A Beginner’s Guide to Microsoft PowerApps

Want to learn more about other Office 365 apps? Check out our
introduction to Microsoft Forms here!

PowerApps is, fundamentally, a development platform for mobile and web apps.
It allows “citizen developers” to reach capabilities that were once only reserved
for high-end
end development tools. What’s more, PowerApps is generally quite
easy to learn. You can use it to swiftly take charge of your destiny as long as
you make the correct decisions when it comes to structuring. Follow this guide
to help avoid any nasty surprises.

Table of Contents
 What is the Power Platform for PowerApps?
  How to Build an App with Microsoft PowerApps
–Step
Step 1: Select Your Environment
–Step
Step 2: Select You
Your PowerApps Application Type
–Step
Step 3: Select Your Storage Type
–Step
Step 4: Connect Your App to an Online or On
On-Premises
Premises Data Source

What is the Power Platform for PowerApps?

The Power Platform is comprised of the Power BI, PowerApps, and Flow.
Microsoft has been increasingly promoting this as a whole. These three services
provide tools to manage our digital world where data is king and the basis of
any enterprise process. Thei
Their applications are as follows:

1. You can display and analyze data with Power BI.

2. You can act and modify data with PowerApps.
3. You can automate data with Flow.
For more details on Power Platform positioning, you can refer to this official blog
post.
How to Build an App with Microsoft PowerApps
The simplest way to build a PowerApps app is to start from the data source.
This is part one in a three-part
part process:

1. For this example, we’ll start from a SharePoint list that stores consulting
interventions:
2. Next, we’ll select the “Create an app” option in the PowerApps menu:
3. This takes us to the PowerApps Studio where we’ll find a fully functional
canvas app generated by the system:
Keep in mind that these are just the default choices. They hide a much wider
set of available options, configurations, and architectural choices that
PowerApps provides. Without further ado, let’s take a more in-depth look!

Step 1: Select Your PowerApps Environment

There are four tools or environments that you can work within PowerApps, and
they each have their own capabilities and roles.

PowerApps Website
The website is where you’ll begin your PowerApps service journey. This is where
you will be able to create a new app and to manage existing ones.

Here’s a small snapshot of some of the templates that might give you some
usage ideas for the app:
PowerApps Studio
Here you’ll be able to design and adapt apps that you create to your specific
business needs!
PowerApps Studio contains three panes and a ribbon that help make app
creation feel similar to creating a slide deck in PowerPoint. Source: Quick review
of PowerApps Studio
PowerApps Mobile App
This handy mobile app is available on both phones (iOS, Android) and tablets
(Windows 10). No matter the platform, the app provides a runtime environment
where you’ll be able to execute all of your PowerApps apps. This includes the
ones that were shared with you as well as the ones you designed and coded
yourself.
PowerApps Admin Center
Admin.powerapps.com gives you the power to create and manage
environments, DLP (Data Loss Prevention) strategies and user roles. You can
get a list of user licenses in the tenant.

Step 2: Select Your PowerApps Application

Type

There are two main types of apps you can create with PowerApps:

 Canvas apps
 Model-driven apps
Canvas apps enable you to organize freely and easily interface by positioning
controls and fields in a “pixel-perfect” user experience. The main focus here is
bringing your business knowledge and creativity to the app’s design. Canvas
apps target lightweight apps or even disposable apps that can be designed
and used in minutes.

Model-driven apps are built on top of the Common Data Services used to help
rapidly build forms, processes, and business rules. They focus on
targeting heavier apps that are intended to be used intensively (multiple
hours at a time).
When working with model-driven apps, a good amount of the layout is
determined for you and mostly designated by the components you add
to the app. By contrast, the designer has complete control over the app
layout in canvas app development.
There’s also technically a “third” type of app that’s a specific version of
Canvas: SharePoint list customized forms. From a SharePoint list, you can
leverage PowerApps to customize the standard SharePoint form. After pulling up
the “customize forms” menu, you would then get access to one specific
component in your PowerApps called “SharePointIntegration.”

Need a quick primer on PowerApps? This post is

pretty thorough:CLICK TO TWEET
This control is responsible for communicating user actions between PowerApps
and SharePoint. It adds several properties like “OnNew,” “OnSave,” and
“OnEdit” which provide ways for the app to respond when a user clicks or taps
the “New” button, taps an item, or taps the “Edit All” button.

Step 3: Select Your Storage Type

Power Platform and specifically PowerApps target a world where data is king
and the foundation of any business process. Thus, choosing the correct data
sources is very impactful when it comes to designing an app.

Data are stored in a data source and you import them in your app by creating a
connection.
SharePoint lists and Excel spreadsheets are typically some of the most usual
data sources, but there are also more than 200 data connectors available.
PowerApps share connectors with Flow and Logic apps (the Azure service on top
of which Flow is built). One of the great strengths of the platform is to provide
connectors towards Microsoft world: Office 365, SQL Server, Azure, etc., as
well as towards external data sources like Salesforce, Dropbox, and Google
Drive.

In PowerApps, a connector can provide data tables, actions, or both. Here’s for
example of how a data source to a “Lessons” table can be used in PowerApps:

An action will have to be manually connected to a control to be executed:

For more, here’s an Overview of canvas-app connectors for PowerApps.

Be aware that the choice of data sources will have an impact on licenses
needed to create and execute your app. If you choose or need a Premium
source (like Salesforce or Common Data Service) you’ll need a PowerApps P1
or P2 license.

Step 4: Connect Your App to an Online or On-

Premises Data Source
PowerApps is born in the cloud and can natively connect to cloud data sources.
That said, it can connect to on-premises data sources as well. For that to
happen you should configure an on-premises data gateway. This gateway is
shared between several cloud apps like all the Power Platform (Power BI, Flow,
PowerApps), Azure Analysis Services, and Azure Logic Apps.

At the time of writing, supported data sources by the gateway are:

 SharePoint
 Oracle
 SQL Server
 Filesystem
 DB2
 Informix
Detailed instructions on how to configure and manage the gateway are available
here.
Be aware that using on-premises data sources will have an impact on licenses
needed to create and execute your app. If you choose or need a local data
source, you will need PowerApps P1 or P2 license.

For all licensing information, you should have a look at:

 Microsoft’s PowerApps plan website and

 The excellent comprehensive licensing guide to Microsoft Flow and
PowerApps by Jussi Roine
Here’s hoping these elements will allow you to design better PowerApps for
solving your business’ needs.