the page or choose Show Layout to see the current
settings for headers and footers.

When the second dialog box pops up, click on the + sign to
add your new custom trim size. Type in your desired Width Embedding Fonts
and Height in the Paper Size section and then click OK. Click If you’re using Pages, you don’t have to worry about embed-
OK again to set your new custom trim ding fonts at this juncture. Once you save your document as
size for your book. a PDF, open the PDF in Preview, and then save it again. Your
document is now saved with fonts embedded. It’s that easy.

Saving a File as a PDF

Open the File menu, select Save As and choose PDF from
the Format drop-down menu. Click Save. Open the PDF and
check each page to make sure it looks like you expect it to.

Creating Page Breaks

Go to Insert from the top navigation bar and then choose
which type of break you want to insert e.g., Page Break.

Setting Up Running Headers and

Footers
In documents based on a Word Processing Template, running
heads are the default until a Section Break is inserted.

To view the header, hover the pointer at the top of the page
until the Header box appears. In Pages, you see headers
and footers by choosing View -> Show layer. To see them in
Pages for iOS, tap the Tools icon (a wrench) and tap Docu-
ment Setup.

The Header is there. Hover the cursor over the top of the
page until you see a Header box. Or, turn on Show Layout

32 The Barnes & Noble Press Print Formatting Guide