CHAITANYA BHARATHI INSTITUTE OF

TECHNOLOGY (Autonomous)

Human Resources - Policy Manual

 CHAITANYA BHARATHI OF TECHNOLOGY (A),
Chaitanya Bharathi Post, Kokapet (V), Gandipet (M), Hyderabad – 75

RULES AND REGULATIONS GOVERNING THE SERVICES OF THE

EMPLOYEE PERTAINING TO RECRUITMENT, PECUNIARY ADVANTAGES
AND THEIR CODE OF CONDUCT IN THE INSTITUTION.

1. Short Titled :

The Service rules of Chaitanya Bharathi Institute of Technology, in short, the Rules of
CBIT hereinafter referred to as the Rules of the Institute. These rules shall be called as
the Rules of CBIT Institute.

These Service Rules are amended in extension of the earlier Service Rules of CBIT and
all the previous Service Rules will be superseded by these Rules effective 1st January,
2016, and shall apply to all the Employees of the Institute including those appointed
st
prior to 1 January 2016. All the modifications, changes / review shall be prospective as
well as retrospective effect to the extent necessary.

2. The Governing Body is the appropriate authority to interpret and to amend the Rules
from time to time. The Governing Body shall amend the rules only in the interest of
the Institution and its Employees.

3. Address of the Institute :

The Registered Office of the Institute is situated at Chaitanya Bharathi Institute of

Technology at CBIT Campus, Kokapet Village, Gandipet (Mandal), Ranga Reddy
District at Hyderabad, Telangana – 500 075.

4. Definitions :

In these Rules unless the context otherwise requires:

a) "Board of Management" means the Board of Management of the Institute.

b) "President" means president of the Institute.
c) “Governing Body” means Governing Body of the Institute
d) "Academic Council" means the Academic Council of the Institute
e) “Finance Committee” means Finance Committee of the Institute
f) "Authorities" means the Authorities of the Institute.

a) Composition of the Board of Management

The Board of Management shall be the Principal organ of the Management of the
Institute. It shall be a compact and homogenous body enabling it promptly to take
and implement well considered decisions and to effectively handle crisis
situations.

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 Composition of the Board of Management :
Dr. V. Malakonda Reddy, President
Sri. J. Shyam Sunder Reddy, Member
Sri. V. V. Narayana, Member
Sri. N. Subash, Member
Smt. D. Sandhya Sree, Member
Sri. J. Pratap Reddy, Member
Smt. S. Uma Devi, Member
Sri. P. Chakradhar Reddy, Member
Sri. D. Praveen Reddy, Member
Sri. T. Venkat Ramdev, Member
Sri. B. Saharsha Reddy, Member
Sri. B. Shalini Reddy, Member
Smt. T. Kranthi, Member
Smt. P. Divya Reddy, Member
Sri. N. Ravindra Kumar, Member

b) President :
The Institute shall have a President who by virtue of his Office be the Head of the
Institute and shall when present, preside over the convocations of the Institute. He shall
be appointed by the General Body of the Institute.
Where power is conferred upon the President to Nominate Persons as Authorities, the
President shall to the extent necessary Nominate Persons to represent the various Interest
for the furtherance of the Objectives of the Institute.

(c) Composition of Governing Body :

Number of
Category Nature
Member(s)
Trust or management as per the constitution or
5 Management byelaws, with the Chairman or President /
Director as the chairperson
Nominated by the Principal based on seniority
2 Teacher of the College
by rotation
1 Educationist or Industrialist Nominated by the Management
1 UGC Nominee Nominated by the UGC
Academician not below the rank of Professor or
1 State Government official of Directorate of
State Govt. Nominee
Higher Education / State Council of Higher
Education
1 University Nominee Nominated by the University
1 Principal of the College Ex-Officio
Term : The Governing Body shall be reconstituted every Five years.
Meetings : Meetings of the Governing Body shall be held at least twice a year.

The President of Chaitanya Bharathi Institute of Technology shall be the Chairman of the
Governing Body.

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Functions of the Governing Body:

Subject to the existing provision in the Bye-Laws of respective College and rules laid down by
the State Government / Parent University, the Governing Body shall:

• Guide the College while fulfilling the Objectives for which the College has been granted
Autonomous Status.
• Institute Scholarships, Fellowships, Studentships, Medals, Prizes and Certificates on the
recommendations of the Academic Council
• Approve new programmes of study leading to Degrees and/or Diplomas.
• All recruitments of Teaching Faculty/Principal shall be made by the Governing Body /
State Government as applicable in accordance with the Policies laid down by the UGC
and State Government from time to time.
• To approve Annual Budget of the College before submitting the same at the UGC.
• Perform such other functions and Institute committees, as may be necessary and deemed
fit for the proper development of the college

ACADEMIC COUNCIL:

Composition of Academic Council :

1. The Principal (Chairman)

2. All the Heads of Departments in the College

3. Four Teachers of the College representing different Categories of Teaching Staff by rotation on
the basis of seniority of service in the College.

4. Not less than Four experts/Academicians from outside the College representing such areas as
Industry, Commerce, Law, Education, Medicine, Engineering, Sciences etc., to be nominated
by the Governing Body.

5. Three Nominees of the University not less than Professors.

6. A Faculty Member nominated by the Principal (Member Secretary).

Term : The term of the Nominated Members shall be Three years.

Meetings : Academic Council shall meet at least Twice a Year.

Functions and Powers :

(a) Scrutinize and approve the proposals with or without modification of the Boards of Studies
with regard to Courses of Study, Academic Regulations, Curricula, Syllabi and Modifications
thereof, Instructional and Evaluation arrangements, Methods, Procedures relevant thereto etc.,
provided that where the Academic Council differs on any proposal, it shall have the right to
return the matter for reconsideration to the Board of Studies concerned or reject it, after giving
reasons to do so.

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(b) Make Regulations regarding the Admission of Students to different Programmes of Study in
the college keeping in view the Policy of the Government.

(c) Make Regulations for Sports, Extra-Curricular Activities, and proper maintenance and
functioning of the Playgrounds and Hostels.

(d) Recommend to the Governing Body proposals for Institution of New Programmes of Study.

(e) Recommend to the Governing Body Institution of Scholarships, Studentships, Fellowships,

Prizes and Medals, and to Frame Regulations for the award of the same.

(f) Advise the Governing Body on suggestions(s) pertaining to Academic Affairs made by it.

(g) Perform such other Functions as may be assigned by the Governing Body

FINANCE COMMITTEE :

Composition of Finance Committee:

(a) The Principal (Chairman).

(b) One Person to be nominated by the Governing Body of the College for a period of two years.

(c) Finance Officer of the Affiliating University

(d) One Senior-most Teacher of the College to be nominated in rotation by the Principal for two
Years.

Term : Term of the Finance Committee shall be three years.

Meetings : The Finance Committee shall meet at least twice a year
Functions of the Finance Committee

The Finance Committee shall act as an Advisory Body to the Governing Body, to consider:

(a) Budget estimates relating to the grant received/receivable from UGC, and Income from
Fees, etc. collected for the activities to undertake the Scheme of Autonomy; and
(b) Audited Accounts for the above.

BOARD OF STUDIES

Composition of Board of Studies

1. Head of the Department concerned (Chairman).

2. The entire Faculty of each specialization.

3. Two subject experts from outside the Parent University to be nominated by the Academic
Council.

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4. One expert to be nominated by the Vice-Chancellor from a Panel of six recommended by the
College Principal.
5. One Representative from Industry / Corporate Sector / allied area relating to Placement.

6. One Postgraduate meritorious Alumnus to be nominated by the Principal. The Chairman,

Board of Studies, may with the approval of the Principal of the College, co-opt:

(a) Experts from outside the College whenever special Courses of Studies are to be formulated.

(b) Other Members of Staff of the same Faculty.

Term : The term of the nominated Members shall be three years.

Meetings : The Board of Studies shall meet at least twice a year.

Functions

(a) Prepare Syllabi for various Courses keeping in view the Objectives of the College,
Interest of the Stakeholders and National requirement for consideration and approval of
the Academic Council;

(b) Suggest methodologies for Innovative teaching and evaluation techniques;

(c) Suggest panel of Names to the Academic Council for appointment of Examiners; and

(d) Coordinate Research, Teaching, Extension and other Academic activities in the
Department / College.

5. Authorities of the Institute

The following shall be the Authorities of the Institute:

1. President
2. Board of the Management
3. Academic Council
4. Finance Committee
5. Such other Authorities as may be declared by the Bye-Laws to be Authorities of
the Institute.

B. Unless the context decides otherwise:

1. ‘INSTITUTE’ means ‘CHAITANYA BHARATHI INSTITUTE OF TECHNOLOGY,
HYDERABAD’.

2. ‘EMPLOYEE’ means a Person who is employed by the ‘Chaitanya Bharathi Institute

of Technology’.

3. ‘MANAGEMENT’ means the Governing Body of the Institute constituted by the General
Body.

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4. ‘PRESIDENT’ means the President of the Governing Body of C h a i t a n y a
B h a r a t h i Institute of Technology. PRESIDENT means the President of the
Managing Committee of Chaitanya Bharathi Institute of Technology.

5. VACATION D E P A R T M E N T means the B ranch or D ivision of a Department to

which regular Vacations are allowed during which Employees serving in the Department
are permitted to be absent from duty. Any P eriod of break in one time or more in an
Academic Year which exceeds 15 Days is a Vacation and shall be treated as a vacation.
Vacation can be utilized whenever Management permits.

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NORMS RELATED TO FACULTY

RULES / REGULATIONS ON THE ROLES AND RESPONSIBILITIES OF FACULTY

MEMBERS.

The faculty shall adhere to the Rules/ Regulations/ Responsibilities at all times. The Rules,
Regulations & Responsibilities are only indicative and not exhaustive. Non-adherence or non-
compliance to the rules, regulations & responsibilities will be treated as dereliction of duties and
suitable disciplinary action will be initiated against such staff members.

GENERAL

• The faculty members must be punctual to duty;

• The faculty shall stay within the campus during the working hours of the College;
• The faculty shall discharge the responsibilities assigned in Teaching / Research /
Consultancy and Administrate diligently in honest and un-biased manner with total
commitment;
• The faculty members are expected to conduct themselves in a professional and co-operative
manner;
• Take precautions to protect equipment, materials and facilities of the college;
• Attend and participate In the meetings, activities called/ assigned by the HOD, Director(s)
and Principal;
• To take up other duties and responsibilities as prescribed by the Principal/ Management not
limited to (apart from) Academic and Evaluation duties;
• To undertake Research/Consultancy Activities constantly in addition to teaching particularly
at the level of Professor and Associate Professor;
• The faculty are required to conform to & follow the rules & regulations in force and brought
in force from time to time;
• The faculty shall not engage/take private tuitions;
• The faculty shall wear a decent and formal dress;
• The faculty shall finish the evaluation work of Continuous internal evaluation (CIE) and
Semester End Examinations (SEE) on priority without causing any inconvenience;
• The faculty shall not accept/proceed to undertake any duties/work outside the college
without prior approval of the Principal. The total number days/occasions in this regard are
limited to 15 per annum;
• Whenever a faculty is deputed / permitted to take up an assignment outside the college, the
concerned should submit proof of attendance and the same should be recorded in the
department / college.

BEHAVIORAL

The teaching profession expects high standards of ethical behavior. The faculty members are
expected to conduct themselves in professional and befitting manner. The faculty members shall
adhere to ethical codes of conduct listed below:

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• The faculty shall not indulge in rude or abusive behavior, comment against superiors, make
negative comments about other staff members, verbal attacks, which are of a personal,
threatening, abusive and irrelevant nature or go beyond fair and professional conduct;
• The faculty shall desist from un-authorized distribution of printed material etc. The faculty
shall also desist from falsifying/tampering any records or documents;
• The faculty shall desist from getting involved in un-authorized activities leading to financial
benefit;
• The faculty shall desist from exhibiting non-ethical behavior that jeopardize the moral
standards of the Institution;
• The faculty shall comply with rules, regulations and policies of Management from time to
time ;

ACADEMIC

• To conduct the assigned classes as schedule;

• To maintain the record of lesson plans and other relevant documents of the courses handled
by them;
• To implement designated curriculum with the said objectives;
• To participate in professional development activities and apply the concepts in academic
activities such as classroom delivery & also in practical sessions;
• The faculty shall share information, work on projects, enable students to reflect on learning
that takes place in internships, or outdoor activities thereby help in improving Teaching and
Learning Process.(TLP);

CLASSROOM MANAGEMENT

• To come well prepared for the class and stay focused on the topic/content;
• To be present in classroom right in time [near the classroom five minutes prior to the
scheduled commencement];
• To mark attendance within the first ten minutes of the scheduled class hour. The student
entering the class after ten minutes can only avail the benefit of lecture and not the
attendance;
• To commence the class by recapitulating the main points of previous class in order to help
bridging the memory drift and to reinforce the concepts and ideas;
• To share knowledge in a manner that encourages effective two-way communication;
• To be organized in order to make efficient use of time and move in a planned any systematic
direction;
• To be self-confident and facilitate quality delivery of the course taught;
• Involve visual and activity based learning wherever possible, make power point
presentations (PPT) in addition to conventional use of black board depending on the course
and necessity;
• Provide real time case studies as and when necessary. Employ appropriate strategies to
achieve desired objective of learning;
• To pose questions to the students which will inculcate out of box thinking;
• To summarize the concepts at the end of every class;
• After every test , the faculty shall discuss about the common mistakes made by students and
explain how to overcome it;
• To evaluate the test answer books within the stipulated time of academic calendar and make
the scheme of evaluation transparent;
• The faculty member shall meet all the academic and evaluation deadlines prescribed from
time to time;

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• The faculty shall not prepone, postpone, let-off or suspend a scheduled class without
authorization from the concerned HOD/Principal;
• The faculty shall handle the assigned practical classes and available in the designated place
for the full scheduled time of the practical class;
• A class, be it theory or practical or tutorial a teacher shall handle the class for the complete
duration of the said class;
• Absence from duty without authorization is not permitted and will be viewed seriously;

STUDENT RELATED

• To motivate students to show interest and learn the most;

• To be available for the students even after class hours to clarity their doubts, if any;
• To provide students a detailed set of possible questions for all the topics in order to
guide/prepare them for enhancing their knowledge and face the examinations confidently;
• To treat students with respect, and teach them to treat others with respect;
• To motivate and help students to do minor educational projects in related area/topics
(suggested by faculty and chosen by the student), so that their analytical and self-learning
skills improve;
• Feel comfortable working with exceptional learners/slow learners and learners with diverse
needs;
• To handle gently but firmly, any misbehavior of students and weed out the cause;

ROLE AS COUNSELOR / MENTOR

• As a Counselor / Mentor, the faculty shall advise/counsel the student on all the academic
matters (like registration/re-registration for the courses, dropping of courses and/or
withdrawing from the courses);
• The faculty must meet the assigned students at least once in every fortnight. The faculty shall
report to the HOD / Principal about those students who avoid meeting the Proctor;
• The faculty shall understand student difficulties and counsel as per individual situations.
Ensure that the academic progression of a student is continuously monitored and assessed;
• The faculty shall keep the parents appraised about the academic progress and general
behavior of their wards from time to time;
• To demonstrate communication and interpersonal skills while interacting with students,
parents, colleagues, staff and administrators and other stakeholders. Positive attitude and
mind set is highly appreciated;
• To ensure maintenance of a Counselor diary in accurate, complete, and appropriate manner.
The counselor / mentor diary is to be regularly updated with the comprehensive information
of the student’s academic progress with proper verification;
• The counselor / mentor should serve the students as a friend, philosopher and guide.

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ROLES & RESPONSIBILITIES OF ACADEMIC ADMINISTRATORS
RESPONSIBILITIES AND FUNCTIONS OF VARIOUS OFFICIALS IN-CHARGE OF
ACADEMIC ADMINISTRATION.
Principal
The principal shall provide leadership for the academic administration and create an effective
environment conductive for learning. He shall ensure that quality education is imparted to the
students and foster their holistic development. He shall ensure all round development of the
Institution and achievement of strategic goals of the institution.

• The Principal shall report to the President, CBIT on all matters;

• The Principal is the Head of the Institution and shall act as a link between the Staff,
Students and Management;
• In the capacity of the Head of the Institution, he shall put-forth proposals to the President,
CBIT in all administrative / academic / finance related matters and seek approval and
ensure its apt implementation;
• The Principal shall assess the HR requirements and make recruitments as per the
procedures and norms;
• The Principal being the Ex-officio Chairman of the Academic Council of the College,
shall advice and guide the Chairpersons of the Board of Studies (BOS) on providing
curriculum to match with market needs; ensure implementation of the decision /
regulations approved by the Council;
• The Principal shall act as a facilitator between external agencies and the Institution;
• The Principal shall facilitate all the stakeholders to provide the necessary impetus for
growth and development of the Institution;
• The Principal shall ensure that proper administrative and evaluation process in addition to
addressing to the rightful grievances of the students, staff and faculty members;
• The Principal shall from time to time prepare Strategic Plan for the Institution which sets
the milestones to be achieved;
• The Principal shall be the In-charge of all academic and administration bodies and ensure
adherence of all regulations framed by the Governing Body;
• To conduct regular meetings among various bodies as necessary, for proper functioning
of the Institution;
• To comply in a timely manner all records and reports required by the various agencies
like UGC, AICTE, TEQUIP and others;
• To promote accreditation activities and facilitate agencies like NBA, NAAC etc., by
complying time to time with respect to all records and reports required by the agencies;
• To take all necessary actions for smooth conduction of examinations;
• The Principal being the Head of the Institution shall advise and monitor the functioning
of the Hostels; ensure congenial environment for the hostilities;
• The Principal as the Head of the Institution, CBIT, shall put-forth plans for various
building projects proposed by the College and proper completion of the approved
projects;
• The Principal being the Head of the Institution will take complete care of the Alumni
Association;
• Any other duties and responsibilities assigned by the President / Management from time
to time.

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Director – Academics and Examination and CoE

• Overseeing the Curriculum development – Preparation of Scheme & Syllabus by BOS &
appraising the Academic Council;
• Single point of contact for the Accreditation agencies- NBA /NAAC and others;
• Overseeing the proper implementation of Teaching Learning Process(TLP) such as lesson
planning, work-done by the faculty, remedial classes etc.;
• Facilitate the visits of OU / AICTE / NBA / NAAC inspection / expert committees;
• Counseling of faculty based on the Students ‘Feedback;
• Course Registration and Course Re-registration;
• Authentication or permission for late Course Registration / Re-registration;
• Member of Academic Council;
• Shall prepare almanac for all programs in consultation with Principal.
• Shall put in order the institute academic calendar.
• Shall address to the academic issues relating to the re-admitted/transfer students.
• Shall convene a common timetable meeting with the respective department coordinators
and sort out the issues, if any.
• Shall coordinate with Heads of departments for the student academic activities.
• Shall provide leadership to the faculty and managing the processes through which
teaching is conducted, administered at the Institute level.
• Shall ensure that the curriculum appropriately reflects the mission of the campus and that
it is as current as possible in terms of disciplines, technology and delivery.
• Shall supervise all matters relating to curriculum and instruction in the Institute,
including outreach and extension courses, online courses, and scheduling the same.
• Shall interact effectively with the respective Program Advisory Committee and strive for
implementation.
• Shall oversee development and implementation of academic strategic planning.
• Shall work with Heads of the Departments, to evaluate faculty, to assess classroom
effectiveness, and to suggest corrective action through training, counseling, or
disciplinary action.
• Shall constitute feedback committees for obtaining students' feedback on the
academic/non-academic issues.
• Shall propose the necessary infrastructural requirements from time to time, for the
academic activities.
• Shall supervise ICT in the teaching learning process.

• Shall ensure compliance with regulatory statutes and accrediting / autonomous

requirements.
• Shall coordinate for periodic academic program review and work with the Heads of the
Departments in the review, study, and development of curriculum and in the
improvement of instruction as per the Principal's Instruction;

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• Shall develop associations and articulation agreements with related industries, business
entities, colleges, universities.
• Shall coordinate directly with AEC and CoE for the student examinations and publication
of results.
• Shall plan for academic audit by external experts.
• Shall verify the academic records of the respective departments
• Shall perform any other relevant duties as assigned by the Principal from time to time.

AEC & COE :

• Will look after admissions/re-admissions and enrollment of students.

• Will be notifying and arranging for spot admission process.
• Will be responsible to create Email IDs for all the Students using the prescribed format.
• Will be sending the students rolls list to all the HODs/Section In charges/COE.
• Will maintain the online database of the present, which includes their results, attendance and
complete bio-data.
• Will maintain data base (including academics) of the passed out students.
• Will maintain the data base of detained/discontinued students.
• Will be Preparing, Printing and distribution of ID cards.
• Will circulate the Institute Academic Calendar and Almanac to all the departments.
• Will plan new Academic Programs, as per the instructions of Principal.
• Will be responsible for making the arrangements for printing and distribution of Academic,
promotion rules book and syllabus books to the students, and also to Heads of the
Departments/Section in charges/CoE/Deans/Directors.
• Will be preparing the timetables for mid examinations and as per almanac.
• Will be preparing the timetables for SEE in consultation with CoE.
• Will be preparing and obtaining the invigilation charts from the departments.
• Will plan for seating arrangement for all examinations.
• Will be conducting all the examinations as per timetable.
• Will be distributing the answer scripts to the respective faculty of the mid examinations.
• Will be forwarding the SEE answer scripts to CoE.
• Will be arranging physical verification of answer scripts to the students.
• Will be coordinating with the faculty in printing of question papers for mid examinations.
• Will be preparing the student academic award winners list and procuring the
medals/preparing merit certificate for presenting them during SHRUTHI/GRADUATION
DAY function(s).
• Will be responsible for preparing the detained list and circulating the same to the
departments and communicating to the parents of the detained students.
• Will be coordinating with Dean-Students Affairs and Dean-Students Progression in student
related activities for betterment of the students.
• Will maintain the database of student’s subject registrations of ME/MTech students, in every
semester.
• Will prepare requirement for new lecture halls/class rooms/drawing halls, time to time, and
updates the same with the Principal.
• Will be coordinating with HoDs in finalization and consolidation of CIE.
• Will be forwarding the finalized statements of CIE to CoE.
• Will be preparing the practical examination schedules in consultation with HoDs and CoE.

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• Will be preparing and sending the appointment orders to the external examiners (external
examiner list is to be obtained from CoE) of the practical examinations and also sending the
same to the HoDs.
• Will be responsible for conducting of all examinations in the college.
• Will be paying the remuneration through online to all the examiners/invigilators/staff.
• Will be supervising/updating/maintaining up-dated academic records of all categories of
students.
• Will be arranging the issue of all academic certificates, medals, and prizes to the students.
• Will be coordinating in conduction of GRADUATION DAY function.
• Will discuss with the Principal to take suitable steps from time to time to strive for the high
academic standards.
• Will be looking after the re-admitted students regarding their equivalent subject and
conducting of CIE process.
• Will be responsible for collecting Examination fee/condonation fee/any other fee other than
tuition fee.
• Will issue hall tickets for SEE to all the students.
• Will be issuing bonafide/TC/Conduct/any other related certificate, on receipt of prescribed
fee.
• Will coordinate with HoDs in preparing the documentation for DTE/Govt. of TS
NBA/NAAC/AICTE/UGC/OU/any other agency.
• Will prepare and submit compliance reports to the compliance authorities like DTE/Govt. of
TS/AICTE/UGC/NBA/NAAC/OU/etc.
• Will be issuing the staff ID cards.
• Will be sending SMS to Parents/students for any required activity.
• Will be sending SMS to the staff for any required activity.
• Will be coordinating with all the Heads and Section in-charges.
• Will execute any other duties as assigned by the Principal.
• Will be responsible for pre and post examinations process.
• Will be conducting main/supplementary/advanced supplementary examinations and will be
declaring results as per the approved rules.
• Will be issuing the notifications for all SEE along with prescribed fee details.
• Will be preparing and circulating all the SEE time tables.
• Will be obtaining the panel of examiners from the respective BoS for paper setting, spot-
valuation for theory subjects and panel of external examiners for conducting of
practical/viva-voce examinations.
• Will be organising a meeting with all BoS for finalizing the practical examination schedules.
• Will be contacting and communicating with examiners for obtaining the question papers for
SEE.
• Will be arranging for scrutiny of the obtained question papers by the respective BoS.
• Will ensure quality question papers of SEE.
• Will be forwarding the external examiners for conducting of practical/viva-voice
Examinations to AEC for further process.
• Will be sending the SEE question papers to AEC for further process.
• Will be uploading the respective question paper on to the website after completion of
respective SEE.
• Will be decoding the SEE answer scripts.
• Will be requesting the ‘Chief Examiner’, to prepare scheme of evaluation and solution key
for the respective SEE question paper.
• Will be arranging/sending the decoded answer scripts to valuators for valuation and as per
the approved rules.
• Will be arranging a scrutiny process of the valuated scripts for scrutiny by Chief Examiner.

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• Will be arranging for checking of totalling of marks on every answer script.
• Will be computerizing the marks (marks awarded on the answer scripts), subject wise.
• Will be applying the rule(s) of moderation/ grace marks for normalization.
• Will be combining the marks obtained through SEE and CIE, subject wise for declaration of
pass/fail in the respective subject.
• Will generate tabulation of results books.
• Will call for a meeting with all BoS chairpersons, Principal and along with CoE and Addl.
CoE of OU for declaring the results and discuss any point(s) in regards to the valuation
process and related issues.
• Will be uploading the approved results on the CBIT web portal.
• Will be converting the marks into grade points and calculating of SGPA for every successful
student.
• Will be preparing the grade sheets along with SGPA and CGPA.
• Will be forwarding the printed grade sheets to AEC for issuing the same to students.
• Will be issuing a notification for revaluation of answer scripts along the fee particulars.
• Will be issuing a notification for physical verification of answer scripts.
• Will be declaring the revolution results as per defined procedure.
• Will be planning for conduction of advanced supplementary examinations for even semester
SEEs.
• Will be conducting a malpractice committee meeting and the committee recommends the
punishment to the respective student who booked under malpractice and as per prescribed
approved rules.
• Will be responsible for preparing the detained list.
• Will be executing 0.5% rules.
• Will be coordinating with university authorises for issuing of PCs for the outgoing students.
• Will plan for conduction of ‘Graduation Day’ function and award of gold medals for the
academic toppers.
• Will be coordinating with all the Heads and Section in-charges.
• Will execute any other duties as assigned by the Principal.

Director - Student Affairs

• Shall address to all the student issues relating to discipline and disciplinary actions.
• Shall plan for co-curricular and extra-curricular activities of students.
• Shall take necessary measures to maintain a ragging free campus.
• Shall ensure discipline amongst the students in and outside the campus.
• Shall liaise with parents / guardians with regard to the discipline and progress of student
in co-ordination with Director-Student Progression.
• Shall propose merit scholarships and other scholarships.
• Shall co-ordinate with all Heads of the Departments and hostel warden with regards to
student discipline and their requirements
• Shall supervise the quality of food items in the canteen frequently and as and when
required.
• Shall organize student counseling and other related activities.
• Shall co-ordinate all the club activities relating to cultural, co-curricular and extra-
curricular activities of the students.

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• Shall conduct enquiries in matters relating to student indiscipline and contacting the
parents wherever necessary.
• Shall follow up with the disciplinary committees for reports.
• Shall monitor the students class work.
• Shall ensure that the students follow code of conduct of the Institute.
• Shall coordinate with all the Heads and Section in-charges in matters of students
discipline & other matters.
• Shall assist the Principal in matters relating to the Student Union / Association / Council.
• Shall discharge any other duties as assigned by the Principal from time to time.

Director - Students Progression

• Shall monitor student learning process in the institute.

• Shall ensure the implementation of ICT in the student learning process.
• Shall be responsible for achieving effective student progression, attainment and support.
• Shall plan and initiate measures for obtaining a better transition ratio from first year of
study to the second year of study.
• Shall analyze the student semester end results and draw conclusions for corrective action
where ever necessary.
• Shall implement a suitable mechanism for identifying slow learners
• Shall organize meetings with slow learners and plan for necessary measures for helping
them.
• Shall organize special classes for detained students and for backlog students.
• Shall maintain data base of the slow learners and the detained students.
• Shall conduct meetings with the parents of slow learners and detained students
• Shall communicate with parents/guardians of students on their progress and address to
the individual problems if any.
• Shall arrange remedial classes for needy students.
• Shall guide the students in facing competitive / other examinations for their higher
studies.
• Shall be responsible for the publication of students’ magazines, news bulletins, newsletter
etc.
• Shall co-ordinate the NCC, NSS and Sports activities of students.
• Shall monitor the students class work.
• Shall co-ordinate whenever necessary with the Heads and Section in-charges in any of
the matters mentioned above.
• Shall discharge any other duties as assigned by the Principal from time to time.

15
Director – Incubation and Entrepreneurship :

• Responsible for Engineering, Management, Operations and Augmenting Facilities for

establishing the Incubation Centre Operations and prepare the required Revenue Models,
Policies and Legal Documentation to invite the Industries, discerning Research Scholars,
Entrepreneurs, Students and Faculty to utilize the facility for pursuing their ideas till they
achieve success in developing and commercializing of the Product or the Process they have
proposed.

• Empanel and Establish Networking with Ministries, Departments of Science and Technology
such as DST, DBT, DOS, DSIR, CSIR, DAE and DOES, Department of Information
Technology, Department of Telecommunications, BARC, BRNS, ISRO, DRDO, AR & DB,
MNRE, AICTE, UGC, NSTL, BHEL and other Organizations, to campaign for Projects,
Grants, Collaborations with Private Industries and Institutions. To identify the Projects and
Proposals in Government Schemes such as Atal Innovation Mission, Atal Tinkering Labs,
Atal Incubation Centres to promote Innovation and Entrepreneurship.

• To represent the Institute with Industries and Institutions in India and Internationally to
establish Labs and Innovation facilities for Collaborative Research.

• To endeavor for implementation of Quality Management System at the IEE (Innovation

Incubation and Entrepreneurship) Centre leading to ISO Certification that is appropriate for
such Operations.

• Provide Guidance to develop Presentations various Proposals to the respective Industries,

Institutions and other Research Organizations in India and Abroad and also do the Liaison for
acceptance of the Proposals.

• Motivate Faculty, Students and Scholars from the Institute and other Institutions to undertake
Research, Innovate and Publish their finding in recognized Journals Nationally and
Internationally.

• To Monitor the effective utilization of Funds, Grants or other such Projects Funds and ensure
Documentation and Reporting of the Progress of Research to the Institutions periodically to
comply with the Terms and Conditions of the Sanctioned Projects.

• To identify Consultancy Assignments from Industry and Institutions and enter into
Agreements for such Works.

• To formulate Policy for Sponsored and Consulting Projects.

• Formulate the Policy for In-House Research for Students and Faculty.
• Establish, Publish and obtain Recognition to the CBIT Research Journal with UGC and other
Regulatory Bodies and campaign for Articles on Research and Innovation.
• To establish the Research Advisory Committee with Members drawn from National and
International Institutions and Universities and a Committee with Engineering and
Management Experts to review the Projects, Innovation Concepts, Ideas and proposed
Research Papers and suggest the required inputs to ensure acceptance of the Products and
Papers.

16
• Organise National and International Summits, Conferences, Seminars to encourage the
Students and Faculty to undertake Research and encourage Entrepreneurship.

• Endeavour to transform the existing Education Ecosystem at the Institute to Research,

Innovation and Entrepreneurship Ecosystem and create an edge over the other Institutions to
sustain the Leadership status of the Institute.

• Any other Responsibilities that will have to undertaken for the success of the Innovation
Incubation and Entrepreneurship are deemed to be inclusive.

Director - Research & Development

• Motivate faculty to write Research papers.

• To monitor the effective utilization of funds of externally funded projects and related
financial matters.
• Monitoring and administration of consultancy work in the institute.
• Shall maintain updated records of research projects.
• To formulate policy for sponsored and consulting projects.
• All matters related to sponsored research of the staff.

• Formulate the In-house policy for research for students and faculty.

• Create and Maintain database regarding faculty expertise.

• Co-ordinate technical festivals, quizzes for the students.
• Provide guidance to faculty for submitting proposals to funding agencies such as DST,
BARC, BRNS, ISRO, DRDO, AR&DB, Ministry of Information Technology, DBT,
MNRE, AICTE, NSTL, BHEL and other organizations.
• Formulate policies and procedures for the execution of Consultancy and Research
projects. In this connection, shall form department-wise Research Teams and
co-ordinate with and guide the teams to achieve set goals.
• Facilitate access for the faculty and students to Industries & business organizations.
• Formulate the policy for the institutional journals and their publication.
• To educate the importance of peer reviewed, web of science or Scopus indexed journals
and in Impact factors.
• Develop strong web link for R & D information of individuals/ Departments/ College;
• To develop close link between research scholars, guides and related industry for fostering
research culture in the campus;

Director - Career Development Centre

General:

• Getting the Students placed in good Companies and provide Career Counselling to the
Candidates
• To Correspond with Prospective Companies for Interview Date and Schedule of Events.

17
• To arrange for Interview Facilities at the Campus and Written Test Halls.
• To receive the Recruiters Personnel and provide necessary Inputs about the College and to
Co-Ordinate with other Employees for smooth conduct of Placement Operations at various
Locations (Interview Halls, Written Test Halls, Canteen etc).
• To Collect the Appointment Letters or Correspond to get them as soon as the Interview is over.
• To distribute Appointment Letters and collect Acceptance Letters from the Students and
dispatch to Employees.
• To identify a Standby Placement Officer to take over the Responsibilities during your
absence for Placement Coordination.
• To review Candidates’ Resumes in order to know about their Educational Qualification
Work Experience and other Skills.
• To conduct Candidates’ interview to know about their ability and efficiency.
• To understand the Candidates’ interest and requirement before seeking a Job for him.
• To help the Candidates in writing Resume.
• To prepare the Candidates for Interviews.
• To look for new Job Opportunities for the Students.
• To suggest Vocational Courses to the Candidates for better Job Prospects.
• To keep in touch with Recruiters from different Organizations in order to stay updated with
the new Job Vacancies that come up.
• To provide tips on succeeding in the Interview.
• To provide suggestions on how to maintain a good position and grow further within the
Organization.

Additional Responsibilities:

• In addition to the above, you will be responsible for the following Services

Career Decision Making:

• You will help Students choose a Career, even if they have no idea about what they want
to do or are leaning toward a particular Occupation.
• You will have to use Self -Assessment Tools to examine Values, Personality, Interests,
and Abilities and then, based on the results, either suggest some possible options or figure
out if the Career they have in mind is suitable for them.

• You will help the Students decide what Academic Major will help them meet their Goals.

Resume and Cover Letter Writing:

• You will help Students write their Resumes and Cover Letters.
• You shall conduct Workshops and provide One-on-One Sessions during which they
critique Resumes and Cover Letters.

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Job Iinterview Preparation:

• You shall Sponsor Workshops to help Students learn how to present themselves well in a
Job Interview, from what to Wear, to what Questions to expect.
• You shall provide mock Interviewing Sessions where the Students can practice their
Skills. Mock interviews can go a very long way to making Students feel prepared for real
Interviews, and will at least help them feel a bit less nervous.

Recruiting:

• You shall host Job Fairs during which Employers visit the Campus to Recruit Students
who are about to Graduate.
• You shall maintain Student Files containing Letters of recommendation from Faculty,
which they can then forward to Potential Employers and Graduate Schools upon the
Student's request.
• You shall facilitate the Students an access to College's Career Management System or
Job Portal to enable them to look at Employment and Internship Listings, Register for
Workshops and Schedule Appointments with Counsellors and On-Campus Recruiters.
They can also upload Resumes into a searchable Database which Employers can then use
to recruit Applicants.
• You shall help Under-Graduate Students decide whether the Graduate School is a viable
option based on their Career Aspirations and their Performance in College. You can assist
Students in choosing an appropriate Program.

Networking :
• You shall help Students find Networking Events, where Students can connect with
Professionals in their potential Career.
• You shall connect Students with the Alumni, especially, those who want to help Students
connect with Opportunities and are willing to provide advice and possible connections to
those making the hiring decisions at their Companies.

Internships:

• You shall often work Hand-in-Hand with Companies seeking College Interns and
Internship Advisers by finding about any potential Internship Opportunities.
• You will facilitate MOUs with Institutions, Industries for Placements, Internships,
Training for Skill Development and others such.

Inter Department Coordination and Reports :

• You will in advance inform the Principal and the respective Heads of the Engineering
Departments and Management, about the Events, Recruiters Arrival Dates, the
Methodology of Recruitments, Changes in the way the Corporates are likely to interview
and interact with the Students, Changes in the Course Content and Training Processes,
Feed-back on Students Performance after the Interviews, Invite the Department Heads or
Faulty to participate in the Selection Process to understand the Recruiters Strategy on
Employment and Employability Skills and other such.

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• On all matters related to the Students Discipline, Non-Cooperation if any from the
Faculty or other Non-Teaching Staff, you will bring it to the notice of the Principal,
President and the Secretary, CBES as the need may be to initiate further action in regard
to the issues thereof.
• You will organise periodic Bi-Monthly Reviews with the Principal, HODs, Faculty and
invite the President to assess the Progress and to amend changes required for better
placements.
• On all issues related to Infrastructure and Equipment, you will take the approval of the
Principal at least 15 days in advance and no individual decisions will be entertained in
this regard.
• You will submit your travel Plans for the Month in advance and all the Bills incurred will
be submitted for Scrutiny and Payment within one Week of completion of the Travel
Plan.
• All the approvals for Catering Facilitation will have to be approved by the Principal in
advance and the List of Aspirants and the Recruiters to be present will be submitted for
appropriate Menu finalisation and quantities.
• The Copies of all correspondence (Hard and Soft) will be maintained in the Office and
will be facilitated during discussions and reviews by the President and Principal.
• You will only communicate with the Departments and the Principal in Writing and no
Verbal Communication will be approved and any such approval which does not have the
evidence of written approval will be rejected for payment or reimbursement by the
Accounts Department.
• Every Data of the Career Development Centre is the Property of the CBIT and the
confidentiality of the Data will be maintained and not shared with anyone or any other
Institution.
• You will make detailed Reports on each of the Conferences that you will attend and
enclose the Material that is collected in such Conferences as reference in the Department.
• You will make a Monthly Report detailing all the Meetings conducted with different
Recruiters and the discussions therein every Month and the same will be submitted to the
Principal and the President for information and records.
• You will maintain Records which are mandatory to be submitted to all the Regulatory
Bodies during Inspections and whenever called for.
• You will maintain Reports Department Wise on the Placements and the Performance of
the Students with Comments given by the Recruiters signed by them to enable a detailed
review on the performance and amend changes and guidelines if needed.
You Performance will be reviewed Annually for further extension as Director- Career
Development Centre. If for any reason you are found to be non-compliant to the detailed
Roles and Responsibilities, the Management has the right to discontinue your Services
with immediate effect.

20
Head of the Department (HOD)
Responsibilities of an Academic Head of Department
Définition
Head of Department holds the responsibility of an Academic Department at the Institution for a
Period of 2 Years and will be reporting functionally to the Principal and operationally to the
President.
Summary
The prime role of the Head of an Academic Department is to provide strong Academic
Leadership.
The Head of Department is required to lead, manage and develop the Department to ensure it
achieves the highest possible Standards of excellence in all its activities. HOD will be supported
by the Principal and by Colleagues from within the Department, Faculty, and Central Services.

The Head of the Department is required to exercise Leadership, demonstrate Vision, and
empower others in order to deliver the agreed Departmental Strategy within the Faculty. It is
recognized that the methods by which Head of the Department carries out the duties and the
extent of delegation, will depend on such factors as the size and nature of the Department and the
Personal approach of the individual Head of Department.

Specifically, the role will include

1. Leadership and Management
• HOD will be responsible and accountable for setting and advancing the Academic
Strategy of the Department in line with Faculty and University Strategic Plans and
direction.
• HOD will be an active Member of the Faculty Executive Board and contribute to the
overall Leadership and Management of the Faculty: it is expected that the Head of
Department will carry functional responsibility for specific agreed cross-cutting Faculty
Areas

• HOD will develop and sustain appropriate Structures for Management, Consultation
Decision-making and Communication with the Staff and Students

• HOD will promote and represent the Institution, both internally and externally

2. Responsibility for Teaching and Students

HOD will ensure the best possible Student experience through:

• The fulfillment of the University´s responsibilities concerning Students in respect of their

Admission, Instruction, Progress and Examination;
• The availability of Pastoral Assistance,
• Adherence to the Regulations and Procedures of Faculties and of the Board of Governors.
• Refresh and Develop New Programs in order to attract new Students and Markets.

21
3. Responsibility for Research
• HOD will ensure the highest levels of Quality, Integrity and Ethics in all research
undertaken.
• Create a dynamic and forward looking Research Environment for both Staff and
Students.

4. Knowledge Transfer
• Create and exploit new Opportunities for Knowledge transfer activity in order to secure
additional Income Streams and new Areas of Teaching and/or Research
• Contribute to Institute wide initiatives in order to improve understanding and
communication of this area

5. People Management
HOD will ensure that Institute HR policies and procedures are implemented
• Ensure that Staff performance is managed appropriately and in a way that is consistent
with the expectations of the Institute Academic, AICTE and UGC Guidelines and that
fair workload allocation processes are in place
• Ensure all Staff has access to the necessary support to enable them to contribute fully and
develop their Skills and Experience
• Engender a Culture of Eexcellence, Co-operation and respect both within and beyond the
Department.
• Make effective use of all Staffing Resources and seek Opportunities for Collaboration
and joint working with others beyond the Department and beyond the Faculty
• Ensure Students are included as appropriate in the various decision making for and within
the Department
• Ensure a safe and Healthy Environment for both Staff and Students, and full compliance
with Health and Safety requirements

6. Financial Management

• HOD will take responsibility for devolved Budgets and comply with Institutes Financial
Regulations

• Manage Income and Expenditure in order to promote Financial sustainability

• Ensure adherence by all Departmental Members, with Institutes Financial Regulations

and other Financial Operating Procedures and Regulations

• Ensure that Institute’s Equipment/Facilities under the Department´s control are properly
maintained and serviced as required

22
7. Quality Assurance

• HOD will ensure all activities are carried out to the highest possible Standards and put in
place the necessary evaluation and monitoring procedures to ensure both compliance and
improvement: such procedures will include teaching, research and management of all
resources

• Comply with Auditing, Quality Assurance and Risk Management Procedures both
Internal and External

8. Development of Academic/Research Standing

• HOD will continue to develop One´s position as a leading Academic Researcher;

including Publication, securing of external funding and the pursuit of other relevant
indicators of standing in the field

• Give due consideration to ways of retaining connections with teaching at both

Undergraduate and Postgraduate levels

• Give due consideration to the Status of Head as a Role Model for other Members of Staff
in the pursuit of Academic Excellence

9. Person Specification for Head of Department

Background and Experience

Candidates will:

• have a very strong academic record and standing

• normally be at professorial level - although skills and aptitude will be more important
• have a very good understanding of the academic disciplines within the department
• Skills

Candidates will:

• have the ability to engage constructively with people

• have excellent communication skills
• have very good ambassadorial and diplomatic skills
• have the ability to manage a number of competing demands
• have excellent delegation skills
• be flexible and adapt to changing circumstances
• be able to develop their skills and seek advice from a variety of sources
• be willing and able to exercise judgement and take risks

10. Terms and Conditions of Office

• Heads of Department will normally hold office for 2 years in the first instance renewable
for up to a further 2 years by joint agreement

• Heads of Department will normally be required to undertake a shadowing period prior to

taking up office

23
• Heads of Department will be required to attend the necessary briefings and training

• Performance and achievements as Head of Department will be rewarded and will be

taken into account within the annual salary review for professorial staff
• Appendix 1
• Appointment process for selection of new Heads of Department

• Heads of Department will be appointed by the President and the Principal.

• Heads of Departments positions will normally be advertised internally and selected

following a full selection committee procedure

• Principal will ensure appropriate Consultation with Departmental Staff

• It is expected that the Selection Committee, Chaired by the President, Principal, will
normally include a cognate Head of Department from the Faculty, the Director of
Academics and HR; a senior Professor from the Department and a Non-Professorial
Academic Member of Staff from the Department

• Appointments will normally take effect from August each year

24
ROLES & RESPONSIBILITIES OF FACULTY

GUIDELINES FOR PERFORMANCE MEASUREMENT OF THE FACULTY OF

VARIOUS CADERS BY WAY OF DUTIES & RESPONSIBILITIES

FACULTY OF THE CADRE OF PROFESSOR

A professor shall provide academic leadership in creating an effective learning environment for
students. The minimum hours of work in the department and college are 40 hours per week out of
which 20 hours will be the work load.

Duties

• Design/ revision and up-gradation of courses;

• Deliver lecture, practical skills, methods and techniques to students using innovative
methods and technology;
• Prepare course material, lesson plans for the courses assigned;
• Take-up on priority mandatory works of the college like paper setting, invigilation,
evaluation etc.
• Conduct internal tests, semester end examinations & university examination with utmost
integrity;
• Monitor [Proctoring] students;
• Supervise [innovative] student projects;
• Involve in the departmental activities (strengthening laboratories, organizing & developing
new methods in academic/ administrative activities);
• Involve in the process of procuring course materials/ text books, laboratory equipment’s;
• Participate in all departmental and college activities as prescribed;
• Publish at least two papers in conference in a year[either National or International];
• Any other responsibility assigned by the HOD/ Principal/ Management from time to time.

Responsibilities

• Continue research work; Post-doctoral fellowship at reputed University/ Organizations;

• To prepare and submit proposals for external funding agencies like AICTE, DST etc.;
• Guide Research Scholars for Ph. D. ;
• To make presentations at national and international conferences and similar events;
• Publish at least two papers in refereed and non-paid journals National/ International, during
each assessment period. In case of joint authors fractional weight age will be given;
• Writing Text Books/ Manuals/ Monographs etc.;
• Develop products and applying for patents;
• Undertake consultancy works for Income revenue generation[IRG];
• Keep abreast of current developments in their respective fields.

Mandatory Requirement
• A minimum of 60% rating in mandated in the students feedback gathered from time to time;
• Proctoring of the Students and maintaining appropriate records.

25
Desirable Activities:

• Conduct/ organize Faculty development Program’s (FDPs) [workshop/ conference/ short

term training programme (STTP)] one in a year;

• Deliver Guest/ Invited lectures [one in a year] at other Institutions [without affecting the
scheduled class/ work and other assigned responsibilities in the department/ college].

FACULTY OF THE CADRE OF ASSOCIATE PROFESSOR

An Associate Professor shall provide academic leadership in creating an effective learning

environment for students. The minimum hours of work in the department and college are 40
hours per week out of which 20 hours will be the work load.

Duties

• Involve in design/ revision and up-gradation of courses;

• Deliver lecture using innovative methods and technology and also transfer knowledge like
practical skills, methods and techniques;
• Prepare course material, lesson plans for the courses assigned;
• Take-up on priority mandatory works of the college like paper setting, invigilation,
evaluation etc.;
• Conduct internal tests, semester examinations & university examination with utmost
integrity;
• Submit self-annual performance appraisal before the commencement of the academic year
and adhere to the same;
• Monitor [Proctoring] students;
• Supervise student projects;
• Publish at least two papers in conference [National/ International] in a year. [In case of joint
authors only fractional weight age will be considered];
• Participate in all departmental and College activities as prescribed;
• Any other Responsibility assigned by the HOD/ Principal/ Management from time to time

Responsibilities

• Pursue research and consultancy works [IRG];To prepare and submit proposals for external
funding agencies like AICTE,DST, etc.;
• To make presentations at national and international conferences and similar events;
• Keep abreast of current developments in their respective fields.

Mandatory Requirement

• A minimum of 60% rating is mandated in the students feedback gathered from time to time;
• Proctoring of the Students and maintaining appropriate records.

26
Desirable Activities

• Publish at least two papers in refereed journal [National/ International] in a year. [In case of
joint authors only fractional weight age will be considered];
• Write Text Books/ Manuals/ Monographs etc.;
• Developing products & applying for patents;
• Conduct/ Organize FDPs [workshops/ conference/ STTP] one in year;
• Deliver Guest/ Invited lectures [one in a year] at other Institutions [without affecting the
scheduled class/ work at the Department].

FACULTY OF THE CADRE OF ASSISTANT PROFESSOR

Assistant Professor shall provide academic leadership in creating an effective learning

environment for students. The minimum hours of work in the department and college are 40
hours per week out of which 20 hours will be the work load.

Duties

1. Prepare course material, lesson plans for the courses assigned;

2. Deliver lectures using innovative methods and technology;
3. Submit self-annual performance appraisal before the commencement of the academic year
and adhere to the same;
4. Assist students for improving their learning in academics;
5. Supervise student projects;
6. Monitor [Proctoring] students;
7. Accompany students during field trips and industrial visits;
8. Take-up on priority mandatory works of the college like paper setting, invigilation,
evaluation etc.;
9. Conduct internal tests, semester examinations & university examination with utmost
integrity;
10. Attend at least one FDP [workshop/ conference/ STTP during the lean period/ vacation/
semester breaks (minimum duration shall not be less than a week);
11. Involve in the departmental activities (strengthening laboratories, organizing & developing
new methods in academic/ administrative activities);
12. Involve in the process of procuring course materials/ text books, laboratory equipment’s;
13. Participate in all departmental and college activities as prescribed;
14. Any other responsibility assigned by the HOD/ Principal/ Management from time to time.

Mandatory Requirement

15. A minimum of 60% rating is mandated in the students feedback gathered from time to time;
16. Proctoring of the Students and maintaining appropriate records.
17. The faculty with an experience of 2 years or more in the college shall compulsorily register
for Ph. D. subject to the college norms.

27
Responsibilities

18. Keep abreast of current developments and stay relevant in their respective fields;
19. Publish at least two good quality (having impact factor of above 0.5) technical / management
papers in a year in their respective field [In case of joint authors’ fractional weight age will
be considered].

Preferred (Desirable) activities

20. Publish Papers in refereed Journals;

21. Present papers in conferences;
22. Developing products & applying for patents.

NORMS RELATED TO STAFF

RULES / REGULATIONS ON THE ROLES AND RESPONSIBLITIES OF STAFF

MEMBERS.

''The staff shall adhere to the Rules / Regulations / Responsibilities at all times. The rules,
regulations & responsibilities are only indicative and not exhaustive. Non-adherence or non-
compliance to the rules, regulation & responsibilities will be treated as dereliction of duties
and suitable disciplinary action will be initiated against such employee''.

The staff members must be punctual to duty;

The staff shall stay in the workplace during the working hours of the college;

The staff shall discharge the responsibilities diligently in honest and un-biased manner with total
commitment;
The staff shall maintain confidentiality. They shall not give or pass any information to any
inside / outside persons, unless and until the employee has been authorized to do so;

The staff shall desist from falsifying/tampering any records or documents;

The staff shall take precautions to protect equipment, materials and facilities;

The staff shall take up other responsibilities prescribed by the superiors from time to time;

The staff shall were prescribed uniforms proved, if any, while on duty;

The staff shall desist from borrowing/lending money from/to other employees;

The staff shall not act in the manner amounting to insubordination, breach of trust, fraud etc;

The staff shall assist/carry out their work with a view to meet the deadline notified by the
competent authority;

The staff shall not indulge in rude or abusive behavior, comments against superiors and negative
comments about other staff members;

28
The staff shall not involve in verbal attacks, which are of a personal, threatening, abusive, and
irrelevant or go beyond fair and professional conduct;

The employee shall not consume alcoholic beverages in the premises. The employee shall not
arrive at work under the influence of alcohol or any substance having a narcotic producing effect.
He/she shall also not arrive at work with the smell of alcohol on the breath;

The employee shall desist from un-authorized distribution of printed material or sell items on
campus;

The staff shall desist from getting involved in un-authorized activities with personal financial
benefit / interest etc.;

The staff shall desist from participating in professional or personal behaviors that jeopardize the
moral standards of the institution;

The staff members are expected to conduct themselves in a professional, co-operative and ethical
manner;

Conviction in any Court of Law for any criminal offence involving moral turpitude will amount
to misconduct;

Giving false information regarding his/her name, age, father's name, qualification or previous
service at the time of the employment will also amount to misconduct;

The staff shall comply with rules, regulations and policies of Management from time to time.

29
RECRUITMENT :

The Scales of Pay, Qualifications and the suitability of Employees to post them against
the Vacant posts of Teaching and Non-Teaching shall be decided based on the
recommendations of the UGC/AICTE/Osmania University and the directions of the
Government. However, the decision of the Governing Body is final

I. Classification of Employees :

Category Designation of the post

A. TEACHING STAFF

1 a) Principal
2 a) Professor
b) Associate Professor
c) Assistant Professor

3 Library and Information Centre

a) Librarian

4 Physical Education
a) Physical Director
b) Asst. Physical Director

B. NON TEACHING STAFF

1 Administration Department
a) Administrative Officer

2 Human Resource Department

a) Head HR Operations
b) Superintendent
c) Sr. Executive / HR Generalist
d) Jr. Executive / HR Associate
e) HR Assistant

3 Liaison Officer -Legal

4 Accounts Department
a) Accounts Officer
b) Superintendent
c) Sr. Accountant
d) Jr. Accountant

30
5 Purchase and Warehouse Department
a) Division Head
b) Purchase Head / Warehouse Incharge / Manager
c) Senior Assistant
d) Junior Assistant
e) Store Keeper
f) Store Assistant

6 Networking Department
a) Systems Engineer
b) Network Administrator / Engineer
c) Network Analyst

7 Technical Staff
a) Laboratory Assistant
b) Technician Grade – I
c) Technician Grade – II
d) Technician Grade – III
e) Programmer
f) Assistant Programmer
g) Computer Operator

8 Library and Information Centre

a) Assistant Librarian
b) Library Assistant
c) Library Senior Assistant
d) Library Junior Assistant
e) Book Bearer / Desktop Publishers

9 Projects & Infrastructure

a) Executive Engineer
b) Dy. Executive Engineer
c) Assistant Engineer
d) Technical Supervisor / Non-Technical Supervisor
e) CAD Operators

10 Supporting Staff
a) Sr. Stenographer
b) Jr. Stenographer
c) Sr. Assistant
d) Jr. Assistant
e) Data Entry Operators

31
 11 Drivers and Maintenance Staff
a) Drivers
b) Watchman / Attender / Sweeper / Gardener / Waterman

Note :-
A . T eaching Staff:
Employees under category 2 to 4 will come under Vacation Department.
B. Non-Teaching Staff:
1. Employees under category 1 to 5 and 9 to 11 come under Non-Vacation
Department.
2. Employees under Category 6 to 8 come under Vacation Department.

II. Method of Recruitment:

Appointment to the various categories of Posts in the Service shall be made as
detailed hereunder:

Teaching Staff

Category Method of Recruitment

1 (a) By Appointment on Deputation / Invitation or Direct
Recruitment.
2 (a) By Appointment on Deputation / Invitation or Direct
Recruitment.
2 (b) & (c) By Direct Recruitment
3 (a) By Direct Recruitment
4 (a) & (b) By Direct Recruitment
Non – Teaching Staff
Category Method of Recruitment
1 to 11 Direct Recruitment.
2 (c) By Direct Recruitment / Promotion
4 (c) By Direct Recruitment / Promotion
5 (c) By Direct Recruitment / Promotion
7 (b) & (c) By Direct Recruitment / Promotion
8 (c) By Direct Recruitment / Promotion
10 (a) & (c) By Direct Recruitment / Promotion

Note:
A) Subject to the availability of Posts, selection by written E xamination as well as
through an interview to every Post will be conducted. Selection shall be made on
grounds of Merit, suitability and Experience. The Qualifications (for the above Posts i.e.
Teaching and Non-Teaching Posts) will be as prescribed as per rules by the UGC /
AICTE / Osmania University / State Government from time to time.
32
B) However, under exigency, the President may nominate any Candidate to any post on
Contract basis.

III. AGE LIMIT

The Minimum Age limit for appointment by Direct R ec rui t m ent to the posts is as
shown below.

S.No. Designation of the Post Minimum Age

1) Principal 45 Years
2) Professor 40 Years
3) Associate Professor 30 Years
4) Assistant Professor 21 Years
5) Administrative Officer 35-40 Years
6) Head Human Resources 30-35 Years
7) Accounts Officer 30-35 Years
8) Superintendent 30-35 Years
9) Other Staff 22 Years
10) Attendant / Watchman / Sweeper / Mali. 22 Years
In exceptional cases like High Academic Qualifications and L ong S ervice, the
Selection Committee / President as the case may be may relax the Age Limit to the
extent necessary, giving due reasons. Age relaxation can be considered in all deserving
cases.

IV. QUALIFICATIONS FOR APPOINTMENT :

The Qualifications prescribed by UGC/AICTE/Osmania University/State Government

from time to time shall be followed. The Qualifications for the respective Posts in force at present
by UGC / AICTE / Osmania University/State Government are given below for quick reference
only. Where there are no matching Posts as prescribed by UGC / AICTE / State Government in
the Qualifications and Scale of Pay of such Posts shall be decided by the Governing Body.

Qualifications for Engineering / Technology, MCA and MBA :

S.No. Programme Cadre Qualifications and Experience

1 - Principal / Qualifications as defined for the post of Professor.
Director
Post PhD Publications and guiding PhD Students is highly
desirable.

Experience
Minimum of 10 years experience in teaching / research /
industry out of which at least 3 years shall be at the level
of Professor.
OR

33
 Minimum of 13 years experience in teaching and/ or
Research and/or Industry.

In case of Research experience, good academic record and

books/research Papers publication / IPR / Patents record
shall be required as deemed fit by the expert members in
Selection committee. H Index is desirable.
If the experience in industry is considered, the same shall
be at Managerial level equivalent to Professor level with
active participation record in devising/designing,
planning, executing, analyzing, quality control,
innovating, training, technical books/research paper
publications/IPR/patents, etc. as deemed fit by the expert
members of the Selection committee.

Flair for Management and Leadership is essential.

2 Engineering / Professor Qualifications as defined for the post of Associate

Technology, Professor
MCA and
MBA Post PhD publications and guiding PhD students is highly
desirable.

A minimum score as stipulated in the Academic

Performance Indicator (API) based on Performance Based
Appraisal System (PBAS).

Experience
Minimum of 10 years teaching and/or research and/or
industrial experience of which at least 5 years should be at
the level of Associate Professor.

OR

Minimum of 13 years’ experience in teaching and/ or

Research and/or Industry. In case of research experience,
good academic record and books/research paper
publications/IPR/patents record shall be required as
deemed fit by the expert members in Selection committee.

If the experience in industry is considered, the same shall

be at managerial level equivalent to Associate Professor
with active participation record in devising/designing,
planning, executing, analyzing, quality control,
innovating, training, technical books/research paper
publications/IPR/patents, etc. as deemed fit by the expert
members in Selection committee.

34
 3 Engineering / Associate Qualifications as defined for the post of Assistant
Technology, Professor Professor and PhD or equivalent, in appropriate
MCA and discipline.
MBA
Post PhD publications and guiding PhD student is highly
desirable.
A minimum score as stipulated in the Academic
Performance Indicator (API) based on Performance Based
Appraisal System (PBAS).

Experience
Minimum of 5 years’ experience in teaching and/or
research and/or industry of which at least 2 years shall be
post PhD is desirable
4 Engineering / Assistant BE / B Tech and ME / M Tech in relevant subject with
Technology Professor First Class or equivalent either in BE / B Tech or ME / M
Tech
5 MCA Assistant BE / B Tech and ME / M Tech in relevant subject with
Professor First Class or equivalent either in BE / B Tech or ME / M
Tech
OR
BE / B Tech and MCA with First class or equivalent in
either BE / B Tech or MCA
OR
MCA with first class or equivalent with two years
relevant experience
6 MBA Assistant First Class or equivalent in Master’s Degree in Business
Professor Administration or equivalent and 2 years relevant
Experience is desirable.

Qualifications for Mathematics, English, Physics and Chemistry :

S.No. Cadre Qualifications and Experience

1 Assistant i. Good academic record as defined by the concerned university with at
Professor least 55% marks (or an equivalent grade in a point scale wherever grading
system is followed) at the Master’s Degree level in a relevant subject from
an Indian University, or an equivalent degree from an accredited Foreign
University.
ii. Besides fulfilling the above qualifications, the candidate must have
cleared the National Eligibility Test (NET) conducted by the UGC, CSIR or
similar test accredited by the UGC like SLET/SET.
iii. Notwithstanding anything contained in sub-clauses (i) and (ii) above,
candidates, who are, or have been awarded a Ph. D. Degree in accordance
with the University Grants Commission (Minimum Standards and
Procedure for Award of Ph.D. Degree) Regulations, 2009, shall be
exempted from the requirement of the minimum eligibility condition of

35
 NET/SLET/SET for recruitment and appointment of Assistant Professor or
equivalent positions.

iv. NET/SLET/SET shall also not be required for such Masters Programmes
in disciplines for which NET/SLET/SET is not conducted.

2 Associate i. Good academic record with a Ph.D. Degree in the

Professor concerned/allied/relevant disciplines.

ii. A Master’s Degree with at least 55% marks (or an equivalent grade in a
point scale wherever grading system is followed).

iii. A minimum of Eight years of experience of teaching and/or research in

an academic/research position equivalent to that of Assistant Professor in a
University, College or Accredited Research Institution/industry excluding
the period of Ph.D. research with evidence of published work and a
minimum of 5 publications as books and/or research/policy papers.

iv. Contribution to educational innovation, design of new curricula and

courses, and technology – mediated teaching learning process with
evidence of having guided doctoral candidates and research students.
v. A minimum score as stipulated in the Academic Performance Indicator
(API) based on Performance Based Appraisal System (PBAS).
3 Professor A. (i) An eminent scholar with Ph.D. qualification(s) in the
concerned/allied/relevant discipline and published work of high quality,
actively engaged in research with evidence of published work with a
minimum of 10 publications as books and/or research/policy papers.

(ii) A minimum of ten years of teaching experience in university/college,

and/or experience in research at the University/National level
institutions/industries, including experience of guiding candidates for
research at doctoral level.
(iii) Contribution to educational innovation, design of new curricula and
courses, and technology – mediated teaching learning process.

(iv) A minimum score as stipulated in the Academic Performance Indicator

(API) based on Performance Based Appraisal System (PBAS).

OR

B. An outstanding professional, with established reputation in the relevant

field, who has made significant contributions to the knowledge in the
concerned/allied/relevant discipline, to be substantiated by credentials.

36
ADMINISTRATIVE / MINISTERIAL STAFF – QUALIFICATIONS

S.No. Name of the Post Qualifications

1 st Class Post Graduate Degree from any R ecognized
University with 15 years of Experience from any reputed
Educational Institution, out of which 5 years as Assistant
1 Administrative Officer
Administrative Officer or Equivalent Position with Administrative
ability to handle Educational Institution Systems.

1 s t class M.Com / MBA Finance / CA / CS from any recognized

University with 10 - 15 years of experience from any reputed
Organization out of which 5 years at Managerial Level.

OR
Minimum 1st Class B.Com from any recognized University with
Intermediate in ICWA/CA with 6-10 experience from any reputed
Organization out of which 5 years at Managerial level.
2 Accounts Officer
Expertise in Accountancy Systems, ERP Systems and Educational
Institutions and UGC Accounting Guidelines is essential.

Knowledge of Taxes (GST / TDS / PF / ESI & Statutory Payments,

Licenses and others such) will be important.

Fee Fixation related Experience will be preferred.

1st Class in M.Com / MBA (Finance) from any recognized

University with 10-15years experience out of which 5 years at
senior level. Additional Accounting and / or Auditing Courses will
be preferred.
3 Superintendent
Skills : Expert in Tally (latest version)
Decision Making
Expert with Accounting Principles and Practices.

Ist Class in M.Com / MBA (Finance) from any recognized

University with 5 years’ experience in Accountancy at senior level.
Additional accounting and / or auditing courses will be preferred.
4 Sr. Accountant Skills : Knowledge of Professional Accounting Principles and
Practices. Knowledge of Laws and Regulations, Taxes, Statutory
Payments.

Ist or IInd Class in B.Com / M.Com / MBA (Finance) from any

recognized University with 2 years of experience with Accountancy
and Tally in any reputed Institution / Organization.
5 Jr. Accountant
Skills: Persons with Good Typing Skills, MS Office / Excel and
Accounting Packages, Documentation and Filing will be preferred.

37
 PG from any Recognized University with MBA / Personal
Management and a minimum of 7-10 years of Experience in
Personal Management / Human Resource Development at
Managerial Level. Preferably with knowledge of working in an
Educational Institution at Degree level. A stronghold in Industry
6 Head- HR interface will be an advantage. Conversant with all Statutory
Compliances, ESI, PF and Retrenchment and relevant Departments,
Scales of Pay, employee Policies, Inquiries on Discipline, Statutory
Committee Fixations. Retrenchment, Appointment and other related
Systems Knowledge.

Bachelors or PG in Accountancy. Well versed in Excel, latest

version in Tally. Should be strong in Math and Problem solving
Senior Executive – skills.
7 Payroll A minimum experience of 5-7 years in Payroll and Administrative
activities from a well reputed Organization or Educational
Institution.

Bachelors in Accountancy. Well versed in Excel, latest version in

Tally. Should be strong in Math and Problem solving skills.
Junior Executive –
8 Payroll A minimum experience of 2-4 years in Payroll and Administrative
activities from a well reputed Organization or Educational
Institution.
Bachelors from Business Administration or a PG with similar
background from a reputed Institution will be preferred. Good
knowledge in MS Office and Drafting skills is a must. Minimum of
HR Generalist
9 4-5 years’ experience in all Administrative Activities and assisting
in HR Department or Establishment section on various other
activities.

Bachelors from Business Administration or a PG with similar

background from a reputed Institution will be preferred. Good
knowledge in MS Office and Drafting skills is a must. Minimum of
HR Associate
10 2-3 years’ experience in all Administrative Activities and assisting
in HR Department or Establishment section on various other
activities.

Any Degree with Technical (1) and Non –Technical (1)

background. Good knowledge in MS Office and other Programming
modules related to DBMS. Good at Data Entry and maintaining of
11 HR Assistant Files

Any fresher or minimum of 1-2 years’ of experience will be

preferred

First Class in Masters from Library Sciences along with Bachelors

in BA/BSc/BCom Degree from recognized University with 15 – 20
12 Assistant Librarian years of overall experience in Library Sciences out of which 5 years
of experience as Library Assistant.

38
 First Class in Masters from Library Sciences along with Bachelors
Sr. Library Assistant in BA/BSc/BCom Degree from recognized University with 5 – 7
13 years of experience as Junior Library Assistant. Skilled in MS
Office is a must.

First Class in BLISc from Library Science along with Bachelors in

BA/BSc/BCom Degree from recognized University with 2 years of
14 Jr. Library Assistant experience in Library Science related to Educational Sector. Skilled
in MS Office is a must.

First or Second Class Degree with CLISc. Typing and Computer

knowledge will be preferred. Minimum of 1- 2 years of experience
15 Book Bearer
in any Library Section.

First or Second Class Degree with PGDCA. Experience in Typing,

16 Desk Top Publisher MS-Office, Page maker and Net Browsing Skills.

First Class in MBA/PGDBM with specialization in Supply Chain

Management / Business Information Systems / Business
Management or Economics. Good academic record is necessary
from a Good Institution.
17 Division Head
Relevant experience Minimum of 10 years in Managing Purchases,
Stores and Logistics in any reputed Educational Institution or
Organization.

A PG from any recognized University with MBA/BBA or any PG

specialized in Vendor Management, Purchase Management and
Supply Chain with a minimum of 6-10years of experience at
Managerial Level in similar discipline.
18 Purchase Head
Preferably with knowledge of working in an Educational Institution
at Degree level. A stronghold in Industry interface will be an
advantage

First Class in MBA/PGDBM with specialization in

Purchases/Logistics or Supply Chain Management. Good academic
record is necessary from Good Institutions.
19 Senior Assistant
Relevant experience Minimum of 5-8 years in Junior Level
Managing Purchases, Stores and Logistics in any reputed
Educational Institution or Organization.

1st or 2nd Class in any Degree. MBA/PGDBM with specialization in

relevant field will be preferred.

20 Junior Assistant Relevant experience Minimum 2 years in Purchases, Stores and

Logistics Department in any reputed Educational Institution or
Organization.

39
 Masters or Bachelors in any Degree with minimum 10 years of
Warehouse In-charge / experience in handling Logistics and Supply Chain from reputed
21
Manager Educational Institutions or Organizations.

Ist or IInd Class Diploma in any Engineering Branch with a

minimum 15 years of experience in maintaining stores in reputed
22 Store Keeper
Organization.

Ist or IInd Class Degree in Arts / Commerce with 5 years of

23 Store Assistant experience in maintaining stores at recognized Institute of repute.

Ist Class Degree at B.Tech / Masters level in Computer Science with

minimum 10 years’ experience in Networking with any reputed
24 Systems Engineer
Educational or IT Sector. Should be working at Managerial Level.

Ist Class Degree at B.Tech/Masters level in Computer Science.

Require certifications, such as a Microsoft Certified System
Engineer, Microsoft Certified System Administrator/Engineer and
Network Administrator/
25 Cisco Certified Network Associate with minimum 8 years’
Engineer
experience in Networking with any reputed Educational or IT
sector.

Ist or IInd class Degree at B.Tech / BSc / Masters level in Computer

Science. Certifications, such as a Microsoft Certified System
Engineer, Microsoft Certified System Administrator / Engineer and
26 Network Analyst Cisco Certified Network Associate will be preferred. Minimum of 5
years of experience in Networking with any reputed Educational or
IT sector.

1st or IInd Class BE/B.Tech/Diploma in concerned branch with

good academic record. Minimum of 20 years in
Lab Assistant in Industry/Engineering College required out of which 5 years of
27
Engineering experience at senior level for Diploma holders. BE/BTech
candidates 15 years of experience may be considered.

Ist or IInd Class MSc (Bio-Technology). Minimum of 20 years in

Lab Assistant in
28 Industry / Engineering College out of which 5 years at senior level.
Bio-Technology
Ist or IInd Class in BSc (Chemistry). Candidates with MSc
Lab Assistant in
29 Chemistry are preferred. Minimum of 20 years of experience in
Chemistry
Industry/Engineering College out of which 5 years at senior level.
Ist or IInd Class BSc (Chemistry) / Diploma. Minimum 10 years of
Technician Grade – I
30 experience in relevant field
(Chemical Engg.)
Technician Grade – I Ist or IInd Class in Diploma / ITI. Minimum 10 years of experience
31
in relevant field.
Ist or IInd Class in BSc / M.Sc., Minimum of 10 years of experience
Technician Grade – I
32 in relevant field
(Physics)

40
 Ist Class or IInd class in BSc (Chemistry) /MSc in Biology or Bio-
Technician Grade – I
33 Technology. Minimum 10 years of experience in relevant field.
(Bio-Technology)
Ist or IInd Class in BSc (Chemistry) / Diploma. Minimum 5 years
Technician Grade – II
34 of experience in the relevant field.
(Chemical Engg.)
Ist or IInd Class in Diploma/ITI. Minimum of 5 years of experience
35 Technician Grade – II in the relevant field

Technician Grade – II Ist or IInd Class in BSc. Minimum 5 years in the relevant field
36
(Physics)
Ist or IInd class in BSc (Chemistry) / MSc in Biology or
Technician Grade – II Bio-Technology. Minimum 5 years of experience in the relevant
37
(Bio-Technology) field.

Ist or IInd Class in BSc (Chemistry)/Diploma. Minimum 3 years of

Technician Grade – III
38 experience in the relevant field
(Chemical Engg.,)
Ist or IInd Class in Diploma/ITI. Minimum 2 years of experience in
39 Technician Grade – III the relevant field

Ist or IInd Class in BSc. Minimum 3 years of experience in the

Technician Grade – III
40 relevant field.
(Physics)
Ist or IInd Class in BSc (Chemistry) / MSc in Biology or
Technician Grade – III Bio-Technology. Minimum 3 years of experience in the relevant
41
(Bio-Technology) field.

1st or IInd class Degree with PGDCA / Diploma in CSE / B.Tech /

Computer Operator BCA / MCA / BSc / MSc with 2 years of experience in Corporate or
42
Educational Institutions. Excellent Computer Skills and Knowledge
in Operating Systems.
1st Class in B.Tech / MCA / MSc (comp) with 5 – 8 years of
experience in Programming, Computing and Systems Operations.
Excellent Academic Record will be preferred.

Skills: Well versed with Programming and Software’s. Great insight

on further developments, ability to learn and teach various
Assistant Programmer
43 programming languages. Skilled enough to understand the students’
requirements and guide them to make them learn and understand
better.

✓ Good Leadership Qualities

✓ Problem solver
✓ Decision making ability

41
 1st Class in B.Tech / MCA / MSc (comp) with 8-10 years of
experience in Programming, Computing and Systems Operations.
Excellent Academic Record will be preferred

Skills: Well versed with Programming and Software’s. Great insight

on further developments, ability to learn and teach various
programming languages. Skilled enough to understand the students’
44 Programmer requirements and guide them to make them learn and understand
better. Ability to assess the need, analyse the situations and provide
on time solution in the Computer Labs
✓ Good Leadership Qualities
✓ Problem solver
✓ Decision making ability

Ist or IInd Class in any Degree with 1 - 2 years of experience as a

45 Data Entry Operator Data Entry Operator in any reputed Institution. Good Typing Skills,
Knowledge in MS Word, Documentation and Filing.
Minimum 1st Class Degree from any recognized University with 8
years of experience from any reputed organization, out of which
46 Senior Stenographer 5 years as Junior Stenogr apher . Typewriting English Higher,
Shorthand Higher and thorough knowledge in Computer Operating
compulsory.
Minimum 1 s t Class Degree from any recognized University with
5 years of experience.
47 Junior Stenographer
Typewriting English Higher and Shorthand English Lower Grade
and thorough knowledge in Computer operating compulsory.
1 s t o r 2 n d Class Degree from any recognized University with 2-
48 Junior Assistant 3 years of experience. Computer knowledge and type writing is
compulsory.
1 s t Class Degree from any recognized University with 5 - 7 years
49 Senior Assistant of experience. Computer knowledge and type writing is
compulsory.
A pass in 10th Standard, should be able to read and w r i t e English
Driver
50 and Local language and should possess professional Driving
License with 8 years experience in heavy vehicle.
Attender / watchman/
51 Sweeper/ Mali / A pass in 10th Standard. 3 years of experience from any
Gardener / Waterman organization

Note: 1) Wherever there is need for Personnel for any of Posts and there is paucity of time to undertake the
Persons to Advertise and Recruit, Appointments may be done on Contract / Consolidated Salary for a
Specific Period / One Year with dates fixed by the Selection Committee / Competent Authority
Constituted for that purpose. After the said period of the Contract Appointment, the appointed employee
will cease to be in Service. They will have to apply for the Posts afresh along with other Applicants and
compete for Appointment.

2) No Contract Service / Experience will be considered for Promotion to any Post. The Contract Service /
Experience of the CBIT may be considered at the time of Recruitment by Selection for the first entry post.

42
Recruitment / Selection of Non-Teaching Staff :

1. The Institution follows Pay revision Commission (PRC) Scales for the Non-Teaching Staff and
will be revised as per the GO pertaining to the change in Structure and Scales.

2. Selection/Promotion of Non-Teaching Staff to a higher level of Service or Grade shall be made

subject to availability of the posts and eligibility of the Staff, only on the basis of Merit and
Efficiency. Other parameters such as Commitment, Self-Development/Improvement, Ownership
that reflects the overall Development will be considered. Other things being equal, seniority also
will be the deciding criterion.

3. The Automatic Advancement Scheme can be eligible to an Employee who completes Six Years
of service and earns Six Annual Increments in a particular cadre. Carrying a particular scale is
eligible for next higher scale (even though the special grade post does not involve assumption of
duties and responsibilities of greater importance), subject to the stipulation mentioned hereunder:

a) Performance Review
b) That there are no adverse comments against him/her from Superiors, Head of the
Institution or Management.
c) That he/she should not have gone on LOP during the qualifying period, in which case the
award of special grade gets postponed to the extent of LOP.

4. Every Appointment is of selection under notification, open to Internal and External

Advertisement, depending on the vacancies in the approved list of Non-Teaching Staff. In other
words there is no Policy of Promotion.
5. The total Non-teaching Staff annual salaries should be within 40% of the salaries of total
Teaching Staff.
6. The Designations, Qualifications and Salary Structure of each category of the Staff and any other
service benefits should be as per the Service Rules of CBIT provided by the General Body of
CBIT from time to time.

7. The Designations, Qualifications, Hierarchical Structure and Pay Scale can be revised from time
to time by the General Body of CBIT.

8. Non-Teaching Staff retirement age for all the designations is 58 years.

9. There is no extension of services for any of the Non-Teaching staff beyond 58 years.

10. Any extensions beyond 58 years will be treated as Contract and they will be paid only a
consolidated pay as per the Management’s Instructions.

11. Degrees on Distance Mode from unrecognized Universities will not be entertained for any post.

43
Roles and Responsibilities – Human Resources Department:

Recruitment :

• Job Analysis and Job Description

• Understand and assess the need of Staff in various Departments
• Update the Cadre ratio and check on the requirement to be filled
• Analyze the need of the position and draw necessary steps to fill the position
• Take care of all the steps involved in the Recruitment procedure
• Check on all the procedures to be done after the recruitment is done
• Active role in distribution of Appointment orders , Induction procedure and update on the status
of Employee reporting dates

• Employee Records/ Filing and Service Registers

Strategic Planning and Workforce Development

• Strategic move in Organization Development and Change Management

• Talent Management and retention
• Strategic Planning
• Staff Diversity
• Training and Development
• Promotions and Increments

Quality Assurance and Compliance :

• Information Systems
o Application development
o Decision Support Payroll
• Vendor Management
• Support Staff
• HR Compliance

Compensation and Performance Management

• Periodical Performance Assessment and aligning Compensation Benefits accordingly Salaries,

Bonuses, Commission, Consultancy, Company Cars, Medical Insurance, Gratuity, Reward
Schemes, Vouchers etc..
• Prepare Job Descriptions, Job Analysis, Job Evaluation and Job Classification
• Familiarity with various types of incentives and benefits
• Define a fair, equitable and competitive total compensation and benefits package that fits and is
aligned to our Institution’s strategy and business goals
• Develop a consistent compensation philosophy in line with work culture and organisational
objectives
• Ensure that compensation practices are in compliance with current AICTE and UGC Regulations.
• Use various methods and techniques and make data based decisions on direct financial, indirect
financial and nonfinancial compensations (Research and Consultancy)

44
• Conduct reward and recognition programs
• Assess employees needs by conducting organizational psychology surveys to find out what
motivates and engages employees
• Differentiate pay systems to invest in the segments of workforce that contribute the most value
• Deploy effective communication strategies and success metrics
• Conduct on-going research into emerging trends, issues and best practices
• Conduct periodic audits on various functions and prepare reports

Employee Relations, Policies, Programs and Services

• Human Resource Polices

• Retirement programs
• Support Staff
• Welfare Activities
• Benefit Programs
• Employee Relations
o Academic
o Staff
o Labor

• Consultancy Services

Statutory and Payroll

• End to end check and monitoring of selected (weekly, fortnightly and monthly) payroll(s).
• On-going maintenance of payroll system and leave planning system.
• Monitors electronic timekeeping system (Bio metric)
• Check and monitoring Pay Bills
• Liaising with Staff and Management on payroll related queries.
• Interpreting awards/agreements and contracts in relation to overtime, shift allowances etc.
• Undertaking required reporting, both internal and statutory reporting.

Legal Responsibilities

• Should take care of all the legal aspects related to the Staff
• Any complaint related to the Staff should be reported and dealt accordingly with the concern
from the Management and the Legal Person.
• Co-ordinate with the Institute Legal Officer on all such cases and a thorough follow up should be
done
• Maintain records related to all legal cases
• Should attend any enquiries to be conducted on behalf of the Management

Others :

• Establishing procedures and systems for employee grievance cell and effectively coordinate on
the issues
• Establish different committees in compliance to the AICTE and Regulatory advisories of the
Educational Institutions

45
• Update the service Rules and Regulations periodically in consultation with the Head of the
Institution, Management and Legal Standing Council
• Co-Ordinate on conducting disciplinary proceedings of the staff
• Periodic Human Asset audit to achieve the objectives of the Institution
• Conduct exit Interviews and report to the Head of the institute and the management

Roles and Responsibilities – Accounts Section :

• GST returns / payments
• Checking cash collection statements and corresponding deposits in the bank.
• Making entries for fee collection and other miscellaneous collection.
• Implementation of Tally package and Customization of fee collection module and payroll module
in consultation with Tally suppliers and Internal Auditors.
• All fee collection and receipts.
• Bank Guarantee work.
• Term Loan work
• Arranging for payments as per approval for services and procurement of materials.
• Advance payments to staff for expenses and adjustments of the same against statements
submitted.
• Preparation of data for submission of tax returns i.e., TDS from contractors and professionals.
• Preparation of Bank Reconciliation Statements.
• Making Journal Entries.
• Contractors Bills verification (Civil Works), M-Book checking for calculations.
• Arrangement of payments for reimbursement of expenses to faculty attending to seminars /
publication of journals etc.
• Maintaining Project Accounts of all departments (AICTE, DST, DRDO, RCI etc.), issuing of
cheques as per requirement from Project funds, Preparation of accounts and Certificates of
utilization for the project and obtaining auditors certificate for submitting to the concerned
authority.
• Attending to Internal Audit work and Statutory Audit work.
• Finalization of annual accounts (preparation of Trial Balance, Income and Expenditure Statement
and Balance Sheet).
• Furnishing of information in connection with submission of applications to AICTE, NBA,
NAAC, NIRF and attending to inspection work in connection there with.
• Preparation of application to AFRC for fixation of fee with respect to the Accounting data.
• Furnishing of information for the meetings.
• Preparation of monthly budget for recurring expenditure and preparation of annual budget and
communicating the approval to the concerned departments.
• Maintaining approval files and Purchase Order files.

46
• Entering the students’ particulars admitted every academic year in the fee collection software.
• Collection of miscellaneous fee from the Ist year students at the time of Orientation Day.
• Issuing of challans for payment of fee to the students.
• Preparation of daily collection statements for Tuition Fee based on the challans received from the
bank for entering into accounts.
• Preparation of outstanding statement periodical and reminding for payments.
• Arranging for collection of examination fees, fines etc. and preparation of daily statements for
entering in the accounts.
• Issue of No Dues Certificates for the outgoing students, duly verifying the Students Fee
Collection Register.
Student Activities
• Receiving of Scholarship applications from fee re-imbursement students.
• Uploading of income and other statements to the concerned welfare departments on the
Government Web portal.
• Taking biometric from the concerned scholarship students.
• Submission of scholarship applications (physical copies) for the re-imbursement to the concerned
welfare departments (SC, ST, Minorities, EBC & BC).
• Follow up for fee re-imbursement.
• Adjustment of fee re-imbursement amount received to the individual student account and
preparation of cheques for transfer of funds from scholarship account to main account.

Roles and Responsibilities - Library

Acquisition Section
• Prepare purchase orders
• Receiving books from the suppliers
• Checking and stamping of new books
• Accessioning and Classification of the new books
• Bills Preparation
• Preparation of Reports and Statistics
• Processing of new books and sending to stacks
• Processing of reference books and transfer to reference section

Circulation Section
• Library membership and related works
• Book Banks Circulation
• Issuing of No-Dues
• Circulation of Books
• Maintenance of records related to Circulation and Membership

Stack Maintenance

• Arrangement of new books in the stacks

• Arrangement of books as per shelf list

47
• Stacking of Check-In/daily returned books
• General maintenance of stacking
• Binding books identification and preparation of lists

Reference Section

• Maintenance and arrangement of reference collection and project reports

• Maintenance and arrangement of Journals
• Maintenance, arrangement, issue and return of CDs/DVDs

Digital Library Lab

• Updating and maintenance of library databases

• Operation activities of Digital Library Lab
• Computer related works

Entry and Exit Gate

• Verification of ID cards
• Directions to the Users
• Entry control and Direction to the guests
• Checking of students
• Record of incoming and outgoing library books and material

Roles and Responsibilities – Projects:

• Project Department is responsible for overseeing all aspects, including setting a budget and
overseeing personnel, of a building project Construction.
• Mainly spend time in the field at construction sites.
• Perform a wide variety of tasks related to project management.
• Interface with clients and updating them on project progress, hiring necessary personnel and
managing daily activities, and ensuring all the projects follow all building and safety codes.
• Should work closely with engineers and architects assigned to a project to make sure it runs
smoothly.

Roles and Responsibilities:

Purchase

• Procuring Materials: Procure all necessary materials needed for production or daily
operation of the Company or Government Organization.
• Oversees all of the vendors that supply a company with the items it needs to operate
properly.

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Evaluating Price:

• Is charged with continuously evaluating whether it is receiving these materials at the best
possible price in order to maximize profitability.

• May communicate with alternate vendors, negotiate better pricing for bulk orders or
investigate the possibility of procuring cheaper materials from alternative sources as part of
their daily activities.

Paper Work and Accounting :

• Handle all of the paperwork involved with purchasing and delivery of supplies and materials.
• Ensures timely delivery of materials from vendors. Generates and tracks purchase orders and
works alongside the receiving department and the accounts payable department to ensure
that promised deliveries were received in full and are being paid for on time.
• Work closely with the accounting department to ensure that there is sufficient capital to buy
the items purchased and that cash is flowing smoothly and all payments are made on time.

Policy Compliance

• Must ensure that it is complying with Institution’s policies.

• Before making a purchase, the purchasing department must ensure that it heeds proper
protocols for purchase and budget approval.
• Ensure that items are purchased in accordance with the overall purchasing policy of the
Institution.

Ware-House :

• Preparing the warehouse according to the specification of the materials and achieve a safe
working condition for warehouse employees.
• Planning and controlling of material which includes receiving, storing, issuing, stocktaking
and disposal of material.
• Receiving the purchase items with its several types and following its technical checking with
the specialist.
• If the checking is accepted; materials to record at the warehouse document and to be should
be directed at the specified location.
• Keeping and saving the stock items which means prepare the good condition for storage
against accidents, fire, rain, heat and any other cause that may cause the damage of these
materials.
• Issuing the needed items against the delivery voucher and record the issuing operation at the
specified documents.
• Facilitating fast locating materials while issuance and according to the usage levels.
• Ensure the availability of the requirements and checking the required items and follow the
procedures while issuing materials.
• Controlling all the warehouse transaction and its records and data entering with reporting
with the needed reports to the management.
• Organizing the warehouse with a way that guarantees a good handling, receiving, issuing
and to save it from damage
• Stock controlling and all linked activities which guarantees the stability of the warehouse
operations and stock levels.

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• Following up and pursuing materials of placed purchase orders with vendors and / or freight
forwarder.
• Giving assistance during the process of technical evaluation of vendor quotations.
• Forecasting of material availability and arranging of replacement for shortage damaged
materials.
• Carrying out materials status report demonstrating delivery status in view of information
obtained from vendors and freight forwarder.
• Calculate and set up the stock levels (Min-Max, Reordering levels and safety stock levels).
• Calculate and prepare the Economic Orders Quantity for the stock materials
• Re-evaluate the minimum and maximum raw material levels as per quarterly consumption.
• Ensure that workplace’s health and safety requirements are met and take responsibility for
the security of the building and stock.
• Determining the surplus and the obsolete items to be segregated away from the life items and
informs the right authorities for disposing it from the warehouse by the suitable way.

LIASION OFFICER

A liaison cell is established where it is responsible to establish and nurture a working relationship
between two separate organizations for their mutual benefit.

LEGAL OFFICER

• Over all In-charge of the Institution’s Legal matters.

• To assist the concerned authorities in all Legal matters.
• Watch the performance of Standing Counsels in preparation of Counter Affidavit, Written
Statement, Writ Appeals, Vacate Stay Petition etc.,
• To attend the Court and to liaison with Standing Counsels, Government Pleaders and
Coordinate with Advocate
• Scrutinize the Remarks, Counter Affidavits and Affidavits filed.

Roles and Responsibilities – Networking Department:

• Manage and monitor all installed Systems and Infrastructure

• Install, configure, test and maintain operating systems, application software and system
management tools
• Proactively ensure the highest levels of systems and infrastructure availability
• Monitor and test application performance for potential bottlenecks, identify possible
solutions, and work with developers to implement those fixes
• Maintain security, backup, and redundancy strategies
• Write and maintain custom scripts to increase system efficiency and lower the human
intervention time on any tasks
• Participate in the design of information and operational support systems
• Provide support at all levels
• Liaise with vendors and other IT personnel for problem resolution
• Should actively get involved in the Web maintenance and give appropriate suggestions when
required.
• Design, Monitor, Maintain, and Fix Computer System Networks of all sizes by acquire broad
and extensive knowledge of Networking, Computer Systems, and Periphery Systems.

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• Install, Inspect, Secure and Troubleshoot networked Computers within the Institution. They
operate a help desk, provide physical duties or monitor for internal and external threats by
gaining extensive knowledge of Network Management.
• Maintain the integrity and security of the Institute’s Network and the Systems connected to it.
• Take care of computer networking system having extensive knowledge of network
connectivity, protocols, network security devices, network types, including wireless, fiber
optic or Cat5, and common operating systems, such as Windows and UNIX.
• They need to respond to troubleshooting calls and e-mails from users of the network. They
need to diagnose and offer repair instructions remotely, as well as in person.
• They perform an advanced role as a monitor and gain network access for bottlenecks,
security threats or problems with connectivity. They also configure and maintain security
devices to ensure the safety of company software, systems and data.

Roles and Responsibilities – Lab Assistants :

Laboratory assistants work in the field of Science and Engineering assisting Faculty, Students,
Researchers and Scientists during lab tests and experiments. Before an experiment, laboratory
assistants process specimens and prepare the proper experimental set up. Afterward, they ensure
the equipment is clean and maintain the lab well.

Train students on different software’s in Labs. She/he should be helpful for the projects that are
carried out by the students as part of this course as well as other courses. Also requires proper
book keeping and maintenance of these records as per the Institution Norms.

• perform laboratory tests in order to produce reliable and precise data to support scientific
investigations for the students
• carry out routine tasks accurately and following strict methodologies to carry out analyses
• prepare specimens and samples
• Construct, maintain and operate standard laboratory equipment, for example centrifuges,
titrates, pipetting machines and pH meters etc.
• keep equipment in a clean and serviceable condition and ensure the safe removal of waste
• Record, and sometimes interpret, results to present to the reporting authority.
• use computers and perform mathematical calculations for the preparation of graphs
• ensure the laboratory is well-stocked and resourced and that everything is clearly and
correctly labelled
• keep up to date with technical developments, especially those which can save time and
improve reliability
• conduct searches on identified topics relevant to the research
• Follow and ensure strict safety procedures and safety checks.
• And perform activities as per required by the concerned Department Head.

o The Lab. Assistants are required to assist the respective Lab In-Charge for
smooth functioning of the laboratories.
o Lab Assistants shall be available for maintenance and care of resources/services
of the institute.
o All the Lab Assistants, in coordination with the respective Lab In-Charge, are
required to report matters, like maintenance/repairing, theft, damage etc. within
the respective labs, to the HOD.

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 o Lab Assistants in coordination with Lab In-charge should display (i) List of
Equipment/software with cost (ii) List of Experiments (iii) Lab Time Table
(iv)Names of Lab In-charge / Lab Assistants etc. on the Lab Notice board.
o Any other assignments as given by HOD / Principal.

Responsibilities – Technician :

Preparation
A majority of work in scientific research revolves around preparation. One of the primary roles of
a laboratory technician in engineering is to prepare materials and subjects for testing by a lead
investigator, scientist or researcher. Lab technicians should ensure that all materials are well
maintained and ready for use on days that testing is scheduled to occur. Technicians should also
make sure that materials meet the experimental standards set by the lead investigator.

Assistance
Lab technicians are also expected to assist the lead investigator on testing days. This can be
routine tasks such as retrieving needed materials on demand but can also involve the Technician's
deep engagement with the test, such as helping to control the experimental apparatus. Success
requires strict adherence to the requests of the lead investigator.

Data Recording
After data has been collected from a particular test lab, technicians will often be given the
responsibility of transferring it into a computer database. This task can take many hours and be
highly tedious, but it is a position of high responsibility because any inaccuracies in data records
could greatly affect the outcome of the test. This duty requires stamina and attention to detail to
be completed successfully.

Custodial Work
Labs must be kept clean and orderly at all times and keeping custody of the lab often becomes the
responsibility of Lab Technicians. Clean labs are important for maintaining the reliability of the
test, the reputation of the Institute/Lead Investigator and the impressions of any external visitors
for inspections and funding resources. This job is especially important when experiments involve
hazardous materials such as the use of radioactive isotopes or viruses and bacteria.

Programmer – Responsibilities :

• Work on a Team with the Department or in collaboration with others, on Software

Development Projects in a Database Environment.
• Work with Colleagues in Departments developing, augmenting and maintaining a fully
integrated administrative computing information system as per the guidelines from the
Head of the Department.
• Utilize current methods of analysis, design, programming, installation, testing, debugging,
and documentation, to effectively serve various user groups throughout the Institution.
• Support, structure and secure access to student, staff and management information.

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• Maintain current knowledge of information systems specifically related to administrative
computing functions.
• Keep abreast of latest Banner technologies and functionalities, and make appropriate
recommendations as they relate to DSU.
• Perform other duties as assigned by the HOD/Principal.

Responsibilities – Assistant Programmer :

• Supervises Computer Lab Technicians providing primary guidance and support.

• Provide guidelines and communications regarding the Computer Labs.
• Provide technical assistance in maintaining and upgrading Computer Lab hardware and
software.

III. APPOINTMENT TO THE SERVICE:

1. A Person shall be deemed to have been appointed to the Service when his Appointment is
made to a Post in accordance with the rules mentioned.
2. Every Appointee shall be Subject to the conditions that he/she is Certified as being in
reasonable Health and Physically fit for Service by Medical Evidence as specified from
time to time.
a) The Pay and other Service conditions of Teaching and other Staff shall be
governed by these Service Rules and as decided by the Management from time to
time.

b) The Employees shall be paid Remuneration and Allowances either on consolidated

rates or on Time Scale of Pay as decided by the Selection Committee / Competent
Authority. Any increase in DA and other Allowances will have to be approved by
the President before they are paid.
3. Every Person appointed to any Post shall carry out any task assigned by the Principal in
addition to his/her Official Duties.

4. a) The Seniority of the Employee in any Grade shall, unless, he / she has been reduced to
a lower level on Punishment or on leave on loss of pay, shall be determined by the date of
his / her Appointment on Probation / time of joining duty.

b) The appointing Authority while appointing Two or more Persons simultaneously to the
same Grade Posts; Seniority for them shall be decided based on the Merit awarded to
them by the Selection Committee at the time of their Appointment, irrespective of their
date of joining Duty.

5) All Appointments shall be made by open Competition by an Advertisement and Selection,

where as all the In-Service Employees who possess the Qualifications prescribed, are
eligible to apply. The Management may, however, make Contract Appointments in
Individual Cases, or Recruit by Deputation / lien from other Organizations.

6) There shall be duly constituted Selection Committee/s for Selection of Candidates to

Academic Posts and other Posts. The Selection Committee shall be constituted by the
Osmania University or the Governing Body, as the case may be.

53
7) Save as otherwise provided, every salaried Employee of this Institute shall be appointed
under a written Contract, including conditions of Service. His/her Original Certificates of
relevant Qualifications should be submitted while taking the Appointment Order for
verification without fail, failing which he will not receive his / her Salary until he / she
shows the relevant Qualification Certificates.

a) Any dispute arising out of Contract between the Principal and the Employee may be
referred to the President.

8) The Regular Teaching Staff shall continue to hold Office, save as otherwise provided, till
they reach the age of Superannuation of 60 years. This will not apply to those on a
Contract basis, which shall be decided by the Governing Body.

9) The Regular Non-Teaching Employees shall continue to hold on to their Duty, save as
otherwise provided, till they reach the age of superannuation of 58 years. This will not
apply to those who are on contract basis, which shall be decided by the Governing Body.

10) The Service of any Regular Employee can be terminated without assigning any
reason with 3 months notice on either party or 3 months’ pay in lieu thereof. The
services of any Contract Employees can be terminated with One Month notice.

11) The President shall have the right to extend the period of Probation in respect of any Employee,
on reasonable grounds.

12) Every Employee of this Institute shall, at all times maintain Integrity and Devotion to
Duty, and shall do nothing against the Dignity and Reputation of the Institute,
especially in his relationship with the Members of Governing Body, Principal, Staff,
Students and Visitors to the Institute .

13) No Employee of the Institute shall interfere in the Affairs of Administration /

Accounts Departments / Library and other Agencies allied to the Institute directly or
indirectly.

14) No Employee of the Institute shall, without obtaining the previous sanction of the
Principal, ask for or accept, or in any way, participate in the raising of any Subscription or
monetary relief in pursuance of any object whatsoever, except for common functions
connected with the Institute with a prior permission of the President.

15) No Staff Member of the Institute shall engage himself / herself in Coaching any Student
demanding further remuneration.

16) No Employee of the Institute shall, except with the previous S anction of the Principal /
Competent Authority, accept any Remunerative or Honorary Work.

17) No Employee of the Institute shall engage directly or indirectly in any Trade or Business with
the Institute or that is detrimental to the interests of the Institute, during the tenure of
Appointment.

18) No Employee of the Institute shall, own, Wholly or in Part, conduct or participate in
the editing or Management of any Newspaper or other Periodical Publications.

54
19) No Employee of the Institute shall while being in Service, take part in Politics, which
includes holding Office, Elective or otherwise in any Political Party or Standing for
election to the State Legislature or the Parliament or take part in any other Election at
Village, Mandal and other level as Independent or on any Party Ticket for any Political Posts.
20) No Employee will be engaged in Part time or full time or Consultancy in any other
Organization / Firm / Teaching Institution during the Appointment with the CBIT.
21) No Employee of the Institute shall, take part in any Act or Movement such as Strike,
Incitement there to or similar interest in connection with any matter pertaining to his
Service or to any other matter, which tends to cause disrepute to the Institute.
22) Any Employee of the Institute can make his representation to the Members on the
Board of Management through the Principal only. No Employee shall, directly or indirectly
approach / influence the Members on the Board of Management without the knowledge and
approval of the Principal regarding the matters pertaining to S ervice or Affairs of the
Institute.

IV. SELECTION COMMITTEES

The Governing Body will be formed in accordance with the decision of the General body. The
Selection Committee will be constituted by the Governing Body.

a) Composition of Selection Committee for Regular Appointment

For Professors

S.No. Panel Member Number of Members

1 Vice Chancellor as the Chairman 1
2 Government Nominee 1
3 Subject Experts 3
4 Principal, CBIT 1
5 Management Member, CBIT. President

For Associate Professors

S.No Panel Member Number of Members

1 VC Nominee as the Chairman 1
2 Government Nominee 1
3 Subject Experts 3
4 Principal, CBIT 1
5 Management Member, CBIT President

For Assistant Professors

S.No Panel Member Number of Members

1 University Representative 1
2 Government Nominee 1
3 Subject Experts 2
4 Principal, CBIT 1
5 Management Member, CBIT President

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 b) Composition of Selection Committee for Contract Appointment of Teaching Staff

1. President of the Institute

2. Principal of the Institute
3. Concerned Subject Experts
4. Concerned Head of the Department
5. Special Invitee.

c) Composition of Selection Committee for Regular Appointment of Non-Teaching Staff

1. President of the Institute

2. Principal of the Institute
3. Government Nominee
4. Concerned Head of the Department
5. Special Invitee.

d) Composition of Selection Committee for Contract Appointment of Non-teaching Staff

1. President of the Institute

2. Principal of the Institute
3. Concerned Head of the Department
4. Special Invitee.

Whenever it is necessary, the Governing Body may appoint a Person on Contract basis in any
Post for a given time depending on the need. This will not confer any right on him / her for a
Regular Appointment on this basis. He / She should qualify with other Applicants before
a regularly Constituted Selection Committee, when next held, for Selection in direct
competition for Appointment on Regular Basis.

V. PROBATION :

i) Initially, the Appointment of the Selected Candidate (Regular) will be temporary

for a period of Two Years, after which, the performance of the Appointee will be
reviewed to regularize the appointment. The Service conditions of the Incumbent will be
governed by the Rules and Regulations of the I n s t i t u t e issued from time to time.

ii) Except in the case of Appointment on tenure or on a Contract basis or on Deputation, all
Appointments to the Posts shall ordinarily be made on Probation for a period of Two
Years on Duty. The period of Probation can be extended by the Governing Body, in
case of unsatisfactory performance of the Employee or on certain extraneous reasons.

iii) If any Person or Candidate is appointed on purely Contract position in a vacancy, such
Candidates have no right to hold a Regular / Permanent position. However, the
Candidates appointed temporarily may also apply for Regular/Permanent P ost, following
the usual exercise relevant to the Candidates in direct competition.

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VI. FEEDBACK PROCESS AND PERFORMANCE ASESSMENT OF FACULTY

FEEDBACK PROCESS – A well-established feedback process is in place and is

operating very effectively. The main features of this system are

1. Every semester there are two feedbacks which are obtained from the students for each of
the Course being taught by the faculty;
2. The complete feedback system is kept confidential and the identify of individual faculty/
student is protected;
3. A specific ID is given to both the students and the faculty for feedback process;
4. Faculty are rated on a scale of five ranging from Excellent, Very good, Good Fair and
Poor;
5. The feedback collected is analyzed using a formula, thus indicating a percentage score for
each individual faculty.

Policy and Monitoring Guidelines for Assessment and Evaluation of The Faculty
Performance, based with regard to Poor Performance Rated, through Student Feedback.

The Management has introduced a policy and monitoring guidelines for assessment and
evaluation of the faculty performance based on the ratings of student feedback and to implement
the following policy with regard to faculty rated below the threshold level (60%) through student
feedback:

1. To issue a warning memo in respect of the faculty who has been rated low in the feedback
processes;

2. To withhold on increment in respect of the faculty who has been rated low feedbacks;

The faculty with low feedback (below threshold level) shall not be eligible for any special
benefits / deputation for seminars, workshops, conferences, deputation to higher studies etc.
However, they shall be deputed to appropriate development programmes to improve their
skills and teaching abilities with due recommendation of the concerned HOD and approval
of the Principal / President.

Confidential Reports (Performance Reports)

Confidential Performance Reports, as prescribed for Teaching Staff, Non-Teaching

and Technical Staff, shall continue to be maintained for Employees working in the
Institute. The Reports are to be submitted to the Principal once in a Calendar Year for
assignment at the time of Sanction of Annual Increment in respect of Regular Staff.

Increments
Increments will be sanctioned only on satisfactory Performance of the Employee as per the
Staff Performance Appraisal Book. An Increment may be with-held to an Employee if it is
established that the Academic Performance and Conduct are not satisfactory. The Authority
ordering such withholding the Increment shall state the period for which it is to be withheld.
It shall be further stated in order that the Period for which Increment has been stopped will
be exclusive of any period spent on leave before the spell is completed.

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For Ph. D. Programs

To execute a Bond (on a Stamp Paper) with a surety to serve CBIT for a minimum period of 3
years after successful completion of Ph. D. Programme;

In case the faculty fails to fulfill the above condition, the faculty and the surety shall be jointly
and severely liable for the payment of one full year (12 months) salary to CBIT;

The faculty shall be bound by the rules of Management from time to time

VII. RESIGNATION

Any Employee on the Regular Service shall provide a minimum of Three Months’ Notice in
case the Employee desire to be relieved on Resignation or in the option shall pay Three
Months Salary in lieu thereof. The Resignation shall come into force from the date on
which the appointing authority accepts the Resignation and the Candidate is relieved.

VIII. TERMINATION OF SERVICES OF AN EMPLOYEE:

1. The Services of Contract Employee are likely to be terminated at any time, after
issuing a Minimum of One Month Notice and without assigning any reasons
whatsoever.
2. The Management Reserves the right to terminate the Services of a Regular Employee
by giving Three Months' Notice or Three Months’ Salary in lieu thereof without
assigning any reason.

3. The Management can suspend or terminate an Employee whether on Contract /

Probationary or Regular if he/she is involved in Political activity, or in a Criminal
Cases or in the event it is established by an Authorized Committee appointed for this
purpose that the Employee has failed to do his duty, charged with moral turpitude
or negligence of duties, or when convicted by a Court of Law.
IX. RETRENCHMENT

Surplus Staff Teaching and Non-Teaching can be retrenched by giving Three

Months’ Notice. Staff structure shall be generally on the norms l a i d d o w n by
the UGC/A I C T E / O s m a n i a U n i v e r s i t y and as approved by the Governing Body.

X. LEAVE RULES
1. Any Leave shall not be availed as a matter of right. The competent
Authority alone shall have the right to sanction it or otherwise.
2. For the purpose of the Leave Rules, the Employees shall be classified as Teaching
and Non-Teaching. (Regular and Contract basis)
3. A Leave account shall be maintained for each Employee in the Office.
4. Study Leave shall not be granted for a continuous period exceeding 3 years.
Only prefixing or suffixing any kind of leave is allowed with vacation, with prior
approval of the Principal.

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 5. Any kind of leave may be granted in combination with or in continuation
with any other kind of leave except CL / CCL with prior approval of the
Principal.

6. No leave shall be granted beyond the date on which an Employee must

retire on attaining the age of Superannuation, except where it has been applied in
sufficient time before the date of retirement.
7. All Employees are eligible for sanction of the following.

CASUAL LEAVE

a) The Institute usually works for 6 days in a week. All Employees of the Institute
shall normally be entitled to 20 days of C.L. P er Calendar Year subject to any
changes from time to time approved by the Governing Body.
b) C.L. for Half a day can also be granted. Teaching staff when they go on C.L.
should make alternative arrangement for their class work.

c) Normally not more than two days of C.L. can be availed in a Month. However, at the
discretion of the Principal and with prior permission, C.L. in excess of two days in a
Month may be availed. Principal, at the discretion, may also permit C.L. to be suffixed,
prefixed or sandwiched with other Public Holidays provided the total duration does not
exceed 10 days. In case this stipulation of 10 days is exceeded, the total period will be
debited to other leave including Loss of Pay to which they are eligible.

d) For Contract Staff C.L. will be granted in proportion to their Service put in.

COMPENSATORY LEAVE

Non-Teaching Staff including Ministerial Staff shall be entitled for Compensatory Leave on
the specific direction or recommendations of the Head of the Institute or Head of the
Department whenever they are required to work on a Holiday / Holidays with prior approval,
to a maximum of 10 days Per Calendar Year. Such leave will have to be utilized within 6
months from the date of working on the Holiday only with prior approval. This will not apply
to the work of University Examinations / Other Duty which is remunerative.

EARNED LEAVE
a) Members of Regular Staff belonging to the Vacation Department i.e., Teaching Staff in
Classes 2 to 4 are eligible for 6 days E.L. every year and for a specified Vacation period,
as decided by the Principal /President.
b) The Staff in HR, Accounts, AEC and CoE Departments, Purchase and Warehouse
Department are governed by the Non-vacation Rules and Regulations for their leaves.
Accordingly, the staff in these Departments will not be granted vacation.

c) For Staff governed by the Vacation Rules, in case of any exigencies of work, if the Staff
works even with prior written orders of the Principal and HoD, no EL credit will be
given to the staff as the number of EL's per annum is approved for 6 days.

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 d) The Earned Leave can be accumulated for Vacation Staff to a maximum of 300 Days or
as decided by the Management.

e) Regular Employees who have put in less than one year of service are not eligible to avail
the vacation.

f) A Regular Employee of the Institute (Non- vacation) earns leave, at the rate of 30 days in
a year amounting to 300 days or as decided by the President.

g) Vacation may be availed in combination with or in continuation of HPL, EL, Maternity

Leave admissible under the rules and that it can either be suffixed or prefixed. If it has to
be suffixed and prefixed, prior permission of the Principal should be obtained.
h) Any Employee can avail E.L only after prior approval.
Medical Leave (ML) :
Medical Leave beyond (15) days in a single Medical Certificate is invalid.
Medical certificate issued for diseases by Doctors who are not qualified or trained to treat will
be rejected.
Medical Certificate must be addressed to the Principal or the Employer of the Institution and
any Certificate addressed as ' Whomsoever' will be rejected.
Medical Certificate given from back date will not be approved.
Fitness Certificate on Advance Date or Back Date will be invalid.
If one Doctor Advices for a rest and another Doctor gives a Fitness Certificate, it will not be
considered.
A Medical Certificate that cannot justify the disease or ailment and duration of that particular
disease will be rejected.
Physical presence of the patient at the Doctor must be indicated in the Medical Certificate.

All Medical Certificates should be MCI certified with Registration No. of Doctor. Alternative
medicine cannot be accepted.

For specific sickness / disease only the concerned Physician can certify.

Any Medical Certificate is found to be forged or faulty presented for availing leave, will entail
Disciplinary action even termination of services.

HALF PAY LEAVE

i. The Half Pay leave may be granted to the Employees on Medical Grounds which He/She
earns at the rate of 20 days in a year.
ii. Commuted leave not exceeding Half the amount of Half Pay Leave due may be granted on
Medical ground to a regular Employee of the Institute subject to the following conditions.
a) Commuted Leave during the entire service shall be limited to a maximum of 240
days.

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 b) When commuted leave is granted, twice the amount of such leave shall be debited
against the Half Pay Leave due.
iii. Extraordinary leave on loss of pay may be granted to an Employee at the discretion of the
Principal / President.
iv. Provided that such leave may be granted for a regular Employee for a period not exceeding
6 months at a time. Extension of such leave may be granted from time to time subject to a
maximum of two years at a stretch.
v. Provided further that the period of absence on such leave will not be reckoned for the
purpose of granting increment or for promotion to higher post.
vi. Provided further that prefixing or suffixing of holidays and vacation may be permitted when
availing the leave mentioned in the above rules. However, intervening holidays will be
granted as leave for which applied for and granted.

VACATION :
Vacation generally as stipulated by the Head of the Institution and approved by the President, may
be availed of in combination with or in continuation of any kind of leave except CL / CCL with
prior approval of the Principal.

MATERNITY LEAVE :
All Women Employees after satisfactory completion of Probation of two years of Regular Service
are eligible for 6 months for one Child. This leave is not debited to leave Account, and can only be
availed.
LIEN / DEPUTATION :
Lien / Deputation may be granted, depending upon Staff position, and entirely at the
discretion of the Management to work elsewhere for a Period of 2 years, extendable in
exceptional cases, only when an Employee has put in more than 5 years of Regular Service.

XI. CONDUCT RULES GOVERNING THE STAFF APPOINTED :

An Employee of the Institute shall devote his whole time to the Service of the Institute and shall
not engage directly or indirectly in any Trade or Business or in another Institution or any other
work, which is likely to interfere with the proper discharge of duties in this Institute. This
provision shall not apply to the Academic work like giving Guest Lectures, giving talks and any
other work undertaken with prior permission of the Principal.
With the Introduction of revised U.G.C. / A.I.C.T.E scales, the norms of work load applicable to
Chaitanya Bharathi Institute of Technology, are fixed taking into account the A.I.C.T.E.
Guidelines as applicable to the Engineering Colleges and also as per the practice in Osmania
University within the Autonomous Parameters.

Work Load of Teachers :

The Work Load of Teachers is as per AICTE norms.
1) The work timings will be announced by the Principal from time to time.
2) Two Hours of Tutorials / Labs are equivalent to One Hour of theory Period.
3) The Faculty should be available to clarify the doubts of the Students during their free time.
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XII. GENERAL DISCIPLINE

While in Office, all Members of the Establishment must behave in a Peaceful and Dignified
manner. They must address other Members of the Establishment courteously. They must attend
to their Work and not waste their time. They must try to maintain absolute silence, and if they
have occasions to discuss, they must do so in a soft voice so as not to disturb others. They are
specifically warned against the offence of divulging confidential matters to outsiders or to other
Members of the establishment, unless and otherwise they are permitted by the Competent Authority
to do so. Any Employee, is found using abrasive and unparliamentarily language, _____ raising
slogans against the Management or the Institute, working against the interests of the Employees /
Colleagues will be dealt with under disciplinary guidelines of AICTE / UGC and Institutes own
Rules.

XIII. DISCIPLINARY PROCEEDINGS.

No punishment on a Member of Staff shall be imposed except after.
a) The Employee will be informed in writing by the Principal / President for Teaching Staff
and the Principal for other Categories of Staff with regard to the allegations on which
action is proposed to be taken and is given an opportunity to make representation he / she
may wish to make in writing.
b) Such representation, if any, is taken into consideration by the Principal / Management
before imposing penalty.
c) Powers can be delegated by the President to the Principal or by the Principal to Head of
the Department or any other Staff Member in writing for specific purpose and duration.

XIV. A Service Register shall be maintained in respect of each Employee of the Institute and
the service particulars shall be recorded under the Signature of the Principal.

XV. In case of doubt or interpretation of a rule, the decision of the Management will be final.

XVI. Notwithstanding anything and said anywhere any Service Rule which involves Financial
Commitments will be subject to availability of Funds and decision of the President.

XVII. The President subject to the authority for any other service rules to be issued for day to
day administration in running the Institute can repeal any rules herein provided.

XVIII. DISCIPLINARY PUNISHMENTS AND APPEALS.

1. These Rules shall apply to all Employees of the Institute.
2. The following penalties may, for sufficient reasons, be imposed upon the Employees of
the Institute namely.
i. Censure
ii. Fine
iii. Withholding of increments with or without cumulative effect.
iv. Reversion to a lower post or a lower stage in the time scale.

62
 v. Recovery from pay of the whole or part of any pecuniary loss caused to
the Institute by negligence of duties or breach of orders or by any act of
employee.
vi. Suspension for a specified period.
vii. Compulsory retirement from Service.
viii. Removal from the Institute Service.
ix. Dismissal from the Institute Service.

3. Where it is proposed to impose on an Employee of any of the penalties specified in rule 2

above, he/she shall be given an opportunity of making any Representation that he/she may
desire to make and such representations, if any, shall be taken into consideration before
the order imposing the penalty is passed.

4. a) No Regular Employee of the Institute shall be dismissed or removed or compulsorily

retired or reduced in rank except after an inquiry in which he/she has been informed of the
charges against him/her and given a reasonable opportunity of being heard in respect of
these charges and where it is proposed after such inquiry to impose on him/her any such
penalty, he/she has to be issued a show cause notice on the penalty proposed, calling for
his / her explanation, if any
b) The Inquiry under Sub-rule (a) shall be made by an Enquiry Committee / Enquiry
Officer constituted for the purpose. The Enquiry Committee / Enquiry Officer shall be
constituted by the President.
5. Every Employee of the Institute shall be entitled to one appeal from an order imposed on
him/her on any of the penalties specified in Rule (2), to the Authorities specified in the
Annexure 'A' of the Clause XVIII.

63
 CHAITANYA BHARATHI OF TECHNOLOGY,
Chaitanya Bharathi Post, Kokapet (V), Gandipet (M), Hyderabad – 75

Annexure - ‘A’ of Clause XVIII

Authorities which may impose the penalties and Appellate Authorities

With holding
Recovery from pay of Removal from
of increment
Sl. Categories the whole or any part of service / Appellate
Censure Fine or reduction Suspension Dismissal
No. of Staff the pecuniary loss to the compulsory Authority
to lower post
Institute retirement
or lower scale
1 2 3 4 5 6 7 8 9 10
Governing
Teaching
1 Principal Principal Principal Principal President of Governing Body Body for
Staff
Col. 7 to 9
Non-
Teaching Governing
2 Staff Junior Principal Principal Principal Principal Principal Body for
Assistant and Col. 7 to 9
above
Non-
Teaching President of
Staff below Governing
3 Principal Principal Principal Principal Principal
Rank of Body for
Junior Col. 7 to 9
Assistant

64
XIX. WELFARE NORMS

EXTENTION OF MEDICAL COVERAGE TO ALL THE STAFF MEMBERS

All the Regular staff members at CBIT are extended the benefit of Medical Insurance.
The coverage is to a maximum extent of Rupees Two Lakh /per year for the Teaching
Faculty and Three Lakh/per year for the Non-teaching Staff. The staff can avail
cashless facility in case of hospitalization.

GRATUITY TO THE EMPLOYEES

The Management has extended the Gratuity benefit to all the Regular Employees as
per norms and rules of the Government for payment of Gratuity.

Provident Fund
The P.F. scheme is implemented for eligible Staff of the Institution as per the
provisions of Employees Provident Fund Act

65
 CHAITANYA BHARATHI INSTITUTE OF TECHNOLOGY
ANNUAL CONFIDENTIAL REPORT
Period from ______ to ________

Name of the Staff Member :

Designation & Department :

Rating on a scale (1 - 5 ) :

5 - Consistently Exceeds Requirement

4 - Exceeds Requirement
3 - Meets Requirement
2 - Meets few Requirement
1 - Does not meet Requirement

I. Instructional Delivery :

A. Teaching Effectiveness HoD Ratings

i) Provides Course Materials that are clear, consistent, and current

ii) Incorporates Group-Learning activities
iii) Use a variety of Learning Strategies and presentational styles
iv) Assess Student Learning Outcomes
v) Incorporate Instructional Design Skills in :
• Preparing evaluation instruments.
• Preparing Lesson Plan as per the College format.
• Organizing the Course.
• Updating and Infusing change in the Course.
• Maintaining appropriate Records [e.g., Attendance Register, posting
Online Attendance, timely submission of CIE Grades / Marks]
vi) Manage Laboratories and Classrooms by ordering and
maintaining appropriate Equipment and Supplies.
vii) Developmental work in the Lab / Workshop
viii) Use extended Classroom activities such as Field Trips and
Industry linkage.

B. Curriculum Development

i) Participate in Course and Program Assessment Process and

implementation
ii) Maintain Currency of the Curriculum and Reading Materials
iii) Work with other Disciplines to integrate content with related
Programs.

66
II. Skills and Attributes :

A. Professional Conduct and Positive Attitude

i) Displays initiative; willing to take additional responsibilities.
ii) Prompt, thorough and effective in execution of task assigned.
iii) Thoroughly familiar with all aspects of the Job. Keeps Professional
and Technical knowledge up to date.
B. Leadership
i) Proactive approach to the new initiatives of the Management.
ii) Demonstrates strong problem solving & decision making abilities.
iii) Exhibits insight and anticipates needs/develops innovative plans to
meet and exceed goals.
C. Cooperation and Team Work
i) Works cooperatively in Group situations / Works actively to resolve
conflicts.
ii) Readily accepts direction from Supervisors / Supports Team Leader
iii) Treats team Members with respect and dignity.
iv) Is able to work with Peers for achieving Organizational Goals.
D. Commitment to Achieving Goals
i) Is consistent towards commitment and accomplishments of
Institutional Goals.
ii) Committed to Role and Responsibilities.
E. Planning & Organizing
i) Plans, Organizes and Executes the work effectively.
ii) Coordinates activities to meet Goals and Objectives.
iii) Effectively utilizes the capabilities of People and Resources.
iv) Meet deadlines which accomplish Organizational Goals.
F. Flexibility and Adaptability
i) Flexible when dealing with and managing changing conditions
ii) Open to new ideas and suggestions
G. Discipline and Punctuality
The Staff Member follows the Process as per Institute norms while
applying for a leave : Yes / No.
III. Standard of Teaching and Relations with Students :
i) Ability to Impart Knowledge
ii) Ability to control a class
iii) Accessibility to students and his / her general relationship with
students
iv) Ability to conduct Laboratory drawing / workshop classes

IV. Professional Knowledge (please brief each in points) :

i) Additional Qualifications acquired during this period
ii)
S.No. Particulars National International
1 Publications
2 Conferences
3 Journals

67
 iii) Research Projects : Details (with Grant-in-Aid)
iv) Consultancy Works undertaken : Details (with Grant-in-Aid)
v) Steps taken to advance his / her Technical Knowledge
vi) Details of guiding Research Students / Scholars.

Whether eligible for the increment due, YES / NO.

Recommendations should be made. If not Justify

Signature of the HOD

Principal’s remarks :

President’s remarks:

Note: The final assessment vests with the Management along with the Principal

Head – HR Operations PRINCIPAL

68
 CHAITANYA BHARATHI INSTITUTE OF TECHNOLOGY (Autonomous)
Kokapet (V), Chaitanya Bharathi (PO), Gandipet, Hyderabad-500075

FACULTY SELF APPRAISAL FORM

Academic Year _____
DEPT. WITH ID -

I - Academic and Career Profile

1. Name of the Faculty Member :

2. Designation :
3. Date of Joining :
4. Qualification
Degree (BE/B.Tech & ME//M.Tech
Examinations Year of Specialization
passed Passing etc.)
UG
PG
Ph.D.

5. Scale of Pay :
6. Ph.D.
a. Details of Ph.D Registration
(if currently pursuing only) :

b. Year of Registration : Part Time / Full Time:

c. Name of the University :
d. Title of the Ph.D Work :
e. Status of Pre-Ph.D (Completed/Not completed):
f. Remarks of the Ph.D supervisor : (Submit separate sheet signed by the supervisor with
details)

g. Post Doctoral Research :

II - Contribution to Teaching Learning
1. Academic Contributions
a). Theory Classes
No. of No. of
S. Name of the
Semester Class Branch Hrs hours Remarks*
No Subject
allocated handled

* Remarks - if there is any deviation explain the reasons.

69
 b). Laboratory Classes
No. of No. of
S. Name of the Hours hours Remarks*
Semester Class Branch
No. Laboratory allocated handled

2.Use of participatory and innovative Teaching-Learning methodologies/ICT facilities

used; updating of subject content, course improvement etc.

S.
Activity No. of hours spent Remarks *
No.

3. Content beyond syllabus covered for the Subject/Laboratory taught during the
assessment period.
S. Name of the Details of content delivered beyond
No. of Hours
No. Subject/Laboratory syllabus

4. Percentage of student Pass and feedback in the Subjects/Laboratory Taught during the
assessment period.
S. Name of the Subject/ Class Branch Feed % of
SEM Remarks*
No. Laboratory Back pass

5. PG projects guided during the assessment period.

Any papers
S. Outcome of the Project
Title of the Project published, if Remarks*
No. (IPR/Patents/Projects)
so give details

6. Research and Academic Contribution during the Assessment Period

a) Research Papers published in International Journals :
Author’s Name, Title of Paper, Ref. No. of ISSN/
S. UGC Impact Scopus
Journal Name, Volume, issue and approved
ISBN/
No Factor Indexed
Year. list. DOI

70
 b) Research Papers published in National Journals:
Author’s Name, Title of Ref. No. of ISSN/
UGC Impact Scopus
S. No. Paper, Journal Name, approved
ISBN/
Factor Indexed
Volume, issue and Year. list. DOI

c) Research Papers presented in International Conferences:

ISSN/
S. Author’s Name, Name of the Conference
ISBN/ Date
No. Title of the Paper Conference organized by
DOI

d) Research Papers presented in National Conferences:

ISSN/
S. Author’s Name, Name of the Conference
ISBN/ Date
No Title of the Paper Conference organized by
DOI

e) Publications of books and Monographs:

Title of the
Books/Monographs Name of the
S. Name of the Month & Year
published by International/ publisher &
No Authors of publication
National/ Other local ISSN/ISBN
publishers

f) Research Projects :
Month & Year of Name of the
S. Status of the
sanction of project and Sponsoring Expected Outcome
No. project
duration Agency

g) Consultancy works :
Month & Year of Name of the
S. Status of the
sanction of consultancy consultancy Expected Outcome
No. work
work and duration work

71
 h) Research Guidance (Registered/ Thesis submitted/ Degree awarded):
Whether Registered/
S. M. Phil. Name of the
Name of the Scholar Thesis submitted/
No. / Ph.D university
Degree awarded

i) Patents filed/Published/granted
S. Names of the File No. & Design/Proc Filed/Publishe
Title of the Patent
No. Member Date ess d/granted, year

j) Invited lectures/presentations / Guest Lectures delivered in conferences, symposia,

FDP’s etc.,:
S. Name of the conference/ / symposia /FDP’s where lecture is
Date and Place
No delivered

7. Refresher Courses, STTP, Orientation Course, Teaching-Learning Evaluation

Programmes, Soft Skills development Programmes, Faculty Development
Programmes attended:

S. Dates &
Name of the event Organized by Sponsored by
No Duration

8. Professional Development activities Organized such as Faculty Development

Programmes, Seminars, Conferences, and Short Term Training Programmes etc.

S. No. of hours spent during Dates &

Name of the activity
No. assessment period Duration

9. Contribution to the development of Department/Institution through participation in

academic and administrative committees and responsibilities.
Administrative responsibilities
including as Head / BOS / Convener
S.
/ In-charge / Coordinator and any Role and responsibilities Remarks*
No.
other duties assigned / nominated by
HoD / Principal

72
 10. Contribution to the Academics and Examinations (Question paper setting,
evaluation of answer scripts, invigilation and observer duty) during the assessment
period.

No. of hours No. of hours No. of hours spent on No. of hours

S.
spent on paper spent on evaluation of Answer spent on
No.
setting invigilation scripts observer duty

11. Membership in Professional Bodies

Name of the Professional Year of Membership
S. No Remarks*
Memberships enrollment No.

12. Any other Contribution during the assessment period which is not covered above:

Signature of the Faculty Member

For Office Purpose

ASSESSMENT

1. Remarks of the HoD :

2. Remarks of the Principal : 3. Head HR Verification

PRINCIPAL

Note: Enclose the proofs for journals and conference papers published (1st page only) /
Research Projects / IPR / Patents / consultancy works.

73
 CHAITANYA BHARATHI INSTITUTE OF TECHNOLOGY
KOKAPET (V), GANDIPET, HYDERABAD 500 075
STUDENT FEEDBACK FORM
Academic Year : Branch :
Year and Semester : Section :

Dear Student,
Please give your honest and objective assessment about the following parameters in respect
of your teacher. This would help the teacher concerned to understand your perception about his /
her strengths and your further expectations, if any. Your feedback plays an important role in
improving teaching - learning standards in the institution. Writing your name at the end of this
form is optional. Please give your assessment on a 5 point scale where in:

Excellent Very Good Good Average Below Average

5 4 3 2 1

I. Theory

Sl. Course
Parameter
No. M-II CHEM ENG EM
His / Her coverage of syllabus till date
1.
as per the course plan / lesson plan
Ability to explain the concepts /
2.
principles in clear and simple language.
3. Competency in Medium of Instruction
For better understanding of the course
4.
and creating interest :
He / She presents relevant examples or
4.1
pictures or models
He / She uses the black / white board
4.2
effectively
5. Audibility while giving the lecture
Conduct and enthusiasm in the class in
6. terms of eye contact, voice modulation,
mannerisms etc.
Interaction in the class (asking and
7. allowing questions to be asked, and
clarifying doubts)
Overall control and class discipline
8.
during his / her class

9. His / Her punctuality to the class

74
 10. Internal test and assignments:
The quality of internal tests /
10.1
assignments he/she gives
10.2 Fairness in awarding marks
Discussing and analyzing the question
10.3
paper and answer sheets in the class
11. Your overall impression of the teacher

12. Any other observations

M-II : Mathematics II CHEM : Chemistry

ENG : English EM : Engineering Mechanics.

75
 II. Practicals

Course
S. No. Parameter ELCS
EWS EC LAB
LAB
1. Punctuality to the class

Availability in the laboratory during the

2.
conduct of experiments
Provide necessary guidance in
3. understanding the objectives of the
laboratory course
Help in understanding the experiments and
4.
their outcomes
Regularity in evaluation / assessment of the
5.
experiments / activities performed

6. Guidance in acquisition of relevant skills

Introduction of innovative experiment(s)

7.
beyond curriculum

8. Any other observations

EC LAB : Engineering
EWS : Engineering Workshop
Chemistry Lab
ELCS LAB : English Language Communications Skills Lab

Thank You. Your Feedback matters.

Date: Signature

Optional:
Name of the student : Roll No.:

76