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Excel 2010 2 Module 1 20170101

The document provides an overview of the Excel 2 course which focuses on continuing to develop Excel skills. It outlines 6 modules that will be covered: 1) Review of Excel 1, 2) Formulas & Functions, 3) Advanced Charts, 4) Advanced Printing & Formatting, 5) Pivot Tables, and 6) Putting it All Together. The first module reviews the parts of Excel like the ribbon, worksheet, and mouse/keyboard functions. It includes exercises for learners to practice their skills.

Uploaded by

Eddie Agbayani Jr.
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
187 views

Excel 2010 2 Module 1 20170101

The document provides an overview of the Excel 2 course which focuses on continuing to develop Excel skills. It outlines 6 modules that will be covered: 1) Review of Excel 1, 2) Formulas & Functions, 3) Advanced Charts, 4) Advanced Printing & Formatting, 5) Pivot Tables, and 6) Putting it All Together. The first module reviews the parts of Excel like the ribbon, worksheet, and mouse/keyboard functions. It includes exercises for learners to practice their skills.

Uploaded by

Eddie Agbayani Jr.
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Excel 2

Module 1 – Review of Excel 1

Revised 1/1/17 People’s Resource Center


Excel 2 – Module 1

Course Overview
Excel 2 will help you to continue to advance your knowledge of Excel.

List of Modules
1. Review of Excel 1
2. Formulas & Functions
3. Advanced Charts
4. Advanced Printing & Formatting
5. Pivot Tables
6. Putting it all Together

Contents
Course Overview ......................................................................................................................................................1

List of Modules .........................................................................................................................................................1

1. Review Components ........................................................................................................................................2


1.1. Parts of Excel ............................................................................................................................................2
1.2. Mouse & Keyboard ....................................................................................................................................3
1.2.1. Excel Cursors ............................................................................................................................................3
1.2.2. Special Keys ..............................................................................................................................................5

2. Exercise – Now You .........................................................................................................................................6

3. Exercise – Copy Cat ........................................................................................................................................8

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Excel 2 – Module 1

1. Review Components
1.1. Parts of Excel
The Microsoft Excel worksheet window consists of many parts. Below is a picture of the
worksheet window and all of its component parts. The more commonly used areas are
highlighted.

 File Button – Which contains menus as well as Excel options


 Quick Access Tool Bar – Hold common shortcuts, can be customized
 Ribbon & Tabs – contains all the spreadsheet commands
 Formula Bar – where changes are made to cell contents
 Name Box – Shows the cell reference
 Column & Row Headings – the way to select/resize entire rows or entire columns. Rows are
numbered (1,2,3, …) and Columns are letters (A, B, C, …)
 Worksheet – current page of spreadsheet
 Help – Microsoft help, available on and offline
 Status Bar – provides information on the current spreadsheet
 Zoom Control – changes the size of the spreadsheet on the screen

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Excel 2 – Module 1

 Tabs – help organize items in the ribbon (Home, Insert, Page Layout, etc.)
 Groups – help organize items within a tab (Clipboard, Font, Alignment)
 Dialog Box Launcher – Opens new windows with additional options found in the
bottom right corner of some groups.

1.2. Mouse & Keyboard


The mouse pointer in the spreadsheet program takes on many different shapes
depending on where the mouse pointer is within Excel. These shapes are visual clues
as to what you can do the specific position on your display screen.

1.2.1. Excel Cursors


Cursor Name Description In Action
Cross Pointer Used for selecting cells.
A single click will select. To
select a range, click and drag.

Arrow Pointer Used to select items outside of


worksheet, such as in the
Ribbon.

Resizing Used to change column widths.


Arrows Move your cursor between
columns to use.
Double clicking will auto-fit.
Click and drag will allow you to
resize manually.

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Excel 2 – Module 1

Resizing Used to change row heights


Arrows Move your cursor between rows
to use.
Double clicking will auto-fit.
Click and drag will allow you to
resize manually.
Row Selector Used to select entire rows.
Move your cursor onto a row
number to use.
Single click will select entire
row.
Click and drag will select
multiple rows.
Column Used to select entire columns
Selector Move your cursor onto a column
letter to use.
Single click will select entire
column.
Click and drag will select
multiple columns.
Cursor Used to edit cell contents in
Formula Bar or the cell itself.
Sometimes referred to as I
Beam
Fill Handle Used to copy cell contents to
adjacent cells.
“Auto Fill”
To use, hover your mouse over
the bottom left corner of the
selected cell or cells.
Click and drag to fill or copy
contents into new cells.

Move Used to move selected items


such as cells.
To use, hover over the dark
boarder of the selected cell or
cells. Click and drag to move
the item.

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Excel 2 – Module 1

1.2.2. Special Keys


In addition to the Enter, Tab, Shift, and arrow keys mentioned previously the following
are also special keys used in Excel.

Key Function
Enter In addition to move to the next cell, enter is
used to confirm the new contents of a cell.
Esc Escape, this key can be used to cancel out
of editing a cell.
Page Up Moves up one screen
Page Down Moves down one screen
F7 Spell Check
F1 Help
Delete Clears contents of entire cell or group of
cells
Ctrl + A Selects all
Shift In addition to the notes in previous section,
Shift can be used to expand a selection by
holding shift and clicking. Shift can also be
used in combination with arrows keys to
make a selection.
Ctrl Control can be held while clicking to select
unconnected cells or ranges of cells.
Alt Alt can be pressed or toggled on and off to
allow keyboard selection of menu items.

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Excel 2 – Module 1

2. Exercise – Now You


Try the following exercise
1. Open Excel – Using the start menu, search for Excel. From the menu click Excel
to open. This creates a new blank document, usually titled Book1 by default.

2. Enter the following table into Excel – Using your keyboard enter the information
into Excel. You can use your mouse or arrow keys to move around.

In cell D1 (Wednesday), the full name does not show. We will work on resizing to
have this fit shortly.

3. Resize the columns and format the table to match below – This can be done using
the font group found on the Home tab of the ribbon. Adjusting columns and row
sizes can be done in the header (see pointers above for details).

4. Enter Formulas to total each


row – the best way to copy
formulas is to use the auto fill
pointer. Formulas will show
the answer in a worksheet
but the formula in the formula
bar.

5. Add a 2-D Bar Chart of Total Sales – To add a chart first select the data then use
the Insert tab of the ribbon (Charts group). Remember, to select cells not directly
connected use the Ctrl key.

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Excel 2 – Module 1

6. Save the workbook – Using the file menu, save the workbook to the desktop as
Weekly Totals

7. Exit Excel

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Excel 2 – Module 1

3. Exercise – Copy Cat


Create the following worksheet in Excel, using the File menu Print Preview to check
your work. Save worksheet to the desktop as Class Schedule once finished. Be sure to
adjust the page layout as needed.

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