Annexure-II

Academic Calendar: Ph.D Programmes (For all batches)

JAN – JUNE 2021 SESSION
Semester– IIIfor FT Semester - IV and
Semester – I Semester - II & onwards for FT
Particulars For FT and PT For FT and PT Semester – III / IV / &
Vfor PT Semester - VI and
onwards for PT
(A) ACTIVITIES FOR EXISTING SCHOLARS IN JULY - DECEMBER 2020 SESSION

Semester Fee Payment by the scholars of senior batches  Without Late Fees: Dec 23, 2020 (Wednesday)
i.e. scholars registered prior to July 2020 Batch  With Late Fees @ Rs.50/- per day: Jan 04, 2021 (Monday)
 With Late Fees of Rs.7500/-: Jan 25, 2021 (Monday)

Semester Fee Payment by the scholars of July 2020 Batch  Without Late Fees: Jan 15, 2021 (Friday)
only  With Late Fees @ Rs.50/- per day: Jan 25, 2021 (Monday)
 With Late Fees of Rs.7500/-: Feb 15, 2021 (Monday)

(B) MILESTONES & ACTIVITIES DURING JAN – JUNE 2021 SESSION

As per Admission
Semester Fee Payment by Ph.D scholars of Jan 2021 Batch Letter
-

Uploading of commencement dates of all Ph.D Programmes Well before commencement of semester
Uploading of Programme Structure and Session Plans of
On or before Jan 29, 2021
Compulsory Course Work of RM, QT & RPE
Registration Cum Orientation Programme of Jan 2021 Batch Jan 29 - 30, 2021 -
Provisional Registration and Commencement of 1st Semester Jan 29, 2021
-
of Ph.D scholars of New Batch (Jan 2021)
Interaction of Ph.D scholars of Jan 2021 Batch with HoIs &
Ph.D Guides during Orientation Programme for which Jan 29, 2021 -
Schedule to be Published & Organized by Chairperson FRC
Commencement of Course Work Classes of Core Courses FRC-wise
(i.e. RM, QT/TLS, RPE) for 1st Semester of Ph.D scholars of Compulsory
Courses: -
Jan 2021 Batch as well as for Semester Back (Retained)
Feb 03, 2021 for FT
Ph.D scholars of previous Batches Feb 06, 2021 for PT
Commencement of Semesters of Ph.D scholars of previous July 2020 Batch: Feb 03, 2021 for FT & Feb 06, 2021 for PT
-
Batches Previous Batches: Jan 12, 2021 for FT & Jan 16, 2021 for PT
Re-registration of Promoted Ph.D scholars of previous
July 2020 Batch: Feb 03, 2021 for FT & Feb 06, 2021 for PT
Batches (i.e. July 2020 or earlier) into succeeding -
Previous Batches: Jan 12, 2021 for FT & Jan 16, 2021 for PT
semester(s)
Re-registration of Retained Ph.D scholars of previous July 2020 Batch: Feb 03, 2021 for FT & Feb 06, 2021 for PT
-
Batches (i.e. July 2020 or earlier) into same semester(s) Previous Batches: Jan 12, 2021 for FT & Jan 16, 2021 for PT
Submission of Student Handbook Declaration Form by Ph.D
scholars of Jan 2021 Batch at their Institutions and Online By Feb 13, 2021
Confirmation by HoIs / Ph.D. Coordinators
Submission of Guide Preference Form by the Ph.D scholars By Feb 16, 2021 -
of Jan 2021 Batch to the respective Institutions.
Submission of Guide Preference Form by the Institutions to
By Feb 19, 2021 -
the Office of Chairperson – FRC
Submission of Recommendations of Guide and External Co-
Guide for each Ph.D scholar of Jan 2021 Batch to Ph.D By Feb 23, 2021 -
Section of AUUP HQs by Chairperson FRC
Communicating of Approval of Vice Chancellor on Guide and
External Co-Guide to Chairperson – FRC by Ph.D. Section of By Feb 26, 2021 -
AUUP HQs
Recommendations of Oral Defence Committee (ODC) to the
Office of CoE - As and when held
(For Award of Degree in Convocation 2021)
- As and when held
URC Meeting
Monthly Research Progress Review (MRPR) of all Ph.D
scholars (i.e. Jan 2021 Batch & earlier Batches) by the Feb 22 – 25, 2021
concerned Guide(s)
Finalization of SRC for each Ph.D scholar of Jan 2021 Batch
by Chairperson DRC in Consultation with Chairperson FRC By Mar 01, 2021 -

SRC, DRC Meetings to finalize Broad Area of Research & Mar 02 – Mar 05,
-
Area Specific Course(s) of Ph.D scholars of Jan 2021 Batch 2021
Submission of the recommendations of SRC, DRC by the
HoIs to Ph.D Department of AUUP HQs for approval of
By Mar 08, 2021 -
Broad Area of Research & Area Specific Course(s) by the
Competent Authority
Approval of Area Specific Courses of each Ph.D scholar of
By Mar 10, 2021 -
Jan 2021 Batch by the Competent Authority
Uploading on AMIZONE:
 Allocation of the Faculty for Area Specific Course
By Mar 12, 2021 -
 Session Plan of Area Specific Course
 Weekly Class Schedule of Area Specific Course

Approval of APW by the concerned HoIs/HODs By Mar 15, 2021

Commencement of Area Specific Course Work Classes for Area Specific

1st Semester of Ph.D scholars of Jan 2021 Batch as well as Courses on Fast
Track Mode: -
for Semester Back (Retained) Ph.D scholars of earlier
Mar 15, 2021 for FT
Batches on Fast Track Mode Mar 20, 2021 for PT
Monthly Research Progress Review (MRPR) of all Ph.D
scholars (i.e. Jan 2021 Batch & earlier Batches) by the Mar 19-24, 2021
concerned Guide(s)
Submission of Post Commencement Faculty Feedback by
Ph.D scholars who are Attending the Course Work Classes Mar 29 – Apr 05, 2021 -
(i.e. RM, QT / TLS, Area Specific Courses and RPE)
Monthly Research Progress Review (MRPR) of all Ph.D
scholars (i.e. Jan 2021 Batch & earlier Batches) by the Apr 16-22, 2021
concerned Guide(s)
Recommendations of Oral Defence Committee (ODC) to the
- As and when
Office of CoE
held
(For Award of Degree in Convocation 2021)
URC Meeting - As and when
held
Monthly Research Progress Review (MRPR) of all Ph.D
scholars (i.e. Jan 2021 Batch & earlier Batches) by the May 17–22, 2021
concerned Guide(s)
Submission of Pre-Examination Faculty Feedback by Ph.D
scholars who are Attending the Course Work Classes (i.e. May 10 – May 31,
-
2021
RM, QT / TLS, Area Specific Courses and RPE)

End of Course Work Classes i.e. Last Teaching Date May 16, 2021 -

Uploading of following on Amizone by Ph.D scholars for Jan

– June 2021 Session:
 Research Topic –Only by Ph.D scholars of Jan 2021
batch May 20-28, 2021 -
 Synopsis –Only by Ph.D scholars of Jan 2021 batch
 Semester Progress Report (SPR) – By Ph.D scholars
of All Batches
Confirmation by Chairperson FRC / HoI for Blocking of
May 19, 2021 -
Attendance after Last Teaching Date
Closing Online Entries of Internal Marks of Course Work May 22, 2021 -
Course Work Examination June 01 – June 07,
-
2021
Declaration of Result of Course Work Examination by
Examination Department (Within One Week of the Date of By June 14, 2021 -
Examination)
Intimation by Institutions to Examination / Ph.D. Dept. about
schedule of Comprehensive Examination of Ph.D scholars of By June 18, 2021 -
Jan 2021 Batch
Publishing the schedule of Comprehensive Examination
institution-wise, Programme-wise by Exam Department By June 23, 2021 -

Conduct of Comprehensive Examination (For those scholars

only who have already completed the prescribed Course June 28 – July 05,
-
Work (i.e., RM, QT/TLS, Area Specific Courses and RPE 2021
successfully)
Declaration & uploading the Result of Comprehensive
Examination by Examination Department July 09, 2021

Review of following on Amizone by Guide, SRC & DRC for

Jan – June 2021 Session after Uploading done by Ph.D SRC Meetings: May 21 – May 28, 2021
scholars of All Batches:
 Research Topic –Only of Ph.D scholars of Jan 2021
batch
 Synopsis –Only of Ph.D scholars of Jan 2021 batch DRC Meetings: May 25 – June 08, 2021
 Semester Progress Report (SPR) of Ph.D scholars of
All Batches
Submission of SRC, DRC Recommendations to Ph.D
Department of AUUP HQs as well as on Amizone by DRC
Chairpersons for Jan – June 2021 Session:
By June 16, 2021 for all scholars of earlier Batches and just after declaration of result of
 Research Topic –Only of Ph.D scholars of Jan 2021 course work & Comprehensive Examination for remaining scholars i.e. Jan 2021 Batch
batch and back paper cases.
 Synopsis –Only of Ph.D scholars of Jan 2021 batch
 MoM of DRC and Semester Progress Report (SPR) of
Ph.D scholars of All Batches
Communication of Approval of the Competent Authority to
DRC Chairpersons by Ph.D Department of AUUP HQs on
By June 28, 2021
following (for Jan – June 2021 Session):
 Research Topic –Only of Ph.D scholars of Jan 2021
batch
 Synopsis –Only of Ph.D scholars of Jan 2021 batch
 MoM of DRC

Updating the status of SPRs of Ph.D scholars and their

Promotion / Retention by Ph.D Department of AUUP HQs By July 09, 2021
on AMIZONE as per the approval of Competent Authority.
Pre-Ph.D Seminar before submitting the Long Abstract to On fulfilling the
DRC (Provided that scholar has successfully completed requirement as
per Article 4.19 of
Course Work, Comprehensive Examination and Research -
AUUP Ph.D
Work) Regulations
[R-02]
(a) Submission of 08 Copies of Long Abstract duly approved After successful
by DRC and List of 05 External Examiners along with their completion of
Brief Profile by HoI to the Office of Ph.D. Deptt. as per Ph.D. Pre-PhD Seminar
Regulations of AUUP (Within 02 Months after the
Presentation of Pre-PhD Seminar)

(b)Approval by the Vice Chancellor on 03 Examiners of the

Thesis through CoE as per Ph.D. Regulations of AUUP After successful
(Within 2-3 Days After Receiving 08 Copies of DRC -
completion of (a)
Approved Long Abstract and List of Examiners by CoE)

(c) Submission of Ph.D. Thesis to the Office of CoE After successful

(Within 04 Months of the Approval of Long Abstract by the completion of (a)
DRC)

(d) Forwarding the Ph.D. Thesis to the Examiners Approved

by the Vice Chancellor. After successful
completion of (c)
(Within aweeks of the date of receiving the Ph.D. Thesis)
CONVOCATION for the Class of 2021 As and when
-
held
Commencement of Ph.D Programmes for July – Dec 2021 Semester: July 12, 2021 for FT
July 17, 2021 for PT

 Fee submission:
 Last date of payment of Fee for July – Dec 2021 Session - To be communicated separately
 Date with Late Fees @ Rs.50/- per day - To be communicated separately
 Date with Late Fees @ Rs.7500/- - To be communicated separately

 After expiry of last date with late fee@ Rs.7500/-, scholar has to pay Rs.15000/- as Re-admission Charges and Prescribed
Academic Fee as per Admission Category of the scholar.

 Time Period for submission of Thesis: for Batches upto January 2016
Minimum Time Period Maximum Time Period for Submission of Thesis
For Full-Time – Two years (N) For Full-Time - within Five years (N+N+1)
For Part-Time – Three years (N) For Part-Time - within Seven years (N+N+1)
 Time Period for submission of Thesis for the batches of July 2016 onwards:
Minimum Time Period Maximum Time Period for Submission of Thesis
For Full-Time – Three years For Full-Time - within Six years
For Part-Time – Four and half years For Part-Time - within Six years

Provisional Registration of Ph.D scholars of New Batch

(July 2021) in 1st Semester : July 30 – 31, 2021 (Tentative)

IMPORTANT POINTS:
(i) Monthly Research Progress Review (MRPR) of each scholar shall be done by the concerned Guide(s) in the third week of every month. All the Ph.D
scholars must submit their monthly Progress Report to their guides three days prior to the scheduled Monthly Meeting and follow-up with guides for
Progress Review Meeting.

(ii) All Ph.D scholars are required to start their research work from 1 st Semester itself by Review of Literature, finalization of Synopsis, Research Topic etc.
along with the classes of Course Work.
 (iii) Academic Calendar of Ph.D. Programmes of Academic Session Jan – June 2021 will be issued separately.

1. COURSE WORK:
(a) Each Ph.D scholar shall be required to undertake Course Work of minimum 14 Credit Units including three Compulsory Courses {“Research
Methodology” and“Quantitative Techniques” – 4 Credit Units each and “Research and Publication Ethics (RPE)” – 2 Credit Units} as approved by the
University and Area Specific Course(s) of minimum 4 Credit Units as prescribed by the SRC, DRC and approved by the University.

(b) The scholar is expected to have full attendance (i.e. 100%) in each course. However, a minimum of 75% attendance shall be mandatory for
becoming eligible to appear in the End Semester Examinations.

(c) A candidate will be required to qualify in all Course Units including Area Specific Courses in 1 st semester itself.

(d) The Passing Criteria in a Course shall be 60% i.e. Grade B+. Absolute Grading will be used for Ph.D. Programmes.

(e) Further, if a scholar fails to get qualifying Grade B+ i.e. 60% Marks in any Course Unit, he/she will be Retained in the same semester and will also be
given second opportunity to improve his/her minimum qualifying Grade to B+ i.e. 60% Marks, failing which his/her provisional registration shall be terminated.

(f) The Minimum Period for above cases will be extended depending on the number of attempts availed by the scholar. However, the Maximum Period for
completion of Ph.D Programme will remain as mentioned in previous page.

2. COMPREHENSIVE EXAMINATION:

(a) Each candidate shall be required to take a Comprehensive Examination after successful completion of Course Work for confirmation of Enrollment /
Registration for Ph.D Programme depending upon result declaration.

(b) The Comprehensive Examination will test his/her broad field of research and his/her academic preparation and potentials to carry out the research
work. The Comprehensive Examination shall be a combination of both written and oral examination and shall be conducted by the Depar tment / Constituent
Unit. The candidate should secure at least Grade B+ i.e. 60% Marks in Comprehensive Examination.

(c) Unsuccessful candidates shall be allowed a second opportunity to clear the Comprehensive Examination. If a candidate is unsuccessful again, his/her
Ph.D registration shall be cancelled.

3. The candidate shall not be promoted to 2nd semester unless he/she qualifies in Course Work and Comprehensive Examination.

4. SEMESTER PROGRESS REPORT:

(a) The scholar will be promoted to subsequent semester only if Semester Progress Report (SPR) is “Satisfactory”, else he/she will be retained in the
same semester and continue with the research work.
(b) If the Semester Progress Report (SPR) of any scholar is “Unsatisfactory”, on the first appearance of “U” Grade, a Warning Letter would be issued to
the scholar by the Chairperson DRC with a copy to his/her Guide and Ph.D Department of AUUP HQs.

(c) The scholar will be required to pay the Semester Fee even if he/she is Retained in the same semester due to “Unsatisfactory” Semester Progress
Report (SPR).

(d) If a scholar gets three “U’s” or two successive “U’s” on his/her Semester Progress Report (SPR), his/her registration will be liable to be terminated.

(e) Ph.D scholars whose Semester Progress Reports (SPRs) are not received within the prescribed schedule are marked “Fail”. Such scholars will not be
promoted into next semester and accordingly the Minimum Period of Ph.D. Programme will be increased.

5. The scholar may take leave with permission of the Competent Authority for a Semester. In such cases, the scholar will get the “Semester Break” and
will not be required to pay Semester Fee for the relevant semester. However, the batch will be lowered.

6. The Minimum Period for above cases (Point 4 – 5) will be extended depending on the number of “Unsatisfactory” Semester Progress Reports
(SPRs)/duration of leave availed by the scholar etc. However, the Maximum Period for completion of Ph.D. Programme will remain as mentioned earlier.

7. Full-Time Ph.D scholars are required to be available at AUUP Campus (Noida / Lucknow) during working days from 9:00 AM to 6:00 PM every week.