Procedure Name & Number: Personnel Competency and Training Requirements QSP/01/4.3.2.

1/04/00

Hiring Process Flowchart

Department HR Department MD / COO

Start Received Hiring

request and review
No
Approved
Send request for ?
Hiring Send for Top
New Job / New
Existing Job
Management
? Approval

Yes

Advertise the post in Preparation of Job

company selected Description
Media Process

Received CV

Take initial Interview

Pre Information
on Phone if meet the
for Candidate
requirement then
form
give date and time of
interview

Employment
Fill Employment
Performa
Performa

Interview Panel
conduct Interview

Education,
experience, Skills and
No
Knowledge meet the
job requirement
?

Yes

Job Offer

Accept No
?

Yes
Join the department
Issue Offer Letter

Join the BBJ

sign the joining report

Orientation Training of
Employees
Job Orientation
QSF/07/4.3.2.1/03

New hired person

End send to relevant
department

Issue No.& Issue Date 02 & 02-05-2016 Page No. 1 of 6

 Procedure Name & Number: Personnel Competency and Training Requirements QSP/01/4.3.2.1/04/00

Annual / Special Training Process Flowchart

Quality Department / MR

Start

Determine the
training
requirements

Annual / Special
Prepared Annual /
Training Schedule
Special Training
QSF/03/4.3.2.1/03
schedule

Not Ok

MR will
Reviewed and
Approved
?

Ok

Distribution of
Annual / Special
Annual / Special
Training Schedule
Training Schedule
QSF/03/4.3.2.1/03
to trainer &
departments
Need More Training
Trainer prepared
Training Material

Training Attendance
Sheet
Training
QSF/04/4.3.2.1/02

Training Effectiveness
Training
Evaluation Form
Effectiveness
QSF/09/4.3.2.1/02
Evaluation

Effectiveness
?

Effective

Training Record of
Record are Employees
maintained QSF/05/4.3.2.1/03

End

Issue No.& Issue Date 02 & 02-05-2016 Page No. 2 of 6

 Procedure Name & Number: Personnel Competency and Training Requirements QSP/01/4.3.2.1/04/00

Preparation of Job Description Process Flow Chart

HR/ Admin Department

Start

Received Intimation
of Job Description

New / Revised Job

Description

Preparation of Job
Description

Send to Departmental
No Manager for review

Reviewed
?
No

Yes

Send to Management
for Approval

MD/COO
Approved
?

Yes

Job Description
Issued

End

Issue No.& Issue Date 02 & 02-05-2016 Page No. 3 of 6

 Procedure Name & Number: Personnel Competency and Training Requirements QSP/01/4.3.2.1/04/00

Personnel Competence Process Flowchart

HR & Admin Department

Start

Identification of
Personal
Competence

Education

Training
Competency Needs of
Employees
QSF/01/4.3.2.1/04
Skills
Not Approved

Experience

Knowledge

COO
Approved
?

Approved

End

Issue No.& Issue Date 02 & 02-05-2016 Page No. 4 of 6

 Procedure Name & Number: Personnel Competency and Training Requirements QSP/01/4.3.2.1/04/00

Customer Provided Training Process Flowchart

Quality Department / MR

Start

Customer Provided
Trainings communicated by Verbally / Letter
customer to BBJ

Review for
Training by Top
Management
?

Approved

Notification and Approval is

communicated to Manager
Quality Planning

Selection of Staff

Review by Top
Management
?

Notify the relevant Selected

Trainees / Candidates /
Customer

Annual / Special
Training Schedule
Prepare / Update Training
Not Required QSF/03/4.3.2.1/03
Schedule

Training Attendance
Participation of Trainees in Sheet
Training QSF/04/4.3.2.1/02

Training Record of
Evaluation of Training Employees
Effectiveness QSF/05/4.3.2.1/03

Training Effectiveness
Evaluation of Training Evaluation Form
Effectiveness QSF/09/4.3.2.1/02

Review of
Effectiveness
?

Effective

End

Issue No.& Issue Date 02 & 02-05-2016 Page No. 5 of 6

 Procedure Name & Number: Personnel Competency and Training Requirements QSP/01/4.3.2.1/04/00

Customer Specified Training Process Flowchart

Quality Department / MR

Start

Customer Specified
Trainings communicated by Verbally / Letter
customer to BBJ

Review for Search relevant Trainer

Training by Top Profile, Collect Profiles
Management
?
Forward shortlisted Profiles
to Top Management
Approved

Notification and Approval is

Selection
communicated to Manager
?
Quality Planning
External Trainer
Selection of Trainer By Top
Management

Trainer
?

Internal Trainer

Notify the Trainer

Selection of Staff

Review by Top
Management
?

Not Required Notify the relevant Selected

Trainees / Candidates /
Customer

Annual / Special
Training Schedule
Prepare / Update Training
QSF/03/4.3.2.1/03
Schedule

Training Attendance
Participation of Trainees in Sheet
Training QSF/04/4.3.2.1/02

Training Record of
Evaluation of Training Employees
Effectiveness QSF/05/4.3.2.1/03

Training Effectiveness
Evaluation of Training Evaluation F orm
Effectiveness QSF/09/4.3.2.1/02

Review of
Effectiveness
?

Effective

End

Issue No.& Issue Date 02 & 02-05-2016 Page No. 6 of 6