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Types of Letter

A letter is a written message sent between two parties, usually through mail. Letters are used for formal communication, especially in business. There are many types of letters defined by their purpose, such as acceptance letters, agreement letters, apology letters, application letters, and appreciation letters. Each type has several subtypes for specific situations or contexts.

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0% found this document useful (0 votes)
139 views4 pages

Types of Letter

A letter is a written message sent between two parties, usually through mail. Letters are used for formal communication, especially in business. There are many types of letters defined by their purpose, such as acceptance letters, agreement letters, apology letters, application letters, and appreciation letters. Each type has several subtypes for specific situations or contexts.

Uploaded by

jovenel magno
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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What Is a Letter?

A letter is a handwritten or printed message, in the simplest of meanings. It is


a written conversation between two parties and is usually sent via post or
mail.
Most of our formal communication now, with business entities and the
government and related agencies happens through letters. Although it faced
a decline in the personal level, it is very important that we know when and
how to write each type of letter for business purposes or at least for the sake
of formal communication.

Types of Letters
The various types of letters according to the occasion are listed with their
subtypes below:

Acceptance Letter
An acceptance letter is the formal, affirmative response in the form of a letter
confirming an invitation, job offer, scholarship, contract, gift, etc. It includes:

 Job Acceptance Letter


 Scholarship Acceptance Letter
 Internship Acceptance Letter
 College Acceptance Letter
 Interview Acceptance Letter
Acknowledgment Letter
Whenever you receive business documents, the letter that you send
immediately after the receipt is called an acknowledgement letter. It includes:

 Acknowledgement of Payment Letter


 Acknowledgement of Sales Letter
 Acknowledgement of Documents Letter
 Acknowledgement of Order Letter
 Acknowledgement of Change in Date Letter
Agreement Letter
A letter that expresses agreement over a particular issue that has been
previously discussed and debated upon is called an agreement letter. It
includes:

 Roommate Agreement Letter


 Marital Dissolution Agreement Letter
 Partnership Agreement Letter
 Operating Agreement Letter
 Service Agreement Letter
Announcement Letter
An announcement letter is a letter written to let others know about a certain
event or happening beforehand which concerns them. Includes:

 Distributor Announcement Letter


 Offer Announcement Letter
 Tour Announcement Letter
 Sales Announcement Letter
 Retirement Announcement Letter
Apology Letter
An apology letter is a letter for not being able to do something or for having
done something wrong, owning it completely and showing genuineness in
the acceptance of fault and suggesting solutions if possible. Includes:
 Apology Letter for a Missed Appointment
 Missed Interview Apology Letter
 Customer Complaint Apology Letter
 Business Client Apology Letter
 Delay Apology Letter
Appeal Letter
An appeal letter is a letter you write when something unfair, discriminatory or
harsh has happened to you, and you want the decision to be reconsidered,
and later overturned. Includes:

 Health Insurance Appeal Letter


 Financial Appeal Letter
 Property Tax Appeal Letter
 Disciplinary Appeal Letter
 Unemployment Appeal Letter
Application Letter
The letter you write when you request for something, ask permission for
something, or apply for something, is an application letter. Includes:

 Job Application Letters (see Cover Letters)


 Application Letter Seeking Permission
 Scholarship Application Letter
 Application for Leave of Absence/in Advance
 Application for a Seat in the Hostel
Appointment Letter
An appointment letter is a document that is written by the employer
requesting the selected candidates to join in a specific position in their
company. Includes:

 Permanent Job Appointment Letter


 Temporary Appointment Letter
 Part-time Appointment Letter
 Contractual Appointment Letter
 Sales Appointment Letter
Appreciation Letter
A letter of appreciation is a letter written by one party to another to thank the
latter at a personal level. Includes:

 Appreciation letter to a Friend


 Appreciation letter to a Neighbor
 Appreciation letter to a Boss
 Appreciation letter to an Employee
 Appreciation letter to a Colleague
Authorization Letter
A letter where one party gives another party the temporary authority to act or
perform a specific task, is called an authorization letter. Includes:

 Travel Authorization Letter


 Medical Authorization Letter
 Short Sales Authorization Letter
 Claim Authorization Letter
 Document Collection Authorization Letter

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