Lesson 4 – MANAGEMENT OF NSTP - CWTS COMMUNITY BASED

PROJECTS
Introduction:

An important ingredient to NSTP-CWTS community immersion is the development of

community –based projects. In managing NSTP-CWTS projects, the universal management functions
as planning, organization, staffing, directing and controlling be given due consideration to ensure the
success of the implementation of the projects.

Intended Outcome/Learning Objectives:

The following are the learning outcomes we are expected to achieve at the end of the lesson:

1. Define project proposal as basis for implementation of the NSTP-CWTS activities in the
immersion area;

2. Apply the process of making effective project proposal based on the identified needs of the
target clientele; and

3. Appreciate the value of making effective project proposal in the NSTP-CWTS program.

I. REVIEW PLAN OF ACTION

A. PARTS OF A PROJECT PROPOSAL FOR NSTP-CWTS IMMERSION
PROJECTS

SECTION I

The Title. The title of the project must capture the need and present the name of the clientele to
be served. The project title should be creative and catchy, and must be written in all-capital letters,
bold and centered. The title must at least give the class’ target participants an idea on what the
activity is all about.

Example:

OPERATION PLAN (OPLAN) CLEAN AND GREEN

(A Project on Waste Management and Green Philippines)
 Project Proponents. This part enumerates the names of persons to be involved in the project,
their year level (for students) and rank (for trainers), contact numbers and address. If there are
several activities that requires several leaders in every undertaking, names must be specified per
activity.

Example:

Groups 1 and 2 –CWTS ( BSEntrep 1) OL Class

(Please enumerate the class members)

SECTION II
Rationale. Every project proposed has a history behind it. “Why was it proposed? What were
the different bases for coming-up with such project? Is there really a need for the project?” – are
just some of the guide questions that the class may use to fill this part of the proposal. It is
through this chapter that the class is asked to express fully, in detail the reason why the project is
relevant.

SECTION III
OBJECTIVES. The objectives of the project must be written in operational terms on what you
intend to do to solve identified problem related to the project. The characteristics of the objectives
must be specific, measurable, attainable, realistic, and time-bound (SMART). State properly by
using the right verbs what you want to address in relation to the underlying problems within a
certain period of time.
Example:

The general purpose of the project is the maintenance of the cleanliness in

Barangay Molabis, Sibalom, Antique. Toward this end, the following objectives
are set:
1. To imbibe the importance of cleanliness among the participants;
2. To increase the awareness of the community people on the advantages of
waste management; and
3. To solicit the support of the people in maintaining cleanliness and
orderliness through waste segregation.

Consider ordering your work plan by "SMART" objectives. SMART is an acronym used by
individuals searching for more tangible, actionable outcomes in work plans.
 Specific. What exactly are we going to do for whom? Lay out what population you are going to
serve and any specific actions you will use to help that population.
 Measurable. Is it quantifiable and can we measure it? Can you count the results?
 Remember that a baseline number needs to be established to quantify change. If you don't
know the incidence rate of HIV/AIDS among South African newborns, it's going to be
impossible to reliably say that you decreased incidence rates by 20%.
  Achievable. Can we get it done in the time allotted with the resources we have available? The objective
needs to be realistic given the constraints.
 In some cases, an expert or authority may need to be consulted to figure out if your work
plan objectives are achievable.
 Relevant. Will this objective have an effect on the desired goal or strategy? Although it's probably
important for overall health, does measuring the height and weight of high-
schoolers directly lead to change in mental health procedures? Make sure your objectives and
methods have a clear, intuitive relationship.
 Time bound. When will this objective be accomplished, and/or when will we know we are done? Specify
a hard end date for the project. Stipulate which, if any, outcomes would cause your project
to come to a premature end, with all outcomes having been achieved.

SECTION IV
PROJECT DESCRIPTION. Project Description describes and narrate what the project
intends to do and accomplish. Make sure that the readers of your proposal will be able to
comprehend and will be able to have a clear picture of the project. Be specific on the ideas
that you will be presenting.

Likewise, you may opt to narrate the following:

 The history behind the project title
 The methodology the class will utilize to deliver the project (ex. Seminar? How will it
be accomplished)
 The activities that the class will be performing

The following standards must be observed in writing the project description in facilitating the drafting
of the proposal:

a. Background of the Project

This part requires at least 3 paragraphs that provide a realistic background of the
project describing the modifying issues/problems that have influenced the identification of
the project. You can identify particular differences or advantages over existing projects or cite
issues in some publications as proofs of underlying problems of general occurrence.

Example:

We have noticed that, in some area of the barangay, improper waste disposal is prevalent. In
like manner, the incidence of open-hole drainage system in the locality may pose a threat on
the health condition of the residents thereat.

b. Project Location

The adopted community should be stated in the project description. Always check
with the UA-NSTP-CWTS office on the complete list of community assignment.
 c. Beneficiaries
It should display a summary of the number of target participants and the benefits that
they will derive from the project. This section should reflect the advantages or benefits
that the activity will bring about when it is implemented. If possible, it should mirror
outcomes- or the long term results that the people will receive.
Example:

The target audience will benefit from the project in terms of acquisition of know-how on
waste management, prevention of diseases/illnesses associated with improper waste disposal
d.andCoverage
unhygienic surroundings.

The area or vicinity covered by the project and the type of clients to be served should
be reflected in the proposal. This gives focus to whom the project is for and the extent of its
implementation.

Example:

The project will cover the 150 families of the barangay specifically the household help and
unemployed housewives.

d. Methodology
This part cites the activities or strategies that should be undertaken in order to achieve the
objectives of the project. It should describe the general approach of the project, agency
counterpart in case of partnership, responsibilities and obligations, manpower requirement and
the manner on how the specific activity will be undertaken.

Example:

The lecture-seminar method will be employed in the project. Setting up of waste segregation
bins will also be done.

e. Contact Person
The point person/s, government officials, or entities that the University of Antique need
to get in touch with for the implementation of the project.

f. Duration
Specify days, weeks and months needed to complete the project. Specify when the project
will commence and when it will be finished. Attach a Gantt chart of activity based on the
length of the project.

Example:

Date of Implementation:
April 21, 2020
 Length of Implementation: One (1) day implementation only. Eight (8) hours of
community work. (4 hours in the morning for the preparation of the venue and lecture.
Another 4 hours in the afternoon for the cleanliness drive and distribution/placement of the
waste segregation trash bins and culminating activity.)

SECTION VI
D. ACTIVITIES, TIME TABLE, AND PROJECT COST. In preparation of the
budget, the budgetary requirements of all activities must be considered. The amount varies depending
on the extent of the project coverage. For most instances, the bigger the project, the larger the budget
required. Sources of fund must also be specified.
Estimate the budget cost for every activity then summarize it as shown in sample table.

Table A. On the table provided, indicate the different budget that the class needs for each activity.

QTY UNIT ITEM PURPOSE UNIT TOTAL

What part of the 00.00 00.00
project will you be
using each
material?
00.00 00.00
00.00 00.00
00.00 00.00
Total PhP 00.00
.
Table B. Summary of the project budgetary cost.

Example:
Transportation - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 200.00
Communication - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 35.00
Supplies (woods for the bins, nails, etc.) - - - - - - - - - - - - - - - - - 500.00
Demonstration/Instructional materials - - - - - - - - - - - - - - - - - - - 50.00
Sundry and other miscellaneous expenses
(food, other printing needs, etc.) - - - - - - - - - - - - - - - - - - - - - - 400.00
Contingency - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 500.00
P 1,685.00
Table C. Detailed schedule of activities. Identify all the activities to be conducted and prepare a
summary of the activities as shown in the table below. Activities maybe conducted on different dates
and venues. You may use the table below for specific activities or you may use the Gantt Chart for
long term activities.
Example:
DATE TIME ACTIVITY PEOPLE
April 21, 2020 8:00-9:00 a.m. Preparation for the lecture Group 2
Start of the lecture (1st part)
1. Opening Prayer
2. National Anthem
3. Opening Remarks
9:00-10:00 a.m.
4. 1st Lecture Topic (Waste
Management)
5. 2nd Lecture Topic (RA 9003)
Break (snacks for participants of the Food
10:00-10:15 a.m.
lecture) Committee
nd
Continuation of the lecture (2 part)
6. 3rd Lecture Topic (Waste
Segregation)
10:15-11:15
7. Open Forum
8. Closing Remarks
9. Closing Prayer
11:15-12:00 nn Clean up of the venue Group 1&2
Food
12:00-1:00 p.m. Lunch Break (for the group)
Committee
1:00-2:30 p.m. Clean up drive Group 1&2
2:30-4:00 p.m. Setting up of waste bins and trash cans Group 1
4:00-5:00 p.m. Culminating Activity Group 1&2

Gantt Chart Example:

Task Name February March April May
W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4
Preparing
the garden
site
Collection
of materials
needed
Planting of
vegetables
and
flowering
plants
Monitoring
&
Maintenance
Harvesting
Note: You may modify the table to suit your own conditions

EVALUATING A PROJECT PROPOSAL

In preparing your Project Proposal, the following questions may help and guide you in
evaluating community service and development projects or activity proposals and its accomplishment.
The successful implementation of your project depend on the well thought answers on the different
questions asked during the planning sessions.

 Is the project necessary or desirable?

 Have all the factors that will directly influence the outcome of the project have been
considered?
 What are the concerned agencies involved?
 Are the objectives stated clearly?
 Have the necessary equipment and materials been considered? Can they be made available
locally?
 Is there enough personnel to meet the staff requirement?
 What are the parameters for measuring the success of the project?
 Is the project beneficial to the community? To the movement? To the person himself?
 Will there be enough funds to successfully carry out the projet
Using/Applying Knowledge (application/integration)
Activity: Make a barangay profile of your chosen clientele.

Evaluating Understanding (Assessment)

Actiivity 1. Multiple Choice Test - Direction: Read the statements carefully. Choose the correct
answer by encircling the letter of the correct statement.

1. It deals with the actual execution of the plans.

a. Documentation b. Project implementation c. Immersion

2. The part of the project proposal that cites the activities or strategies that should be
undertaken to ensure success of the project.
a. Budget b. Background c. Methodology

3. The primordial consideration when conducting a project.

a. Needs of the partner community or clients
b. Education
c. Available resources

4. It involves a series of continuous, often overlapping phases consisting of survey of

felt needs and formulation of projects or set of projects.
a. Needs Assessment
b. Project Development
c. Monitoring and Evaluation.

5. A section in the project proposal which reflects the advantages or benefits that may
be derived from the activity when it is implemented.
a. Title b. Coverage c. Benefits derived from the project

6. A section in the project proposal which reflects the standards and realistic
background of the project.
a. Background of the project b. Project plan c. Action plan

7. A time-bound undertaking that is carried out to create a unique service.

a. Action b. Plan c. Project

8. It serves as a basis of designing program of activities and key instruments and inputs
in monitoring and evaluating projects to be undertaken in the community.
a. Operational plan b. Project proposal c. Action plan

9. A section in the project proposal which enumerates the names of the persons
involved in the project, their year level, rank contact numbers and address.
a. Justification of the project
b. Detailed schedule of activities
c. Project proponents
 10. This part of the project proposal presents the name of the clientele to be served,
and written in all capital letters, bold and centered.
a. Title b. Project plan c. Project proponents
Upgrading Competence and Expanding Insights (enrichment phase)
* Project Proposal should be typewritten
and properly bound in a folder for
submission

Activity:
Prepare a Project Proposal for the said activity to be implemented during the
Community Immersion

References:

Labuguen, Florida C, et. al. (2008) Towards a Responsive Community Action (A Modular Worktext
in NSTP 2 for Trainers and Students) Mutya Publishing House, Malabon City, Metro Manila
Cox, F., et al., (Eds). (1987). Strategies of Community Organization. (4th ed.). Itasca, IL: Peacock
Publishing.
Neuber, K., et al. (1980). Needs assessment: A model for community planning. Beverly Hills. CA:
Sage Publications
Marasigan, Rosario et al. (1992) Working with Communities: The Community Organization Method.
National Association for Social work Education, Inc.