SAP B1 on Cloud – BASIC

EXERCISE WORKBOOK
FOR STUDENT 7

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Table of Contents

Table of Contents
1. Basic Navigation......................................................................................................................................4
Exercise 1.1..............................................................................................................................................4
Exercise 1.2..............................................................................................................................................4
2. BP and Item Master Data.........................................................................................................................5
Exercise 2.1..............................................................................................................................................5
Exercise 2.2..............................................................................................................................................6
Exercise 2.3..............................................................................................................................................7
3. Purchase Process.....................................................................................................................................8
Exercise 3.1..............................................................................................................................................8
Exercise 3.2..............................................................................................................................................9
Exercise 3.3............................................................................................................................................10
Exercise 3.4............................................................................................................................................11
Exercise 3.5............................................................................................................................................12
4. Sales Process.........................................................................................................................................13
Exercise 4.1............................................................................................................................................13
Exercise 4.2............................................................................................................................................14
Exercise 4.3............................................................................................................................................15
Exercise 4.4............................................................................................................................................16
Exercise 4.5............................................................................................................................................17
5. Inventory Management.........................................................................................................................18
Exercise 5.1............................................................................................................................................18
Exercise 5.2............................................................................................................................................19
Exercise 5.3............................................................................................................................................20
Exercise 5.4............................................................................................................................................21
Exercise 5.5............................................................................................................................................22
Exercise 5.6............................................................................................................................................23
Exercise 5.7............................................................................................................................................24
Exercise 5.8............................................................................................................................................25

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.9...............................................................................26
Exercise 5.10..........................................................................................................................................27
6. Production Process................................................................................................................................28
Exercise 6.1............................................................................................................................................28
Exercise 6.2............................................................................................................................................30
7. Services..................................................................................................................................................31
Exercise 7.1............................................................................................................................................31
8. Accounting Cycle...................................................................................................................................32
Exercise 8.1............................................................................................................................................32
Exercise 8.2............................................................................................................................................33
Exercise 8.3............................................................................................................................................34
Exercise 8.4............................................................................................................................................35
Exercise 8.5............................................................................................................................................36
Exercise 8.6............................................................................................................................................37
Exercise 8.7............................................................................................................................................38
Exercise 8.8............................................................................................................................................39

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.

Menu Bar
1. The ______________ displays at the top of the screen. It contains the Windows standard menu
(File, Edit, W window, Help) as well as generic SAP Business One functions.

Tool Bar
2. The _____________ is a collection of icon buttons that grant you easy access to commonly-used
functions.

Tool Bar
3. Navigation in SAP Business One is done using the _____________. It arranges the functions of the
individual applications in a tree structure.

4. The users of SAP Business One are defined in the _____________ window.

5. Accessing SAP Business One on Cloud is done using _____________ like Google Chrome, Mozilla
Firefox or Safari.

Exercise 1.2
Identify the terminologies being described by each sentence.

1. This is a business management software that allows an organization to use a system

of integrated applications to manage the business. It aims to serve as a backbone for your whole
business.

2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall.

3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers.

4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control).

5. This the place where SAP, a European multinational software corporation, was founded in 1972.

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

2. BP and Item Master Data

Exercise 2.1
Header
  Code: CU00007  
  BP Type Customer  
  Name Meryl  
  Group Large Accounts  
General
  Tel No: 79367890  
  Mobile Phone: 90236546874  
  E-Mail [email protected]  
Contact Person
  Contact ID: MS-654  
  First Name: Jenny  
  Title: Ms.  
  Middle Name: Macatangay  
  Last Name: Siscar  
  Address: Romlon  
  Telephone No: 70365789  
  Mobile Phone: 90245879567  
  E-Mail [email protected]  
Payment Term
  Payment Terms: Net 60  
  Price List: Distributor Sales Price  

Add the information above on the Business Partner Master Data.Input the screenshot of your output
here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 2.2
Header
  Code: SU00007  
  BP Type Vendor  
  Name Ace Barber Shop  
  Group Suppliers  
General
  Tel No: 96548571  
  Mobile Phone: 95462013001  
  E-Mail [email protected]  
Contact Person
  Contact ID: AM-010  
  First Name: Lourdes  
  Title: Mrs.  
  Middle Name: Perez  
  Last Name: Javier  
  Address: Tulo, Batangas City  
  Telephone No: 81726354  
  Mobile Phone: 92136547854  
  E-Mail [email protected]  
Payment Term
  Payment Terms: Net 30  
  Price List: Base Price  

Add the information above on the Business Partner Master Data.Input the screenshot of your output
here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 2.3
Add the following items on the Item Master Data:

Item No. Description Item Group Unit Price

IM00031 SteelSeries Rival 710 RGB Gaming Mouse Items 4150
Razer Blackwidow Ultimate Stealth 2016 Gaming
IM00032 Items 4600
Keyboard
IM00033 Asus ROG Swift PG27UQ Monitor Items 5128
IM00034 Projector Items 5432
IM00035 Altec Lansing Mini Life Jacket 2 Speaker Items 4250

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

3. Purchase Process
Exercise 3.1
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00007
Name: Ace Barber Shop
Posting Date: Date Today
Item No: IM00031
Quantity: 12 each
Click Add to save the document and Cancel the windows.

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.2
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00007
Name: Ace Barber Shop
Posting Date: Date Today
Item No: IM00032 and IM00033
Quantity: 45 each
Click Add to save the document and Cancel the window.

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.3
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00007
Name: Ace Barber Shop
Posting Date: Date Today
IM00031, IM00034 and
Item No: IM00035
Quantity: 34 each
Click Add to save the document and Cancel the window.

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.4
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00007
Name: Ace Barber Shop
Posting Date: Date Today
IM00032, IM00033, IM00034 and
Item No: IM00035
Quantity: 32 each
Click Add to save the document and Cancel the window.

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.5
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00007
Name: Ace Barber Shop
Posting Date: Date Today
IM00031, IM00032, IM00033, IM00034 and
Item No: IM00035
Quantity: 34 each
Click Add to save the document and Cancel the window.

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

4. Sales Process
Exercise 4.1
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00007
Name: Meryl
Posting Date: Date Today
Item No: IM00031
Quantity: 10 each
Click Add to save the document and Cancel the windows.

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 4.2
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00007
Name: Meryl
Posting Date: Date Today
Item No: IM00032 and IM00033
Quantity: 43 each
Click Add to save the document and Cancel the windows.

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 4.3
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00007
Name: Meryl
Posting Date: Date Today
IM00031, IM00034 and
Item No: IM00035
Quantity: 32 each
Click Add to save the document and Cancel the windows.

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 4.4
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00007
Name: Meryl
Posting Date: Date Today
IM00032, IM00033, IM00034
Item No: and IM00035
Quantity: 30 each
Click Add to save the document and Cancel the windows.

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 4.5
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00007
Name: Meryl
Posting Date: Date Today
IM00031, IM00032,
IM00033, IM00034 and
Item No: IM00035
Quantity: 32 each
Click Add to save the document and Cancel the windows.

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

5. Inventory Management
Exercise 5.1
Add the following warehouses:

Warehouse Code W1 W2 W3 W4

Warehouse Name Caloocan Las Pinas Malabon Mandaluyong

Location Caloocan Las Pinas Malabon Mandaluyong

Street No. Borja Sunga Catapang Jude

Mandaluyong
City Caloocan City Las Pinas City Malabon City
City

Country Philippines Philippines Philippines Philippines

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.2
Add the following items managed by batches:

Header
  Item No. B00007  
  Description Nike Air Max Verona  
  Item Group Shoes  
  Unit Price 6,295  
  Manage Item By Batches  
  Management Method On every Transaction  
 
  Item No. B0007A  
  Description HAWK Traveling Bag XRV  
  Item Group Bags  
  Unit Price 5,000  
  Manage Item By Batches  
  Management Method On every Transaction  

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.3
Add the following items managed by serial numbers:
Header
  Item No. SN00007  
  Description Lenovo Yoga C940 14  
  Item Group Laptop  
  Unit Price 57,000  
  Manage Item By Serial Numbers  
  Management Method On every Transaction  
 
  Item No. SN0007A  
  Description Lenovo Thinkpad T480  
  Item Group Laptop  
  Unit Price 40,000  
  Manage Item By Serial Numbers  
  Management Method On every Transaction  

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.4
Goods Receipt

Increase in inventory item because of freebies from suppliers

Item No: Quantity

IM00031 5
IM00032 5

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.5
Goods Receipt

Increase in inventory item due to unaccounted items in the warehouse

Item No: Quantity

IM00033 30
IM00034 40
IM00035 40

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.6
Goods Issue

Decrease in inventory item due to discovered theft in the warehouse

Item No: Quantity

IM00031 60
IM00032 60

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.7
Goods Issue

Decrease in inventory item due to warehouse fire

IM00033 30
IM00034 50
IM00035 70

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.8
Create period and volume discounts for the following items:

Item No. Period Period Discount Volume Volume Discount

IM00031
15 days 20% 30 25%

IM00032

Create Sales Order for CU00007 with items IM00031 and IM00032

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.9
Create period and volume discounts for the following items:

Item No. Period Period Discount Volume Volume Discount

IM00033
25 days 30% 35 20%

IM00034

Create Sales Order for CU00007 with items IM00033 and IM00034

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.10
Create period and volume discounts for the following items:

Item No. Period Period Discount Volume Volume Discount

IM00035 35 days 15% 50 10%

Create Sales Order for CU00007 with items IM00035

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

6. Production Process
Exercise 6.1
1. Add the following items on the Item Master
Data:
Item No. PR130000
Description Sofa Set
Item Group Finished Goods

Item No. PR131000

Description Sofa Set- Skelethal
Work in Process
Item Group Inventory
Production Data Phantom Item

Item No. PR131001

Description Wood
Item Group Raw Materials
Unit Price 500

Item No. PR131002

Description Steel
Item Group Raw Materials
Unit Price 600

Item No. PR132000

Description Sofa Set- Finishing
Work in Process
Item Group Inventory
Production Data Phantom Item

Item No. PR132001

Description Fabric Foam
Item Group Raw Materials
Unit Price 800

Item No. PR132002

Description Thermoplastic
Item Group Raw Materials
Unit Price 700

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Complete the Production Process based on this diagram

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 6.2
2. Add the following items on the Item Master
Data
Item No. PR140000
Description Basketball
Item Group Finished Goods

Item No. PR141000

Description Butyl Rubber
Item Group Raw Materials
Unit Price 300

Item No. PR142000

Description Nylon Bladder(Coated)
Item Group Raw Materials
Unit Price 300

Complete the Production Process based on this diagram

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

7. Services
Exercise 7.1
Record a Service Call based on the details below :
  Service Call Type Sales  
  BP Code CU00007  
  Item IM00007  

  General  
  Origin Telephone No.  
Problem Type Functional  

  Activities  
  Activity Phone Call  
  Duration 5 minutes  
  Priority Normal  

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

8. Accounting Cycle
Exercise 8.1
Record the following transactions using the Manual Journal Entry:

On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1

Dr. GBP Bank Account 1 P 500,000

Cr. Ordinary Share Capital P 500,000

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 8.2
Record the following transactions using the Manual Journal Entry:

On April 15 , 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.

Dr. Salaries and Wages P 250,000

Cr. GBP Bank Account 1 P 250,000

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 8.3
Create the following entries in journal entry through the journal vouchers.

On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.

Dr. Travel Costs – Other P 15,000

Cr. Petty Cash Fund P 15,000

Submit the screenshot of the journal voucher created and the transaction journal report .

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 8.4
Generate the General Ledger as of the date of the latest transaction.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 8.5
Generate the Trial Balance as of the end of the year.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 8.6
Generate the Balance Sheet as of the end of the year.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 8.7
Generate the Income Statement as of the end of the year.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

Page 40 / 41

549058712.docx printed on 10/13/2021 6:39 a10/p10

 SAP B1 on Cloud – BASIC

Exercise 8.8
Perform Period End Closing for the year 20XX.

Screenshot the closing entries generated in the Transaction Journal Report.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

Page 41 / 41

549058712.docx printed on 10/13/2021 6:39 a10/p10