PROVINCIAL ENVIRONMENT AND NATURAL RESOURCES

OFFICE (PENRO) BENGUET PAYROLL SYSTEM

An IT Project Presented to the Faculty

Of the Math-Physics-Statistics
College of Arts and Sciences
Benguet State University

In Partial Fulfillment of the Requirements of the Degree Course

Bachelor of Science in Information Technology

Submitted by:

Anas, Leo Mar L.

Chumacog, Melody S.
Copatan, Rigi May B.
Lutong, Germain C.
Sabino, Daisy I.

March 2012
   

ABSTRACT

The Payroll System aims to study thepreparation and generation of payroll

forms of PENRO-Benguet. Solutions were drawn to meet the problems and to

provide a system for preparation and generation of payroll forms as well as

processing of reports.

Based on interviews and data collections that were conducted by the

proponents the system was developed. Data were obtained as a basis in

determining the problems encountered as well as the proposed solutions. Gathered

data was also used in identifying which system model in the development of the

system is accurate to use.

Rapid Application Development (RAD) served as the system model since

it adjoined to the steps the proponents have undergone during the development of

the system starting from the requirements gathering, to the system designing,

construction up to the project implementation.

This study provides a payroll system solution to the problems related to all

current problems encountered during the process. This had required answers and

solutions to the problems related to data recovery, multi-user limitation and

transparency of records. The development of this payroll system provides faster

generation of forms and reports as well as easier manipulation of data.

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TABLE OF CONTENTS

Page

Title Page ........................................................................................................... i

Abstract .............................................................................................................. i

Table of Contents .............................................................................................. ii

INTRODUCTION

Background of the Study................................................................................... 1

Statement of the Problem ...................................................................... 7

Objectives of the Study ..................................................................................... 8

Significance of the Study .................................................................................. 9

Scope and Delimitation ................................................................................... 10

Definitions of Terms ....................................................................................... 11

METHODOLOGY

Software Development Methodology ............................................................. 13

Data Gathering Instruments ............................................................................ 16

Sources of Data ............................................................................................... 17

DISCUSSIONS OF FINDINGS
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The Process in the Existing System ................................................................ 18

Problems Encountered in the Existing System ............................................... 28

Processes in the Proposed System .................................................................. 29

Database Schema ............................................................................................ 31

Security Control Measures to be adopted ....................................................... 41

Perceived Benefits........................................................................................... 42

SUMMARY, CONCLUSIONS AND RECOMMENDATIONS

Summary ......................................................................................................... 44

Conclusions ..................................................................................................... 45

Recommendations ........................................................................................... 46

LITERATURE CITED ................................................................................... 47

APPENDICES

Company Profile

Letter to the Company

Reports and Forms

User’s Manual

CURICULUM VITAE

LIST OF FIGURES

Figure No Page

1Rapid Application Design Phases (Kendall and Kendall, 2005) .................. 14

2 Income Tax Table for Individuals ....................................................... 20

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3PhilHealth Table............................................................................................ 22

4 Computation of Leave Credit Earned ................................................. 23

5 Conversion of Minutes to Fraction of Days ........................................ 24

6Graphical Representation of Existing Payroll System .................................. 25

7 Graphical Representation of the existing

Job Order Employees’ Payroll ....................................................................... 26

8Graphical Representation for Application of Leave ..................................... 27

9Entity Relationship Diagram of the proposed Payroll System...................... 32

10Use Case Diagram of the Proposed Payroll

System (Administrators) ................................................................................. 39

11Use Case Diagram of the Proposed Payroll

System (Member and Super Administrator..................................................... 40

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CHAPTER I

INTRODUCTION

This chapter discusses the background of the study, statement of the

problem, objective of the study, significance of the study, scope and delimitation,

and definition of terms.

Background of the Study

As technology advances rapidly, business sectors cope up by constantly

upgrading their system to take advantage of what the current technology offers

and to stay competitive.

Computers, calculators and other technological by product progressively

became economical through the years as new and more powerful tools were

developed. Importance of these tools became evident as they were integrated into

business operations and processes.

A lot of business establishments today utilize automated machines,

computers, and specialized software to aid their everyday operations.

Computational power, speed, and ease of use became the prevalent reasons for

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integrating automation and computer software into an establishment. As

technology grows, it simply becomes one invaluable asset that an establishment

can acquire. (Aquisan, C. et.al, 2011)

Historically, records on salary or money matters are done in simple ways.

The first implementation of payroll activities was done during the Egyptian times

where in writing of data and information are done in papyrus reeds. Time passes

before payroll activities were done in papers. (Agnaya, M. et.al, 2008)

Today payroll is the sum of all financial records of salaries for

employees, wages, bonuses and deductions. In accounting, payroll refers to the

amount paid to employees for services they provided during a certain period of

time. (Payroll, 2011)

Payroll systems include any and all types of financial statements that

involve the payment of an employer’s employees, as well as any statements that

relate to the filing of employment taxes. Not only statements are included

withinthese types of systems but the actual functions of printing, delivering or

electronic transfer of employees’ funds are also included. Among payroll systems

statements are records of the amount of hours an employee has worked, any taxes

that have been withheld from an employee’s payroll check, any voluntary tax

deductions, and printed copies of checks that have been delivered and all records

of taxes that have been paid to the government. (Surepayroll, 2011)

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A payroll system on computer will also allow maintenance of files for all

human resources needs. This is where employees’ contact information education

work history and other details that are needed to be check at some point are

kept.The importance ofpayroll system cannot be stressed enough. This is the most

important wayto communicate to the employees that their welfare matters to the

employer. (The Magazine, 2011)

The Minister of Public Service of Uganda, Henry Kajura, has launched the

Integrated Personnel and Payroll System (IPPS).IPPS is an enterprise-wide

integrated, computerized and efficient human resource management information

system that will be used by ministries, departments, agencies and local

governments to undertake human resource management from recruitment to

separation, including payroll and pension processing.(IPPS, n.d.)

Sage Accpac Canadian Payroll is the system used by the SAC for payroll-

related processes. The system is capable of automatic calculations, importing

timecards, entering of after-the-fact pay checks. The payroll also handles all pay

frequencies, multiple work states, unlimited earnings, deductions, benefits and

taxes; and other pay factors such as expense reimbursements, accruals and

advances. (Sage Accpac Canadian Payroll, Sage Accpac Canada, n.d.)

Payroll Systems of Nevada was established in 1991. The company was

founded on the premise that a quality, local payroll service was needed in

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Northern Nevada. Businesses with one to several hundred employees did not

have a good option for payroll processing, tax services and other employer

services. Since 1991, Payroll Systems has grown and now provides payroll

services to over 1000 businesses primarily in Nevada, Arizona and California.

(Payroll System, 2011)

Internationally, the information systems have already been used. To cite,

the Massachusetts Institute of Technology uses a Payroll System whose objectives

are to release the salaries of their employees accurately and in a timely manner,

and to provide customer service to individuals on payroll related matters. (MIT,

2011)

Oregon State University Finance & Administration leaders are

implementing a new digital payroll system that will eliminate paper transactions,

reduce the existing system’s already low error rate and save nearly a half-million

dollars in staff time for data entry each year.

The system, provided by Workforce Software of Michigan, provides for

online submission of time and leave reports, electronic supervisor approvals and

extensive tracking of OSU’s more than 200 different employee codes. (Michigan,

2011)

Best Possible Retail, a company based on Australia, engaged in an online-

based payroll software system which considerably supported their in-house

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payroll officers in creating their payroll. (Online-based Payroll Software System,

Talent2, 1993)

JeonSoft Payroll Suite 2006 is a Client-Server based Integrated Personnel

and Complete Payroll System specifically designed for Philippine use. It is

composed of three major modules namely; the time attendance system, payroll

system and HRIS systemall rolled into one complete system. The system

automates payroll computation while making recording and retrieval of employee

records fast and easy. (JeonSoft, 2005)

With office in Pasig City, Metro Manila, West Capitol System

Technologies, Inc., provides superior IT Solutions for managing and

implementation of Information Management Systems. West Capitol System

Technologies, Inc. brings a fresh and innovative approach to IT Solution services.

Its’ goal is to exceed the expectations of every client by offering outstanding

customer service, increased flexibility and greater value.Thus optimizing system

functionality and improving operation efficiency. (Philippine Companies, 2010)

The Cagayan de Oro City Hall also employed a computerized payroll

system. According to the City Accountant Wilma Polley-Rugay “This project,

which was conceived two years ago, basically aims to improve our services

particularly in the processing of payrolls for permanent employees. Employees

who handle payroll preparation and processing can now attend to other office

needs and concerns as the new payroll system will lessen their workload.” Under

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the new payroll system, preparation and processing of payroll, which reflects the

accrued, amount payable every 15th and 30th day of the month, done only once.

Unlike the time consuming old payroll system, preparation and processing of

payroll is done twice a month covering the first half and second half of the month.

(Cagayan de Oro City Hall’s Computerized Payroll System, Sunstar, 2009)

Benguet State University Payroll System is a system which generates

necessary and precise reports concerning payroll. It is capable of storing and

retrieving integrated data. It also presents accurate and detailed salary

computation. It provides faster process of payroll preparation and manipulation of

the payroll of the institution. (Banos, A. et.al, 2009)

According to Banos, the main advantages of using a computerized payroll

system are: faster means for data processing, report generation, computation, and

reduced overall processing; durable and centralized storage of data and

information; consistency of data across all users; and accessibility of records .

With the increasing application and benefit of a computerized payroll

system, the proponents see fit that PENRO-BENGUET should implement their

own payroll system to improve the overall process and operation in the agency’s

payroll generation.

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Statement of the Problem

The study aims to develop aPayroll System for Provincial Environment

and Natural Resources Office (PENRO) Benguet and its Community

Environment and Natural Resources Office (CENRO) in La Trinidad, Baguio and

Buguias. Specially, this study answers the following questions:

1. What are the information requirements in the existing system for the

preparation of the payroll for the PENRO Benguet and CENRO La

Trinidad, Baguio and Buguias?

2. What are the problems encountered in the current payroll system?

3. What are the information and processes needed to be computerized in the

existing payroll system of PENRO Benguet and CENRO La Trinidad,

Baguio and Buguias?

4. What security and control measures are appropriate in managing the

payroll system of PENRO Benguet and CENRO La Trinidad, Baguio and

Buguias?

5. What benefits can be drawn once automation is implemented by the:

a. PENRO Benguet and CENRO (La Trinidad, Baguio, Buguias);

b. Other researches; and

c. Proponents?

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Objective of the study

The main objective of the study is to design and developa Payroll System

for PENRO Benguet and CENRO La Trinidad, Baguio and Buguias.

The following state the objective of the study.

1. Identify the information requirements in the existing system for the

preparation of the payroll for the PENRO Benguet and CENRO La

Trinidad, Baguio and Buguias.

2. Identify the problems encountered in the existing payroll system.

3. Determine the information and processes needed to be computerized in the

existing payroll system of PENRO Benguet and CENRO La Trinidad,

Baguio and Buguias.

4. Identify the security and control measures that are appropriate in

managing the payroll system of PENRO Benguet and CENRO La

Trinidad, Baguio and Buguias.

5. Identify the benefits as perceived by the following:

a. PENRO Benguet and CENRO (La Trinidad, Baguio, Buguias);

b. Other researches; and

c. Proponents?

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Significance of the Study

The project study intended to provide an effective ways to manage the

employee payroll system that will benefit the following:

PENRO Benguet and CENRO (La Trinidad, Baguio,

Buguias).Theinstitution will have an efficient and productive system by having a

faster means for preparing and generating their payroll. The system helps the

Payroll Officer accelerates report generation, computations and payroll

preparation processes as well as reduces the effort required to do the tasks. The

Administrative Officer will have an easy access to the payroll forms. Instead of

checking printed payroll forms, he/she will be checking it using the computer. It

also lessens paper crammed on her desk. PENRO employees’ salaries will be

determined accurately and will be released on time. In addition, the employees

will be able to easily know the updates of their record.

Other Researchers. This literature will serve as a basis for them

conducting their own study.

Proponents. This study enhanced their programming aptitude and

designing skills in the field of Information Technology. They had the opportunity

to apply the knowledge and skills in software development and other related fields

of expertise.

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Scope and Delimitation

This study was designed to develop a Payroll System for Provincial

Environment and Natural Resources (PENRO) Benguet and Community

Environment and Natural Resources (CENRO) La Trinidad, Baguio and Buguias.

The project covered the computation of salary of regular, casual and job

order employees. It included the report lists of employees such as Basic Monthly

Salary, Incentives (Acapera, RATA), Withholding Tax, Life and Retirement,

Loans from different Banks and organizations /or Cooperative, PhilHealth,Pag-

ibig /HDMF,MOWELL.

The project was expected to generate payroll reports such as monthly (15th

and 30th), pay slip of employee, loan reports and employee reports.

Reports given to accredited agencies such as GSIS, BIR, PhilHealth and

PAG-IBIG/HDMF were also incorporated in the system. Moreover, computation

of Leave Credits earned by an employee and payroll for bonuses was also covered

in the system.

The proposed system did not include Honoraria Payroll Forms, reports

regarding the increase of amortization requested by en employee to the loaning

agency, releasing of budget, “over-the-counter” transactions such as

reimbursement of employee’s expenses and cash advance.

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Definition of Terms

The following terms presents an operational definition that would aid

readers or other researchers with a better understanding about the study.

Basic Monthly Salary. The employee’s salary for the month based on the

employee’s Salary Grade.

General Payroll. The payroll of the Regular Employees.

Gross Salary. Wage of an employee which is subject to deductions.

Incentive. A benefit added to salary of employees.

Leave. Permission to be absent from work or duty.

Loan. One of the deductions subtracted from an employee’s salary. It is an

amount paid by an employee computed from borrowed amount.

Net Salary.The computed amount to be received by an employee for the period.

Non-regular Employees.This consists of the Casual and Job Order employees.

Payroll. This contains the list of employees with their corresponding salaries,

incentives and deductions.

Pay Slip. A form that contains the breakdown of the Net Salary of an employee

and other deductions.

Personal Economic Relief Allowance(PERA). An incentive added to the

employees’ salary.

Premium. One of the deductions subtracted from an employee’s salary. It is the

personal share that an employee is obliged to pay as a basis for loaning.

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Query.A form of questioning in a line of inquiry.

Regular Employees. Permanent employees in the company that are given more

incentives than casual and job order employees.

Remittance. The transferred funds and reports from the Accounting and Finance

Department to the participating agencies.

Salary Grade. This is the basis for the employees’ basic salary.

Withholding Tax. This is remitted to the government and deducted from the basic

salary of an employee.

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CHAPTER II

METHODOLOGY

This chapter discusses the methodology used in designing and developing

the proposed system. It also includes the different instruments and procedures

used in data gathering and the different sources of data.

Software Development Methodology

The proponents used the Rapid Application Development (RAD). RAD is

a methodology that is used for developing higher-quality and cost-efficient

software in a fraction of time. It is a dynamic process that emphasizes throughput

while de-emphasizing control. It provides both a framework and the functional

tools for achieving successful and accelerated software development.

(CASEMaker Inc. 1997-2000)

Rapid Application Development Methodology was used to encourage

early user-developer interaction in the software development by means of

prototyping. RAD uses Computer-Assisted Software Engineering (CASE) tools to

speed up the development process and quickly generates screen layouts, database

tables and reports. It is an approach to building computer systems which

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combined the CASE tools and techniques, user-driven prototyping, and stringent

project delivery time limits into a potent, tested, reliable formula for better quality

and productivity. (Clifford Kettemborough)

Figure 1 presents the Rapid Application Development Methodology.

RAD Design Workshop

Work with 
Requirements users to  Build the 
System 
Implementation
Planning Design the 
System

Figure 1: Rapid Application Design Phases (Kendall and Kendall, 2005)

Rapid Application Development Methodology has three (3) broad phases.

1. Requirements Planning Phase

The Requirements Planning Stage consists of a review of the areas

immediately associated with the proposed system. This review produces a

broad definition of the system requirements in terms of the function the

system would support. The deliverables from the requirements planning

include an outline system. Area model (entity and process models) of the

area under study is a definition of the system’s scope, and a cost

justification for the new system.

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In this phase the proponents met up with the PENRO payroll

officer (Clerk) and Administrative Officer to discuss and clearly identify

the requirements of the system. The proponents conducted interviews and

brainstorming with the employee involved in the current payroll system.

Data gathered were documented. This documentation included the scope,

the background profile of the company, and the problem with the

company’s current state. The proponents discussed what appropriate

system to propose as well as the system requirements in the terms of

functionalities and features that the system will support.

2. RAD Design Workshop

The RAD Design Workshop phase is design and refine phase that

can best be characterize as a workshop that is typically hands on. RAD

design workshops can take place over a series of days, but extended

blocks of time are useful. During the RAD design workshop, users

respond to actual working prototypes and analysts refine modules based

on user responses.

The proponents started building the project based on the plan

agreed upon during the first phase. Using the agreed tools and interfaces,

the proponents started to create different programs based on the

company’s needwhich was tested and refined. Feedback and suggestions

from the clientswere entertained, as this was the basis of the refinement

and the additional software processes and commands. The proponents

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conducted detailed review of all the transactions, reports, displayed

inquiries and forms that was supported by the database. Necessary

correction of errors or failures took place when there were functions that

did not matched the requirements.

3. Implementation Phase

The implementation stage involves implementing the system and

managing the change from the old system environment to the new one.

This included implementing bridges between existing and new consisting

data and training users. User’s acceptance was the end point of the

implementing stage.

As soon as the proposed system was built and refined, the

proponent tested its functionalities and determined if it gives the desired

output. Then, it was introduced to the PENRO. The organization will then

have the decision whether to adopt it or not.

Data Gathering Instrument

Interview.Direct conversation was done with the concerned employee in

the preparation and accomplishment of the payroll to correctly determine the

processes and procedures of the current payroll system.

Researching.Researching was done by browsing the internet for related

articles and reading books that provide information useful for the proponents,

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especially in the development methodology and in the programming language that

was used.

Document Analysis.This covers analysis of the documents and forms

gathered and presented by the Provincial Environment and Natural Resources

Office which included the sample payroll form, covering voucher, LACE book

and other files related to the study.

Brainstorming.Brainstorming was done by having a group interaction of

the proponents and the PENRO employee concerned in the current payroll

system. This provided a lot of ideas for the proponents for the solution of the

problems in the company and in formulating the appropriate system to propose.

Sources of Data

The data were gathered from the interviews together with the PENRO

clerks, accountant and other staffs to clearly asses the processes of the current

payroll system. The clerk provided sample forms used in the current system,

which includes the payroll form, covering voucher and the LACE book.

Books also providedinformation and ideas regarding databases,

programming and methodologies. Internet surfing was another aid in providing

related information to the proponents instantly.

Other data were gathered from the brainstorming, analysis and discussions

of the proponents and the PENRO employees.

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CHAPTER III

DISCUSSION OF FINDINGS

This chapter discusses the processes and problems in the current system,

security and control measures to be adopted and the use of diagrams like Entity-

Relationship Diagram (ERD) and Use Case Diagram which graphically explain

the processes in the current and proposed system.

Processes in the Existing System

The Provincial Environment and Natural Resources Office (PENRO)

islocated at Wangal, La Trinidad, Benguet and its Community Environment and

Natural Resources Offices (CENRO) are placed in Baguio, Bugias and La

Trinidad.Employees report to work from 8:00 AM until 5:00 PM from Mondays

to Fridays. Working hours of employees are tracked using a log book where they

login their time of arrival and departure. An employee works for eight (8) hours

duration daily with one (1) hour lunch break without pay.

The Payroll of the Provincial Environment and Natural Resources Office

(PENRO) and its Community Environment and Natural Resources Offices

(CENRO) in Baguio, Bugias and La Trinidad are prepared by the respective

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clerkof each office. The generation of payroll is being done twice a month, every

fifteenth (15th) of the month for the first generation and every thirtieth (30th) of the

month for the second generation. On the other hand, computation of payroll is

done once a month.

The Payroll of the PENRO and the CENRO’s cover only the regular

employees. Casual and Job Order employees were excluded from the Payroll

instead their salaries were computed in separate vouchers. Regular employees

receive a basic monthly salary which is being determined by their position in the

office, Personal Economic Relief Allowance (PERA), and Representation

Allowance (RA) for the head or OIC of the offices.

On the other hand regular employees have deductions such as Withholding

Tax, Premiums and Loans. The net salary, gross salary less all deductions of the

employees is being divided into two in which they will receive in each pay period.

That means deductions are done at the first preparation of payroll.

Withholding Tax Computation. The Withholding tax of the Regular

employees is computed by obtaining the Annual Income of the employee. Add all

allowances or incentives. The sum will then be deducted to the Threshold

Allowance amounting to Php 30,000.00. The excess amount if any will become

the Taxable Allowance which will be added to the Annual Income to obtain the

Taxable Income. The Taxable Income will be deducted by the sum of the Non-

Taxable Income (Government Service Insurance System (GSIS), PAG-

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IBIG/Home Development Mutual Fund (HDMF), Medicare/Philippine Health

Insurance (PHIC) and Social Security Services (SSS). The result will become the

Total Taxable Income.

The Total Taxable Income will automatically be deducted by the Personal

Exemption amounting to Php 50,000.00 regardless of the status. In addition, the

Total Taxable Income will be deducted to Php 25,000.00, multiplied by the

number of qualified dependents that the employee has but not exceeding four (4)

dependents. The difference will become the Net Taxable Income. If the Personal

Exemption exceeds the value of the Taxable Income, the employee will no longer

pay for Withholding Tax.

The Net Taxable Income will then be classified according to the range of

the values in the Income Tax Table. In the corresponding Tax Due, the Net

Taxable Income is subtracted by the maximum amount. The difference will be

multiplied to the corresponding percentage and added with the constant amount.

The result will become the Total Tax Due or the Withholding Tax. Figure 2

shows the taxes of the range of Taxable Income.

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Figure 2.Income Tax Table for Individuals

GSIS Premium Computation. The employee’s share is being computed by

taking the 9% of the basic monthly salary of the employee. The 12% of the

employee’s basic monthly salary will become the employer’s share.

PAG-IBIG/HDMF Premium Computation. The employee’s share will

depend on how much the employee would want to share ranging from Php 100.00

to Php 2,000.00. The employer’s share is Php 100.00.

PHIC Premium Computation. The employee and employer’s share are

determined by using the PhilHealth Table, refer to Figure 3.

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Figure 3.PhilHealth Table

Computation of Loans. The computation of loans like Conso-Loan, Policy

Loan, and HDMF Loan comes from the involved organization and the values are

forwarded to the PENRO or the CENRO’s for deduction from the payroll and

subsequent remittance.

Leaves, Absences and Tardiness. Computations of vacation and sick leave

are made on the basis of one and 25 hundredths (1.25) vacation leave and one and

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25 hundredths (1.25)sick leave for every twenty two (22) days of actual service.

An employee who applies for vacation leave must apply two (2) to three (3) days

before the date of leave. While an employee who applies for sick leave must

submit application form within a day after the sick leave and with a medical

certificate by a government physician if sick leave is more than five (5)

days.Leavenot in excess of the allowable leave credits, is granted leave with pay

the basis of whichthe salary he received last. All absences of an employee in

excess of the vacation or sick leave allowable shall be considered leave without

pay. Figure 4 shows the computation of earned leave credits.

Figure 4.Computation of Leave Credit Earned

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 24 

Tardiness and under time are deducted from vacation leave and they

cannot be charged against the sick leave credits unless, the under time is for

health reasons supported by medical certificate and application for leave. Figure 5

shows the conversion of hours/ minutes for tardiness and under time.

Figure 5. Conversion of Minutes to Fraction of Days

Remittances. Remittances are deducted on the first preparation of payroll,

every fifteenth of the month and are remitted as one account to the respective

agencies.

Provincial Environment And Natural Resources 
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Figure 6.(List of Figures Folder)

Provincial Environment And Natural Resources 
Office (Penro) Benguet Payroll System/ Anas, Leo Mar L, et al. 2012 
 26 

Figure 7

Provincial Environment And Natural Resources 
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Figure 8

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 28 

Problems Encountered in the Existing System

The encountered problems in the existing payroll system of Provincial

Environment and Natural Resources Office are the following:

Multi-user Limitation.The payroll system, excel based, do not support

multiple, concurrent end users thus making the payroll to be in a queue between

the users leading to a slower data processing.

Data Recovery. Payroll is done using excel which has a high risk of losing

data in case of system failures. And if by any chance an accidental save is done

and there is a need to restore the data in previous state the data cannot be

recovered.

Transparency of Records.Employees querying for their records in the

current system has a high possibility of overlooking into other employees’ records

which should not be allowed.

Provincial Environment And Natural Resources 
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 29 

Process of the Proposed System

The proposed Payroll System was designed to make processing of Payroll

Forms a lot faster and well-organized.

There are five (5) types of accounts that could access the system namely:

System Administrator, Payroll Administrator, Head Administrator, Super

Administrator and Member. By default, administrator accounts are automatically

registered. Member accounts are registered by the Payroll Administrator.

To start, the system will provide a Log-in form where the user can enter

username, password and the corresponding security code. Once the username,

password and security code are valid, the user will be directed to their respective

Home page.

Users can only view the Home page (Announcement page), their profiles,

and payroll tables. The Payroll Administrator can access the whole system except

the database. The Payroll Administrator can also edit user’s profile, add new

employee, add new position/s, update system tables, post/view announcement and

generate payrolls and remittances. The proposed system has three types of payroll

to be generated: General Payroll, Job Order Payroll and Bonus Payroll (Mid-year

and End-Year Bonus).

The System Administrator can only access the system’s database and is in-

charge of handling it through making and restoring back-ups. The Head

Administrator can access the system for verification and approval of payroll.

Provincial Environment And Natural Resources 
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 30 

The Member account has a limited access to the system and can only view

their personal and user information on their profile. Members can also view their

own payroll tables such as GSIS table, HDMF table, Tax table and Salary Table.

Super Administrator is the one in charge in editing, viewing user accounts of all

employees. Super Admin is responsible in adding new loans and premiums to be

used. He/She can delete an account if the user is inactive already.

Generation of General (Regular and Casual). General Payroll is composed

of all regular and casual PENRO and CENRO employees. It is automatically

generated with their respective payroll information base on the data entered by the

Payroll Administration. The generated General Payroll will be saved for checking

and approval by the Head Administrator.

Generation of Job-Order Payroll. General Payroll is composed of all active

Job-Order employees. It is automatically generated with their respective payroll

information base on the data entered by the Payroll Administration. The payroll

will be saved for checking and approval by the Head Administrator.

Generation of Bonus Payroll. The Payroll Administrator can generate

bonus payroll, mid-year bonus and end-year bonus, only every month of May and

November respectively.

Approving and Rejecting a Payroll. All generated payroll are needed to be

approved by the Head Administrator. If a payroll is erroneous, the Head

Administrator can reject it and list the corrections for the rejected payroll. If a

Provincial Environment And Natural Resources 
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 31 

payroll is accurate, the Head Administrator can approve it to enable the print

feature and make pay slip feature of the payroll.

Making a Pay Slip. Pay slips for employees can only be generated and

printed once the payrolls are approved.

Generation of Reports. The Payroll Administrator can print a payroll once

it is approved. If a payroll is rejected, the Payroll Administrator can generate the

payroll again incorporating the corrections made by the Head Administrator.

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Figure 9.Entity Relationship Diagram

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DATABASE SCHEMA

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DATABASE SCHEMA

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DATABASE SCHEMA

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DATABASE SCHEMA

Provincial Environment And Natural Resources 
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DATABASE SCHEMA

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DATABASE SCHEMA

Provincial Environment And Natural Resources 
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Figure 10 Use case diagram

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Figure 11 Use case diagram

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Security and Control Measures to be adopted

Password Protection. All users are required to log-in first before using the

system. The log-in requires the user to enter their respective username and

password. If the user’s input is wrong, an error message will be displayed.

Freeze/Idle Mode. The system will automatically freeze if it is in an idle

mode within five (5) minutes.

User Type Detection. The proposed system can detect the type of user that

is accessing the system and redirected to their respective page. This ensures that

no Member can access any administrator pages.

a. Payroll Administrator(Clerk Officer). The proposed system allows the

payroll administrative officer to access the whole systemwell as

viewing and editing profile of all the employeesbut he/she is not

allowed to access the database and make a pay slip.

b. System Administrator (Super Admin). The system administrator can

make back-up databases as well as update and restore databases.

He/she can view his/her profile.

c. Head Administrator (PENRO OIC). The head administrator is only

allowed to access the system for approval of a generated payroll form

as well as viewing their respective profile.

d. Super Administrator. The super admin is in charge of viewing, editing

and deleting a user account. He/she is responsible in adding new loans

and premiums to be used by employees.

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 42 

e. Members. The proposed system limits the functionality of the

Members account. They can only view announcements, their own

profile and payroll tables. They are not allowed to view and search

other users and perform other actions beyond what is given.

System Log. The system provides system log where you can monitor the

actions in the system and who did the certain action.

Perceived Benefits Once the Proposed System is Implemented

The project study intended to provide an effective tool in payroll system

that would benefit the following:

PENRO Benguet and CENRO (La Trinidad, Baguio,

Buguias).Theinstitution will have an efficient and productive system by having a

faster means for preparing and generating their payroll. The system helps the

clerk or payroll officer accelerates report generation, computations and payroll

preparation processes as well as reduces the effort required to do the tasks.The

Administrative Officer will have an easy access to the payroll forms. Instead of

checking printed payroll forms he/she will be checking it using the computer. It

also lessens paper crammed on her desk. PENRO employees’ salaries will be

determined accurately and will be released on time. In addition, the employees

will be able to know easily the updates of their record.

Other Researchers. This will serve as basis for them to have related

literature in conducting their own study.

Provincial Environment And Natural Resources 
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 43 

Proponents. This study enhanced their programming aptitude and

designing skills in the field of Information Technology. They had the opportunity

to apply the knowledge and skills in software development and other related fields

of expertise.

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 44 

CHAPTER IV

SUMMARY, CONCLUSIONS, RECOMMENDATIONS

Summary

The study aimed to develop a Web Based Payroll System for Provincial

and Environmental Natural Resources (PENRO) Benguet.

Adding, updating and searching of employee’s records, creation of payroll

forms, record keeping, salary computation and computation and monitoring of

leave credits for each employee are expected in the system. In addition, preparing

of pay slips and generation of reports for accredited agencies are the process to be

included in the system.

The study aimed to provide an effective tool in Payroll System that would

benefit PENRO- Benguet employees and other researchers.

The methodology used in developing the system is the Rapid Application

Development (RAD). The RAD consists of three phases namely: Requirement

Planning, RAD Design Workshop, and Implementation.

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 45 

Conclusions

The proponents come up with the answers of the statement of the problems

and concludedthat:

1. The existing system for the preparation of the payroll for the PENRO

Benguet and CENRO La Trinidad, Baguio and Buguias are done through

the use of Spreadsheet. The information needed for generating the

employees’ payroll comes from their personal data stored in the file

cabinets.

2. The payroll officers involved in generating payroll encounter problems

due to the fact that spreadsheetdoes not support multiple and concurrent

end users,data recovery is at high risk and transparency of all record are

allowed.

3. The information or processes needed to be computerized in the existing

payroll system of PENRO Benguet and CENRO La Trinidad, Baguio and

Buguias are the manipulation of data such as adding, updating, editing,

searching of employees,as well as creating payroll forms, preparation of

pay slips, computation of salary and earned leaves for each employee,

monitoring of leaves credits, record keeping and report generation.

4. To ensure client that the system is secured from any illegal access of

unauthorized personnel, the proposed system adopted some of the security

Provincial Environment And Natural Resources 
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 46 

and control measures which include password protection, freeze/idle

mode, user type detection, and system log.

5. The benefits that were drawnwhen implemented by thePENRO Benguet

and CENRO (La Trinidad, Baguio, Buguias),other researches, and

proponents are stated in the perceived benefits in the previous chapter.

Recommendations

The proponents would like to recommend the implementation of the

developed system to speed up the processes in the generation of payroll.

It is also recommended for the PENRO Benguet to have a network of

computers for the maximum implementation or success of the developed system.

Moreover, inclusion of queries, input forms and other lacking functionalities (if

any) that are not included by the proponents in the developed system are also

recommended in case of change or update of processes in the generation of

payroll.

Provincial Environment And Natural Resources 
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 47 

LITERATURE CITED

A. BOOKS

Kendall K., 2005. Rapid Application Development Model

B. UNPUBLISHED

Aquisan, C et. al. 2011. Computerized Payroll System of National Irrigation

Administration- CAR Benguet. IT Project. Benguet State University

Banoset. al. 2009.BSU Payroll System. IT Project. Benguet State University

C. WEBSITES

IPPS, n.d.Integrated Personnel and Payroll System. Retrieved from

www.allafrica.com

Payroll, 2011.Payroll. Retrieved from www.payrolldoneright.com

Sage Accpac Canada, n.d.Sage Accpac Canadian Payroll System. Retrieved

fromwww.accounttech.ca/accpc.com

Surepayroll, 2011.Payroll System. Retrieved from www.surepayroll.com

Provincial Environment And Natural Resources 
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 33 
 

DATABASE SCHEMA

TABLES  ATTRIBUTES 

 EMPLOYEE  ‘emp_id’ varchar (20) NOT NULL PRIMARY KEYS, 

‘lname’ char(25) NOT NULL, 

‘fname’ char(25) NOT NULL, 

‘mname’ char(25) NOT NULL, 

‘age’ int(2) NOTNULL, 

‘address’ varchar(50) NOT NULL, 

‘email_add’ varchar(30) NOT NULL, 

‘civil_status’ char(7) NOT NULL, 

‘sex’ char(6) NOT NULL, 

‘dependents’ int(1) NOT NULL, 

‘TIN’ varchar(16) NULL, 

‘phil_health’ varchar(14) NULL, 

‘GSIS’ varchar(20) NULL, 

‘HDMF’ varchar (20) NULL, 

‘bday’ varchar (10) NOT NULL, 

‘emp_type’ char (20) NOT NULL, 

‘salary_id’ int (10) NULL FOREIGN KEY, 

‘position’ char (20) NOT NULL, 
 34 
 

‘pos_start_date’ varchar (10) NOT NULL, 

‘status’ char(15) NOT NULL, 

‘date_hired’ varchar(10) NOT NULL, 

‘branch’ varchar (50) NOT NULL, 

‘daily_wage’ double NULL, 

‘monthly_salary’ double NULL, 

‘date_contract’ varchar(20) NULL, 

‘end_date’ varchar(20) NULL. 

ATTENDANCE  ‘att_id’ int(10) NOT NULL PRIMARY KEY, 

‘type’ char(20) NOT NULL, 

‘days’ float DEFAULT NULL , 

‘date’ varchar(17) DEFAULT NULL, 

‘deducted_to’ char(20)  NULL, 

‘pay_id’ int (10) NOT NULL. 

LEAVE CREDIT  ‘credit_id’ int (10) NOT NULL PRIMARY KEY, 

‘ Vacation_Credits’ float NOT NULL, 

‘Sick_Credits’ float NOT NULL, 

‘emp_id’ varchar (20) NULL FOREIGN KEY, 

‘ben_id’ int (10) NULL FOREIGN KEY. 

LEAVE WITHOUT PAY  ‘ded_id’ varchar(10) NOT NULL PRIMARY KEY, 
 35 
 

‘pay_id’ int(10) NOT NULL PRIMARY KEY, 

‘ded_amt’ float NOT NULL PRIMARY KEY, 

‘no_days’ float DEFAULT NULL. 

SALARY GRADE  ‘ salary_id’ int(10) NOT NULL PRIMARY KEY, 

‘sgrade’ int(10) NOT NULL, 

‘step’ int(2) NOT NULL, 

‘sdate’ varchar(10) NOT NULL, 

 ‘basic_pay’ int(10) NOT NULL, 

‘pay_id’ int(10) NOT NULL PRIMARY KEY. 

BENEFITS  ‘ben_id’ int(10) NOT NULL PRIMARY KEY, 

‘type’ char(20) NOT NULL, 

‘amount’ float NOT NULL, 

‘pay_id’ int(10) NOT NULL. 

DEDUCTION  ‘ded_id’ varchar(10) NOT NULL PRIMARY KEY, 

‘pay_id’ int(10) NOT NULL, 

‘ded_amt’ float NOT NULL. 

   

EMPLOYEE ATTENDANCE  ‘emp_id’ varchar (20) NOT NULL PRIMARY KEY, 

‘att_id’ int(10) NOT NULL PRIMARY KEY. 

EMPLOYEE BENEFIT  ‘emp_id’  varchar (20) NOT NULL PRIMARY KEY, 
 36 
 

‘ben_id’ int(10) NOT NULL PRIMARY KEY. 

EMPLOYEE DEDUCTION  ‘emp_id’  varchar (20) NOT NULL PRIMARY KEY, 

‘ded_id’ varchar(10) NOT NULL PRIMARY KEY.  

   

LEAVE WITHOUT PAY  ‘credit_id’ int(10) NOT NULL PRIMARY KEY, 

CREDIT  ‘ded_id’ varchar(10) NOT NULL PRIMARY KEY. 

LOAN  ‘ded_id’ varchar(10) NOT NULL PRIMARY KEY, 

‘ded_amt’ float NOT NULL PRIMARY KEY, 

‘pay_id’ int(10) NOT NULL PRIMARY KEY, 

‘company’ char(20) DEFAULT NULL, 

‘no_pays’ int(2) DEFAULT NULL, 

‘total_amt’ float DEFAULT NULL, 

‘status’ char(10) DEFAULT NULL, 

‘start_date’ varchar(10) DEFAULT NULL, 

‘amt_paid’ float DEFAULT NULL, 

‘no_paid’ int (2) NOT NULL, 

‘parent_company’ varchar (25) NOT NULL. 

PAYROLL  ‘pay_id’ int(10) NOT NULL PRIMARY KEY, 

‘pay_period’ varchar(17) NULL, 

‘first_release’ varchar(10) NULL, 
 37 
 

‘second_release’ varhcar(10) NOT NULL. 

‘pay_status’ char(15) NOT NULL, 

‘description’ varchar (200) DEFAULT NULL. 

PREMIUM  ‘ded_id’ varchar(10) NOT NULL PRIMARY KEY, 

‘ded_amt’ float NOT NULL PRIMARY KEY, 

‘pay_id’ int(10) NOT NULL PRIMARY KEY, 

‘company’ char(25) NULL, 

‘total_amt’ float NULL. 

   

TAX  ‘ded_id’ varchar(10) NOT NULL PRIMARY KEY, 

‘ded_amt’ float NOT NULL PRIMARY KEY, 

‘pay_id’ int(10) NOT NULL PRIMARY KEY, 

‘honoraria’ float NULL, 

‘date_earned’ varchar(17) NULL, 

‘TWT’ float NULL. 

 
 38 
 

DATABASE: PENRO_TABLE;
 

TABLES  ATTRIBUTES 

GSIS  ‘gsis_id’ int (3) NOT NULL PRIMARY KEY, 

‘employee_share’double(10,2) NOTNULL, 

‘employee_share’share’double(10,2)NOTNULL. 

HDMF  ‘hdmf_id’ int (2) NOT NULL PRIMARY KEY, 

‘gross_pay_range’ varchar (30) NOT NULL, 

‘employee_share’ double(10,2)NOT NULL, 

‘employee_share’ double(10,2)NOT NULL. 

PhilHealth  ‘phil_id’ int (3) NOT NULL PRIMARY_KEY 

AUTO_INCREMENT, 

‘range_from’ double (10,2) NOT NULL, 

‘range_to’ double (10,2) NOT NULL, 

‘salary_base’ double (10,2) NOT NULL, 

‘monthly_premium’ double (10,2) NOT NULL, 

‘employee_share’ double (10,2) NOT NULL, 

‘ employer_share’ double (10,2) NOT NULL. 

Tax  ‘tax_id’ int(3) NOT NULL PRIMARY KEY, 

‘taxable_income’ varchar (50) NOT NULL, 

‘tax_due’ varchar (55) NOT NULL. 
 39 
 

 
 25

Figure 6. Graphical Representation of existing Payroll System

  
 
  Log‐in Job Order Payroll

    Password Username  Bonus Payroll

Search User  Approve/Disapprove Payroll

Generate Payroll
 
General Payroll
Update System Tables

View User’s Profile

Head 
  Post Announcements Administrator

Print Remittances

Payroll  Edit User’s Profile
Administrator 
Make Pay Slip

Print Payroll

Back‐up Database

 
Restore Database

View System Log

Add Deduction System 
Administrator 
Print Pay Slip

39
Figure 10. Use Case Diagram of the Proposed Payroll System (Administrators)
  

40
Figure 10. Use Case Diagram of the Proposed Payroll System (Administrators)
  
 

26
Figure 7. Graphical Representation of the existing Job Order Employees’ Payroll
 

31
Figure 9. Entity Relationship Diagram of the proposed Payroll System  
  
 

Application Leave Form is

Employee gets Application Leave forwarded to Administrative Officer checks if the
Form kept in the File Cabinet and Leave is possible and certifies to the
fills up the form availability of the days applied

Application
Leave Form is
forwarded to

File Cabinet 

Application Leave Form is

Admin Officer keeps the forwarded to PENR Officer approves the
Application Leave Form in the Application Leave Form
File Cabinet

27
Figure 8.Graphical Representation for Application of Leave
 
 Appendix A

Company Profile
History

E.O 192 – Reorganizing the Ministry of Natural Resources into

Department of Environmental and Natural Resources (DENR) with its Regional,

Provincial and Community field offices.

PENRO Benguet is the Provincial Environment and Natural Resources

Office of DENR in Cordillera Administrative Region. It is a government office

undertaking public service in line with the environment. It was established under

the Republic Act No. 7160 otherwise known as the Local Government Code of

1991 where in forest management functions were devolved to Local Government

Units (LGU’s).

Department of Environment and Natural Resources (DENR) issued

Department Administrative Order No. 92-30 entitled “Guidelines for the Transfer

and Implementation of DENR Functions Devolved to the Local Government

Units. It aims to bring the services closer to the people and LGU’s have the power

and authority to perform specific functions and responsibilities transferred from

the National Government.

The DENR devolved to the Local Government Units the implementation

of the community-based forestry projects like the Integrated Social Forestry

Program (ISFP) and similar projects, management and control of communal

forests at the same time enforcement of forestry laws limited to community based
forestry projects, pollution control law, small-scale mining law and other laws on

the protection of the environment.

Mandate

The DENR is the primary government agency responsible for the

conservation, management, development and proper use of the country’s

environment and natural resources.

Vision

A nation enjoying and sustaining its natural resources and a clean and

healthy environment.

Mission

The Provincial and Community Natural Resources Offices shall be the

driving forces in the province in the pursuit of a sustainable development,

enabling stakeholder, participation in the protection, conservation and

management of environment and natural resources for the present and future

generation.
 Appendix B

Letter to the Company

 Appendix C

Reports and Forms

Appendix D

Certification
INTRODUCTION

The PENRO - Benguet Payroll System is a payroll solution designed to

ease payroll computation and generation.

GETTING STARTED

Minimum Hardware Requirements

Intel Pentium IV 1.6 GHz

512 RAM

10 MB free disk for the PENRO Payroll System

50 MB (or more) free disk for data storage

Minimum Software Requirements

PHP 5.4

WAMPSERVER 2.3

MySQL 5.5.16

Adobe Reader

Mozilla Firefox or Google Chrome web browser

Installing the system

1. Insert the PENRO-Benguet Payroll System CD into your CD/DVD-ROM

Drive

2. Open your CD/DVD-ROM drive

 3. Install WampServer2.2a-x32 or WampServer2.3-beta-x32 in drive C

4. Open the Wamp folder found in the CD, copy data folder to:

C:\wamp\bin\mysql\mysql5.5.16

5. Click ok/yes if prompt

*note: C: can be changed by the directory of Wamp server make sure

Wampserver is not running in the taskbar

6. Open the Wamp folder found in the CD, copy the PENRO-Benguet

Payroll System folder then paste it into your www folder located in your

Wamp folder: C:/wamp/www

7. Open Firefox or Google Chrome

8. In the address bar, type C:/localhost//PENRO Payroll System

Log-in Security

There are five (5) types of accounts that can access the system. The

accounts are Payroll Administrator, System Administrator, Super Administrator,

Head Administrator and the Employees of PENRO-Benguet.

The Log-in form requires the user to enter their respective usernames

followed by their unique password which had registered by the Payroll

Administrator.
 After entering username, password and security code click the Log-in

button. If one does have an account registered in the system, it will be possible for

the person to gain access to the system.

USING THE SYSTEM

After successfully logging in to the system, the Announcement page of the

payroll administrator will appear. For the Payroll Administrator, there are five (5)

menus namely: Announcement, Tables, Payroll Form, Reports, and Employees.

Working with the Menus

1. Announcement Menu. This page serves as the main home page of the

system. This page also contains the vision and mission of PENRO-

Benguet.

Post new Announcement
a. . Enable the user to post an announcement.

2. Tables. The table form allows the user to view and edit the employees’

PhilHealth Table, GSIS table, HDMF Table and Salary Table.

a. PhilHealth Table. This table will show the PhilHealth information such

as the Salary Bracket, Ranges, Salary Bases, Employee and Employer

Share and the Total Monthly Premium.

i. . The dropdown list (consisting 10, 25,

50,100) allows the user to select how many entries to appear in the

table.

ii.

This textbox allows the user to search information from the PhilHealth

Table.

iii. . This button allows the user to edit the contents of the

table.

iv. . When this button is clicked, the content of the first list

on the table will be shown.

v. . When this button is clicked, the previous list on the

table will be shown.

vi. . This buttons represents the number of

pages of the table’s content. If any of these numbers is clicked, the

corresponding page number will appear.

vii. . When this button is clicked, the

next page or last page list on the table will be shown.

b. GSIS Table. This table shows the GSIS information, the employee and

employer’s share.

c. HDMF Table. This table shows the HDMF information, the gross pay

range, employee and employer’s share.

d. Salary Table. This table contains the Salary Grade and the

corresponding Step increment value.

3. Payroll Form Menu. The Payroll Form menu allows the Payroll

Administrator to view and generate General and Job Order payrolls.

a. View Payroll. This page will show a list of all generated General

(Regular and Casual) and Job Order Payrolls.

i. . Choose in the dropdown list to select the

type of payroll to view. To view a payroll, click on the “View

Link”.

ii. Print Preview. After clicking the View Link the content of the

payroll will be shown. Print preview button will show the whole

content of the generated payroll ready for printing.

b. Make General Payroll. This page will show the Generated Payroll that

is already computed according to the information entered by the

Payroll Administrator.
i. . Click this button to save a payroll

for approval and it will save in the Head Administrators account for

verification and approval.

c. Make Job Order Payroll. This page will show payroll of Job Order

employees that is already computed according to the information

entered by the Payroll Administrator.

d. Bonus Payroll. Payroll for bonuses such as the midyear bonus and

year-end bonus are generated before the 15th of the month of May and

November respectively.
 e. Pay Slip. This tab allows the Payroll Administrator to view and print

pay slips. To view, click the No. Link.

When No. link is clicked, the pay slip of all employees will be

saved as a PDF file ready for printing.

4. Reports. This page contains the GSIS, HDMF, Phil Health, MOWELL,

Tax Reports other individual remittances.

a. GSIS Remittances. It will show the GSIS Remittances forms of regular

and casual employees of PENRO for a certain period of payroll.

i. . When this button is clicked, the GSIS Remittances will be

saved as a PDF file ready for printing.

b. HDMF Remittances. It will show the HDMF Remittances forms for

the regular and casual employees for a certain period of payroll.

c. Phil Health Remittances. It will show the Phil Health Remittances

forms for the regular and casual employees of PENRO for a certain

period of payroll period.

d. Mowel Remittances. This tab will show the Mowel Remittances for

regular and casual employees of PENRO.

 d

e. Tax Report. This tab will show the Tax Report of permanent and

casual employees.

5. Employees. In the Employees’ Menu, the Payroll Administrator can

view/edit Employee List, Add Employee and Search Employee.

a. Employee List. This tab will show the list of employees. It allows the

Payroll Administrator to edit the profile of the employees.

i. Employyee ID linkk. The Empployee ID link
l allows the Payrolll

Adminiistrator to viiew and edit an employees’ profile innformation.

ii. . This texttbox allows the user too

search an
a employeee by his/her ID,
I last nam
me, position and
a type.

iii. Employyee List Mennus. This meenus links thhe user to eddit the profilee

of an em
mployee.

iv. . This button enabbles the userr to edit the profile of ann

employyee. It will bee automaticaally change to

t save after clicking.
 v. . When this button is clicked, the edited information

will be saved.

b. Add Employee. It allows the Payroll Administrator to add new employee.

Permanent Employee  Casual Employee  Job Order 

c.
.This links allows the Payroll Administrator to choose the employee type of the

new hired employee. This links contain the following:

i. Personal Information. This page requires the user to fill in the new

employee/s’ personal information being asked such as the Employee

Id, Name, Address, Birthday, Civil Status, Gender, No of Dependents,

GSIS number. HDMF number, TIN, PhilHealth and Email address.

ii. Employment Record. This page requires the user to fill in the

employee/s’ employment record which consist of the Branch Name

(PENRO, CENRO Buguias/La Trinidad/Baguio), Position, Start Date,

Hired Date and Step Since Date.

iii. User Account. This requires the user to fill in the new member’s user

account.

iv. . This button links the user to the next page.

v. . This button links the user to the previous page.

vi. . When this button is clicked, the entered information

of the new employee/s will be saved into the database.

Main Pag
ge for the Head
H Administrator

Th
he Head Addministrator’s page contains the Announcemen
A nt page andd

Payroll Staatus. The head administrrator can also view/post announcemeents.

1. Pay
yroll Status Menu.
M This page shows payrolls pennding for appproval.

a. Vieew General Payroll. Thhis tab will show geneeral payroll pending foee

app
proval.

b. No
o. link. This links
l the useer to view the whole conntents of a paayroll.

i. . Oncce this buttonn is clicked, the payroll will

w be savedd

and will bee ready for prrinting.

ii. . When
W this buutton is clickked, a comm
ment box willl

appear.

iii. Comment Box. This will

w appear once Disapprove button is clickedd.

This is usedd to input coorrections found in the payroll.

 iv. . Wheen this button is clicked,, it will be diirected to thee

Payroll Addministrator for

f revision.

c. Vieew Job Ordeer Payroll. This tab will show

s a job order
o payrolll pending forr

app
proval.

d. Vieew Bonus Payroll.

P Thiis tab will show a bonnus payroll pending forr

app
proval.

Main Pag
ge for the Syystem Admiinistrator

Th
he System Addministratorr has two (2) menus also namely, Annnouncemennt

Menu and Database Menu.

M He/shee can also viiew or post announceme
a ent and is thee

only one who

w is allowed to manipuulate the dattabase.

1. Daatabase Menu. This page

p allow
ws the Sysstem Admiinistrator too

resstore/backup database annd view the system

s log.

a. Back-up Database. In this

t page, thee System Addministrator can back-upp

databases.
b. Restore Database. This page allows the System administrator to restore

those databases that were previously backed-up.

i. . When this button is clicked, selected database

will be restored.

c. System Log. This page allows the System Administrator to view who

logged in, the time he/she logged-in and logged-out, as well as what

action the user commit.

Main Pag
ge for the Su
uper Admin
nistrator

Th
he System Administrato
A or has five (5) menus namely, Annnouncemennt

Menu, Tab
ble Menu, Company
C Meenu, Remittaances Menu and
a Users Menu.
M He/shee

can also viiew or post announceme

a ent.

1. Tab
ble Menu. This
T menu consists of the PhilHeaalth, GSIS, HDMF andd

Sallary Table which

w are ediited by the Super
S Adminn.

2. Co
ompany Mennu. This meenu will shhow the currrent loaningg companiess

wh
here the employees avail loans and premiums.
p

i. AD
DD Companyy. This linkss the user too add a new
w companiess

wheere the emplloyees avail loans and prremiums.

3. Remittances Menu.
M This menu
m will show
s the GS
SIS, HDMF
F, PhilHealthh

and
d MOWEL Remittances
R s which can be
b edited by the Super Admin.
A
4. User Account. This menu will the list of users of the system
m and allowss

thee user to editt or delete ann account.

i. User List. This

T tab willl show the list of all userrs.

ii. Add User. This tab will allow the user

u to add a new user acccount.
Main Pag
ge for the Member
M

Pay
yroll officerrs such as thhe System Admin,
A Payrooll Admin, Head
H Adminn

and Superr Admin havve different account

a as a member from the the account
a theyy

have as a Payroll
P Offiicer. Other employees
e arre registeredd as a member. Memberss

are only alllowed to vieew Announccements, theiir Profile and Payroll Taables.

a. Ho
ome Page. Thhe home pagge of a mem
mber’s accouunt does not only containn

thee list of annnouncement but it also includes thhe vision annd mision of

PE
ENRO Benguuet.

ofile. This tab will show the member’s Personal Informationn,

b. Pro

Atttendance, Leave
L Creditt, Loans, Prremium, Taax, Leave Without
W Payy,

Benefit and theeir Pay List.

yroll Tabless. This tab will show the

c. Pay t memberr’s GSIS Taable, HDMF
F

Tab
ble, PhilHeaalth Table annd Salary Tabble.
 CERTIFICATION

This is to certify that

PROVINCIAL ENVIRONMENT AND

NATURAL RESOURCES (PENRO)
BENGUET
PAYROLL SYTEM
 
was reviewed and revised grammatically for
thesis requirements as of March 18-21, 2012.

This certification is issued for any legal or

academicpurposes it may serve.

Issued on the 21ST day of March 2012 atPocna,

Pico La Trinidad, Benguet, Philippines.
 Curriculum

Vitae
 

 
 

ANAS, LEO MAR LABADDAN

+63948404369 
[email protected]
 
 
Personal Background
 
Date of Birth: April 10, 1990

Place of Birth: Agoo, La Union

Parents Name: Anas, Lorenzo

Anas, Marilyn

Present Address: Fb 016 Tabangaoen, Balili, La Trinidad,

Benguet

Educational Background:

Tertiary: Benguet State University

Secondary: Rosario Integrated School 

Elementary: Saytan Elementary School

 
 “L
Love is what
w ma
akes the
e world go roun
nd.”
 

CHU
UMACOG, MELODY S.
+639
9094681684
4
mmhy oo.com 
yrue@yaho
 
 
 
 

Perso
onal Back
kground

Date of
f Birth: June 17, 1992

Place of
o Birth: Sapid, Mankayan
n, Bengue
et

Parents
s Name: Chumacog,
C George Mendoza

C
Chumacog, Rosalin
na Saliwe
ey

Present
t Address
s: IC88A Betag La
a Trinida
ad, Bengu
uet

Educati
ional Bac
ckground:

Tertiar
ry: Bengu
uet State
e Univers
sity

Seconda
ary: Lepa
anto Nati
ional Hig
gh School
l

Element
tary: Lep
panto Ele
ementary School
 “A man cannot
c gaiin anythin
ng

w
without sa
acrificing somethin
ng”

CO
OPATAN, RIGI MA
AY BANG
G-NGIT
+6
639482044
464
ri
igi_may@y
yahoo.com
m

Perso
onal Back
kground

Date of
f Birth: May 10, 1991

Place of
o Birth: Capinit
tan, Saba
angan, Mt
t. Provin
nce

Parents
s Name: Copatan,
C Leo Tang
gpep

C
Copatan, Theresit
ta Bang-n
ngit

t Address
Present s: P004, Wangal, La Trini
idad, Ben
nguet

ional Bac
Educati ckground:

Tertiar
ry: Bengu
uet State
e Univers
sity

Seconda
ary: Ping
gad Natio
onal High
h School

Element
tary: Cap
pinitan Elementar
E ry School
l
 “No Pain,
P No
o Gain”
 

L
LUTONG, GERMAIN
N C.
+63999446
+ 66492
g
gemzzzx@y
yahoo.com
m

Perso
onal Back
kground

Date of
f Birth: June 15, 1991

Place of
o Birth: Lepanto
o, Paco, Mankayan
n, Bengue
et

Parents
s Name: Lutong,
L G
Geoffrey

L
Lutong, F
Filomina Casido

t Address
Present s: OD-327
7 Tawang,
, La Trin
nidad, Be
enguet

Educati
ional Bac
ckground:

Tertiar
ry: Bengu
uet State
e Univers
sity

Seconda
ary: San Jose Hig
gh School
l

Element
tary: La Trinidad
d Central
l School
 “Do not
n beg for thin
ngs, do itt yourse
elf, or ellse you
will no
ot get an
nything” ”
S
Sabino, Daisy I.
+63910785
+ 55632
s
sakurasan
no76@yaho
oo.com

Perso
onal Back
kground

Date of
f Birth: December
r 30

Place of
o Birth: Kayapa, Nueva Vizcaya
V

Father’s Name: Sabino, Paul O.

Mother’s Name: Sabino, Conchita

a I.

t Address
Present s: JC-227
7 Pico, La
L Trinid
dad, Beng
guet

ional Bac
Educati ckground:

ry: Bengu
Tertiar uet State
e Univers
sity

Seconda
ary: Beso
ong High School

Element
tary: Kay
yapa Elem
mentary School
S
 

“..the result of a battle is not determined by

strength alone..”